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28 RESOL UTION NO. RES-22-0002
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE CITY MANAGER'S OFFICE
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1. 28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given his written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Manager's Office of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit "A" and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old.
Section 2. The City Council hereby finds that none of said records:
A Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolut ion.
Ill
AL:vr A21-05538 (12.9.21)
01339117.DOCX
1 1 I hereby certify that the foregoing resolution was adopted by the City Council 2 of the City of Long Beach at its meeting of January 4 , 2022, by the 3 following vote:
4 5 Ayes: Councilmembers:
Zendejas, Allen, Price, Supernaw,
6 Mungo, Saro, Uranga, Austin, Richardson.
7 8
9 Noes: Councilmembers: None.
10 11 Absent: Councilmembers: None.
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AL:vr A21-D5538 (12.9.21)
01339117.DOCX
EXHIBIT ''A''
'
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department CITY MANAGER
According to your department�! records retention schedule, the following boxes are ellglble for destruction.
Perm Box Record Title ' ' Dates Destroy Date · Storage Room· ·Location· Number Box Description Begin End
26327 . CITY OWNED LAND & BUILDINGS
26328 CITY OWNED LAND & BUILDINGS
35031 SPECIAL EVENTS PERMITS
FILM PERMITS #15081 -#15150
35032 SPECIAL EVENTS PERMITS
FILM PERMITS #15150- #15200
35033 SPECIAL EVENTS PERMITS
FILM PERMITS #15201 -#15270
35034 SPECIAL EVENTS PERMITS
FILM PERMITS #15271 -#15321
35035 SPECIAL EVENTS PERMITS
FY 15 BLOCK PARTY PERMITS
35036 SPECIAL EVENTS PERMITS
FY 15 FOURTH OF JULY BLOCK PARTY PERMITS
11/8/2021
1/1/2001
1/1/2000
1/1/2014
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
12/31/2010 12/31/2020
12/31/2010 12/31/2020
12/31/2015 12/31/2020
12/31/2015 12/31/2020
12/31/2015 12/31/2020
12/31/2015 12/31/2020
12131/2015 12/31/2020
12/31/2015 12/31/2020
IRON MOUNTAIN 726205662
IRON MOUNTAIN 726205663
IRON MOUNTAIN 965865231
IRON MOUNTAIN 965865232
IRON MOUNTAIN 965865233
IRON MOUNTAIN .965865234
IRON MOUNTAIN 965865235
IRON MOUNTAIN 965865236
Perm Box Record Title
Number Box Description
35037 SPECIAL EVENTS PERMITS
FILM PERMITS#15321-#15385
35038 SPECIAL EVENTS PERMITS
FILM PERMITS #15386 - #15420
35039 SPECIAL EVENTS PERMITS
FILM PERMITS#15421-#15442
CANCELLED FILM APPLICATIONS
35041 SPECIAL EVENTS PERMITS
35042 SPECIAL EVENTS PERMITS
35043 SPECIAL EVENTS PERMITS
35044 SPECIAL EVENTS PERMITS
35045 SPECIAL EVENTS PERMITS
35046 SPECIAL EVENTS PERMITS
35047 SPECIAL EVENTS ADMIN FILES
PHOTOGRAPHER REQUESTS (FY 12-16)
CITY-SPONSORED PARADES (FY 11-14)
PERFORMANCE MEASURES (FY 11�13)
FOURTH OF JULY FILES (FY 07-10)
PRIDE COUNCIL LETTER FILES (FY 09-13)
GRAND PRIX COUNCIL LETTER FILES (FY 09-13)
GRAND PRIX XTRAORDINARY EXPENSES (FY 13)
GRAND PRIX CREDENTIALS (FY 13)
35049 SPECIAL EVENTS PERMITS
FY 15 OCCASIONAL EVENT PERMITS (OE:P'S)
:'/ 11/8/2021
-····--·----oa��--Destroyl5aie-·- Storage Room
Begin End
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2014 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12131/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12131/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
111/2007 12/31/2016 12/31/2018 IRON MOUNTAIN
1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN
Location
965865237
965865238
965865239
965865241
965865242
965865243
965865244
965865245
965865246
965865247
965865249
Storage Room Location
·�·�---
Perm Box Record Title Dates Destroy Date
Number Box Description Begin End
35050 SPECIAL EVENTS PERMITS 1/1/2015 12/31/2015 12/31/2020 IRON MOUNTAIN 965865250 FY 15 OCCASIONAL EVENT PERMITS (OEP'S)
35855 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802369 FILM PERMITS #16000 -#16050
35856 SPECIAL EVENTS PE RMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802370 FILM PERMITS #16051 -#16110
35857 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802371 FILM PERMITS #16111 -#16175
35858 SPECIAL EVENTS PERMITS 1/1/2016 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802372 FY 16 FOURTH OF JULY BLOCK PARTY PERMITS
35859 SPECIAL EVENTS PERMI TS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802373 FY 16 BLOCK PARTY PERMITS
OCTOBER 1, 2015-SEPTEMBER 30, 2016
35860 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802374 FILM PERMITS#16176-16225
35861 SPECIAL EVENTS PE RMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802375 FILM PERMITS #16226- 16280
35862 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/ 2021 IRON MOUNTAIN RF041802376 FILM PERMITS #16281 - 16345
35865 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/3 1/2021 IRON MOUNTAIN RF041802380 FILM PERMITS #16346-16400
11/8/2021 Page 3 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location r' Number Box Description Begin End
35866 SPECIAL EVENTS PERMITS 101112007 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802381 FILM PERMITS#16401-16417
FY16- CANCELLED APPLICATIONS
2007 - 2010 RFPS
35867 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802382 - 35868 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802383 35869 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802384 35870 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802385 35871 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802386 35872 SPECIAL EVENTS PERMITS 10/ 1/2015 9/30/2016 1 2/31/2021 IRON MOUNTAIN RF041802387 35873 SPECIAL EVENTS PERMITS 10/1/2009 9/30/2015 12/31 /2020 IRON MOUNTAIN RF041802388 POLE BANNER PERMITS (FY 09-15)
35869 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041802384 35869 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF041 802384 RUN SEAL BEACH 5K/10K 04/09/2016 (#16-08725}
36542 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF018641488 FY 16 OCCASIONAL EVENT PERMITS (OEP'S 1-4)
36572 SPECIAL EVENTS PERMITS 10/1/2015 9/30/2016 12/31/2021 IRON MOUNTAIN RF0186415i 8 FY 16 OCCASIONAL EVENT PERMITS {OEP'S 5-9)
38033 OFFICE MANAGEMENT FILES 10/1/2017 9/30/2018 12/31/2020 IRON MOUNTAIN RF049513929 FY 18 ADMIN FILES (EVENTS I OEPS)
11/8/2021 Page 4 of 5
/
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
38034
38048
38049
OFFICE MANAGEMENT FILES
FY 18 ADMIN FILES (FILMING I BANNERS)
OFFICE MANAGEMENT FILES
10/1 /2017 9/30/2018
10/1/2017 9/30/2018
12/31/2020
12/31/2020
FY 18 ADMIN FILES: PURCHASE ORDERS, JV, WIRE TRANSFER, DEPOSIT, BUDGET, FILES OFFICE MANAGEMENT FILES 10/1/2017 9/30/2018 12/31/2020
FY 18 ADMIN FILES
I Total Boxes to be Destroyed: 45
-- -1
IRON MOUNTAIN RF049513930
IRON MOUNTAIN RF049513944
IRON MOUNTAIN RF049513945
..at./)._, ,,.--------;J'---7; ( City Cler'I [,
11 �tf.--21
Date
�_f- .J� Department Head
/f!�1z1 Date / ;:t/)fM¥ I _ I / . -
/£. Date
11/8/2021 Page 5 of 5