CITY OF
LONG
January 18, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Department of Public Works
411 West Ocean Boulevard, 5th Floor Long Beach, CA 90802 (562) 570-6383
C-18
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents, including subsequent amendments, with Commercial Recreation Specialists, of Verona, WI, to purchase a custom Wibit water playground configuration for the Alamitos Beach Water Playground Project, in a total amount of $126,179, with a 15 percent contingency in the amount of $18,927, for a total contract amount not to exceed $145,106. (District 2)
DISCUSSION
City Council approval is requested to enter into a contract with Commercial Recreation Specialists (CRS) to purchase a custom Wibit water playground configuration for the Alamitos Beach Water Playground Project (Project).
The Project includes the installation of a new inflatable Wibit water playground off the shore at Alamitos Beach (Attachment A). The Wibit water playground will be configured in a figure-eight shape to connect multiple play structures such as slides, towers, and monkey bars (Attachment 8). The water playground will be used during the summer each year for a five-year period.
Wibit equipment is currently used at the Bayshore Water Playground. Inflatable play structure manufacturers only produce products in their brand specific materials and colors. Wibit equipment will be used at Alamitos Beach for continuity of maintenance equipment and repair and colors of materials. CRS is the only supplier of Wibit equipment being used for the Project.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on December 9, 2021, Business Services Bureau Manager Tara Mortensen on December 15, 2021, and by Budget Operations and Development Officer Rhutu Amin Gharib on December 17, 2021.
TIMING CONSIDERATIONS
City Council action is to adopt a Resolution and award a contract concurrently is requested on January 18, 2022, to ensure the contract is in place expeditiously.
HONORABLE MAYOR AND CITY COUNCIL
January 18, 2022
FISCAL IMPACT
The total amount of the contract will not exceed $145,106, inclusive of a 15 percent contingency.
The total Project is estimated to cost $400,000, which includes the contract award, consulting services, design, plan check, permit inspection and fees, construction support, project labor compliance, and related project support. Sufficient funds for the project are currently appropriated in the Tidelands Capital Fund within the Tidelands Operating Fund Group in the Public Works Department.
On August 23, 2019, the State Lands Commission (SLC) approved expenditures for the Project.
All SLC requirements have been met, and the City is ready to proceed with construction. The Parks, Recreation, and Marine Department will be responsible for operating and maintaining the Project site upon completion. The annual operating and maintenance costs are currently unknown and unbudgeted in the Tidelands Operations Fund Group in the Parks, Recreation, and Marine Department. The Department will return to Council if operating and maintenance costs incur in FY 22 and will also be requested as part of the upcoming FY 23 budget development process. This recommendation has no staffing impacts beyond the normal budgeted scope of duties and is consistent with City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
Lh
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
ATTACHMENTS: ATTACHMENT A-MAP
ATTACHMENT B -CONCEPT DESIGN
APPROVED:
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THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH
COMMERCIAL RECREATION SPECIALISTS, INC. ,
WITHOUT ADVERTISING FOR BIDS, TO PROVIDE A
CUSTOM WIBIT WATER PLAYGROUND CONFIGURATION
FOR THE ALAMITOS BEACH WATER PLAYGROUND
PROJECT FOR A N AMOUNT OF $126,179 PLUS A
CONTINGENCY AMOUNT OF $18,927, FOR A TOTAL NOT
TO EXCEED AMOUNT OF $145,106 FOR A PERI OD OF
FIVE YEARS
WHEREAS, the Alamitos Beach Water Playground Project (Project) includes the procurement of custom floating water playground equipment to be placed at Alamitos Beach May 15 through October 15 each year for a five-year period; and WHEREAS, Wibit equipment is currently used at the Bayshore Water Playground; and
WHEREAS, Inflatable play structure manufacturers only produce products in their brand specific materials and colors; and
WHEREAS, Wibit equipment will be used for the Project for contin uity of equipment maintenance, repair materials, and colors of materials; and WHEREAS, Commercial Recreation Specialists, Inc. (CRS) is the exclusive open-water distributor for Wibit in the United States; and WHEREAS, CRS is the only qualified vendor to pr ovide Wibit equipment to the City of Long Beach and therefore, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager is hereby authorized to enter into a contract, without advertising for bids, with Commercial Recreation Specialists, Inc., to purchase and provide installation and maintenance for a custom Wibit Water playground configuration for the Alamitos Beach Water Playground Project in an amount of One Hundred Twenty- Six Thousand One Hundred Seventy-Nine Dollars ($126,179), with a 15 percent (15%) contingency in the amount of Eighteen Thousand Nine Hundred Twenty-Seven Dollars ($18,927), for a total contract amount not to exceed of One Hundred Forty-Five Thousand One Hundred Six Dollars ($145,106), including tax, at the discretion of the City Manager , for a p eriod of five (5) years. If the sole source status of Commercial Recreation Specialists, Inc. changes, City shall publicly bid instead of extending the contract.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ________________________________, 2021 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk
Attachment A
Attachment
B
Attachment B
Attachment B