CITY OF
LONG
February 8, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Department of Financial Management
411 West Ocean Boulevard, 6th floor
Long Beach, CA 90802
562-570-6425
C-7
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any subsequent amendments, with John Deere Construction Retail Sales, of Moline, IL, for the purchase of a John Deere 332G Skid Steer, with related equipment and accessories, on the same terms and conditions afforded to Sourcewell (formerly the National Joint Powers Alliance), in a total amount not to exceed $146,000, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with John Deere Construction Retail Sales (John Deere) for the purchase of a John Deere 332G Skid Steer, including a hydraulic hammer, backhoe, sweeper broom, and other accessories. This unit is an approved Fiscal Year 2021 enhancement and will be used by the Public Works Department, Traffic Operations Division, for excavation of conduit, installation of traffic signals and streetlight foundations, and removal of construction debris.
The Fleet Services Bureau of the Department of Financial Management researched procurement options for heavy construction equipment and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between Sourcewell and John Deere provided the best value to the City. John Deere was selected based on the best value and competitive pricing for the Skid Steer specification submitted by the Public Works Department.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor using existing contracts from other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson on January 19, 2022, Business Services Bureau Manager Tara Mortensen on December 22, 2021, and by Revenue Management Officer Geraldine Alejo on January 10, 2022.
HONORABLE MAYOR AND CITY COUNCIL
February 8, 2022
SUSTAINABILITY
The Skid Steer has a tier-4 diesel engine with advanced emissions controls, certified by the California Air Resources Board, which significantly reduces greenhouse gas, nitrous oxide, and particulate emissions.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on February 8, 2022, to ensure that the contract is in place expeditiously.
FISCAL IMPACT
The total contract amount will not exceed $146,000, inclusive of fees and taxes. This unit is budgeted in the General Fund Group in the Public Works Department. Ongoing maintenance and replacement costs for this unit are estimated at $20,501 annually and will be billed to the General Fund Group in the Public Works Department and collected through the Fleet Services Bureau Memorandum of Understanding (MOU) process. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
16,J~," f2-ctH
I
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
ATTACHMENT-RESOLUTION
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, AND ANY
NECESSARY DOCUMENTS INCLUDING SUBSEQUENT
AMENDMENTS, WITH JOHN DEERE CONSTRUCTION
RETAILS SALES, OF MOLINA, IL, FOR THE PURCHASE
OF A JOHN DEERE 332G SKID STEER, WITH RELATED
EQUIPMENT AND ACCESSORIES, ON THE SAME TERMS
AND CONDITIONS THROUGH THEIR CONTRACT WITH
SOURCEWELL (FORMERLY THE NATIONAL JOINT
POWERS ALLIANCE) IN AN AMOUNT NOT TO EXCEED
$146,000, INCLUDING TAXES AND FEES
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase a John Deere 332G Skid Steer, including a hydraulic hammer, backhoe, sweeper broom and other accessories; and WHEREAS, this unit is an approved FY 21 enhancement and will be used by the Public Works Department, Traffic Operations Division, for excavation of conduit, installation of traffic signals and streetlight foundations, and to remove construction debris; and
WHEREAS, the cooperative agreement options were reviewed and it was determined that the contract between Sourcewell and John Deere provided the best value for the City; and
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 WHEREAS, Sourcewell has a CONTRACT for the purchase of a John Deere 332G Skid Steer, with related equipment and accessories, Contract No. 032119- JDC (“Agreement/Contract/PO Number”); and
WHEREAS, the City’s participation in the Sourcewell Contract will facilitate the City’s ability to purchase as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcwell Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter an agreement with John Deere Construction Retail Sales to purchase a John Deere 332G Skid Steer, including a hydraulic hammer, backhoe, sweeper broom and other accessories, of the same type and kind identified in the Sourcewell Contract except as modified by mutual agreement of the City and John Deere Construction Retail Sales, and the purchase by the City shall be on the same terms and conditions afforded to Sourcewell in an amount not to exceed One Hundred Forty-Six Thousand Dollars ($146,000) including tax and fees.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers: ______________________________________
City Clerk