CITY OF
LONG
February 8, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Financial Management Department
411 W. Ocean Blvd.
Long Beach, CA 90802
562-570-5400
R-21
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Federal Signal Corporation, of Oakbrook, IL, by and through its local dealer, Haaker Equipment Company, of La Verne, CA, for the purchase of four CNG-fueled Elgin Street Sweepers on the same terms and conditions afforded to Sourcewell (formerly the National Joint Powers Alliance) in a total amount not to exceed $1,696,346, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Federal Signal Corporation (Federal Signal), through their local vendor, Haaker Equipment Company (Haaker), for the purchase and delivery of four CNG-fueled, Elgin Pelican P Dual Street Sweepers. The Environmental Services Bureau of the Public Works Department is replacing four older Schwarze air street sweepers with Elgin broom-swept models. Elgin Pelican broom sweepers make up the majority of the City of Long Beach (City) street sweeper fleet and have proven more effective at clearing large, heavier debris such as leaf fall, common in many of Long Beach's heavily tree lined streets. The three-wheel model requested has a smaller overall footprint and is more maneuverable, which assists in complete and more rapid cleaning of smaller streets and alleyways.
The Fleet Services Bureau and Purchasing Division of the Financial Management Department researched procurement options for purchase of CNG-fueled street sweepers and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between Sourcewell and the Federal Signal provided the best value to the City. Federal Signal was selected based on their competitive pricing, best overall quality, and selection of equipment/product offerings to meet the needs of cooperative members and other governmental authorities.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor using existing contracts from other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
HONORABLE MAYOR AND CITY COUNCIL
February 8, 2022
This matter was reviewed by Deputy City Attorney Taylor M. Anderson on January 19, 2022, Business Services Bureau Manager Tara Mortensen on January 11, 2022, and by Revenue Management Officer Geraldine Alejo on January 12, 2022.
SUSTAINABILITY
The new street sweepers are powered by Renewable Compressed Natural Gas fuel in compliance with local Air Quality Management District regulations, significantly reducing particulate matter and toxic emissions from fuel combustion.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on February 8, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total amount of the contract will not exceed $1,696,346, inclusive of taxes and fees.
The amount is appropriated in the Fleet Fund Group in the Financial Management Department and will be offset by funds previously collected for vehicle replacement as well as future proceeds anticipated from the sale of retired units. Any shortfall will be funded by the General Fund Group in the Public Works Department. The annual maintenance and replacement costs for these units is estimated at $849,360 and will be billed to the General Fund Group in the Public Works Department and collected through the Fleet Services Memorandum of Understanding (MOU) process. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with City Council Priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
2/ 17 ' ):2 A,Jf\V\
----c✓u!),,v"' I
K VIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
ATTACHMENT: RESOLUTION
APPROVED:
~Lfi_-
THOMAS B. MODICA
CITY MANAGER
1 TMA: ag A22-00184 (01-25-22)
01353508.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, AND ANY
NECESSARY DOCUMENTS INCLUDING ANY
NECESSARY SUBSEQUENT AMENDMENTS, WITH
FEDERAL SIGNAL CORPORATION, OF OAKBROOK, IL,
BY AND THROUGH ITS LOCAL DEALER, HAAKER
EQUIPMENT COMPANY, OF LA VERNE, CA, TO
PURCHASE FOUR CNG-FUELED ELGIN STREET
SWEEPERS, THROUGH THEIR CONTRACT WITH
SOURCEWELL (FORMERLY THE NATIONAL JOINT
POWERS ALLIANCE) IN A TOTAL AMOUNT NOT TO
EXCEED $1,696,346, INCLUSIVE OF TAXES AND FEES
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the Environmental Services Bureau of the Public Works Department is replacing four older Schwarze air street sweepers with Elgin broom-swept models; and
WHEREAS, Elgin Pelican broom sweepers make up the majority of the City’s street sweeper fleet and have proven more effective at clearing large, heavier debris such as leaf fall, common in many of Long Beach’s heavily treed streets; and WHEREAS, the three-wheel model requested has a smaller overall footprint and is more maneuverable, which assists in complete and more rapid cleaning of smaller
2 TMA: ag A22-00184 (01-25-22)
01353508.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 streets and alleyways; and
WHEREAS, the Fleet Services Bureau and Purchasing Division of the Financial Management Department researched procurement options for purchase of CNG-fueled street sweepers and discovered other agencies had completed an open, fair, transparent, and competitive procurement process; and
WHEREAS, the City reviewed the cooperative agreement options and determined that the contract between Sourcewell and the Federal Signal Corporation provided the best value to the City; and
WHEREAS, Federal Signal Corporation was selected based on their competitive pricing, best overall quality, and selection of equipment/product offerings to meet the needs of cooperative members and other governmental authorities; and WHEREAS, the City desires to purchase four (4) CNG-fueled Elgin Pelican P Dual Street Sweepers; and
WHEREAS, Sourcewell has a contract for the purchase of these four (4) CNG-fueled Elgin Pelican P Dual Sweet Sweepers, Contract No. 122017-FCS. (“Agreement/Contract/PO Number”); and
WHEREAS, the Sourcewell contract requires that all contracts and purchase orders to be made through local distributors and not Federal Signal Corporation directly; and
WHEREAS, Haaker Equipment Company is the authorized local dealer for Federal Signal Corporation in the local area; and
WHEREAS, the City’s participation in the Sourcewell Contract will facilitate the City’s ability to purchase as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcewell Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated
3 TMA: ag A22-00184 (01-25-22)
01353508.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter an agreement with Federal Signal Corporation, by and through its local dealer Haaker Equipment Company, to purchase four CNG-fueled Elgin Street Sweepers, of the same type and kind identified in the Sourcewell Contract except as modified by mutual agreement of the City and Federal Signal Corporation, by and through its local dealer Haaker Equipment Company, and the purchase by the City shall be on the same terms and conditions afforded to Sourcewell in an amount not to exceed One Million Six Hundred Ninety-Six Thousand Three Hundred Forty-Six Dollars ($1,696,346) including taxes and fees.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers: ______________________________________
City Clerk