CITY OF
LONG
March 1, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Office of the City Clerk
411 West Ocean Boulevard, 11 th Floor, Long Beach, CA 90802 (562) 570-6101
C-3
Recommendation to approve the destruction of records for the Human Resources Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments and elected officials and appointed offices must be submitted to the City Council for approval.
The records destruction must comply with each department's records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Human Resources Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 22 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
~,v~~~
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
1 AL:vr A22-00501 (2.14.22)
01359457.docx
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802
R E S O L U T I O N N O .
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF HUMAN
RESOURCES
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in acco rdance with the provis ions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destructi on of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the department of Human Resources of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Ex hibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon; B. Constitute offici al court records;
C. Constitute records which are required to be kept by statute; D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the vote adopting this resolution. ///
2 AL:vr A22-00501 (2.14.22)
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2022 by the following vote:
Ayes: Councilmembers: ______________________________________ ______________________________________
______________________________________
______________________________________
Noes: Councilmembers: ______________________________________ ______________________________________
Absent: Councilmembers: ______________________________________ ______________________ ________________
____________________ __________________
City Clerk
EXHIBIT “A”
Perm Box
Number
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department HUMAN RESOURCES/ADMIN
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
Location
20281 PERSONNEL EMPLOYEE FILES
LIST1929
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center A -001-0003 0013 20282 PERSONNEL EMPLOYEE FILES
LIST1929
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center A -001-0003 0014 20283 PERSONNEL EMPLOYEE FILES
LIST 1929
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center A -001-0003 0015 20284 PERSONNEL EMPLOYEE FILES
LIST 1929
10/01/2005 09/30/2006 09/30/2021 Internal Record Center A -001-0003 0016 20285 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0001 20286 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0002 20287 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0003 2/1/2022Page 1 of 7
Dates Destroy Date Storage Room Location
Begin End
Perm Box Record Title
Number Box Description
20288 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0004 20289 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0005 20290 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0006 20291 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0007 20292PERSONNEL EMPLOYEE FILES10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0008 20293 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0009 20294 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0010 2/1/2022Page 2 of 7
Perm Box Record Title
Number Box Description
Dates Destroy Date Storage Room Location
Begin End
20295 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0011 20296 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0012 20297 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0013 20298 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0014 20299 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0015 20300 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0016 20301 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0017 2/1/2022Page 3 of 7
Dates Destroy Date Storage Room Location
Begin End
Perm Box Record Title
Number Box Description
20302 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0001 0018 20303 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0001 20304 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0002 20305 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0003 20306 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0004 20307 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0005 20308 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0006 2/1/2022Page 4 of 7
Perm Box Record Title
Number Box Description
Dates Destroy Date Storage Room Location
Begin End
20309 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0007 20310 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0008 20311 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0009 20312 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0010 20313 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0011 20314 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0012 20315 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0013 2/1/2022Page 5 of 7
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room Location
Begin End
20316 PERSONNEL EMPLOYEE FILES10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0014 20317 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0015 20318 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0016 20319 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0017 20320 PERSONNEL EMPLOYEE FILES
2005-2006 PERSONNEL FILES
10/01/2005 09/30/2006 09/30/2021 Internal Record Center E -007-0002 0018 22981 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2006 12/31/2021 Internal Record Center F -009-0001 0004 22982 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2006 12/31/2021 Internal Record Center F -009-0001 0006 2/1/2022Page 6 of 7
Perm Box
Number
Record Title
Box Description
Dates Destroy Date
Begin End
Storage RoomLocation
26661PERSONNEL EMPLOYEE FILES
OVERFLOW FILES
01/01/2005 12/31/2006 12/31/2021Internal Record CenterF -006-0003 0017 Total Boxes to be Destroyed: 43
C[ty ClerkDepartment HeadCity Attorney
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