CITY OF
LONG
March 8, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Long Beach Energy Resources
2400 East Spring Street
Long Beach, CA 90802
(562) 570-2000
C-5
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any subsequent amendments, with Tri-Pacific Supply, Inc., of Rocklin, CA, to furnish and deliver Sensus natural gas meters, in a total annual amount not to exceed $1,000,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Tri-Pacific Supply, Inc., to furnish and deliver Sensus natural gas meters. Sensus natural gas meters are the Energy Resources Department (ER) approved meters for most residential and small commercial kitchen customers located in Long Beach and Signal Hill.
Tri-Pacific Supply, Inc., is the sole source supplier for purchasing and delivering Sensus natural gas meters. Tri-Pacific Supply, Inc., is the only vendor authorized to stock, sell, and distribute Sensus natural gas meters for the City of Long Beach. Sensus gas meters have been reviewed, tested, and approved for ER's natural gas distribution system. ER's staff is fully trained on installing, maintaining, and repairing these natural gas meters as these meters have proven reliable and durable.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Richard F. Anthony on February 7, 2022, Purchasing Agent Michelle Wilson on February 8, 2022, and by Revenue Management Officer Geraldine Alejo on February 14, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on March 8, 2022, to ensure the contract is in place expeditiously.
HONORABLE MAYOR AND CITY COUNCIL
March 8, 2022
FISCAL IMPACT
The total annual amount of the contract will not exceed $1,000,000. Sufficient funds to support this contract are budgeted in the Gas Fund Group in the Energy Resources Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with the recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
~~~
DIRECTOR OF ENERGY RESOURCES
APPROVED:
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THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH TRI-
PACIFIC SUPPLY, INC ., WITHOUT ADVERTISING FOR
BIDS, FOR FURNISHING AND DELIVERING SENSUS
NATURAL GAS METERS IN AN ANNUAL AMOUNT NOT TO
EXCEED $ 1,000,000 FOR A PERIOD OF TWO YEARS
WITH THE OPTION TO RENEW FOR THREE ADDITIONAL
ONE-YEAR PERIODS
WHEREAS, Sensus natural gas meters are the Energy Resources Department (ER) approved meters for most residential and small commercial kitchen customers in the cities of Long Beach and Signal Hill; and WHEREAS, Sensus gas meters have been reviewed, tested and approved for ER’s natural gas distribution system and have proven reliable and durable; and WHEREAS, ER’s staff is fully trained on the installation, operation, maintenance and repair of Sensus which eliminates the need for additional staff training ; and
WHEREAS, Tri-Pacific Supply, Inc is the sole source suppl ier for the purchase and delivery of Sensus natural gas meters; and WHEREAS, no useful purpose would be served by advertising for bids for furnishing and delivering these gas meters and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager is hereby authorized to enter a contract,
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
without advertising for bids, with Tri-Pacific Supply, Inc. for the purchase of Sensus gas meters as may be requir ed by the City of Long Beach for a period of two (2) years in an annual amount not to exceed One Million Dollars ($1,000,000). The parties may, by mutual agreement, extend the term for three (3) additional periods of one (1) year each, at the discretion of the City Manager. If the sole source status of Tri-Pacific Supply, Inc. changes, City shall publicly bid instead of extending the contract.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ________________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk