CITY OF
LONG
Department of Parks, Recreation and Marine
2760 N. Studebaker Road
Long Beach, CA 90815
562.570.3100
April 12, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-10
Authorize the City Manager, or designee, to execute an agreement with the Long Beach Unified School District for food preparation for the 2022 Summer Food Service Program, in an amount not to exceed $291,688; execute sponsor/site agreements with the City of Signal Hill and nonprofit organizations; and, execute any documents including any necessary subsequent amendments to accept funds, implement, and administer the 2022 Summer Food Service Program from June 21, 2022 through August 26, 2022. (Citywide)
DISCUSSION
Since 1980, the Parks, Recreation and Marine Department (PRM) has operated a Summer Food Service Program that provides free lunches to low-income children, 18 years of age and under, who, in the absence of the program, would not receive their normal school lunches during summer vacation. The 2022 Summer Food Service Program (Program) is sponsored through a grant from the California Department of Education (COE). While the City of Long Beach (City) offers the Program at numerous City sites, City Council approval is required annually to execute several agreements with other agencies to allow them to operate under the Program. These agreements include an operational agreement with the Long Beach Unified School District (LBUSD) for the preparation and delivery of the lunches, and sponsor/site agreements with participating agencies, including nonprofit agencies, for the distribution of the lunches. Lunches will be provided at 23 sites throughout Long Beach and one site in Signal Hill (Attachment).
During the 2008 Summer Food Service Program application process, the City applied for and was granted a permanent agreement to participate and receive funding from the COE, thus eliminating the annual grant application process.
Community organizations that participate in the Program are required to secure the necessary insurance as deemed appropriate by the City's Risk Manager, and to comply with regulations set forth by the COE. As in the past, organizations that had previously participated were invited to be a part of this year's Program. Each year, new agencies requesting information about the Program are also given the opportunity to participate.
The Program will run from June 21, 2022 through August 26, 2022. PRM's payment to LBUSD, for food preparation and delivery, is projected to be approximately $260,000, which represents a cost of $4.00 per lunch for an estimated 65,000 lunches served. Major funding for the Program will be provided by the COE, at a reimbursement rate of $4.49 for each meal served, which includes the cost of the meal, plus PRM's operating costs eligible under the grant. The staffing level required to coordinate the Program is mainly funded through the grant; however, a $49,000 General Fund budgeted subsidy is required
HONORABLE MAYOR AND CITY COUNCIL
April 12, 2022
Page2
to augment current staffing levels at the park sites for Program operations and interdepartmental charges. Actual total Program cost may differ from the estimate, depending on the actual number of lunches served.
This matter was reviewed by Deputy City Attorney Anita Lakhani on March 16, 2022 and by Budget Analysis Officer Greg Sorensen on March 24, 2022.
TIMING CONSIDERATIONS
City Council action is requested on April 12, 2022, to allow for timely execution of the agreements prior to the beginning of the Program.
FISCAL IMPACT
The total Program cost for the contract, staff, food, and supplies is estimated at $340,688.
Of that amount, it is estimated that the California Department of Education will reimburse PRM in the amount of $291,688, based upon the reimbursement rate per meal served.
Sufficient funding for the Program is currently budgeted in the General Grants Fund Group in the Parks, Recreation and Marine Department. The remaining administrative expense of $49,000 is ineligible for reimbursement under the grant and is funded by existing appropriation in the General Fund Group in the Parks, Recreation and Marine Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The recommendation will result in a positive impact on jobs. A total of three temporary part time jobs will be created for PRM staff for the duration of the Program.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
BRENT DENNIS
DIRECTOR
PARKS, RECREATION AND MARINE
Attachment
APPROVED:
~
THOMAS B. MODICA
CITY MANAGER
ATTACHMENT
2022 CITY OF LONG BEACH SUMMER FOOD
SERVICE PROGRAM - MEAL SERVICE SITES
CITY SITES MEAL SERVICE LOCATIONS
1. Admiral Kidd Park 2125 Santa Fe Avenue
Long Beach, CA 90810
2. Bixby Park 130 Cherry A venue
Long Beach, CA 90802
3. California Recreation Center/Ernest 1550 Martin Luther King, Jr. Avenue S. McBride, Sr. Park Long Beach, CA 90813
4. Cesar E. Chavez Park 401 Golden A venue
Long Beach, CA 90802
5. College Estates Park 808 Stevely Ave,
Long Beach, CA 90815
6. Coolidge Park 352 E. Neece Street
Long Beach, CA 90805
7. Davenport Park 2910 E 55th Way,
Long Beach, CA 90805
8. Drake Park 951 Maine Avenue
Long Beach, CA 90813
9. Grace Park Elm Avenue/Plymouth Street
Long Beach, CA 90805
l 0. Houghton Park 6301 Myrtle Avenue
LonQ Beach, CA 90805
11 . Lincoln Park Pacific, W Ocean Blvd&, Pacific Ave,
Long Beach, CA 90802
12. MacArthur Park 1321 Anaheim Street
Long Beach, CA 90813
13. Martin Luther King, Jr. Park 1950 Lemon Avenue
Long Beach, CA 90806
14. Orizaba Park 1435 Orizaba A venue
Long Beach, CA 90804
15. Pan American Park 5157 E. Centralia Street
Long Beach, CA 90808
16. Ramona Park 330 l E. 65th Street
Long Beach, CA 90805
17. Scherer Park 4600 Long Beach Boulevard
Long Beach, CA 90805
18. Seaside Park/14th Street Chestnut A venue/ 14th Street Long Beach, CA 90813
19. Silverado Park 1545 W. 31 st Street
Long Beach, CA 90810
20. Somerset Park 1500 E. Carson Street
LonQ Beach, CA 90807
Pagel of 2
ATTACHMENT
21 . Stearns Champions Park 4520 E. 23rd Street
Long Beach, CA 90815
22. Veterans Park 101 E. 28th Street
Long Beach, CA 90806
23. Whaley Park 5620 E Atherton St,
Long Beach, CA 90815
SITES LOCATED OUTSIDE THE CITY OF LONG BEACH
AGENCY MEAL SERVICE LOCATIONS
City of Signal Hill Signal Hill Park
21 7 5 Cherry A venue 1 780 E. Hill Street
Signal Hill, CA 90755 SiQnal Hill, CA 90755