CITY OF
LONG
Office of the Chief of Police
400 West Broadway, Long Beach, CA 90802
(562) 570-7301
April 19, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-11
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Carahsoft Technology Corporation, of Reston, VA, for cell phone forensic software, on the same terms and conditions afforded to the Region 4 Education Service Center in a total amount not to exceed $394,196, until the Region 4 Education Service Center contract expires May 1, 2023, with the option to renew for as long as the Region 4 Education Service Center is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Carahsoft Technology Corporation for the purchase of cell phone forensic software, Cellebrite Premium. This technology may only be used by trained detectives for criminal investigations when a search warrant has been authorized by a judge, or when written or verbal consent has been given by the mobile device owner. Digital evidence obtained from mobile devices is one of the most reliable forms of evidence in criminal investigations. The Cellebrite Premium software combines the ability to analyze and unlock a wide variety of mobile devices that assists detectives in establishing leads in criminal cases.
The Purchasing Division of the Financial Management Department researched procurement options for cell phone forensic software and discovered that other agencies had completed an open, fair, transparent, and competitive procurement process. The City of Long Beach (City) reviewed the cooperative agreement options and determined that the contract between Region 4 Education Service Center and Carahsoft Technology Corporation provided the best value to the City.
Carahsoft Technology Corporation was selected based on their competitive pricing, service level, and breadth of features offered. Region 4 Education Service Center issued an RFP for educational software solutions and services. Carahsoft Technology Corporation products are made available through the master inventory list with OMNIA Partners. OMNIA Partners responded with a full line of products and was awarded the contract. OMNIA Partners leverages over $100 billion in annual supply to command the best prices for products and services and the master agreement was made available to other public agencies nationally, including state and local governmental entities.
HONORABLE MAYOR AND CITY COUNCIL
April 19, 2022
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on March 31, 2022, Purchasing Agent Michelle Wilson on March 24, 2022, and by Budget Management Officer Nader Kaamoush on April 4, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on April 19, 2022, to ensure the contract is in place expeditiously.
EQUITY LENS
The City has incorporated the Equity Toolkit in this recommendation, as requested by the City Council on April 21, 2020. The equipment authorized herein will be used in accordance with State and federal laws to protect life and property, serving all people with respect, dignity and in a constitutional manner. The department anticipates no disparate impact or treatment in its use of the technology given that the technology by policy will only be used in criminal investigations with approval by the owner or authorization by a judge. In addition, the department has a firm policy prohibiting any bias-based policing practices as stipulated by Section 3.49.2 of the Long Beach Department Manual, "Biased policing and racial profiling are prohibited both in the enforcement of the law and the delivery of other police services."
FISCAL IMPACT
The total amount of the contract will not exceed $394,196 until the Region 4 Education Service Center contract expires May 1, 2023, with the option to renew for as long as the Region 4 Education Service Center is in effect. The total contract cost will be funded by State COPS grant funds, which are currently budgeted in the General Grants Fund Group in the Police Department. The Police Department is also applying for UASI grant funding to cover a portion of the contract term. If awarded, and the Region 4 Education Service Center contract renewal options are exercised and in effect, the UASI grant funds would be used to offset the third year of the contract, freeing up the State COPs grant for other purposes. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
HONORABLE MAYOR AND CITY COUNCIL
April 19, 2022
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
WALLY BEISH
CHIEF OF POLICE
ATTACHMENT - Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
1 ADS: ag A21-05277 (04-01-22)
01376854.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH
CARAHSOFT TECHNOLOGY CORPORATION FOR CELL
PHONE FORENSIC SOFTWARE, THROUGH THEIR
CONTRACT WITH REGION 4 EDUCATION SERVICE
CENTER IN AN ANNUAL AMOUNT NOT TO EXCEED
$394,196
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase cell phone forensic software, Cellebrite Premium; and
WHEREAS, this technology may be used by trained detectives for criminal investigations when a search warrant has been authorized by a judge, or when written or verbal consent has been given by the mobile device owner; and WHEREAS, digital evidence obtained from mobile devices, is one of the most reliable forms of evidence in criminal investigations; and WHEREAS, the Cellebrite Premium software combines the ability to analyze and unlock a wide variety of mobile devices that assists detectives in establishing leads in criminal cases; and
WHEREAS, the Purchasing Division of the Financial Management Department, researched procurement option for cell phone forensic software and discovered other agencies had completed open, fair, transparent, and competitive
2 ADS: ag A21-05277 (04-01-22)
01376854.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 procurement process; and
WHEREAS, the City of Long Beach (“City”) reviewed the cooperative agreement options and determined that the contract between Region 4 Education Service Center with Carahsoft Technology Corporation provided the best value to the City; and
WHEREAS, Carahsoft Technology Corporation was selected based on their competitive pricing, service level, and breadth of features offered; and WHEREAS, Region 4 Education Service Center (“ESC”) issues an RFP for educational software solutions and services; and
WHEREAS, Carahsoft Technology Corporation products are made available through the master inventory list with OMNIA Partners; and WHEREAS, OMNIA Partners responded with a full list of products and was awarded the contract; and
WHEREAS, OMNIA Partners leverages over $100 billion in annual supply to command the best prices for products and services and the master agreement was made available to other public agencies nationally, including state and local governmental entities; and
WHEREAS, the Region 4 Education Service Center has a contract for the purchase of this cell phone forensic software, Contract No. R191902 (“Contract Number”); and
WHEREAS, the City’s participation in the ESC Contract will facilitate the City’s ability to purchase as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the ESC Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
3 ADS: ag A21-05277 (04-01-22)
01376854.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 Section 2. The City Manager or designee is hereby authorized to enter an agreement with Carahsoft Technology Corporation to purchase cell phone forensic software, of the same type and kind identified in the Region 4 Education Service Center Contract except as modified by mutual agreement of the City and Carahsoft Technology Corporation, and the purchase by the City shall be on the same terms and conditions afforded to the Region 4 Education Service Center in an amount not to exceed Three Hundred Ninety-Five Thousand Dollars ($394,196), until the Region 4 Education Service Center contract expires on May 1, 2023, with the option to renew as long as the Region 4 Education Service Center is in effect, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s) Councilmembers: ______________________________________ ______________________________________
City Clerk