CITY OF
LONG
Office of the Chief of Police
400 West Broadway Long Beach, CA 90802
(562) 570-7301
May 10, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-11
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Mallory Safety and Supply, LLC, of Longview, Washington, for a cyber security assessment, on the same terms and conditions afforded to the County of Fairfax, Virginia, in a total amount not to exceed $160,933, until the County of Fairfax, Virginia, contract expires on September 30, 2023, with the option to renew for as long as the County of Fairfax, Virginia is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Mallory Safety and Supply, LLC (Mallory Safety), for the purchase and delivering of a cyber security assessment. The Long Beach Police Department (LBPD) is looking to improve its cyber security posture. Cyber events could place the department at a disadvantage in its ability to protect life and ensure the safety of community members. The cyber security assessment will identify these vulnerabilities and suggest solutions to remediate information technology security defense gaps and ensure compliance with National Institute of Standards and Technology regulations.
LBPD researched procurement options for public safety and emergency preparedness equipment and related services and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City of Long Beach (City) reviewed the contract options and determined that the contract between the County of Fairfax, Virginia, with Mallory Safety provided the best value to the City.
Mallory Safety was selected based on their competitive pricing, service level, and breadth of product offerings. Mallory Safety has partnered with Clear Cloud Solutions, Inc., to provide the technical expertise to complete the requested cyber security assessment for LBPD. Clear Cloud Solution's approach is founded on their highly relevant project experience, successful past performance, and expertise in delivering similar security systems for local government. Their team of industry experts possesses a vast knowledge of security planning, system design, engineering, and system integration.
The Urban Areas Security Initiative (UASI) grant program provides financial assistance to address the unique multidisciplinary planning, operations, equipment, training, and
HONORABLE MAYOR AND CITY COUNCIL
May 10, 2022
exercise needs of high-threat, high-density urban areas. It also assists in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The UASI 2020 grant program will fund this vital cyber security assessment as part of the grant awarded to the City on May 4, 2021.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on March 30, 2022, Purchasing Agent Michelle Wilson on March 29, 2022, and by Budget Management Officer Nader Kaamoush on April 8, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on May 10, 2022 to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total amount of the contract will not exceed $160,933. The contract costs will be offset by UASI 2020 grant funding that is currently budgeted in the General Grants Fund Group in the Police Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
WALLY EBEISH
CHIEF OF POLICE
~~
DIRECTOR OF TECHNOLOGY AND INNOVATION
ATTACHMENT - Resolution
APPROVED:
~~
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH
MALLORY SAFETY AND SUPPLY, LLC TO PURCHASE A
CYBER SECURITY ASSESSMENT ON THE SAME TERMS
AND CONDITIONS THROUGH THEIR CONTRACT WITH
COUNTY OF FAIRFAX, VIRGINIA, IN AN ANNUAL
AMOUNT NOT TO EXCEED $160,933
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase a cyber security assessment; and WHEREAS, Cyber events could place the department at a disadvantage in its ability to protect life and ensure the safety of community members; and WHEREAS, the cyber security assessment will identify these vulnerabilities and suggest solutions to remediate information technology security defense gaps and ensure compliance with National Institute of Standards and Technology regulations; and WHEREAS, the Police Department researched procurement options for public safety and emergency preparedness equipment and related services and discovered other agencies had completed an open, fair, transparent, and competitive procurement process; and
WHEREAS, the City reviewed the contract options and determined that the contract between the County of Fairfax, Virginia, with Mallory Safety and Supply, LLC provided the best value to the City; and
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 WHEREAS, Mallory Safety and Supply, LLC has partnered with Clear Cloud Solutions, Inc. to provide the technical expertise to complete the requested cyber security assessment for the Long Beach Police Department; and WHEREAS, Clear Cloud Solution’s approach is founded on their highly relevant project experience, successful past performance and expertise in delivering similar security systems for local Government; and
WHEREAS, Clear Cloud Solution’s team of industry experts possess a vast knowledge of security planning, system design, engineering, and system integration; and WHEREAS, the Urban Areas Security Initiative (UASI) grant program provides financial assistance to address the unique multidisciplinary planning, operations equipment, training and exercise needs of high-threat, high-density, urban areas, as well as assists in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the UASI 2020 grant program will fund this vital cyber security assessment as part of the grant awarded to the City of Long Beach on May 4, 2021; and WHEREAS, the County of Fairfax, Virginia has a CONTRACT for the purchase of a cyber security assessment, Contract No. 4400008495 (“Fairfax Contract”); and
WHEREAS, the City’s participation in the Fairfax Contract will facilitate the City’s ability to purchase as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the Fairfax Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter an agreement with Mallory Safety and Supply, LLC to purchase a cyber security
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 assessment, of the same type and kind identified in the County of Fairfax, Virginia Contract except as modified by mutual agreement of the City and Mallory Safety and Supply, LLC and the purchase by the City shall be on the same terms and conditions afforded to the County of Fairfax, Virginia in an amount not to exceed One Hundred Sixty-Thousand Nine Hundred Thirty-Three Dollars ($160,933), until the County of Fairfax, Virginia, contract expires on September 30, 2023, with the option to renew for as long as the County of Fairfax, Virginia Contract is in effect, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers: ______________________________________
City Clerk