CITY OF
LONG
Technology and Innovation Department
411 West Ocean Boulevard 7th Floor Long Beach, CA 90802 (562) 570-6455
May 24, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-17
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Computer Aid, Inc., of Allentown, PA, for providing managed services for information technology and IT staff augmentation, on the same terms and conditions afforded to Sourcewell, formerly National Joint Powers Alliance (NJPA), in a total annual amount not to exceed $1,250,000, until the Sourcewell contract expires on September 10, 2025, with the option to renew for as long as the Sourcewell Contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Computer Aid, Inc., for providing managed services for information technology and IT staff augmentation.
In 2018, the City Council adopted Resolution No.18-0092 to utilize the terms and conditions afforded to Contract No. 020817 ("NJPA Contract"), to install and configure information technology systems as well as provide managed services for information technology and IT staff augmentation. On March 3, 2022, that NJPA Contract expired with no renewal options.
Since the expiration of the previous contract (No. 020871 ), Sourcewell has awarded a new Contract (No. 071321) for these services.
Computer Aid, Inc., was selected as one of three vendors from cooperative agreements to provide technology-related equipment and software to meet critical technology infrastructure needs such as replacing outdated technology that is becoming unreliable and will not support new systems in the new Civic Center. Throughout the last few years, Computer Aid, Inc., has provided a substantial portion of the technology and associated installation services for the City of Long Beach's (City) data center, network communications, audio/video systems, security cameras, and cyber security systems. Additionally, in the past, Computer Aid, Inc., assisted the City with staff augmentation to provide key cybersecurity, application development, and desktop support services to City operations. In evaluating current and future use of this contract for staff augmentation, TID plans to use this contract in a very limited scope for staff augmentation needs. Computer Aid, Inc., is a key partner to the City in meeting its ongoing and future critical technology infrastructure needs.
HONORABLE MAYOR AND CITY COUNCIL
May 24, 2022
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on May 4, 2022, Purchasing Agent Michelle Wilson on March 3, 2022, and by Budget Operations and Development Officer Rhutu Amin Gharib on March 7, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on May 24, 2022, to ensure the contract is in place expeditiously
FISCAL IMPACT
The total annual amount of the contract will not exceed $1,250,000. Sufficient funds are currently budgeted in the General Services Fund Group in the Technology and Innovation Department for ongoing lifecycle replacement of equipment and maintenance services. These costs are recovered from client departments through the annual Tl Memorandum of Understanding (MOU). This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
~dL
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH
COMPUTER AID, INC. TO PROVIDE MANAGED SERVICES
FOR INFORMATION TECHNOLOGY AND STAFF
AUGMENTATION, ON THE SAME TERMS AND
CONDITIONS AFFORDED TO SOURCEWELL, A STATE OF
MINNESOTA LOCAL GOVERNMENT UNIT AND SERVICE
COOPERATIVE, IN A TOTAL ANNUAL AMOUNT NOT TO
EXCEED $1,250,000, UNTIL THE CURRENT CONTRACT
EXPIRES ON SEPTEMBER 10, 2025, WITH THE OPTION
TO RENEW FOR AS LONG AS THE SOURCEWELL
CONTRACT IS IN EFFECT, AT THE DISCRETION OF THE
CITY MANAGER
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires managed services for information technology and staff augmentation; and
WHEREAS, Sourcewell, a State of Minnesota local government unit and service cooperative , has a contract with Computer Aid, Inc. for IT Managed Service Provider and Staff Augmentation Solutions , Contract No. 071321-CAI (“Sourcewell Contract”); and
WHEREAS, the City’s participation in the Sourcewell Contract will facilitate
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
the City’s ability to provide managed services for information technology and staff augmentation as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcewell Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are tr ue and correct and are incorporated herein by this reference.
Section 2. The City Manager of the City is hereby authorized to enter an agreement with Computer Aid, Inc. to provide managed services for information technology and staff augmentation , of the same type an d kind identified in the Sourcewell Contract except as modified by mutual agre ement of the City and Computer Aid, Inc. , in a total annual amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000), until the current contract expires o n September 10, 2022, with the option to renew for as long as the Sourcewell Contract is in effect, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk