CITY OF
LON
May 24, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Office of the City Clerk
411 West Ocean Boulevard, 11 th Floor, Long Beach, CA 90802 (562) 570-6101
C-4
Recommendation to approve the destruction of records for the Long Beach Fire Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitted to the City Council for approval. The records destruction must comply with each department's records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Long Beach Fire Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 22 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
MONIQUE DE LA
CITY CLERK
MD:kb
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28 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE FIRE DEPARTMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given his written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the Fire Department, of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit "A" and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old.
Section 2. The City Council hereby finds that none of said records:
A Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by statute; D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
Ill
Ill
AL:vr A22-01362 (4.26.22)
01385320.DOCX
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28 I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ___________ , 2022, by the following vote:
Ayes:
Noes:
Absent:
AL:vr A22-01362 (4.26.22)
01385320.DOCX
Councilmembers:
Councilmembers:
Councilmembers:
City Clerk
2 Date*
10/2i/2021
Department Head Approval
Xavier Espino
Department*
Fire
Department Head Approval Date
Retention Record Title*
Schedule
Item No*
NfA Public ReG\)rds Act Requests
Remarks
City Clerk Approval
City Clerk Approval Dale
4!5i2022
Description
PRA req1.msts and responses
The Fire Department rnsp,;ctfo!iy rnquei;l;; authority to destroy the ab()V/3 lh,ted PRA flies.
Admin,strnibn Bure)clU
City Attorney Approval
Anit,l Lakhani
City Attorney Approvn! Dat.e
4/6i2022
Years
lmrolved*
2006-20'17
.Sox No. Sox No.
On-Site* Off.Sile *
3 0
Date* Department*
10/21f,W21
" ee~~Rl}S JiESiliRUJ~lil'il@t:\I ~BIR@~- 0 ~ 0
Department Head Approval
Xavier Espino
Department Head Approval Date
2!H!2022
City Clerk Approval
Mtmiqu<i ·DeLaGarza
City Clerk Approval Date
4/5i2022.
City Attorney Approval
Anita b,khani
City Attorney Approval Dato
416/2022
,,
mER~Riil\11:E~i~lmE~~~ms , ~ ,
Retention Record Tltle * Descrlptkm Years Box No. Box No, Schedule Involved* On-Slto * Off•Slte *
Item No*
11 Rilcruitnmnt foes The mes may include iniervlew scorecards. resumes, cover 2006-20 '! fl "J"Y ,,, 0 lettorn i k,ttnm of inlf!WSt ,t,forent:es, and notes for th1:1 Firtl R;,cruit classifk;,;tian, pius backgmlind p,Jc¾r,!i> for non• selected c;anclidates.