CITY OF Office of the City Clerk
& LONGBEACH 411 West Ocean Boulevard, 1 Fior, Long Beach. SA90802 June 14, 2022 C-8
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Recommendation to approve the destruction of records for the Economic Development Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitted to the City Council for approval. The records destruction must comply with each department's records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Economic Development Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 22 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
1 RESOLUTION NO.
2 3 A RESOLUTION OF THE CITY COUNCIL OF THE
4 CITY OF LONG BEACH APPROVING AND AUTHORIZING
5 THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
6 AND WRITINGS BY THE ECONOMIC DEVELOPMENT
7 DEPARTMENT
8 9 The City Council of the City of Long Beach resolves as follows:
10 Section 1. Pursuant to and in accordance with the provisions of Section 11 34090 of the Government Code of the State of California and Chapter 1.28 of the Long 12 Beach Municipal Code relating to the destruction of City records, and the City Attorney 13 having heretofore given written consent, the City Council of the City of Long Beach does 14 hereby approve and authorize the destruction by the Economic Development Department OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Lona Beach. CA 90802-4664 15 of any and all of the records, documents, instruments, books, papers, and writings as set 16 forth in the documents attached hereto and marked Exhibit "A" and by reference thereto 17 made a part hereof, which records are under its charge and are no longer required for use 18 in its respective office, said records being no less than two (2) years old. 19 Section 2. The City Council hereby finds that none of said records:
20 A. Affect the title to real property or liens thereon; 21 B. Constitute official court records;
22 C. Constitute records which are required to be kept by 23 statute;
24 D. Constitute the original or record copies of the minutes, 25 ordinances or resolutions of the City of Long Beach or 26 any City Board or Commission.
27 Section 3. This resolution shall take effect immediately upon its adoption 28 by the City Council, and the City Clerk shall certify the vote adopting this resolution. 1 D1:9420005
1 I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2022, by the 3 following vote:
4 5 Ayes: Councilmembers:
6 7
8 9 Noes: Councilmembers:
10 11 Absent: Councilmembers:
12 13
14 OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Lona Beach. CA 90802-4664 15 City Clerk
16 17
18 19
20 21
22 23
24 25
26 27
28 2
Livr (A22-0175
1398479.DOC
EXHIBIT "A"
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
DEPARTMENT OF ECONOMIC DEVELOPMENT /ED/ASSET MANAGEMENT According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
13095 PROPERTY MGT (CITY-OWNED) WORK FILES 01/01/1999 12/31/1999 12/31/2020 Internal Record Center G -003-0001 0008 - LIST 1519
REEF REMODELING
/ 14024 PROPERTY MGT (CITY-OWNED) TENANT 01/01/1991 12/31/1999 12/31/2020 Internal Record Center G -006-0002 0012 LIST 1593
BANCAP MARINA CENTER F1991-96
CAREER TRANSITION CENTER 1994
BANCAP MARINA CENTER - SEAPORT VILLAGE
BANCAP MARINA CENTER - RESEARCH FILES FOR GRIFFITH LETTER
BANCAP MARINA CENTER - CRAB POT
BANCAP MARINA CENTER - CRAB POT/LANDRY'S
BANCAP MARINA CENTER - BANCAP
CATALINA EXPRESS 1994-99
CATALINA/FEINBERG 1994-96
ISLAND EXPRESS 1993-97
4/27/2022 Page 1 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
20967 ACQUISITIONS/DISPOSITIONS (CITY-OWNED) 01/01/2004 12/31/2007 12/31/2013 DEPT REQUESTED BC (BOX PULLED FROM DESTRUCTION BATCH #576. DEPT REQUESTED THE BOX BACK ON 7/26/2018, LOCATION WAS F-11-02-12)
LBA/ RDA/ SMITH-CO - 14TH AND HAYES
LBA/490 - RDA - VERNON & ATLANTIC
LBA/266-RDA (7429-018-904,906 & 907) - 14TH AND HAYES
LBA/299 - MACIAS - 2525 ATLANTIC AVE
LBA/351 - RDA (2 FILES)3RD STREET & PROMENADE NORTH(FILE PULLED FROM DESTRUCTION BATCH # 57€ LBA/396 - KINDERMANN-ATLANTIC AVENUE5649 ATLANTIC AVENUE LBA/434-REINELT - 552-558 E. WILLOW STREET
LBA/451 - BOUNDRY WATERS PROPERTIES - 1911 PINE AVENUE
LBA/464 - LUGAN - 239 ELM AVENUE
LBA/488 - HOQUE - 306 E. HOME STREET
/ 25640 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1991 12/31/1996 12/31/2020 Internal Record Center G -008-0001 0004 ALAMITOS BAY MARINA CENTERARCHIPLAN1 OF 131991-1993
ALAMITOS BAY MARINA CENTERBANCAPDWIGHT E. BENNETTBID PROPOSAL2 OF 131992-1996 ALAMITOS BAY MARINA CENTERCITY ATTORNEY CORRESP.CITY COUNCIL AGENDA3 OF 131991-1995 ALAMITOS BAY MARINA CENTERCITY CORRESPONDENCE4 OF 131992-1995 4/27/2022 Page 2 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1990 12/31/1994 12/31/2020 Internal Record Center G -008-0001 0005 ~ 25641
ALAMITOS BAY MARINA CENTER MARINE BLAZERSTATUS REPORT, OVERHEADS, REVISED BUILTFORM BOOK ALAMITOS BAY MARINA CENTERMARINE BAZAAR - LEASES1992-1994
ALAMITOS BAY MARINA CENTER MARINE BAZAARWEST MARINE CATALOGSLONG BEACH RENOVATION EXPA ASBESTOS SURVEY AT MARINA BAZAAR COMPLEX251 MARINE DRIVE LONG BEACH, CALIFORNIA 1990-1992 MARINE BAZAAR (GLW) 1993-1994
ALAMITOS BAY MARINA CENTER MARINE BAZAAR - CASE NOTES 1991-1994 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1991 12/31/1995 12/31/2020 Internal Record Center G -008-0001 0006 25642
ALAMITOS BAY MARINA CENTERMARINE ADVISORY COMM., MATLOW & KENNEDYMOFFATT & NICHOL, MONT • ALAMITOS BAY MARINA CENTERKEYSER & MARTSONLASALLE PARTNERSLETTERS OF INTENT, MAPSMARIN/ ALAMITOS BAY MARINA CENTERFINANCING, FLOW CHART, GENERAL CORRESP.,HANKLA, HENRY CONSTRU
ALAMITOS BAY MARINA CENTEREIR FILING FEE, COASTAL COMMISSION, COST ESTIMATESDEVELOPERS LE 4/27/2022 Page 3 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
25643 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1992 12/31/1996 12/31/2020 Internal Record Center G -008-0001 0007 MARINE BAZAAR (GLW)1992
BIG BLUE FOLDER - CALIFORNIA BROILER RESTAURANT1994-1992 BIG BLUE FOLDER - ALAN ANDREWS YACHT DESIGN1994-1996
BIG BLUE FOLDER - BANCAP1994-1996
BIG BLUE FOLDER - KETTENBURG1994-1996
BIG BLUE FOLDER - DENNY LUND - SCHOONER OR LATER1994-1996 BIG BLUE FOLDER - RANDY CRAWFORD SCUBA DUBA CORPORATION1994-1996 BIG BLUE FOLDER - MICHAEL FERREIRA SEAL BEACH YACHT CLUB1994-1996 BIG BLUE FOLDER - BRAD BUERRNER STAN MILLER YACHT'S1994-1996 BIG BLUE FOLDER - BONNIE TRAGNI WEST MARINE PRODUCTS1994-1996 25644 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1989 12/31/1994 12/31/2020 Internal Record Center G -008-0001 0008
ALAMITOS BAY MARINA CENTER-TENANTS, SCUBA,SEAL BEACH YACHT CLUB,STAN MILLER YACHT,STOLL EI
ALAMITOS BAY MARINA CENTER TENANTSALAN ANDREWS YACHTS, CLARKE MARINE,SCHOONER OR LATER, ALAMITOS BAY MARINA CENTER - RFQ CORRESPONDENCE10 OF 131989-1994
ALAMITOS BAY MARINA CENTERPRO FORMS,PROPOSALS,RENOVATION AND EXPANSION,RFP CORRESPONI 4/27/2022 Page 4 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
25645 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1992 12/31/1999 12/31/2020 Internal Record Center G -008-0001 0009
MARINE BAZAAR BUILDING - BANCAP INVESTMENT GROUP HENRY CONSTRUCTIOIN COMPANYRFP BID RES REQUEST FOR QUALIFICATIONS / REQUEST FOR PROPOSALSI-605 RETAIL PROJECT1990-1995 REQUEST FOR PROPOSALS MARINE BAZAAR BUILDING EXPANSION - RENOVATIONSEPTEMBER 1992 ALAMITOS BAY MARINA CENTER INCOME STATEMENT AND EXPENSE BOOK 151994-1996 ALAMITOS BAY MARINA CENTER LEASE ADMIN. BANCAP, INVOICES, GUARDIAN BANK, LEASES, SMALL, WILLIA ALAMITOS BAY MARINA CENTER TENANTS WEST MARINE 671992-1999 34292 PROPERTY MGT (CITY-OWNED) WORK FILES 01/01/2008 12/31/2008 12/31/2018 Internal Record Center LIST 2339
DEPT DID NOT GIVE BOX
34573 ACQUISITION/DISPOSITIONS (CITY-OWNED) 01/01/2013 12/31/2014 12/31/2020 IRON MOUNTAIN 948273129 ACCOMMODATION RECORDINGSJANUARY 1, 2013 - DECEMBER 31, 2013 ACCOMMODATION RECORDINGSJANUARY 1, 2014 - DECEMBER 31, 2014 Total Boxes to be Destroyed: 11
5.24-22 ( 5/1L/27 64/2022
Date Date City Attorney
4/27/2022 Page 5 of 5
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
DEPARTMENT OF ECONOMIC DEVELOPMENED/ASSET MANAGEMENT
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
13095 PROPERTY MGT (CITY-OWNED) WORK FILES 01/01/1999 12/31/1999 12/31/2020 Internal Record Center G -003-0001 0008 LIST 1519
14024 PROPERTY MGT (CITY-OWNED) TENANT 01/01/1991 12/31/1999 12/31/2020 Internal Record Center G -006-0002 0012 LIST 1593
20967 ACQUISITIONS/DISPOSITIONS (CITY-OWNED) 01/01/2004 12/31/2007 12/31/2013 DEPT REQUESTED BC (BOX PULLED FROM DESTRUCTION BATCH #576. DEPT REQUESTED THE BOX BACK ON 7/26/2018, LOCATION WAS F-11-02-12)
25640 г PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1991 12/31/1996 12/31/2020 Internal Record Center G -008-0001 0004 25641/ PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1990 12/31/1994 12/31/2020 Internal Record Center G -008-0001 0005 25642/ PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1991 12/31/1995 12/31/2020 Internal Record Center G -008-0001 0006 25643 / PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1992 12/31/1996 12/31/2020 Internal Record Center G -008-0001 0007 4/2712022 Page 1 of 2
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
25644 PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1989 12/31/1994 12/31/2020 Internal Record Center G -008-0001 0008 25645 V PROPERTY MGT (CITY-OWNED) LEASES & 01/01/1992 12/31/1999 12/31/2020 Internal Record Center G -008-0001 0009 34202/ PROPERTY MGT (CITY-OWNED) WORK FILES 01/01/2008 12/31/2008 12/31/2018 Internal Record Center LIST 2339
DEPT DID NOT GIVE BOX
34573/ ACQUISITION/DISPOSITIONS (CITY-OWNED) 01/01/2013 12/31/2014 12/31/2020 IRON MOUNTAIN 948273129 Total Boxes to be Destroyed: 11
5/00/22 - she A hi 6/2/2022
Department Head Date City Attorney Date
4/27/2022 Page 2 of 2