CITY OF Office of the City Clerk
C LONGBEACH 411 West Ocean Boulevard, 11'" Floor, Long Beach, CA 9080:
(562) 570-610
June 14, 2022 C-9
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Recommendation to approve the destruction of records for the Health and Human Services Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitted to the City Council for approval. The records destruction must comply with each department's records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Health and Human Services Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 22 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
1y. Dest
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
1 RESOLUTION NO.
2 3 A RESOLUTION OF THE CITY COUNCIL OF THE
4 CITY OF LONG BEACH APPROVING AND AUTHORIZING
5 THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
6 AND WRITINGS BY THE DEPARTMENT OF HEALTH AND
7 HUMAN SERVICES
8 9 The City Council of the City of Long Beach resolves as follows:
10 Section 1. Pursuant to and in accordance with the provisions of Section 11 34090 of the Government Code of the State of California and Chapter 1.28 of the Long 12 Beach Municipal Code relating to the destruction of City records, and the City Attorney 13 having heretofore given written consent, the City Council of the City of Long Beach does 14 hereby approve and authorize the destruction by the Department of Health and Human OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Lona Beach. CA 90802-4664 15 Services of any and all of the records, documents, instruments, books, papers, and writings 16 as set forth in the documents attached hereto and marked Exhibit "A" and by reference 17 thereto made a part hereof, which records are under its charge and are no longer required 18 for use in its respective office, said records being no less than two (2) years old. 19 Section 2. The City Council hereby finds that none of said records:
20 A. Affect the title to real property or liens thereon; 21 B. Constitute official court records;
22 C. Constitute records which are required to be kept by 23 statute;
24 D. Constitute the original or record copies of the minutes, 25 ordinances or resolutions of the City of Long Beach or 26 any City Board or Commission.
27 Section 3. This resolution shall take effect immediately upon its adoption 28 by the City Council, and the City Clerk shall certify the vote adopting this resolution. 1 013804930058) 68122)
1 I hereby certify that the foregoing resolution was adopted by the City Council 2 of the City of Long Beach at its meeting of _ 2022, by the 3 following vote:
4 5 Ayes: Councilmembers:
6 7
8 9 Noes: Councilmembers:
10 11 Absent: Councilmembers:
12 13
14 OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Lona Beach. CA 90802-4664 15 City Clerk
16 17
18 19
20 21
22 23
24 25
26 27
28 2
L:vr (A22-01756) (6.1.22
1398469.DOC)
EXHIBIT "A"
LONG BEAC Records Destruction Request
Date * Department* Bureau, Division, and/or Section
3/30/2022 Health and Human Services PHYSICIANS SERVICES / CLINICAL SERVICES/
FAMILY PLANNING AND SEXUAL HEALTH CLINIC
RECORDS DESTRUCTION APPROVAL
Department Head Approval City Clerk Approval City Aftorney Approval Kelly Colopy Monique DeLaGarza Anita Lakhani
Department Head Approval Date City Clerk Approval Date City Attorney Approval Date 5/24/2022 5/25/2022 5/25/2022
DEPARTMENTAL RECORDS
Retention Record Title* Description
Years Box No. Box No.
Schedule Involved* On-Site* Off-Site*
Item No*
1 FAMILY PLANNING RECORDS. (#07-1-00510)-(#07-1-00536) 2007 N/A N/A WORKING COPY (#07-1-01532)
(#07-1-00537-#07-1-00548)
(#07-1-00550#07-1-00553)
(#07-1-00554-#07-1-00559)
(#07-1-00562-#07-1-00563)
(#07-1-00564-#07-1-00574)
(#07-1-00576-#07-1-00580)
Remarks
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CITY OF
CLONGBEACH Records Destruction Request
Date * Department* Bureau, Division, and/or Section
3/31/2022 Health and Human Services PHYSICIAN SERVICES/CLINICAL SERVICES/FAMILY
PLANNING & SEXUAL HEALTH CLINIC
RECORDS DESTRUCTION APPROVAL
Department Head Approval City Clerk Approval City Attorney Approval Kelly Colopy Monique DeLaGarza Anita Lakhani
Department Head Approval Date City Clerk Approval Date City Attorney Approval Date 5/24/2022 5/25/2022 5/25/2022
DEPARTMENTAL RECORDS
Retention Record Title * Description Years Box No. Box No.
Schedule Involved* On-Site * Off-Site*
Item No*
FAMILY PLANNING RECORDS- (#07-1-00581) 2007 N/A N/A
WORKING COPY (#07-1-00583-#07-1-00584)
(#07-1-00586-#07-1-00589)
(#07-1-00591)
(#07-1-00592-#07-1-00594)
(#07-1-00596-#07-1-00600)
(#07-1-00601-#07-1-00606)
(#07-1-00613)
(#07-1-00615)
(#07-1-00618)
(#07-1-00620-#07-1-00621)
(#07-1-00623-#07-1-00625)
Remarks
_ONGBEACH Records Destruction Request
Date* Department* Bureau, Division, and/or Section
4/1/2022 Health and Human Services PHYSICIAN SERVICES/CLINICAL SERVICES/FAMILY
PLANNING & SEXUAL HEALTH CLINIC
RECORDS DESTRUCTION APPROVAL
Department Head Approval City Clerk Approval City Attorney Approval Kelly Colopy Monique DeLaGarza Anita Lakhani
Department Head Approval Date City Clerk Approval Date City Attorney Approval Date 5/24/2022 5/25/2022 5/25/2022
DEPARTMENTAL RECORDS
Retention Record Title * Description Years Box No. Box No. chedul Involved* On-Site* Off-Site*
em No
1 FAMILY PLANNING RECORDS. (#07-1-00630) 2007 N/A N/A
WORKING COPY (#07-1-00632-#07-1-00633)
(#07-1-00635-#07-1-00637)
(#07-1-00639-#07-1-00640)
(#07-1-00642)
(#07-1-00643-#07-1-00649)
(#07-1-00751-#07-1-00755)
(#07-1-00757-#07-1-00760)
(#07-1-00763-#07-1-00776)
(#07-1-00777-#07-1-00788)
(#07-1-00790-#07-1-00799)
(#07-1-00800)
(#06-1-00667)
(#02-1-02589)
FAMILY PLANNING RECORDS- (#06-1-00438) 2006-2007 N/A N/A WORKING COPY (#06-1-00582)
(#06-1-00599)
(#06-1-00749)
(#06-1-00915)
(#08-1-01670-706-1-01678)
, (#06-1-016B0-#06-1-01685)
(#/06-1-01687-#06-1-01689)
(#06-1-01691-#06-1-01693)
(#06-1-01895-#06-1-01703)
(#106-1-01705-#06-1-01713)
(#06-1-01715-#06-1-01722)
(#06-1-01724)
(#06-1-01725-#06-1-01726)
(#06-1-01728)
(#06-1-01730-#06-1-01737)
(#06-1-01739-#06-1-01740)
(#06-1-01742-#06-1-01749)
(#06-1-01752-#06-1-01758)
(#06-1-01760-1106-1-01764)
(#06-1-01766)
(#06-1-01768-#06-1-01770)
(#06-1-01773-#06-1-01774)
(#06-1-01777-#06-1-01778)
(#06-1-01780-#06-1-01784)
(#06-1-01786-#06-1-01790)
(#06-1-01851-#06-1-01856)
(#06-1-01858-#06-1-01889)
(#07-1:00051-#07-1-00094)
(#07-1-00096-#07-1-00103)
(#07-1-00105-707-1-00127)
(#07-1-00129-#107-1-00141)
(#07-1-00148-#07-1-00150)
(#07-1-00196)
(#07-1-00271)
#07-1-00351-#07-1-00359)
(#07-1-00361-#07-1-00371)
Remarks
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CITY OF
C LONG BEACH Records Destruction Request
Date* Department* Bureau, Division, and/or Section
9/2/2021 Health and Human Services COMMUNITY HEALTH/NURSING SERVICES
RECORDS DESTRUCTION APPROVAL
Department Head Approval City Clerk Approval City Attorney Approval Kelly Colopy Monique DeLaGarza Anita Lakhani
Department Head Approval Date City Clerk Approval Date City Attorney Approval Date 5/24/2022 5/25/2022 5/25/2022
DEPARTMENTAL RECORDS
Retention Record Title * Description Years Box No. Box No.
Schedule Involved* On-Site* Off-Site*
Item No*
2 CHDP (#6-1-00605) 2006 NIA N/A
(#6-1-00609)
(#6-1-00614)
(#6-1-00619)
(#6-1-00625)
(#6-1-00627)
(#6-1-00629-#6-1-00630)
(#6-1-00632)
(#6-1-00636-#6-1-00636)
(#6-1-00639)
(#6-1-00640)
(#6-1-00650)
(#6-1-01601-#6-1-01603)
(#6-1-01605)
(#6-1-01609-#6-1-01610)
(#6-1-01613)
(#6-1-01616)
(#6-1-01619-#6-1-01620)
(#6-1-01623)
(#6-1-01626)
(#6-1-01635)
(#6-1-01801-#6-1-01802)
(#6-1-01999)
2 CHDP (#7-1-00142-17-1-00143) 2007 NIA NIA
(#7-1-00147)
(87-1-00151)
(#7-1-00153)
(#7-1-00156-#7-1-00157)
(#7-1-00159-#7-1-00162)
(#7-1-00169-#7-1-00170)
(#7-1-00172)
(#7-1-00174)
(#7-1-00179)
(#7-1-00197-#7-1-00198)
(#7-1-00200)
(#7-1-00216-#7-1-00217)
2 CHDP (#06-1-01601-#06-1-01604) 2007 N/A N/A
(#06-1-06109-#06-1-01610)
(#06-1-00613)
(#06-1-00616)
(#D6-1-00G19#06-1-00620)
(#06-1-00623)
(#06-1-00623)
(#06-1-00626)
(#06-1-00635)
(408-1-00640)
(#06-1-00650)
(#07-1-00430)
(#07-1-00437-#07-1-00439)
(#07-1-00447)
#07-1-00450-#07-1-00451)
(#07-1-00454)
(#07-1-00457)
(#07-1-00459)
(#07-100464)
{#07-1-00466-#07-1-00468)
(#07-1-00472)
Remarks
ALL CHARTS HAVE MET THIER RETENTION SCHEDULE OF 2 YEARS AS WELL AS MATURITY AGE (18 YEARS OLD PLUS ONE YEAR).
- LONGBEACH Records Destruction Request
Date* Department* Bureau, Division, and/or Section
4/4/2022 Health and Human Services CITY HEALTH OFFICER/PUBLIC HEALTH
EMERGENCY MANAGMENT/COMMUNICABLE
DESEASE CONTROL PROGRAM
RECORDS DESTRUCTION APPROVAL
Department Head Approval City Clerk Approval City Attorney Approval Kelly Colopy Monique DeLaGarza Anita Lakhani
Department Head Approval Date City Clerk Approval Date City Attorney Approval Date 5/24/2022 5/25/2022 5/25/2022
DEPARTMENTAL RECORDS
Retention Record Title* Description Years
Box No. Box No.
schedule involved* On-Site* off-Site*
tem No"
COMMUNICABLE DISEASE CASE AND (#07-7-00168) 2007 N/A IN/A CONTACT FILES #07-1-00182-#07-1-00183)
(#07-1-00185#07-1-00194)
(#07-1-00211-#07-1-00212)
(#07-1-00220-#07-1-00225)
(#07-1-00402)
(#07-1-00404-#07-1-00408)
(#07-1-00410)
(#07-1-00412-07-1-00432)
(#07-1-00435-07-1-00436)
(#07-1-00435-#07-1-00436)
(#07-1-00440-#07-1-00443)
(#07-1-00445-#07-1-00446)
(#07-1-00451-#07-1-00452)
(#07-1-00465)
(#07-1-00469-#07-1-00471)
(#07-1-00476)
(#07-1-00701)
(#07-1-00703)
(#07-1-00714-#07-1-00715)
Remarks
)
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