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RESOLUTION NO. RES-22-0087
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF HEAL TH AND
HUMAN SERVICES
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of long Beach does hereby approve and authorize the destruction by the Department of Health and Human Services of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit "A" and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
AL:vr (A22-01756) (6.1.22)
01398469.DOCX
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28 I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ____
J_u_n_e_1_4 ____ , 2022, by the
following vote:
Ayes:
Noes:
Absent:
AL:vr (A22-01756) (6.1.22)
01398469.DOCX
Councilmembers:
Councilmembers:
Councilmembers:
Zendejas, Allen, Price, Supernaw,
Mungo, Saro, Uranga, Richardson.
None.
Austin.
2 EXHIBIT ''A''
r CITYOF
·�LONG
Date*
313012022
Department*
Health and Human Services
Bureau, Division, and/or Section
PHYSiC!ANS SERVICES I CUNJCAL SERVICES!
FAMILY PLANNING AND SEXUAL HEAL TH CLINIC
" " "" �
RB©0ems 0ES1URUl�lli�(\)t\I J;,;B:f�R(\)��I· . . . . . : . - - Department Head Approval
Kelly Colopy
Department Head Approval Date
5124/2022
Retention Record Title*
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
5125/2022
Description
Clty Attorney Approval
Anita Lakhani
City Attorney Approval Date
5!25/2022
Years Sox No.
Schedule Involved* On-Site"
Item No"'
��., .... --.--..--·� .. ··-
1 FAMlLY PLANNING RECORDS- (#07·1·00510)-(#07· i-00536) 2007 NIA WORKING COPY (1107-ic01532)
(#07·1-00537-#07· 1-00548)
(#07 -1-00550-#07-1-00553)
(#07-1-00554-#07-1-00559)
(#07-1 ·00562-#07-1-00563)
l (#07-1-00564•#07-1-00574)
I (#01.1-oos1s..fl.01.1-oosaoi
Remarks
Box No.
Off-Site*
NIA
f
I I
I I
Date* Department*
3/3112022 Health and Human Services
Department Head Approval
Kelly Colopy
Department Head Approval Date
512412022
I Retention
I Record Title*
Schedule
I Item No* I
1 1-rA;•<ILY PlANNING RECORDS-
WORKING COPY
l
Remarks
City Clerk Approval
Moniqwe DeLaGarza
City Clerk Approval Date
5/25/2022
I
! Description
I
t I
l
i (#07-1cQ0581)
i (#OM-005834107-1-00584)
! (#01 -1-00586-#01 -1-ooss9)
I (#01-1-oos91i
i (#07-1-00592-#07-1-00594)
1 (#07 -1-00596-#01 -1-00600)
i (#07-1-00601-#07-1-00606)
i (#07-1-00613)
Records Destructlon
Bureau, Olv1slon, and/or Section
PHYSICIAN SERVICES/CLINICAL SERVICES/FAMILY
PLANNING & SEXUAL HEALTH CLINIC
Clty Attorney Approval
Anita Lakhani
City Attorney Approval Date
512512022
Years
Involved*
2007
I !
Box No. Box No.
On-Site* Off-Site*
NIA NIA
i i
Date* Department*
4/1/2022 Heal!h and Human Servrces
Department Head Approval
Kelly Colopy
Department Head Approval Date
512412022
I Retention Record Title*
I Schedule
I l!emNo*
.----� �-�-
11 FAMILY PLANNINIG RECORDS·
WORKING COPY
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
5/2512022
Oescripilon
(#D7-1-00630)
(#07-1-00632-#07-1-00633)
(#07-1-00635-#07·1-00637)
(#07-1-00639-#07-1-00640)
(#07-1-00642)
(#07-1-00643-#07 -1-00649)
(#07-1-00751-#0 7-1-00755)
(#07-1-00757407·1·00760)
(#07-1-00763-#07-i-00776)
(#07-1-007774107·1-00788)
(1107 -1-00790�'107-1-00799)
(#07·1-00800)
{#06-1-00567)
{#02· 1-02589)
Request
Bureau, Division, and/or Section
PHYSICIAN SERVlCESICLINICAL SERVICES/FAMILY
PLANNING & SEXUAL HEALTH CLINIC
_,.,....., ...
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
5/2512022
Years
Involved*
--........,.-� ......
2007
Sox No. Box No. I
On-Site* Off-Site* I
I
NIA NIA
I I
I
I
1 FAMILY PLANNING l'ECORDS- (#06· 1 ·00438) 2006-2007 N/A NIA WORKING COPY (#06· 1·00562)
(1106-1-00599)
(#06·1·00749)
(#06·1-00915)
{#06-1-01670-#06-1..01678)
(#06·1 ·01680-#06-1-01685)
(#06· 1 ·01687-#06-1--01689)
(#06· 1 ·01691-#06-1-01693)
(#06-1-01695-#06-1--01 703)
(#06-1-01705-#06· 1 ·01713}
(#06-1-01715-1#06-1--01722)
(#06-1·01724)
(#06·1·01725-#06-1-01726)
(#06·1-01728)
{#06·1-01730.-/l-06-1-.01737)
{#06-1-01739-#06-1-01740)
(#06-1-017 42-#08-1.017 49)
(#06-1-01752..fl06-1--01758)
(#OfS..H)17�0-f/06-1-01764)
(#06·1�D17{)6)
{#06·1·01768-#0B-1--01770)
(#06-1·01773-#06-1--01774)
(#06·1·01777.:/I06-1-01778)
(#06-1-01780-#06-1-01784)
(#06-1-01786-#06·1·01790}
(#06·1·01851-#06-1-01856)
(#06·1·01858--/I06-1-01869)
(#07-1-00051-1107-1-00094)
(#OM-00096-#07-1-001 03)
(#07-1-001054/07-1-00127)
(1107-1-00129-1107-1-00141)
(#07-1-00148-#07 4-00150)
(#07-1-0019$)
(#07-1·00271)
(#OM ·00351-#07·1-00359)
(#07-1-00361-007-1-00371 i
-
Remarkio
Peg� 2of 2
ff' CITYOI' �LONG
Date* Department*
9/212021
Department Head Approval
l<elly Colopy
Department Head Approval Date
512412022
j Ret<!ntion RecordTltle*
I Schedule 1 Item No*
!
12 CHOP
2 CHOP
Health end Human Services
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
5/2512022
Description
(#6-1-00605)
(#6·1·00609)
(#6-1-00614)
(#6·HJ0619)
(#13-1-00625)
(#6-1 ·00627)
(#&-1-00629-#BC i-00630)
(#6-1-00632)
(#6·1 ·00635-#6·1 ·00636)
(#6-1--00639)
(#6-1-00640)
(#6-1-00650)
{#6·1-01601-#6-i-01603)
(#6-1-01605)
(#6-1-01609-#6-1-0Hl1 Oi
(#6·1-01613)
(#6-1--01616)
(#6· 1 -01619-#6-1-01620)
(tlB-i-01623)
(#6-i-01626)
(#6+01635)
(#6-1--01801-#6·1·01802.)
(#6-1-01999)
(117-1-00142-#7-1-00143)
(#M-00147)
(#7-1-00151)
(#7-1-00153)
(#7·1·00156-#7-1-00157)
(#7-1-00159-#7 ·1-00162)
(#7-1-00169-#7·1 ·00170)
(#7-1--00172)
(#M·OOi74)
(#7-1-00179)
(#7·1·00197-#7·1·00198)
(#7 -1-00200)
(#7·1 ·00216·/f7C1-QQ217)
.
Bureau, Division, and/or Section
COMMUNITY HEALTH/NURSING SERVICES
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
512512022
Years
Involved*
2006
2007
Box No. Box.No.
i
!
On·Site* Off·Sl!e* i
I I
NIA NIA I I
I
N/A NIA
Pa9e 1 of2
2 CHDP (#06-1·015014/06-1·01604) 2007 NIA NIA
(#06-1-0B 109.-/106· 1·01610)
{#06-1-00613)
(1106-1-00616)
(#06-1-00619-#0Cl-1-00620)
(#06· 1-00623}
(#06-1-00623)
(1106-1-006;16)
(#06-1-00635)
(1106-1-00640)
(#06-1-00650)
(#07-'l-00430}
{#07-1-00437..fi07-1-00439)
(#07-1-00447)
(#07-1-00450-#07-1-004 51)
(#07-1-00454)
(ll07-1-004!i7}
{#07-1..00469)
(#07-100464)
(fl07-1..0046fl-/J07-1-0046B)
(llOM-00472)
......._ ·-
Ru marks
ALL CHARTS HAVE MET THIER RETENTION SCHEDULE OF 2 YEARS AS WELL AS MATURITY AGE (18 YEARS OLD PLUS ONE YEAR}.
Page2 of 2
I
f' CITYOF
(�LONG
Date* Department*
414/2022 Health and Human Services
Department Head Approval
l<elly Colopy
Department Head Approval Date
5/2412022
Retention Record Title*
Schedule
Item No*
1 COMMUNICABLE DISEASE CASE AND
CONTACT FfLES
I
Remarks
City Clerk Approval
Morllque DelaGarza
City Clerk Approval Date
512512022
Description
(1107-1-00168)
(#07-1-00182-#07-i-00183)
(#07-1-00185#07-HJ0194)
(#07-1-00211-#0M-00212)
(#07-1-00220-#07-1-00225)
(#07-1-00402)
(#07 -1-00404-#07 -1-00408)
(#07-1-004 i 0)
(#07-1-00412-07-1-00432)
(#07-1-004 35-07-1-00436)
(#07-1-00435-#07-1-00436)
(#07-1-00440-#07-1-00443)
(#07-1-00445·#07-1-00446)
(#07-1-00451-#07-1-00452)
(#07-HJ0465}
(#OM-00469-#07-1-004 71)
(#07-1-00476)
I (#07-1-00701)
(#07-1-00703)
I (ilo7-1-00114-#07-1-0071s1
Bureau, Dhrlsion, and/or Section
CITY HEALTH OFFICER/PUBLIC HEALTH
EMERGENCY MANAGMENT!COMMUNlCABLE
DESEASE CONTROL PROGRAM
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
512512022
Years
Involved*
2007
Box No.
On-Site*
NIA
Box No.
Off-Site*
NIA
I