CITY OF
LONG
Technology and Innovation Department
411 West Ocean Boulevard, 7th Floor Long Beach, CA 90802 (562) 570-6455
June 21, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-20
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with CDW Government, Inc., of Vernon, IL (CDW-G), for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded to the OMNIA Public Sector partners contract, until the OMNIA contract expires on May 31, 2024, with the option to renew for as long as the OMNIA contract is in effect, at the discretion of the City Manager; Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with SHI International, of Dallas, TX, for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded to the OMNIA Public Sector partners contract, until the OMNIA contract expires on February 28, 2023, with the option to renew for as long as the OMNIA contract is in effect, at the discretion of the City Manager;
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Southern Computer Warehouse, Inc., of Marietta, GA (SCW), for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded under the TIPS-USA contract, until the TIPS-USA contract expires on May 31, 2023, with the option to renew for as long as the TIPS USA contract is in effect, at the discretion of the City Manager; Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Strictly Technology, LLC, of Fort Lauderdale, FL, for the purchase of computer equipment, parts and related products, on the same terms and conditions afforded under the TIPS-USA contract, until the TIPS-USA contract expires on May 31, 2023, with the option to renew for as long as the TIPS-USA contract is in effect, at the discretion of the City Manager; and, Authorize the City Manager, or designee, to execute multiple agreements with these four vendors in an annual aggregate amount not to exceed $500,000 for the purchase of computer equipment, parts and related products. (Citywide)
HONORABLE MAYOR AND CITY COUNCIL
June 21, 2022
DISCUSSION
City Council approval is requested to enter into contracts with CDWG, SHI International, SCW and Strictly Technology for the purchase of computer equipment, parts and related products.These four (4) contracts were all competitively procured.
Technology and Innovation Department (Tl) is responsible for the procurement of various computer equipment, parts, and related products for all City of Long Beach departments.
These four ( 4) contracts are with companies that Tl regularly contacts for pricing for these types of computer equipment, parts and related products. Putting contracts in place with these vendors will streamline the process of procuring as-needed computer equipment and related products without requiring Tl to bid out for these items each time there is a need to procure them.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on May 27, 2022, Purchasing Agent Michelle Wilson on May 6, 2022, and by Budget Management Officer Rhutu Amin Gharib on May 14, 2022.
TIMING CONSIDERATIONS
City Council action is requested on June 21, 2022, to ensure execution of the four new contracts is done expeditiously.
FISCAL IMPACT
Expenditures for as-needed computer equipment and related products will not exceed a total annual aggregate amount of $500,000. Sufficient appropriation is budgeted in the General Services Fund Group in the Technology and Innovation Department to support this activity. These expenditures are recovered through direct billing to the requesting departments. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
HONORABLE MAYOR AND CITY COUNCIL
June 21, 2022
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
l A D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
~,L(L
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A CONTRACT
WITH CDW GOVERNMENT, LLC , FOR THE PURCHASE
OF COMPUTER EQUIPMENT, PARTS AND RELATED
PRODUCTS, ON THE SAME TERMS AND CONDITIONS
AFFORDED TO REGION 4 EDUCATION SERVICES
CENTER THROUGH OMNIA PARTNERS, PUBLIC
SECTOR, IN AN ANNUAL AGGREGATE AMOUNT NOT TO
EXCEED $500,000, UNTIL THE OMNIA CONTRACT
EXPIRES ON MAY 31 , 2024, WITH THE OPTION TO
RENEW FOR AS LONG AS THE OMNIA CONTRACT IS IN
EFFECT, AT THE DISCRETION OF THE CITY MANAGER
WHEREAS, the Charter of the City of Long Beach, Section 1802, permits the City Manager to enter into a contract on behalf of th e City, in writing or otherwise, without advertising for bids, for services, supplies , materials, equipment or labor, with other government agencies, when authorized by resolution; and WHEREAS, the City requires computer equipment, parts and related products; and
WHEREAS, Region 4 Education Service Center through Omnia Partners, Public Sector, has a c ontract with CDW Government LLC for technology solutions, products, and services, Contract No. R210401 (“Omnia Contract”); and WHEREAS, the City’s participation in the Omnia Contract will facilitate timely acquisition of the computer equipment, parts and related products as well as provide considerable cost benefits to the City; and
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
WHEREAS, if the City had to go to formal bid rather than participate in th e Omnia Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager or designee is hereby authorized to enter an agreement with CDW Government LLC for computer equipme nt, parts and related products, of the same kind identified in the Omnia Contract in an annual aggregate amount not to exceed Five Hundred Thousand Dollars ($ 500,000), until Omnia Contract No.
R210401 expires on May 31, 2024, with the option to renew for as long as Omnia Contract No. R210401 is in effect, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers
City Clerk
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A CONTRACT
WITH SHI INTERNATIONAL, CORP., FOR THE PURCHASE
OF COMPUTER EQUIPMENT, PARTS AND RELATED
PRODUCTS, ON THE SAME TERMS AND CONDITIONS
AFFORDED TO THE CITY OF MESA, ARIZONA THROUGH
OMNIA PARTNERS, PUBLIC SECTOR, IN A N ANNUAL
AGGREGATE AMOUNT NOT TO EXCEED $500,000, UNTIL
THE OMNIA CONTRACT EXPIRES ON FEBRUARY 28,
2023, WITH THE OPTION TO RENEW FO R AS LONG AS
THE OMNIA CONTRACT IS IN EFFECT, AT THE
DISCRETION OF THE CITY MANAGER
WHEREAS, the Charter of the City of Long Beach, Section 1802, permits the City Manager to enter into a contract on behalf of the City, in writing or otherwise, without advertising for bids, for services, supplies , materials, equipment or labor, with other government agencies, when authorized by resolution; and WHEREAS, the City requires computer equipment, parts and related products; and
WHEREAS, the City of Mesa, Arizona through Omnia Partners, Public Sector, has a c ontract with SHI International, Corp. for information technology solutions, and services, Contract No. 2018011 (“Omnia Contract”); and WHEREAS, the City’s participation in the Omnia Contract will facilitate timely acquisition of the computer equipment, parts and related products as well as provide considerable cost benefits to the City; and
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
WHEREAS, if the City had to go to formal bid rat her than participate in the Omnia Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager or designee is hereby authorized to enter an agreement with SHI Internati onal, Corp. for computer equipment, parts and related products, of the same kind identified in the Omnia Contract in an annual aggregate amount not to exceed Five Hundred Thousand Dollars ($ 500,000), until Omnia Contract No. 2018011 expires on February 28, 2023, with the option to renew for as long as Omnia Contract No. 2018011 is in effect, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers
City Clerk
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A CONTRACT
WITH SOUTHERN COMPUTER WAREHOUSE, INC. , FOR
THE PURCHASE OF COMPUTER EQUIPMENT, PARTS
AND RELATED PRODUCTS , ON THE SAME TERMS AND
CONDITIONS AFFORDED TO THE INTERLOCAL
PURCHASING SYSTEM (TIPS) , IN A N ANNUAL
AGGREGATE AMOUNT NOT TO EXCEED $500,000, UNTIL
THE TIPS CONTRACT EXPIRES ON MAY 31, 2023, WITH
THE OPTION TO RENEW FOR AS LONG AS THE TIPS
CONTRACT IS IN EFFECT, AT THE DISCRETION OF THE
CITY MANAGER
WHEREAS, the Charter of the City of Long Beach, Section 1802, permits the City Manager to enter into a contract on behalf of the City, in writing or otherwise, without advertising for bids, for services, supplies , materials, equipment or labor, with other government agencies, when authorized by resolution; and WHEREAS, the City requires computer equipment, parts and related products; and
WHEREAS, the Interlocal Purchasing System (TIPS) , has a c ontract with Southern Computer Warehouse, Inc. for technology solutions, products , and services , Contract No. 200105 (“TIPS Contract”); and
WHEREAS, the City’s participation in the TIPS Contract will facilitate timely acquisition of the computer equipment, parts and related products as well as provide considerable cost benefits to the City; and
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
WHEREAS, if the City had to go to formal bid rather than participate in the TIPS Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager or designee is hereby authorized to enter an agreement with Southern Computer Warehouse, Inc. for computer equipment, parts and related products, of the same kind identified in the TIPS Contract in an annual aggregate amount not to exceed Five Hundred Thousand Dollars ($500,000), until TIPS Contract No. 200105 expires on May 31, 2023, with the option to renew for as long as TIPS Contract No. 200105 is in effect, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers
City Clerk
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A CONTRACT
WITH STRICTLY TECHNOLOGY LLC , FOR THE
PURCHASE OF COMPUTER EQUIPMENT, PARTS AND
RELATED PRODUCTS , ON THE SAME TERMS AND
CONDITIONS AFFORDED TO THE INTERLOCAL
PURCHASING SYSTEM (TIPS) , IN A N ANNUAL
AGGREGATE AMOUNT NOT TO EXCEED $500,000, UNTIL
THE TIPS CONTRACT EXPIRES ON MAY 31, 2023, WITH
THE OPTION TO RENEW FOR AS LONG AS THE TIPS
CONTRACT IS IN EFFECT, AT THE DISCRETION OF THE
CITY MANAGER
WHEREAS, the Charter of the City of Long Beach, Section 1802, permits the City Manager to enter into a contract on behalf of the City, in writing or othe rwise, without advertising for bids, for services, supplies , materials, equipment or labor, with other government agencies, when authorized by resolution; and WHEREAS, the City requires computer equipment, parts and related products; and
WHEREAS, the Interlocal Purchasing System (TIPS) , has a c ontract with Strictly Technology LLC . for technology solutions, products , and services, Contract No. 200105 (“TIPS Contract”); and
WHEREAS, the City’s participation in the TIPS Contract will facilitate timely acquisition of the computer equipment, parts and related products as well as provide considerable cost benefits to the City; and
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
WHEREAS, if the City had to go to formal bid rather than participate in the TIPS Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager or designee is hereby authorized to enter an agreement with Strictly Technology LLC for computer equipment, parts and related products, of the same kind identified in the TIPS Contract in an annual aggregate amount not to exceed Five Hundred Thousand Dollars ($500,000), until TIPS Contract No. 200105 expires on May 31, 2023, with the option to renew for as long as TIPS Contract No. 200105 is in effect, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers
City Clerk