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RESOLUTION NO. RES-22-0092
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE OFFICE OF THE CITY CLERK
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the Office of the City Clerk of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit "A" and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
Ill
AL:vr (A22-01757)
01398463.DOCX
1 1 I hereby certify that the foregoing resolution was adopted by the City Council 2 of the City of Long Beach at its meeting of ____
J
_u_n_e_ 2_ 1 ____ , 2022, by the
3 following vote:
4 5
6 7
8 9
10 11
18 19
20 21
22 23
24 25
26 27
28 Ayes:
Noes:
Absent:
AL:vr (A22-01757)
01398463.DOCX
Councilmem bers: Zendejas, Allen, Price, Supernaw, Saro, Austin, Richardson.
Cou ncilmembers: None.
Councilme mbers: Mungo, Uranga.
2 EXHIBIT ''A''
.i
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
-� -"·-·····- h .......... _ .. _·-··--·--�-----
Department CITY CLERK LEGISLATIVE & ELECTIONS
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
20983 PERSONNEL FILES
>,/28250 ROSTER OF VOTERS
34630 ROSTER OF VOTERS
34631 ROSTER OF VOTERS
34632 ROSTER OF VOTERS
34633 ROSTER OF VOTERS
34634 ROSTER OF VOTERS
34635 ROSTER OF VOTERS
34636 ROSTER OF VOTERS
34813 ADMINISTRATIVE FILES
IMPREST CASH & ADMIN FILES:
DIRECT PAYMENTS
BANK RECONCILIATIONS
PCARD
RESUMES - RECRUITMENT 2016
11/16/2021
1/1/1994
4/1/2015
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2006
12/31/2006 12/31/2021
4/30/2015 4/30/2020
12/31/2016 12/31/2021
12/31/2016 12/31/2021
12131/2016 12/31/2021
12/31/2016 12/31/2021
12/31/2016 12/31/2021
12/31/2016 12/31/2021
12/31/2016 12/31/2021
12/31/2011 12/31/2021
Internal Record Center D -005-0002 0008
Internal Record Center A -006-0005 0007
IRON MOUNTAIN 948273030
IRON MOUNTAIN 948273031
IRON MOUNTAIN 948273032
IRON MOUNTAIN 948273033
IRON MOUNTAIN 948273034
IRON MOUNTAIN 948273035
IRON MOUNTAIN 948273036
Internal Record Center c -001-0003 0001
Perm Box Record Title Dates Destroy Date Storage Room Location --�····-···- Number Box Description Begin End
34816
36612
36615
ADMINISTRATIVE FILES
IMPREST CASH & ACCOUNTING FILES:
BANK RECONCILIATIONS 2011-2014
MISC. INVOICES 2000-2014
1/1/2000
·----·
CAMPAIGN STATEMENTS� LOSING CANDIDATES &1/1/2010
12/31/2014 12/31/2021
12/31/2016 12/31/2021
THIS BOX ALSO CONTAINS ELECTION FILES (WORKING FILES) FROM 2010-2015, SAME DESTRUCTION YEAR.
CAMPAIGN STATEMENTS - LOSING CANDIDATES &1/1/2006 12/31/2016 12/31/2021 Internal Record Center
IRON MOUNTAIN
IRON MOUNTAIN
36617 ELECTION WORKING FILES 1/1/1988 12/31/2014 12/'.31/2020 IRON MOUNTAIN 36618.
36712
ETHICS TRAINING 1/1/2006 12/31/2016 12/31/2021
THIS BOX ALSO CONTAINS CAMPAIGN STMTS FOR LOSING CAND & COMMITTEE SUPPORTING LOSING CANO FROM 2006-2016 WITH SAME DESTRUCTION YEAR.
LOYALTY OATHS
LOYALTY OATHS PNE 4-2018
1/1/2016 12/31/2018 12/31/2020
IRON MOUNTAIN
Internal Record Center
37693 ACCOUNTING FILES (10037.9)
AIMESHEE TS
111/2016 12/31/2018 12/31/2020 Internal Record Center
�QQl�� City C�erk
11/16/2021
I
m- -·--- T�tal
Boxes to be Destroyed: 17
I
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Date
5/L�/et.. I
Date
! ' I!
/J � (j;f:-..._. �
City Attorney
c -001-0003 0006
RF018641553
RF01 8641556
RF018641558
RF018641559
A -002-0002 0011
c -001-0003 0007
Jh_/�:rCl_., Date