CITY OF
LONG
July 5, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Department of Financial Management
411 West Ocean Boulevard, 6th Floor
Long Beach, CA 90802
(562) 570-6425
C-10
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Quinn Company of the City of Industry, CA, for the purchase of a 375-kilowatt emergency generator and trailer, on the same terms and conditions afforded to Sourcewell, (formerly the NJPA), of Staples, MN, with Caterpillar, Inc., contract 120617-CAT, in a total amount not to exceed $289,983, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Quinn Company for the purchase of a 375-kilowatt emergency generator and trailer for the Energy Resources Department. This purchase was approved as a Fiscal Year 2022 mid-year enhancement request. Currently, Energy Resources is using a rented generator as a supplemental power supply for the Customer Service Call Center and Gas Services Dispatch Division.
This equipment is a vital part of operational functions, and a permanent replacement for the rented generator will maintain services during a power outage.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contract on a voluntary and selective basis when authorized by a Resolution adopted by the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management investigated procurement options, and the Sourcewell agreement with Caterpillar, Inc., through their local dealer Quinn Company (not a SBE, DBE, MBE, WBE or Local), was determined to provide the best discounted price while allowing for timely acquisition and delivery. All Sourcewell contracts are competitively bid and offer the best available pricing. There are currently no dealers or manufacturers of emergency generator sets and tandem-axle trailers with electric brakes in Long Beach.
This matter was reviewed by Deputy City Attorney Anita Lakhani on June 15, 2022, Purchasing Agent Michelle Wilson on June 3, 2022, and by Revenue Management Officer Geraldine Alejo on June 10, 2022.
HONORABLE MAYOR AND CITY COUNCIL
July 5, 2022
Page2
SUSTAINABILITY
The generator uses a Tier 4 diesel-powered engine, certified by the California Air Resources Board for significantly lower emissions of particulates and oxides of nitrogen.
The engine also has an oxidation catalyst, particulate filter, and catalytic reduction system.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on July 5, 2022 to ensure the contract is in place expeditiously, based on production and delivery estimates of 59 to 64 weeks.
FISCAL IMPACT
The contract will not exceed $289,983, inclusive of taxes and fees. The purchase will be funded within current resources budgeted in the Gas Fund Group in the Energy Resources Department. Annual replacement and maintenance costs of $33,348 will be collected through the regular Fleet Services Memorandum of Understanding (MOU) monthly billing process, beginning when the unit is delivered. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
J~~
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
Attachment - Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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25 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH QUINN
COMPANY TO PURCHASE A 375-KILOWATT
EMERGENCY GENERATOR AND TRAILER, THROUGH
CATERPILLAR CORPORATION'S CONTRACT WITH
SOURCEWELL (FORMERLY THE NATIONAL JOINT
POWER ALLIANCE) IN A TOTAL AMOUNT NOT TO
EXCEED $289,983
WHEREAS, the Charter of the City of Long Beach (the "City"), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase a 375-kilowatt emergency generator and trailer; and
WHEREAS, Sourcewell has a contract for the purchase of a 375-kilowatt emergency generator and trailer, Contract No. 120617-CAT ("Sourcewell Contract"); and WHEREAS, the City's participation in the Sourcewell Contract will facilitate the City's ability to purchase as well as provide considerable cost benefits to the City; and WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcewell Contract, considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as 26 follows:
27 Section 1. The above recitals are true and correct and are incorporated 28 herein by this reference.
AL:vr A22-01613
01395561.DOCX
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28 Section 2. The City Manager or designee is hereby authorized to enter an agreement with Quinn Company to purchase a 375-kilowatt emergency generator and trailer, of the same type and kind identified in the Sourcewell Contract except as modified by mutual agreement of the City and Quinn Company, and the purchase by the City shall be on the same terms and conditions afforded to the Sourcewell in an amount not to exceed Two Hundred Eighty-Nine Thousand Nine Hundred Eighty-Three Dollars ($289,983) including tax and shipping.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ___________ , 2022, by the following vote:
Ayes:
Noes:
Absent:
AL:vr A22-01613
01395561.DOCX
Councilmembers:
Councilmembers:
Councilmembers:
City Clerk
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