CITY OF Department of Financial Management
411 W. Ocean Boulevard, 6th Floor
Long Beach, CA 90802
(562) 570-6425
C-8
October 18, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Quinn Company of the City of Industry, CA, for the purchase of a paving compactor and a tandem vibratory compactor, on the same terms and conditions afforded to Sourcewell, of Staples, MN, with Caterpillar, Inc., contract number 032119-CAT, in a total amount not to exceed $225,573, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Quinn Company for the purchase of a model CB2. 7 Utility Compactor and a model CB? tandem Vibratory Compactor for the Public Works Department. These purchases were approved in the Fiscal Year 2021 Fleet Replacement Plan and are replacing two units that are 20 years old and at the end of their useful life. These compactors will be used in the Public Service Bureau, Street Maintenance Division for daily operations and special projects.
City Charter Section 1802 provides an alternative procurement method by permitting the City of Long Beach (City) to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contract on a voluntary and selective basis when authorized by a Resolution adopted by the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management investigated procurement options, and the Sourcewell agreement with Caterpillar, Inc., through their local dealer, Quinn Company (not a SBE, DBE, MBE, WBE or Local), was determined to provide the best discounted price while allowing for timely acquisition and delivery. All Sourcewell contracts are competitively bid and offer the best available pricing. There are currently no dealers or manufacturers of pavement and vibratory compactors in Long Beach.
This matter was reviewed by Deputy City Attorney Anita Lakhani on October 3, 2022, Business Services Manager Tara Mortensen on September 16, 2022, and by Revenue Management Officer Geraldine Alejo on September 23, 2022.
HONORABLE MAYOR AND CITY COUNCIL
October 18, 2022
Page2
SUSTAINABILITY
The compactors use CAT C3.6 and CAT C1. 7 diesel-powered engines, certified by the California Air Resources Board and compliant with State and local air quality emission standards. They will be utilizing renewable diesel fuel in City service.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on October 18, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total contract amount will not exceed $225,573, inclusive of taxes and fees. The purchase is budgeted in the Fleet Services Fund Group in the Financial Management Department and is funded by capital replacement charges previously collected from the General Fund Group. Annual replacement and maintenance costs of $19,620 will be charged to the General Fund Group in the Public Works Department and collected through the regular Fleet Services Memorandum of Understanding (MOU) monthly billing process, beginning when the units are delivered. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
ATTACHMENT- RESOLUTION
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH QUINN
COMPANY TO PURCHASE A PAVING COMPACTOR AND
A TANDEM VIBRATORY COMPACTOR , ON THE SAME
TERMS AND CONDITIONS AFFORDED TO
SOURCEWELL, A S TATE OF MINNESOTA LOCAL
GOVERNMENT UNIT AND SERVICE COOPERATIVE ,
THROUGH THEIR CONTRACT WITH CATERPILLAR, INC.
IN A TOTAL AMOUNT NOT TO EXCEED $225,573
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase a paving compactor and a tandem vibratory compactor; and
WHEREAS, Sourcewell, a state of Minnesota local government unit and service cooperative, has a contract with Caterpillar, Inc. for the purchase of a paving compactor and a tandem vibratory compactor , Cont ract No. 032119-CAT (“Sourcewell Contract”); and
WHEREAS, Quinn Company is the only authorized local dealer for Caterpillar, Inc.; and
WHEREAS, the City’s participation in the Sourcewell Contract will facilitate the City’s ability to purchase the paving compactor and tandem vibratory compactor as well as provide considerable cost benefits to the City; and
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcewell Contract, considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter an agreement with Quinn Company to purchase a paving compactor and a tandem vibratory compactor, of the same type and kind identified in the Sourcewell Contract except as modified by mutual agre ement of the City and Quinn Company, and the purchase by the City shall be on th e same terms and conditions afforded to Sourcewell in a total amount not to exceed Two Hundred Twenty-Five Thousand Five Hundred Seventy-Three Dollars ($225,573), including tax and shipping, until Sourcewell Contract No. 032119-CAT expires on May 13, 2023.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk