CITY OF
LONG
November 1, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Office of the Chief of Police
400 West Broadway Long Beach, CA 90802
(562) 570-7301
C-17
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Permitium, LLC, of Pineville, NC, for an online application system for Concealed Carry Weapons licenses, in a total annual amount not to exceed $3,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Permitium, LLC (Permitium), for the purchase of an online application system for Concealed Carry Weapons (CCW) licenses. The system serves as an end-to-end online solution that includes the application, background check tracking, processing, payment, and issuance of licenses.
The Los Angeles County Sheriff's Department (LASO) recently informed the Long Beach Police Department (LBPD) that they would no longer process CCW applications effective August 1, 2022, for Long Beach or other cities that do not contract with LASO for police services. Currently, LBPD only issues CCW licenses to honorably retired Long Beach Police Department peace officers. Entering into a contract with Permitium will allow LBPD to comply with California Penal Code § 26150 and service private citizen requests for the City of Long Beach (City).
Permitium is the sole company that has streamlined the CCW license application process by transitioning existing manual, paper-based processes into an online, automated solution. Several agencies in California have implemented the same system including Orange, Ventura, Riverside, Mariposa, and Sacramento County Sherriff Departments.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on October 17, 2022, Purchasing Agent Michelle Wilson on October 13, 2022, and by Budget Management Officer Nader Kaamoush on October 14, 2022.
HONORABLE MAYOR AND CITY COUNCIL
November 1, 2022
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on November 1, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual amount of the contract will not exceed $3,000 for a period of two years, with the option to renew for two additional one-year periods. The cost of this contract is anticipated to be offset by fees the Police Department proposes to collect for the Concealed Carry Weapon licenses. City staff will return to the City Council to propose an adjustment in the Master Fees and Charges Schedule to implement the new fee needed to offset costs associated with administering the licenses in the Police Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
R:2:u~tted,
WALLY HEBEISH
CHIEF OF POLICE
Attachment: Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT, AND ANY
NECESSARY DOCUMENTS INCLUDING ANY
NECESSARY AMENDMENTS, WITH PERMITIUM, LLC, OF
PINEVILLE, NORTH CAROLINA, WITHOUT ADVERTISING
FOR BIDS FOR AN ONLINE APPLICATION SYSTEM FOR
CONCEALED CARRY WEAPONS LICENSES, IN AN
AMOUNT NOT TO EXCEED $3,000
WHEREAS, City Council approval is requested to enter into a contract with Permitium, LLC (Permitium) for the purchase of an online application system for Concealed Carry Weapons (CCW) licenses; and
WHEREAS, the system serves as an end-to-end online solution that includes the application, background check tracking, processing, payment and issuance of gun and concealed carry licenses; and
WHEREAS, the Los Angeles County Sheriff’s Department recently informed the Police Department (LBPD) that they would no longer process CCW applications for Long Beach or other cities that do not contract with the Los Angeles County Sherriff’s Department for police services; and
WHEREAS, currently, LBPD only processes CCW licenses for honorably retired Long Beach Police Department peace officers; and WHEREAS; Entering a contract with Permitium will allow LBPD to comply with Penal Code § 26150 and service private citizen requests for the City of Long Beach; and
WHEREAS, Permitium is the sole company that has streamlined the CCW
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 license application process by transitioning existing manual, paper-based processes into an online, automated solution. Several agencies in California have implemented the same system including Orange, Ventura, Riverside, Mariposa, and Sacramento County Sheriff Departments; and
WHEREAS, as a result, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein.
Section 2. The City Manager is hereby authorized to enter a contract, and any necessary documents including any necessary amendments, with Permitium, LLC, for an online application system for Concealed Carry Weapons licenses, in an amount not to exceed Three Thousand Dollars ($3,000), for a period of two (2) years, with the option to renew for two (2) additional one-year periods, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802-4664 I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s) Councilmembers: ______________________________________
City Clerk