CITY OF
LONG
Department of Public Works
411 West Ocean Boulevard, 5"' Floor Long Beach, CA 90802 (562) 570-6383
November 1 , 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-24
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any subsequent amendments, with Wastequip Manufacturing Company, LLC, to purchase metal bins for solid waste collection, on the same terms and conditions afforded to Sourcewell, a state of Minnesota local government unit and service cooperative, in an annual amount not to exceed $800,000, with a 20 percent contingency in the amount of $160,000, for a total annual contract amount not to exceed $960,000, for a term that expires upon the expiration of the the Sourcewell contract on June 2, 2025, with the option to renew for as long as the Sourcewell contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Wastequip Manufacturing Company, LLC, to purchase metal bins for solid waste collection required to service both multi-family residential and commercial solid waste City of Long Beach's (City) accounts.
Currently, refuse generated by multi-family residences and commercial businesses are stored in refuse bins at the account locations and collected by the City, at a minimum of once per week. The bins vary in size, including 2, 3 and 4-yard bins. These bins are needed throughout the year when new accounts are opened or expanded and as a replacement for bins that are no longer repairable or useable. These bins are necessary equipment needed for multi-family residential and commercial business accounts.
The Purchasing Division and the Department of Public Works - Environmental Services Bureau, researched procurement options for metal bins for solid waste collection and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City has reviewed the contract options and determined that the contract between Sourcewell, a state of Minnesota local government unit and service cooperative, and Wastequip Manufacturing Company, LLC, provided the best value to the City.
City Charter Section 1802 provides for an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor on the same terms as provided to other governmental agencies. This alternative procurement method can save time and reduce cost through economies of scale by
HONORABLE MAYOR AND CITY COUNCIL
November 1, 2022
purchasing under existing contracts from other government agencies on a voluntary selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Vanessa S. Ibarra on October 10, 2022, Purchasing Agent Michelle Wilson on October 6, 2022, and by Budget Management Officer Nader Kaamoush on October 17, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on November 1, 2022, to ensure the contract is in place expeditiously. Any delay in procuring these units could result in an inability to service multi-family residential and commercial business solid waste accounts.
FISCAL IMPACT
The total annual contract amount will not exceed $960,000 inclusive of a 20 percent contingency in the amount of $160,000. The cost for this contract is budgeted in the Refuse and Recycling Fund Group in the Public Works Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The award of this contract will provide continued support to our local economy by allowing the City to retain the ability to service all current and future multi-family residential and commercial business solid waste accounts. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
L/~
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
ATTACHMENT: RESOLUTION
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH
WASTEQUIP MANUFACTURING COMPANY LLC, TO
PURCHASE METAL BINS FOR SOLID WASTE
COLLECTION, ON THE SAME TERMS AND CONDITIONS
AFFORDED TO SOURCEWELL, A STATE OF MINNESOTA
LOCAL GOVERNMENT UNIT AND SERVICE
COOPERATIVE, IN A TOTAL ANNUAL AMOUNT NOT TO
EXCEED $ 800,000, WITH A 20% CONTINGENCY OF
$160,000, FOR A TOTAL ANNUAL AMOUNT NOT TO
EXCEED $960,000 , FOR A TERM THAT EXPIRES UPON
THE EXPIRATION OF THE SOURCEWELL CONTRACT ON
JUNE 2, 2025, WITH THE OPTION TO RENEW FOR ONE
ADDITIONAL FIVE -YEAR PERIOD, AS LONG AS THE
SOURCEWELL CONTRACT IS IN EFFECT, AT THE
DISCRETION OF THE CITY MANAGER
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencie s by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to purchase metal bins for solid waste collection; and
WHEREAS, Sourcewell, a State of Minnesota local government unit and service cooperative, has a contract with Wastequip Manufacturing Company LLC for bulk
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
solid waste and recycling equipment , Contract No. 040621-WQI (“Sourcewell Contract”); and
WHEREAS, the City’s participation in the Sourcewell Contract will facilitate the City’s ability to purchase metal bins for solid waste collection as well as provide considerable cost benefits to the City; and
WHEREAS, if the City had to utilize a formal bid process rather than participate in the Sourcewell Contract considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager is hereby authorized to enter an ag reement with Wastequip Manufacturing Company LLC to purchase metal bins for solid waste collection, of the same type and kind identified in the Sourcewell Contract except as modified by mutual agreement of the City and Wastequip Manufacturing Company LLC, in a total annual amount of Eight Hundred Thousand Dollars ($ 800,000), with a twenty percent (20%) contingency of One Hundred Sixty Thousand Dollars ($160,000), for a total annual contract amount not to exceed Nine Hundred Sixty Thousand Dollars ($960,000) until the Sourcewell Contract expires on June 2, 2025, with the option to renew for one (1) additional five-year period, as long as the Sourcewell Contract is in effect, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its ado ption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk