CITY OF
LONG
November 15, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Health and Human Services
2525 Grand Avenue, Long Beach, CA 90815
(562) 570-4000
C-12
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with the UCLA Center for Health Policy Research, of Los Angeles, CA, for conducting the California Health Interview Survey City of Long Beach Oversample Project, in a total annual amount not to exceed $200,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with the UCLA Center for Health Policy Research (UCLA CHPR) for the delivery of the California Health Interview Survey City of Long Beach Oversampling Project (CHIS Oversample).
The City of Long Beach (City) Department of Health and Human Services (Health Department) serves a diverse population and must understand the specific needs of each community in order to create effective and culturally appropriate strategies to address ongoing issues.
Currently there is a lack of data for underrepresented communities in Long Beach, including but not limited to our Black, Latino, Cambodian and Filipino populations.
The Health Department continues to strive to improve data collection and to achieve a greater understanding of each community. In support of this effort, the Health Department requests to contract with the UCLA CHPR to conduct the CHIS Oversample. The California Health Interview Survey (CHIS) is the largest state health survey in the nation. For nearly 20 years, the CHIS has provided representative data on all 58 counties in California along with a detailed picture of the health and health care needs of California's large and diverse populations. CHIS data have been trusted and used in several publications by local health jurisdictions such as San Diego County and the Health Department. In LA County, the CHIS provides statistically valid information for our Long Beach population as whole, but not for subpopulations. UCLA CHPR is the only organization that can provide the kind of detailed data on underrepresented communities that the Health Department needs to understanding health across the city.
Additionally, the CHIS oversample provides funding for an additional sample of households in Long Beach. These additional interviews will be combined with the existing CHIS data collected. By utilizing the UCLA CHPR, the CHIS will identify the correct households to contact and avoid overlapping with existing CHIS respondents. Using the UCLA CHPR for data collection is also necessary to merge the data seamlessly and conduct an integrated weighting of the combined dataset, since all of the confidential data that is needed to conduct weighting is restricted for use by only the subcontractor that collected the data. Therefore, using a
HONORABLE MAYOR AND CITY COUNCIL
November 15, 2022
different contractor than the UCLA CHPR would significantly impact the Health Department's ability to achieve its research objectives.
By contracting with the UCLA CHPR, the CHIS Oversample study will engage underrepresented community members to share information about their experiences in health (e.g., diabetes) and society (e.g., gun violence). These data will inform current programs about the community's needs and how the Health Department can effectively address the needs of underrepresented communities. Upon completion of the CHIS Oversample, the data collected will produce estimates for a variety of indicators to assist the City in monitoring issues connected to on-going health concerns (e.g., asthma, eating habits) and other health needs across the City.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson, on October 17, 2022, and by Purchasing Agent Michelle Wilson and Revenue Management Officer Geraldine Alejo on October 13, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on November 15, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual contract amount will not exceed $200,000. Sufficient funds are currently budgeted in the Health Fund Group in the Health Department, offset by grant revenue. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
WJv1~&r-\
KELL~ BoLOPY
DIRECTOR
HEAL TH AND HUMAN SERVICES
Attachment: Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH TO EXECUTE A CONTRACT, AND
ANY NECESSARY DOCUMENTS, INCLUDING ANY
NECESSARY SUBSEQUENT AMENDMENTS, WITH THE
UCLA CENTER FOR HEALTH POLICY RESERCH, OF LOS
ANGELES, CALIFORNIA TO CONDUCT THE CALIFORNIA
HEALTH INTERVIEW SURVEY CITY OF LONG BEACH
OVERSAMPLE PROJECT, IN A TOTAL AMOUNT NOT TO
EXCEED $200,000, FOR A PERIOD OF TWO YEARS WITH
THE OPTION TO RENEW FOR THREE ADDITIONAL ONE-
YEAR PERIODS, AT THE DISCRETION OF THE CITY
MANAGER
WHEREAS, the City desires to enter into a contract with UCLA Center for Health Policy Research (“UCLA CHPR”) for delivery of the California Health Interview Survey City of Long Beach Oversample Project (“CHIS”) for the Department of Health and Human Services Department (“Health Department”); and
WHEREAS, the City serves a diverse population and must understand the specific needs of each community to create effective and culturally appropriate strategies to address ongoing issues . Currently t here is a lack of data for underrepresented communities, including, but not limited to, the Cambodian and Filipino populations; and WHEREAS, the Health Department continues to strive to improve data collection and to achieve a greater understanding of each community; and WHEREAS, CHIS is the largest state health survey in the nation. For nearly 20 years, the CHIS has provided representative data on all 58 counties in California along with a detailed picture of the health and health care needs of California’s large and diverse
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
populations. CHIS data have been trusted and used in several publications by local health jurisdictions such as San Diego County and the Health Department. UCLA CHPR is the only organization that can provide the kind of detailed data on underrepresented communities that the Health Departments needs for CHIS.
WHEREAS, using UCLA CHPR for data collection is also necessary to merge the data seamlessly and conduct an integrated weighting of the combined dataset, since all of the confidential data that is needed to conduct weighting is restricted for use by only the subcontractor that collected the data; and
WHEREAS, using a different contractor than the UCLA CHPR would significantly impact the Health Department’s ability to achieve its research objectives as the data would be insufficient for the CHIS’s purpose; and WHEREAS, by contracting with the UCLA CHPR, the CHIS oversample study will engage these underrepresented communities to collect data about their experiences in health (e.g., diabetes) and society (e.g., gun violence); and WHEREAS, as a result, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager or designee is hereby authorized to enter into a contract with UCLA Center for Health Policy Research of Los Angeles, California to conduct the California Health Interview Survey of the City of Long Beach Oversample Project, in a total amount not to exceed Two Hundred Thousand ($200,000), for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk