CITY OF
LONG
November 15, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Department of Parks, Recreation and Marine
2760 N. Studebaker Road
Long Beach, CA 90815
562.570,3100
C-21
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and all necessary documents including any subsequent amendments, with Security Signal Devices, of Anaheim, CA, to provide security system services at facilities for the Parks, Recreation and Marine Department, in a total amount not to exceed $65,000, for a period of one year. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Security Signal Devices (SSD) to provide security system installation, upgrades, and alarm monitoring services at facilities for the Parks, Recreation, and Marine Department (PRM). Security system services are needed at park facilities to provide alarm monitoring and notifications to the Long Beach Police Department on incidents of break-ins, vandalism, or burglaries at park facilities. Maintenance and upgrades to security systems may be completed as needed.
PRM intends to develop a competitive solicitation for security system services at its facilities to obtain the best pricing and receive consistent services. SSD currently provides security systems services at several PRM facilities because they provided the lowest responsive quote for each applicable site. To continue alarm monitoring, services, and notifications, PRM requests to execute an agreement with SSD while a Request for Proposals process for security system services is completed.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Anita Lakhani on October 28, 2022, Purchasing Agent Michelle Wilson on October 19, 2022, and by Budget Analysis Officer Greg Sorensen on October 25, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on November 15, 2022, to ensure the contract is in place expeditiously.
HONORABLE MAYOR AND CITY COUNCIL
November 15, 2022
FISCAL IMPACT
The total amount of the contract will not exceed $65,000. Of the total contract amount, $56,899 is currently budgeted in the General Fund Group and $480 in the General Grants Fund Group in the Parks, Recreation and Marine Department. The remaining amount of $7,621 will be absorbed within the Fiscal Year 2023 department budget. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The award of this contract will provide continued support to our local economy by assisting in the preservation of employment for three employees residing in Long Beach.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
BRENT DENNIS
DIRECTOR
PARKS, RECREATION AND MARINE
Attachment - Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH
SECURITY SIGNAL DEVICES, INC. , TO PROVIDE
SECURITY SYSTEM SERVICES AT FACILITIES FOR
PARK, RECREATION AND MARINE DEPARTMENTS, FOR
A TOTAL ANNUAL CONTRACT NOT TO EXCEED $65,000,
AT THE DISCRETION OF THE CITY MANAGER
WHEREAS, the City desires to install a security system, upgrades, and alarm monitoring services at facilities for Park, Recreation and Marine Department (“PRM”); and
WHEREAS, Security Signal Devices, Inc. of Anaheim, CA (“SSD”) is currently providing security systems services at several PRM facilities because SSD provided the lowest responsive quote for each applicable site which provides the best value for as-needed security system, and related services; and WHEREAS, SSD’s most recent contract with the City has expired, and in the interim of City developing a competitive solicitation for security system services at its facilities to obtain the best pricing and receive consistent services, City desires to execute an agreement with SSD to continue alarm monitoring, services, and notifications; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter a contract with Security Signal Devices, Inc. for the security systems services at several
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
PRM facilities in an amount not to exceed Sixty-Five Thousand Dollars ($65,000) with the option to renew the contract, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _________________________, 2022, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s) Councilmembers:
City Clerk