CITY OF
LONG
Long Beach Energy Resources
2400 East Spring Street
Long Beach, CA 90802
(562) 570-2000
November 15, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
C-7
Adopt Resolutions authorizing the City Manager, or designee, to execute contracts with Dresser Utility Solutions, LLC, dba NGS Cayman Holdings LP., of Houston, TX, and Meter, Valve & Control, of Alamo, CA, for furnishing and delivering natural gas meters, other services, and parts, in an annual aggregate amount not to exceed $600,000 for a period of one year, with the option to renew for four additional one year periods, at the discretion of the City Manager; and, authorize the City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with Dresser Utility Solutions, LLC, dba NGS Cayman Holdings LP., (Dresser) and Meter, Valve & Control (MVC), for furnishing and delivering natural gas meters, other services, and parts.
Energy Resources Department (ER) has installed Dresser and Itron natural gas meters for many of its large commercial and industrial customers in Long Beach and Signal Hill.
ER's staff are fully trained on the operation, maintenance, and repair of these types of gas meters and parts as these meters have proven reliable and durable. MVC is the sole distributor of Itron meter equipment used for light-duty commercial and residential customers. Dresser is the sole direct source and manufacturer of the Dresser meters and instruments product line. ER requests authorization to execute contracts with Dresser and MVC to purchase meters, regulators, and miscellenous parts to be used during the course of business.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
Each requested contract is the sole source supplier of the associated meter types, therefore, City Council approval is requested to adopt the necessary Resolutions to enter into contracts with Dresser and MVC.
HONORABLE MAYOR AND CITY COUNCIL
November 15, 2022
This matter was reviewed by Principal Deputy City Attorney Richard F. Anthony on October 6, 2022, Purchasing Agent Michelle Wilson on October 25, 2022, and by Budget Analysis Officer Greg Sorensen on October 31, 2022.
TIMING CONSIDERATIONS
City Council action to adopt the attached Resolutions and and award contracts concurrently is requested on November 15, 2022 to ensure the contracts are in place expeditiously.
FISCAL IMPACT
The total annual aggregate amount of the contract will not exceed $600,000. Sufficient funds are appropriated in the Gas Fund Group in the Energy Resources Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with the recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
1?/£0~
ROBERT M. DOWELL
DIRECTOR OF ENERGY RESOURCES
Attachments - Resolutions
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH METER,
VALVE & CONTROL, INC. , WITHOUT ADVERTISING FOR
BIDS, FOR FURNISHING AND DELIVERING GAS METERS
AND OTHER SERVICES AND PARTS IN AN ANNUAL
AMOUNT NOT TO EXCEED $ 300,000 FOR A PERIOD OF
ONE YEAR WITH THE OPTION TO RENEW FOR FOUR
ADDITIONAL ONE-YEAR PERIODS
WHEREAS, the Energy Resources Department (“ER”) requires gas meters and related services and parts; and
WHEREAS, historically, ER has installed Itron natural gas meters for its large commercial and industrial customers in Long Beach and Signal Hill; and WHEREAS, ER staff is full y trained on the operation, maintenance, and repair of the Itron natural gas meters and part s which eliminates the need for additional staff training; and
WHEREAS, Meter, Valve & Control , Inc. (“MVC”) is the sole manufacturer and distributor of Itron meters and regulators used for light-duty commercial and residential customers; and
WHEREAS, no useful purpose would be served by advert ising for bids and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager is hereby authorized to enter a contract,
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
without advertising for bids, with Meter, Valve & Control, Inc. for the purchase of Itron meter equipment and other services and parts as may be required by the City for a period of one (1) year, with the option to renew for four (4) additional one-year periods, at the discretion of the City Manager, in an annual amount not to exceed Three Hundred Thousand Dollars ($300,000). If the sole source status of Meter, Valve & Control, Inc. changes, City shall publicly bid instead of extending the contract.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ________________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH DRESSER
UTILITY SOLUTIONS, LLC, WITHOUT ADVERTISING FOR
BIDS, FOR FURNISHING AND DELIVERING GAS METERS
AND OTHER SERVICES AND PARTS IN A N ANNUAL
AMOUNT NOT TO EXCEED $ 300,000 FOR A PERIOD OF
ONE YEAR WITH THE OPTION TO RENEW FOR FOUR
ADDITIONAL ONE-YEAR PERIODS
WHEREAS, for the last twenty-four years, the Energy Resources Department (“ER”) has installed Dresser Utility Solutions, LLC (“Dresser”) gas meters and instruments for residential and industrial customers in the City of Long Beach; and WHEREAS, purchasing Dresser gas meters and related se rvices and parts will maintain standardization of gas meters and will reduce stock requirements for multiple types of equipment; and
WHEREAS, ER’s staff is fully trained on the operation, maintenance, and repair of the Dresser gas meters which eliminates the need for additional staff training; and WHEREAS, Dresser Utility Solutions, LLC is the only distributor of Dresser meters and instruments and as a result, no useful purpose would be served by advertising for bids for furnishing and delivering these gas meters and other services and parts and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager is hereby authorized to enter a contract,
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OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
without advertising for bids, with Dresser Utility Solutions, LLC for the purchase of gas meters and other services and parts as may be required by the City for a period of one (1) year, with the option to renew for four (4) additiona l one-year periods, at the discretion of the City Manager, in an annual amount not to exceed Three Hundred Thousand Dollars ($300,000). If the sole source status of Dresser Utility Solutions, LLC changes, City shall publicly bid instead of extending the contract.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ________________________________, 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk