1 AL:kad A22-03434 (10-31-22)
01454286.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE CITY PROSECUTOR
DEPARTMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Prosecutor Department of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption RES-22-0189
1 2
3 4
5 6
7 8
9 10
11 >- >, g 12 LU a> -z C: lJ. ..-
·O::: Q..c. "r"
o :i:: m ~
I=< -ci c-!J 13 <~'-0 •- Cll CO
~D>o - .92 Q')
14 -z ::::,< D52 o(.)
LU 0::: CO
::r: < C: .c 15 1- a. lE al
IJ.(/)UQl
OLUOco
LU~cng 16
~-,i:~o lJ. ::r: ..J
t (.);: 17 'SI'
18 19
20 21
22 23
24 25
26 27
28 by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ___ N_o_v_em_b_er_1_5 ___ , 2022, by the following vote:
Ayes:
Noes:
Absent:
Councilmembers: Zendejas, Allen, Supernaw, Mungo, Saro, Austin, Richardson.
Councilmembers: None. ------------------
Councilmembers: Price, Uranga. ------------------
Recusal(s): Councilmembers: _N_o_n_e_. _______________ _ AL:kad A22-03434 (10-31-22)
01454286.DOCX
2 EXHIBIT “A”
(?' C ITYOF
~ LONG BEACH Records Destruction Request
Date *
10/11/2022
Departme nt *
City Prosecutor
Bureau , Divis ion, and/or Section
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Douglas Haubert
Department Head Approva l Date
10/1912022
DEPARTMENTAL RECORDS
Retention Record Title *
Schedu le
Item No *
NIA Accou nting Files/Documents
Rema rks
City Clerk Approva l
Monique DelaGarza
City Clerk Approva l Date
10/19/2022
Descrip tion
City Attorney Approval
Anita Lakhani
City Attorney App roval Date
10124/2022
Years
Involved*
Cash receipts ; deposit receipts; journal vouchers (intra-de pt 2017-2018 transaction) ; invo ices (received) ; purchase orders (dept. purchases); budget adjustments ; budget transfers
California Government Code Section 34090(d) for records kept for more than two years .
Box No. Box No.
On-Site * Off-Site *
3 NIA
F C ITYOF
~ LONG BEACH
Date *
10/11/2022
Department *
City Prosecutor
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Douglas Haubert
Department Head Approval Date
10/19/2022
DEPARTMENTAL RECORDS
Retention Record Title *
Schedule
Item No *
N/A Payroll Records
Remarks
Request to destroy Employee Timesheets dated 2019.
City Clerk Approval
Monique DelaGarza
City Clerk Approval Date
10/19/2022
Description
Employee Timesheets
Records Destruction Request
Bureau, Division, and/or Section
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
11/1/2022
Years
Involved *
2019
Box No. Box No.
On-Site * Off-Site *
n/a nla
Per California Government Code Section 34090(d). This section says that any record can be destroyed except records less than two years old. The 2019 timesheets are more than two years old.
F C ITYOF
~ LONG BEACH
Date *
10/11/2022
Department *
City Prosecutor
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Douglas Haubert
Department Head Approval Date
10/19/2022
DEPARTMENTAL RECORDS
Retention Record Title *
Schedule
Item No *
N/A Criminal Case Files - Misdemeanor
Cases
N/A Criminal Case Files - Domestic Violence
Cases
Remarks
City Clerk Approval
Monique DelaGarza
City Clerk Approval Date
10/19/2022
Description
Case Nos. 6LB00676 to 6LB13072
Case Nos. 6LB01117 to 6LB08224
Records Destruction Request
Bureau, Division, and/or Section
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
11/1/2022
Years
Involved *
2016
2016
Box No. Box No.
On-Site * Off-Site *
86 N/A
22 N/A
All were closed on or before 11101 /2019. Applicab le statute is California Government Code Section 34090(d) which requires a record be kept a minimum of two years after it has been closed.