CITY OF. Department of Financial Management
411 West Ocean Boulevard, 6th Floor
LONGBEACH Long Beach, CA 90802
C-10
December 6, 2022
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Receive and file contracts for goods and services as identified on the Emergency 'urchase List, made pursuant to Chapters 2.69 and 2.85 of the Long Beac Municipal Code (LBMC) and in response to the proclaimed emergency for COVID
19. (Citywide)
DISCUSSION
The City of Long Beach (City) entered into contracts for goods and services to respond to the proclaimed COVID-19 emergency. Included is an Emergency Purchase List (attached), which identifies emergency purchasing authority used between November 2, 2020 and August 31, 2022. All purchases were made in compliance with local, State, and federal emergency procurement policies.
Chapters 2.69 and 2.85 of the Long Beach Municipal Code (LBMC) provide that the City may enter into contracts for goods and services related to a proclaimed emergency up to $1,000,000 without prior City Council approval provided that, afterwards, the City Council is notified of any purchase that exceeds $100,000 in total.
On March 10, 2020, the City Council recognized that an emergency related to COVID-19 did exist and unanimously passed a Resolution ratifying the City Manager's March 4, 2020 Proclamation of a Local Emergency and the Public Health Officer's March 4, 2020 Declaration of Local Health Emergency, both due to COVID-19.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson on November 11, 2022, Purchasing Agent Michelle Wilson on September 12, 2022, and by Revenue Management Officer Geraldine Alejo on September 15, 2022.
TIMING CONSIDERATIONS
City Council action to receive and file contracts is requested on December 6, 2022, to conform with the LBMC.
HONORABLE MAYOR AND CITY COUNCIL
December 6, 2022
EQUITY LENS
The City has incorporated the Equity Toolkit in this recommendation, as requested by the City Council on April 21, 2020. The supplies and services derived from these contracts, which were completed in accordance with emergency procurement procedures, provided a positive impact to the City's public health emergency response.
FISCAL IMPACT
The total aggregate purchasing authority amount outlined in Attachment A is $3,513,759.
Multiple funding sources across various funds citywide were utilized to support purchases, including public health grants and emergency assistance grants. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The local job impact associated with this recommendation is undetermined at this time.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
Kein Riper
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
ATTACHMENT - Emergency Purchase List
APPROVED:
THOMAS B. MODICA
CITY MANAGER
Emergency Purchase List (Attachment A)
Vendor Name Amount Description
ADMINISTRATIVE SERVICES CO-OPE 153,959.55 Administrative services for Great Plates Program CHOURA VENUE SERVICES INC 227,307.00 Meals for COVID shelter and isolation rooms CONTEMPORARY SERVICES CORPORAT 246,968.16 Screener service for COVID VAX POD Drive ups INTELINET INCORPORATED 129,465.47 Network Construction for new Local Distribution Site KARDENT 372,093.75 Architecture services for new Local Distribution Site KOA CORPORATION 128,948.40 Project management for new Local Distribution Site PACIFIC TRAFFIC CONTROL INC 137,293.71 Traffic management equipment rentals for COVID VAX sites SMG 118,300.64 Reimbursement for labor costs for Covid VAX POD THOMPSONS, MIKE RV SUPER STOR 440,870.70 4 RV for mobile COVID test/VAX sites VIMAL INC 604,320.13 Motel Rooms for Isolation and Quarantine for COVID VINCOR CONSTRUCTION INC 454,231.10 Construction for new Local Distribution Site MYERS & SONS HI-WAY SAFETY INC 500,000.00 Barricades used for Parkletts due to COVID