CITY OF Department of Parks, Recreation and Marinı
LONGBEACH
December 6, 2022 C-18
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager, or designee, to execute a Master Service and License Agreement, and any necessary documents including any orgesay and eung underine laws or New Core State, to provide a currited learning content management system, in a total amount not to exceed $13,407, for a period of one year. (Citywide)
DISCUSSION
City Council approval is requested to enter into an agreement with Cypherworx, Inc. (Cypherworx), to provide a customized learning content management system (LCMS) to deliver online training courses and content to Parks, Recreation and Marine Department (PRM) staff. Cypherworx has expertise in developing, manufacturing, and distributing computer software and related products and services. Cypherworx will also provide hosting and customer service, along with unlimited access to the California School-age Consortium (CalSAC) catalog of online training courses including access to reports, course assignments, learning paths, assessments and surveys. The CalSAC is the leading organization that provides training, leadership development, and other resources to agencies and professionals in the out-of-school time field. This agreement will provide PRM staff with unlimited access to (CaSAC) catalog of online training courses and access to reporting, course assignments, learning paths, assessments, and surveys.
Cypherworx provided a ten percent discount as part of an opportunity drawing presented at an education conference which PRM staff attended along with the Long Beach Unified School District (LBUSD) and other After-School program service providers. Cypherworx is the only vendor that can connect PRM to the CalSAC training modules. PRM was selected as the recipient of the discounted services, which will benefit PRM in the training of staff.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a . competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Anita Lakhani on November 9, 2022, Purchasing Agent Michelle Wilson on November 2, 2022, and by Budget Analysis Officer Greg Sorensen on November 10, 2022.
HONORABLE MAYOR AND CITY COUNCIL
December 6, 2022
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on December 6, 2022, to ensure the agreement is in place expeditiously.
FISCAL IMPACT
The total annual amount of the agreement will not exceed $13,407. Sufficient appropriation is budgeted in the General Grants Fund Group in the Parks, Recreation anc Marine Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
Brent ennis
BRENT DENNIS
DIRECTOR
PARKS, RECREATION AND MARINE
ATTACHMENT - Resolution
APPROVED:
TRILL.
THOMAS B. MODICA
CITY MANAGER
1 RESOLUTION NO.
2 3 A RESOLUTION OF THE CITY COUNCIL OF THE
4 CITY OF LONG BEACH AUTHORIZING THE CITY
5 MANAGER TO EXECUTE AN MASTER SERVICE AND
6 LICENSE AGREEMENT WITH CYPHERWORX, INC., TO
7 PROVIDE CUSTOMIZED LEARNING CONTENT
8 MANAGEMENT SYSTEM AT FACILITIES FOR PARK,
9 RECREATION AND MARINE DEPARTMENTS, FOR A
10 TOTAL ANNUAL CONTRACT NOT TO EXCEED $13,407,
11 AT THE DISCRETION OF THE CITY MANAGER
12 CA 90802-4664 13 WHEREAS, the City desires to provide online training courses to staff for OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor 14 Park, Recreation and Marine Department ("PRM"); and 15 WHEREAS, Cypherworx, Inc., of New York is a leading organization that 16 provides training, leadership development and other resources to agencies and 17 professionals in the out-of-school time field; and
18 WHEREAS, Cypherworx, Inc., has expertise in the development, 19 manufacture and distribution of computer software and related products and services and 20 will provide hosting and customer service which would provide PRM staff with unlimited 21 access to California School-Age Consortium ("CalSAC") catalog of online training 22 courses and access to reporting, course assignments, learning paths, assessments and 23 surveys; and
24 WHEREAS, Cypherworx, Inc. is the only vendor that can connect PRM to 25 the Long Beach Unified School District's training modules; and 26 WHEREAS, if the City had to utilize a formal bid process, considerably 27 more funds would be required.
28 NOW, THEREFORE, the City Council of the City of Long Beach resolves as 1 AL:kad A22-03411 (10-27-2022
01456373.docx
1 follows:
2 Section 1. The above recitals are true and correct and are incorporated herein by this reference.
4 Section 2. The City Manager or designee is hereby authorized to enter a 5 contract with Cypherworx, Inc. to provide a customized learning content management 6 system for the PRM department in an amount not to exceed Thirteen Thousand Four 7 Hundred and Seven Dollars ($13,407) for a one-year period. 8 Section 3. This resolution shall take effect immediately upon its adoption 9 | by the City Council, and the City Clerk shall certify the vote adopting this resolution. 10 I hereby certify that the foregoing resolution was adopted by the City 11 Council of the City of Long Beach at its meeting of , 2022, 12 by the following vote:
Boulevard, 9th Floor 13
14 Ayes: Councilmembers:
CHARLES PARKIN, City Attorney
15 16
17 18 Noes: Councilmembers:
19 20 Absent: Councilmembers:
21 22 Recusal(s) Councilmembers:
23 24
25 -26
City Clerk
27 28
2 :kad A22-03411 (10-27-202
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