1 ADS:ag A22-03618 (11-22-22)
01461379.docx
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT AND ANY
SUBSEQUENT AMENDMENTS WITH QUALTRAX, INC., OF
BLACKSBURG, VIRGINIA WITHOUT ADVERTISING FOR
BIDS FOR THE PURCHASE OF QUALITY MANAGEMENT
SOFTWARE, IN AN AMOUNT NOT TO EXCEED $13,418
WHEREAS, City Council approval is requested to enter into a contract with Qualtrax, Inc. for the purchase of 25 user licenses to a hosted database for quality management software (QMS); and
WHEREAS, it will be used to control and manage all documents including manuals, procedures, and test methods; and
WHEREAS, the QMS will track all forensic training activities and record all crime lab operations, i.e., error identification, improvement activities, personnel authorizations, technical performance reviews, requests for changes in the laboratory, equipment maintenance records, and purchasing pre-approvals; and WHEREAS, Qualtrax, Inc. is the most widely used system in the forensic field in the United States for QMS and the only software solution designed specifically for forensic work and needs; and
WHEREAS, most forensic agencies have implemented the software including the following California agencies: Department of Justice, Los Angeles Police Department, Los Angeles and San Diego County Sheriff’s Departments, Sacramento County District Attorney’s Office, Ventura Police Department, etc.; and WHEREAS, as a result, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary
2 ADS:ag A22-03618 (11-22-22)
01461379.docx
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OFFICE OF THE CITY ATTORNEY CHARLES PARKIN, City Attorney 411 West Ocean Boulevard, 9th Floor Long Beach, CA 90802 expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein.
Section 2. The City Manager is hereby authorized to enter a contract and any subsequent amendments with Qualtrax, Inc., for quality management software in an amount not to exceed Thirteen Thousand Four Hundred Eighteen Dollars ($13,418), for a period of one year with the option to renew for four (4) additional one-year periods, at the discretion of the City Manager.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2022 by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers: ______________________________________
City Clerk