1 AL:kjm 9/21/22 A22-02938 01439701.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802 -4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH WEST
ENTERPRISES INC. DB A UNIGLOBE TRAVEL
DESIGNERS, OF COLUMBUS, OH, FOR AS-NEEDED
TRAVEL MANAGEMENT, TRAVEL EXPENSE
MANAGEMENT AND RELATED SERVICES, ON THE SAME
TERMS AND CONDITIONS AFFORDED TO THE REGION 4
EDUCATION SERVICE CENTER (ESC), THROUGH OMNIA
PARTNERS IN A TOTAL AMOUNT $250,000, WITH A 20
PERCENT CONTINGENCY OF $50,000, FOR A TOTAL
ANNUAL CONTRACT NOT TO EXCEED $300,000 UNTIL
THE OMNIA PARTNERS CONTRACT EXPIRES ON
NOVEMBER 30, 2024, WITH THE OPTION TO RENEW FOR
AS LONG AS OMNIA PARTNERS CONTRACT IS IN
EFFECT, AT THE DISCRETION OF THE CITY MANAGER
WHEREAS, the Charter of the City of Long Beach (the “City”), Section 1802, permits the City to purchase services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the City desires to contra ct for as-needed travel management, travel expense management and related services; and
WHEREAS, the Purchasing Division of Financial Management researched procurement options for as-needed travel management, travel expense management and related services and discovered other agencies had completed an open, fair, transparent, RES-22-0211
2 AL:kjm 9/21/22 A22-02938 01439701.DOCX
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802 -4664
and competitive procurement process; and
WHEREAS, West Enterprises Inc., DBA Uniglobe Travel Designers, of Columbus, OH has a cooperative agreement with Region 4 Educati on Service Center (ESC), through Omnia Partners (“Region 4 ESC Contract”) which would provide the best value for as-needed travel management, travel expense management and related services; and
WHEREAS, the City’s participation in the Region 4 ESC Contract will facilitate the City’s ability to obtain as -needed travel management, travel expense management and related services as well as provide considerable cost benefits to the City; and
WHEREAS, if the City had to utilize a formal bid process rather than participate in the Region 4 ESC Contract, considerably more funds would be required; NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are tr ue and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is hereby authorized to enter an agreement with West Enterprises Inc., DBA Uniglobe Travel Designers, of Columbus, OH of the same type and kind as identified in the Region 4 ESC Contract through Omnia Partners with West Enterprises Inc., DBA Unig lobe Travel Designers, of Columbus, OH, except as modified by mut ual agreement of the City and West Enterprises Inc DBA Uniglobe Travel Designers of Columbus, OH. The agreement shall be on the same terms and conditions afforded under the Region 4 ESC Contract in an amount not to exceed Two Hundred Fifty Thousand Dollars ($250,000), with a twenty percent (20%) contingency of Fifty Thousand Dollars ($50,000), for a total annual agreement not to exceed Three Hundred Thousand Dollars ($300, 000) until the Omnia Partner s contract expires on November 30, 2024, with the option to renew for as long as the Omnia Partners contract is in effect, at the discretion of the City Manager.