1 EWM:ag A22-02591 (1/12/2023)
01476445.DOCX
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT AND ANY
NECESSARY DOCUMENTS INCLUDING ANY
NECESSARY SUBSEQUENT AMENDMENTS WITH
CYCOM, INC. WITHOUT ADVERTISING FOR BIDS FOR
SOFTWARE LICENSING, MAINTENANCE AND SUPPORT
IN A TOTAL ANNUAL AMOUNT NOT TO EXCEED $20,000
FOR A PERIOD OF ONE YEAR WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS
WHEREAS, the Charter of the City of Long Beach, Section 1801, permits the City Manager to enter into a contract on behalf of the City, in writing or otherwise, without advertising for bids for services when authorized by resolution; and WHEREAS, the City Attorney’s Office u tilizes a technology sol ution from Cycom, Inc., “CityLaw”, to manage legal assignments and lawsuits; and WHEREAS, CityLaw is used daily by staff to prepare, manage and store legal documents and information necessary to provide legal services and representation to its client departments Citywide; and
WHEREAS, although other legal matter management products exist in the market, the City has a long -standing investment in Cycom products which are fully integrated into the City Attorney’s Office daily operations; and WHEREAS, migrating to a different platform will require significant research, planning, procurement, migration, testing, financial resources and staff time; and WHEREAS, a competitive procurement process for these services is not feasible, because CityLaw software is a pr oprietary suite of applications that are RES-23-0024
2 EWM:ag A22-02591 (1/12/2023)
01476445.DOCX
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4664
developed, implemented, and supported solely by Cycom; and WHEREAS, as a result, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The above recitals are true and correct and are incorporated herein.
Section 2. The City Manager is hereby authorized to enter a contract and any necessary documents including amendments with Cycom, Inc. for software licensing, maintenance and support in a total annual amount not to exceed Twenty-Thousand Dollars ($20,000) for a period of one (1) year with the option to renew for two (2) additional one- year periods.
Section 3. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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1 I hereby certify that the foregoing resolution was adopted by the City Council 2 of the City of Long Beach at its meeting of February 21 , 2023 by 3 the following vote:
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28 Ayes: Councilmembers: Zendejas, Allen, Duggan, Supernaw, Kerr, Saro, Austin, Ricks-Oddie.
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
EWM:ag A22-02591 (1/12/2023)
01476445.DOCX
None.
Uranga.
None.
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