CITY OF
LONG
April 11 , 2023
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Department of Financial Management
411 West Ocean Boulevard, 6th Floor
Long Beach, CA 90802
562 570-6425
C-6
Adopt Specifications No. 1TB CE-22-116 and award a contract to Sully-Miller Contracting Co., of Brea, CA, for asphalt concrete and related materials, in a total annual amount not to exceed $300,000 for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize the City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Sully-Miller Contracting Co., for the purchase of asphalt concrete and related materials. Services are essential to Public Works, Parks Recreation and Marine, Energy Resources and various departments citywide in order to complete projects in a timely manner.
The bid was advertised in the Long Beach Press-Telegram on January 5, 2023, and nine potential bidders specializing in construction services were notified of the bid opportunity.
Of those bidders, three downloaded the bid via the City's electronic bid system. The bid document was made available from the Purchasing Division, located on the sixth floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 42 local, minority-owned, and women-owned business groups. There was one bid received on January 30, 2023. Sully-Miller Contracting Co., was the lowest and only bidder. Sully-Miller Contracting Co., is not a Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), certified Small Business Enterprise (SBE), or a Long Beach vendor (Local).
Local Business Outreach
To align with the City of Long Beach's (City) outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Long Beach Buys database to download bid specifications. Through outreach, one Long Beach vendor was notified to submit bids, of which none downloaded and none submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2023
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on March 20, 2023, Purchasing Agent Michelle Wilson on March 10, 2023, and by Revenue Management Officer Geraldine Alejo on March 17, 2023.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. 1TB CE-22-116 and award a contract concurrently is requested on April 11, 2023 to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual contract amount will not exceed $300,000. The contract will be used citywide on an as-needed basis and is budgeted across various departments and fund groups. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
J<~- R-yt/)
KEVIN RIPER
DIRECTOR
FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER