CITY OF
LON
Long Beach Energy Resources
2400 East Spring Street
Long Beach, CA 90802
(562) 570-2000
C-14
April 18, 2023
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Authorize the City Manager, or designee, to amend Contract No. 36292 with California Surveying and Drafting Supplies, Inc., of Sacramento, CA, to furnish and deliver Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity, to increase the annual contract amount by $200,000, with a 10 percent contingency in the amount of $36,000, for a revised annual contract amount not to exceed $396,000 at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 36292 with California Surveying and Drafting Supplies, Inc. (CSDS), to furnish and deliver Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity.
On April 12, 2022, City Council awarded a contract with CSDS, as part of its adoption of Resolution No. RES-22-0054 to furnish and deliver Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity for a period of two years.
On August 2, 2022, City Council authorized an amendment to Contract No. 36292 to increase the contractual authority by $36,000, inclusive of the contingency, for a revised annual contract amount not to exceed $176,000. City Council action is requested to increase the annual contract amount by $200,000, with a 10 percent contingency in the amount of $36,000, for a revised annual contract amount not to exceed $396,000. The requested additional procurement authority will ensure continuity of service, includes potential price increases, and that software and equipment is replaced.
This matter was reviewed by Principal Deputy City Attorney Richard F. Anthony on March 22, 2023, Purchasing Agent Michelle Wilson on March 24, 2023, and by Revenue Management Officer Geraldine Alejo on March 31, 2023.
HONORABLE MAYOR AND CITY COUNCIL
April 18, 2023
TIMING CONSIDERATIONS
City Council action to amend Contract No. 36292 is requested on April 18, 2023, to ensure there is no interruption to services.
LEVINE ACT
This item is subject to the Levine Act. The Mayor, Councilmembers, and Commissioners who have received a contribution of more than $250 within 12 months prior from a party, participant, or their representatives involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; OR (2) return the portion of the contribution that exceeds $250 within 30 days from the time the elected official knew or should have known about the contribution and participate in the proceeding.
All parties, participants, and their representatives must disclose on the record of this proceeding any contribution of more than $250 made to the Mayor or any Councilmembers within 12 months prior to the date of the proceeding. The Mayor, Councilmembers, and Commissioners are prohibited from accepting, soliciting, or directing a contribution of more than $250 from a party, participant, or their representatives during a proceeding and for 12 months following the date a final decision is rendered.
FISCAL IMPACT
The requested action will increase the contract amount with California Surveying and Drafting Supplies by $200,000, inclusive of a 10 percent contingency, for a revised total annual contract amount not to exceed $396,000. Sufficient funds to support this contract are budgeted in the Tidelands Oil Revenue Fund Group in the Energy Resources Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with the recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
~t%>~
DIRECTOR OF ENERGY RESOURCES
APPROVED:
THOMAS B. MODICA
CITY MANAGER
CITY OF
LONG
LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Long Beach City Councilmember, the Mayor, and Commissioner ("City Officer") from participating in any action related to a proceeding if they receive any political contributions totaling more than $250 within the previous twelve months, while a proceeding is pending, and for 12 months following the date a final decision in a proceeding concerning a license, permit, entitlement, franchise or, contract ( collectively "license, permit, or contract") has been made, from the person or company awarded the said license or contract. The Levine Act also requires a City Officer that has received such a contribution to disclose the contribution on the record of the proceeding.
City Officers are listed at the following sites:
• The Mayor and Councilmembers - https://www.lonqbeach.gov/officials/ • Harbor Commissioners - https://polb.com/commission
• Water Commissioners - https://lbwater.orq/about-us/current-water-commissioners/ • Planning Commissioners - https://www.lonqbeach.gov/mayor/action/commissions/ • Parks and Recreation Commissioners - https://www.lonqbeach.gov/mayor/action/commissions/ • Board of Examiners, Appeals, and Condemnation - https://www.lonqbeach.gov/mayor/action/commissions/ • Cultural Heritage Commission - https://www.lonqbeach.gov/mayor/action/commissions/ • Long Beach Community Investment Company - https://www.lonqbeach.gov/lbds/hn/lbcic/ Proposers are responsible for accessing these links to review the names prior to answering the following questions.
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract? □YES
If yes, please identify the City Officer(s):
COLB Levine Act Statement Page 1 of 2
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract?
□ YES [ZJNO
If yes, please identify the City Officer(s):
Answering yes to either of the two questions above does not preclude the City of Long Beach from awarding a license, permit, or contract to your firm or any taking any subsequent action related to the said license, permit, or contract. It does, however, preclude the identified City Officers from participating in any actions related to this license, permit, or contract. 4/4/2023
Date
~L~e7 ______ _
Signature of authorized individual
Thomas Cardenas
Type or write name of authorized individual
California Surveying & Drafting Supply, Inc.
Type or write name of company
COLB Levine Act Statement Page 2 of 2