1 AL:kd A23-01250 (5-4-23)
01520446.docx
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE HEALTH AND HUMAN
SERVICES DEPARTMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Health and Human Services Department of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption RES-23-0075
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1 by the City Council, and the City Clerk shall certify the vote adopting this resolution. 2 I hereby certify that the foregoing resolution was adopted by the City 3 Council of the City of Long Beach at its meeting of ____ J_u_n_e_6 ____ , 2023, 4 by the following vote:
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Ayes:
Noes:
Absent:
Councilmembers: Zendejas, Duggan, Supernaw, Kerr, Saro, Uranga, Austin, Ricks-Oddie.
Councilmembers: None.
Councilmembers: Allen.
Recusal(s): Councilmembers: None.
AL:kd A23-01250 (5--4-23)
01520446.docx
2 /0/1/2/3/4/3/5/i255/7/8/9/i255
RECORDS DESTRUCTION REQUEST
L Date
Honorable Council of the City of Long Beach
2. The ______ }_ie_al_th_a_nd_H_· L_m_rn_n_Se_r_vi_ce_s _____ respectfully requests authority to destroy the following Df:f'ARTMENT
departmental records:
3. 4. 5. 6.
RETENTION
SCHEDULE
lTEMNO.
RECORD TITLE AND DESCRIPTION
YEARS
INVOLVED
FM/GA/#33 Family Crisis BPHE13-02 Cont #32700 10/01/12 - 03/31/14 2012-2014 j CAU/#9
CAU/#9
CAU/#9
FY 09-15 KPMG Audit
FY 09-14 WIG State Audit; SHP Audit; DHHS Audit
FY0?-10 Single Audit Reports (copies)
FY 99-16 AB 1288 Realignment Misc Files
2009-2015
2009-2014
2007-2010
1999-2016
FM/CS/#1 Accounting Travel Reimb VFHE Oct - Dec 2013; Jan - Sept 2013-2014 2014
, FM/GA/#33 Mental Health BPHE12-37; Cont #32669; 04/01/12 - 2012..:2014 12/31/13; Spunk BPHEOB-71; Cont#30899; 07/21/13 -
07/20/14
FM/GA/#33 US Vets BPHE12-33 Cont#32663; 09/01/12 - 02/28/14; 2012-2014 Spunk BHPE08-71 Cont #30899; 07/21/11 - 07/20/12;
07/21/12 - 07/20/13
FM/GA/#33 FY11-12-13-14-15 WIG State Audit Quotes & BPO VCHE & 2011-2015 Checks
FM/GA/#33 JVHE 2013; VCHE Housing FY 10-11-12; BT 2004..:2006 2004-2013 VFHE FY 09-10
FOR DEPARTMENTAL USE
8. RECOMMENDED:
CITY ATTORNEY'S CONSENT
Consent is hereby given to destroy the records
enumerated above.
14. REMARKS:
FM/CS/#1 5yrs
CAU #9 JOyrs
FM/GA/#33 7yrs
FM/BL/#49 5yn;
n----=:;z-..ce..='b~~~c-:-h"------+-------=c=rr=Y-:-:AT=T=oR=N=nc-, -----1 FM/GA/#20 7yrs ·1, FM/GA/#16 7yrs
9. II.By ·t- -:L
DEPUTY CITY ATTORNEY
13. Date
10. DATE: 3
BOX NO.
ON-SITE
7. BOXNO.
OFF-SITE
RECORDS DESTRUCTION REQUEST
(Continuation Sheet)
3, 4. 5. 6. 7.
RETENTION YEARS BOXNO. BOXNO.
SCHEDULE RECORD TITLE AND DESCRIPTION INVOLVED ON-SITE OFF-SITE ITEM NO, FM/GN#33 FY 2005-2006 Single Audit Reports; FY 2007 Budget 1998-2006 Revisions; FY 2000 JVs; FY 1998-99 Audit Files
FM/GN#33 FY 2015-16 Journal Vouchers; FY 2013-2014 2012-2016 Interdepartmental JVs; FY 2012-2013 Interdepartmental
JVs; FY 2011 AP/AR
FM/GN#33 FY 1999-2006 JVHE; Davis Bacon File; FY 2000 Accounting 1999-2006 System Info; FY 2006 Audit SHP Grant, ESGP Grant; Prop
99 Information
FM/BL/#49 FY 2005-2007 Imprest Cash Records; FY 2011, 2012, 2013 2005-2013 Invoices
FM/CS/#1 FY 2005-2007 Invoices; FY 2011 Travel Requests 2005-2011 FM/GN#33 Path Ventures BPHE10-68 Cont# 32319 05/18/10- 2010-2014 10/31/13; US Vets BPHE08-74 Cont# 30898 07/21/13 -
07/20/14 INV12
XXX FY 2011 Cashier w/Receipt (DRHE) July-Sept 2011 2011 FM/GN#33 FY 2010 Misc Audit Reports; Pharma & Med Supplies 2009-2012 Order; Nursing Files Audit; FY 2012 JV/JR; FY 2011 MOU - CD/Animal Care; FY 2009-10 JVs Lab
FM/GN#33 US Vets BPHE08-74 Cont# 30898 07/21/12 - 07/20/13; US 2008-2013 Vets BPHE08-74 Cont# 30898 07/21/13 - 0720/14 INV1-11
FM/CS/#1 FY15-16 Purchase Requests, IBQF, Insurance FY2015-17; 2015-2018 Mileage to Payroll FY15, FY 18; Incentive CA 15; JV16
Utility Bill HD
FM/GN#20 JVFY14-15 2014-2015
FM/GN#33 2007 Incentives Audit; FY2012-13 Jail Medical JVs; 2000-2014 FY2013-14 Jail Medical JVs; CAFR FY2000-2005; 2010
FM/CS/#1 FY13-14 Lab Packing Slips, FY15-16 Fleet Street, Inc, 2004-2018 FY15-16 Community Partners, FY15-16 Parents
Anonymous, FY16 South Coast Interfaith, FY17-18 The
Children's Clinic, 2017-2018 Co-Insurances, FY2004-2011 NSF Checks, FY10-12 Refund Print Payments, Housing-
Mileage Authorization
RECORDS DESTRUCTION REQUEST
(Continuation Sheet)
3. 4. 5. 6. 7.
RETENTION YEARS BOX NO. BOXNO.
SCHEDULE RECORD TITLE AND DESCRIPTION INVOLVED ON-SITE OFF-SITE ITEM NO.
FM/GA/#20 JVFY14-15 2014-2015
FM/GA/#33 Path Ventures BPHE 10-68 Cont #32319 05/18/10-10/31/13 2014 US Vets BPHE08-74 Cont #30898 07/21/13-07/20/14 Inv 12
FM/BL/#49 FY 14-6 2014
May 2014-July 2014
Imprest Cash/Bank Statement Jan 2013-June 2014
Lead Abatement Imprest FY 12-13 & FY13-14
FM/GA/#16 FY 17-05 DRHE JUNE 2014 - SEPTEMBER 2014 2014 FM/GA/#33 FY 17-04 FY 14-15 INVOICES A-B 2015
FM/GA/#33 FY17-03 HEHSHH 10-11 GRANT DETAILS DRAWDOWNS 2017 FM/GA/#33 FY 17-02 HEHSHH 11-12 GRANT DETAILS 2017
DRAWDOWNS
FM/GA/#33 FY17-07 FY14-15 (VFHE) PR, PY, HA 2017
FM/GA/#33 FY 17-08 FY14-15 INVOICES N-S 2017
FM/GA/#33 FY 17-09 FY 14-15 INVOICES H-M 2017
FM/GA/#33 FY 17-10 FY14-15 INVOICES T-Z 2017
FM/BL/#49 Imprest Cash Direct Payment Oct 2013-Apr 2014 2014 FM/GA/#33 FY 17-12 FY 14-15 INVOICES PR, PY (VCHE) #1 2017 FM/CS/#1 Original Travel Requests 2012-2014 2014
FM/GA/#33 FY12-13 2013
US Vets #32013 BPHE10-44 #1-4
US Vets #32101 BPHE 10-48 #1-3
FM/GA/#33 US Vets #31628 BPHE 09-75 #1-12 FY 2012 2012
FM/GA/#33 FY17-15 FY15-16 PR, PY (VCHE) 2017
FM/GA/#33 FY17-14 FY15-16 INVOICES PR, PY (VCHE)#2 2017 FM/GA/#33 FY17-13 FY15-16 PR,PY,HA (VFHE) 2017
FM/GA/#33 FY 17-Box #23-FY 12-13 US Vets #31630 2017
BPHE09-76 #1-12
RECORDS DESTRUCTION REQUEST
(Continuation Slteet)
3. 4. 5. 6. 7.
RETENTION YEARS BOXNO. BOXNO.
SCHEDULE RECORD TITLE AND DESCRIPTION INVOLVED ON-SITE OFF-SITE ITEM NO.
FM/GA/#33 FY 12-13 2013
Mental Health #32171 BPHE10-56 #1-12
Legal Aid Foundation of LA #32908 BPHE13-07 #1-4
FM/GA/#20 FY17-38 FY13-14JV 10/13-05/14 2017
FM/GA/#33 Box 31-FY14-15 Invoices C-F 2015
FM/CS/#1 FY17-30 Vendor Information 2017
Doctors and Clinics for Jail FY 2014
FM/CS/#1 FY17-29 2012 ADP 2017
FM/CS/#1 FY17-28 2013 ADP 2017
FM/CS/#1 FY17-27 10/13-12/13 Cash Receipts and Back Up Docs 2017 FY14-15 Travel Requests
FM/GA/#20 FY17-32 FY13-14 JV 06-09 2014 2017
FM/GA/#16 FY17-33 FY13-14 JV DRHE14-000 to 465 2017
FM/GA/#33 FY17-34 Interval House #32152 BPHE10-52 #1-12 Worker 2017 Com, Reconciliation Policy #1500514 #9021217 yrs 06-17
FM/GA/#33 Beyond Shelter Housing First II Cont#31763 2015 BPHE09000089 09/22/2009-03/31/2012 Inv 1-3 Beyond
Shelter Housing First· Cont #33250 BPHE13000049
09/1/2013-02/28/2015 Inv 1-12 Behavioral Health Drug &
Alcohol Case Mgmt· Cont #31627 BPHE09000071
09/29/2009-03/31/2012 Inv 1-12
Children's Clinic Homeless Healthcare Cont#33244
BPHE13000048 06/01/2013-11/30/2014 Inv 1-12
FM/GA/#33 Beyor-id Shelter Housing First I Cont #31818 2016 BPHE09000093 09/01/2010-08/31/2011 Inv 1-11 Beyond
Shelter Housing First II Cont #31310 BPHE08000080
04/01/2009-03/31/2010 Inv #10 Children Today The Play
House Cont #33990 BPHE15000028 07/01/2015·
12/31/2016 Inv 1-11
FM/GA/#33 Beyond Shelter Cont# 32682 BPHE12000046 09/01/2012· 2015 02/28/2014 Inv 1-12 Beyond Shelter Cont #32307
BPHE10000067 05/18/2010-08/31/2013 Inv 1-12
Children Today Cont #35569 BPHE14000031 06/1/2014·
12/31/2015 Inv 1-12
FM/GA/#16 FY 14-15 DR REVEIPT DRHE15000001 · DRHE15000450 2015 fF' CITYOF
~ LONG BEACH
Date * Department *
8/6/2021 Health and Human Services
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Kelly Colopy
Department Head Approv al Date
6/28/2022
DEPARTMENTAL RECORDS
Retention Record Title *
Schedule
Item No *
1 Communicable Disease Case and
Contact Files
1 Communicable Disease Case and
Contact Files
1 Communicable Disease Case and
Contact Files
Remarks
City Clerk Approval
Monique Del aGarza
City Clerk Approval Date
4121/2023
Desc ription
06-1-01510-06-1-01515
06-1-01518-06-1-01531
06-1-01533-06-1-01535
06-1-01537-06- 1-01555
06-1-01557-06- 1-01567
06-1-01569-06- 1-01575
06-1-01577
06-1-01579-6-1-01584
06-1-01586-06-1-01 588
6-1-01590-6-1-0 1594
6-1-01596-6-1-01598
07-1-004 78
07-1-00480
07-1-00483-07-1-00486
07-1-00488-07-1-00490
07-1-00497 -07-1-00498
07-1-00500
08-1-0015 1-08-1-00 171
08-1-0050 1-08-1-00505
08-1-00507 -08-1-00515
08-1-00517-08- 1-00532
These records are under Retention Schedule Item No. 1
Records Destruction Request
Bureau, Division, and/or Section
Health & Human Services I City Health Officer/
City Attorn ey Approva l
Anita Lakhani
City Attorn ey Approval Date
4/24/2023
Years
Involved*
2006
2006-2007
2007-2008
Box No. Box No.
On-Site * Off-S ite *
N/A NIA
NIA NIA
N/A N/A