Public Works
411 West Ocean Boulevard, 5th Floor Long Beach, CA 90802 (562) 570-6383
July 11, 2023
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Selbert Perkins Design , Inc., of Playa Del Rey , CA, for wayfinding design services on an as -needed basis , in a total annual contract amount not to exceed $ 1,000,000 for a period of three years, with an option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to adopt a resolution and enter into a contract with Selbert Perkins Design , Inc. (Selbert Perkins), to provide as-needed wayfinding design services.
In 2017, Selbert Perkins developed the citywide pedestrian and vehicle wayfinding program, setting forth design guidelines for a cohesive appearance and design theme for new signs in public spaces. Public Works capital improvement projects often require wayfinding and signage solutions for these areas. However, the existing wayfinding guidelines have limited applicability and are unsuitable for every situation, necessitating further interpretation and design assistance.
Selbert Perkins is distinctly positioned to offer as-needed design supp ort given their extensive experience in developing the citywide program, saving time and resources in ensuring continuity and coherence in design, compared to engaging a new vendor. Direct contracting with Selbert Perkins will also eliminate the time and resources associated with the competitive bidding process, ultimately delivering enhanced wayfinding signage to the community in a more expedited manner.
City Charter Section 180 1 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Vanessa S. Ibarra on June 5, 2023, Purchasing Agent Michelle Wilson on May 25, 2023, and by Budget Management Officer Nader Kaamoush on June 22, 2023.
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HONORABLE MAYOR AND CITY COUNCIL
July 11, 2023
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on July 11, 2023, to ensure the contract is in place expeditiously.
LEVINE ACT
This item is subject to the Levine Act. The Mayor, Councilmembers, and Commissioners who have received a contribution of more than $250 within 12 months prior from a party, participant, or their representatives involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse t hemselves from this proceeding; OR (2) return the portion of the contribution that exceeds $250 within 30 days from the time the elected official knew or should have known about the contribution and participate in the proceeding.
All parties, participants , and their representatives must disclose on the record of this proceeding any contribution of more than $250 made to the Mayor or any Councilmembers within 12 months prior to the date of the proceeding. The Mayor, Councilmembers, and Commissioners are pro hibited from accepting, soliciting, or directing a contribution of more than $250 from a party, participant, or their representatives during a proceeding and for 12 months following the date a final decision is rendered.
FISCAL IMPACT
The total annual amount of the contract will not exceed $1,000,000 for a period of three years, with an option to renew for two additional one -year periods. Funding for these services will be covered by a combination of sources, including Measure A, State and County Park grants, CPRS playground grants, General Fund, Capital Projects Fund, and other funding sources as they become available and appropriated for projects. Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities.
There is no local job impact associated with this recommendation.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
Attachment: Resolution
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH AUTHORIZING THE EXECUTION OF
A SOLE SOURCE AGREEMENT , AND ANY NECESSARY
SUBSEQUENT AMENDMENTS, WITH SELBERT PERKINS
DESIGN INC. , FOR WAYFINDING DESIGN SERVICES ON
AN AS-NEEDED BASIS, IN A TOTAL ANNUAL CONTRACT
AMOUNT NOT TO EXCEED $1,000,000, FOR A PERIOD OF
THREE YEARS, WITH AN OPTION TO RENEW FOR TWO
ADDITIONAL ONE -YEAR PERIOD S, AT THE DISCRETION
OF THE CITY MANAGER
WHEREAS, the Department of Public Works capital improvement projects often require wayfinding and signage solutions, and the existing wayfinding guidelines have limited applicability and are unsuitable for every situation; and WHEREAS, the City is seeking wayfinding design services on an as-needed basis; and
WHEREAS, City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council; and
WHEREAS, in 2017, Selbert Perkins Design Inc. , developed the citywide pedestrian and vehicle wayfinding program, setting forth design guidelines for a co hesive appearance and design theme for new signs in public spaces; and WHEREAS, Selbert Perkins Design Inc. is distinctly positioned to offer as- needed design support given their extensive experience in developing the citywide program, saving time and reso urces in ensuring continuity and coherence in design,
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
compared to engaging a new vendor; and
WHEREAS, as a result, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and unnecessary expenditure of public funds;
NOW, THEREFORE, the City Council of the City of Long Beach resolves as follows:
Section 1. The City Manager is hereby authorized to enter into a contract, including any necessary subsequent amendments, with Selbert Perkins Design Inc. , without advertising for wayfinding design services on an as -needed basis, in an annual amount not to exceed One Million Dollars ($1,000,000), for a period of three (3) years, with the option to renew for two (2) additional one -year periods, at the discretion of the City Manager.
Section 2. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ///
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 W. Ocean Boulevard, 9th Floor
Long Beach, CA 90802
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of , 2023, by the following vote:
Ayes: Councilmembers:
Noes: Councilmembers:
Absent: Councilmembers:
Recusal(s): Councilmembers:
City Clerk
COLB Levine Act Statement Page 1 of 2
LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Long Beach City Councilmember, the Mayor, and Commissioner (“City Officer”) from participating in any action related to a proceeding if they receive any political contributions totaling more than $250 within the previous twelve months, while a proceeding is pending, and for 12 months following the date a final decision in a proceeding concerning a license, permit, entitlement, franchise or, contract (collectively “license, permit, or contract”) has been made, from the person or company awarded the said license or contract . The Levine Act also requires a City Officer that has received such a contribution to disclose the contribution on the record of the proceeding.
City Officers are listed at the following sites:
• The Mayor and Councilmembers - https://www.longbeach.gov/officials/ • Harbor Commissioners - https://polb.com/commission
• Water Commissioners - https://lbwater.org/about-us/current-water-commissioners/ • Planning Commissioners - https://www.longbeach.gov/mayor/action/commissions/ • Parks and Recreation Commissioners - https://www.longbeach.gov/mayor/action/commissions/ • Board of Examiners, Appeals, and Condemnation - https://www.longbeach.gov/mayor/action/commissions/ • Cultural Heritage Commission - https://www.longbeach.gov/mayor/action/commissions/ • Long Beach Community Investment Company - https://www.longbeach.gov/lbds/hn/lbcic/
Proposers are responsible for accessing these links to review the names prior to answering the following questions.
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please identify the City Officer(s):
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COLB Levine Act Statement Page 2 of 2
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please identify the City Officer(s):
Answering yes to either of the two questions above does not preclude the City of Long Beach from awarding a license, permit, or contract to your firm or any taking any subsequent action related to the said license, permit, or contract . It does, however, pr eclude the identified City Officers from participating in any actions related to this license, permit, or contract.
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Date
_____________________________________
Signature of authorized individual
___________________
Type or write name of authorized individual
___________________
Type or write name of company
06/26/2023
Robin Perkins
Selbert Perkins Design
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