August 1, 2023
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Recommendation to approve the destruction of records for the Financial Management Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitted to the City Council for approval. The records destruction must comply with each department’s records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Financial Management Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 23 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
Office of the City Clerk
411 West Ocean Boulevard, 11th Floor, Long Beach, CA 90802 (562) 570-6101
C-16
1 AL:kd A23-01827 (7-3-23)
01543826.docx
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF FINANCIAL
MANAGEMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Department of Financial Management of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption
2 AL:kd A23-01827 (7-3-23)
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _______________________, 2023, by the following vote:
Ayes: Councilmembers: ______________________________________ ______________________________________
______________________________________
______________________________________
Noes: Councilmembers: ______________________________________ ______________________________________
Absent: Councilmembers: ______________________________________ ______________________________________
Recusal(s): Councilmembers: ______________________________________
______________________________________
City Clerk
EXHIBIT “A”
DESTRUCTION NOTIFICATiON REPORT
CITY OF LONG BEACH
Department FM/COMMERCIAL SERVICES
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box
Number
Record Title
Box Description
Dates Destroy Date
Begin End
Storage Room Location
34886 DEPOSIT RECEIPTS (DR'S)
DR'S 2/10/2016 TO 3/26/2016
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965865086 34894 DEPOSIT RECEIPTS (DR'S)
DR'S 3/29/2016 TO 5/10/2016
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965865094 34897 DEPOSIT RECEIPTS (DR'S)
DIRECT DEPOSITS 7/20/2016 TO 8/10/2016
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965865097 34898 DEPOSIT RECEIPTS (DR'S)
DIRECT DEPOSITS MAY 2016 TO JUNE 2016
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965865098 35109 DEPOSIT RECEIPTS (DR'S)
DR 10/18/16-11/15/16
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965864947 35141 DEPOSIT RECEIPTS (DR'S)
DR'S FROM 9/16/16 - 10/17/16
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965864979 35142 DEPOSIT RECEIPTS (DR'S)
DR'S FROM 8/16/16 - 9/15/16
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965864980 35148 DEPOSIT RECEIPTS (DR'S)
TRISTAN DR FROM 11/16/16 - 12/30/16
01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN 965864986 35537 DEPOSIT RECEIPTS (DR'S)
DRS (EOBs) 3/25/17 - 4/27/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864551 6/14/2023 Page 1 of7
Perm Box
Number
Record Title
Box Deecrlptlon
Dates
Begin End
Destroy Date Storage Room Location
35549 DEPOSIT RECEIPTS (PR'S)
DRs (EOBs) 1/3/17 - 2/14/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864563 35566 DEPOSIT RECEIPTS (DR'S)
DRs (EOBs) 2/15/17 - 3/22/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864580 35676 DEPOSIT RECEIPTS (DR'S)
MEDIC/VRE EFTS 02/03/2017 - 06/16/2017
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864690 35690 DEPOSIT RECEIPTS (DR'S)
DR'S EOB 01/06/17 - 02/04/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864701 35691 DEPOSIT RECEIPTS (DR'S)
DR'S EOB 04/27/17 - 05/31/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864702 35692 DEPOSIT RECEIPTS (DR'S)
DR'S EOB 06/01/17 - 06/30/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864703 35693 DEPOSIT RECEIPTS (DR'S)
DR'S EOB 07/07/17 - 07/31/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN 965864704 36050 DEPOSIT RECEIPTS (DR'S)
EOB 8/01/17-8/31/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF041803377 36051 DEPOSIT RECEIPTS (DR'S)
EOB 9/01/17-9/29/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF041803378 36052 DEPOSIT RECEIPTS (DR'S)
EOB 10/02/17-10/31/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF041803379 6/14/2023 Page 2 of 7
Perm Box
Number
Record Title
Box Description
Dates Destroy Date
Begin End
Storage Room Location
36053 DEPOSIT RECEIPTS (DR'S)
EOB 11/01/17-11/30/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF041803380 36054 DEPOSIT RECEIPTS (DR'S)
EOB 12/01/17 -12/28/17
01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF041803381 36262 MEDI-GAL PAID ACCOUNTS EOB'S/EOMB'S
DATA ENTRY CASH 12/18/2017 - 01/16/2018
12/18/2017 01/16/2018 12/31/2021 IRON MOUNTAIN RF044063443 36263 MEDI-CAL PAID ACCOUNTS EOB'S/EOMB'S
DATA ENTRY MEDGROUP 12/06/2017 - 01/08/2018
12/06/2017 01/08/2018 12/31/2021 IRON MOUNTAIN RF044063444 36264 MEDI-CAL PAID ACCOUNTS EOB'S/EOMB'S
DATA ENTRY MEDI-CAL 12/18/2017-01/16/2018
12/18/2017 01/16/2018 12/31/2021 IRON MOUNTAIN RF044063445 36265 MEDI-CAL PAID ACCOUNTS EOB'S/EOMB'S
DATA ENTRY MEDICARE 11/27/2017 - 01/16/2018
11/27/2017 01/16/2018 12/31/2021 IRON MOUNTAIN RF044063446 37330 DEPOSIT RECEIPTS (DR'S) 01/04/2016 01/29/2016 12/31/2021 IRON MOUNTAIN RF049512449 DEPOSIT RECEIPTS (DR's). DAILY BALANCE SHEETS, LOOMIS RECORDS. DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
RANGE: 1/4/2016 -1/29/2016
37331 DEPOSIT RECEIPTS (DR'S) 02/01/2016 02/29/2016 12/31/2021 IRON MOUNTAIN RF049512450 DEPOSIT RECEIPTS (DR's). DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
RANGE; 2/1/2016 - 2/29/2016
6/14/2023 Page 3 of 7
Perm Box
Number
37332
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
DEPOSIT RECEIPTS (DR'S) 03/01/2016 03/31/2016 12/31/2021 IRON MOUNTAIN DEPOSIT RECEIPTS (PR's), DAILY BALANCE SHEETS. LOOMIS RECORDS, DIRECT PAYMENTS
MONTHLY STATISTIC REPORTS
RANGE: 3/1/2016 - 3/31/2016
Location
RF049512451
37333 DEPOSIT RECEIPTS (DR'S) 04/01/2016 04/30/2016 12/31/2021 IRON MOUNTAIN DEPOSIT RECEIPTS (DR's), DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
RANGE: 4/1/2016 - 4/30/2016
RF049512452
37334 DEPOSIT RECEIPTS (DR'S) 05/01/2016 05/31/2016 12/31/2021 IRON MOUNTAIN DEPOSIT RECEIPTS (DR's), DAILY BAIANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS MONTHLY STATISTIC REPORTS ivicin o,
RANGE: 5/1/2016 - 5/31/2016
RF049512453
37335 DEPOSIT RECEIPTS (DR'S) 06/01/2016 06/30/2016 12/31/2021 IRON MOUNT/^N DEPOSIT RECEIPTS (DR's), DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS
MONTHLY STATISTIC REPORTS
RANGE: 6/1/2016 - 6/30/2016
RF049512454
37336
37337
DEPOSIT RECEIPTS (DR'S) 07/01/2016 07/31/2016 12/31/2021 IRON MOUNTAIN balance SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,MONTHLY STATISTIC REPORTS RANGE: 7/1/2016 - 7/31/2016
DEPOSIT RECEIPTS (DR'S) 08/01/2016 08/31/2016 12/31/2021 IRON MOUNTAIN RECEIPTS (DR'S), DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS.MONTHLY STATISTIC REPORTS RANGE: 8/1/2016 - 8/31/2016
RF049512455
RF049512456
6/14/2023 Page 4 of 7
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
Location
37338 DEPOSIT RECEIPTS (PR'S) 09/01/2016 09/30/2016 12/31/2021 DEPOSIT RECEIPTS (PR's), DAILY BALANCE SHEETS, LOOMIS RECORDS. DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
RANGE: 9/1/2016 - 9/30/2016
IRON MOUNTAIN RF049512457
37655 DEPOSIT RECEIPTS (DR'S) 01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN DEPOSIT RECEIPTS, DAILY BALANCE SHEETS. LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(10/1/2016-10/31/2016)
RF049512777
37656 DEPOSIT RECEIPTS (PR'S) 01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN RF049512778
DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(11/1/2016-11/30/2016)
37657 DEPOSIT RECEIPTS (PR'S) 01/01/2016 12/31/2016 12/31/2021 IRON MOUNTAIN RF049512779
DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(12/1/2016-12/31/2016)
37658 DEPOSIT RECEIPTS (PR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512780
DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(1/1/2017-1/31/2017)
37659 DEPOSIT RECEIPTS (PR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049612781
DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(2/1/2017-2/28/2017)
37660 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512782 DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(3/1/2017-3/31/2017)
6/14/2023 Page 5 of 7
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
Location
37661 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049612783 DEPOSIT RECEIPTS. DAILY BALANCE SHEETS. LOOMIS RECORDS, DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(4/1/2017 - 4/30/2017)
37662 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512784 DEPOSIT RECEIPTS, DAILY BALANCE SHEETS. LOOMIS RECORDS, DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(5/1/2017-5/31/2017)
37663 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512785 DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS. DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(6/1/2017-6/30/2017)
37664 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512786 DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS. DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(7/1/2017-7/31/2017)
37665 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512787 DEPOSIT RECEIPTS. DAILY BALANCE SHEETS. LOOMIS RECORDS. DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(8/1/2017-8/31/2017)
37666 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN RF049512788 DEPOSIT RECEIPTS, DAILY BALANCE SHEETS. LOOMIS RECORDS. DIRECT PAYMENTS.
MONTHLY STATISTIC REPORTS
(9/1/2017-9/30/2017)
37667 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 IRON MOUNTAIN DEPOSIT RECEIPTS. DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(10/1/2017-10/31/2017)
RF049512789
6/14/2023 Page 6 of 7
Perm Box
Number
Record Title
Box Description
Dates
Begin End
Destroy Date Storage Room Location
37668 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022 DEPOSIT RECEIPTS. DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(11/1/2017-11/30/2017)
IRON MOUNTAIN RF049512790
37669 DEPOSIT RECEIPTS (DR'S) 01/01/2017 12/31/2017 12/31/2022
DEPOSIT RECEIPTS, DAILY BALANCE SHEETS, LOOMIS RECORDS, DIRECT PAYMENTS,
MONTHLY STATISTIC REPORTS
(12/1/2017-12/31/2017)
IRON MOUNTAIN RF049512791
Total Boxes to be Destroyed: 49
/ City Clerk Date
AmMa Hdl Jun20, 2023AnmrKJ;] Hall (Jun 20.2023 0/:03 PDT) Department Head Date City Attorney Date
6/14/2023 Page 7 of 7
Acco
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department PARKING CITATION SECTION
rding to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title
Number Box Descri[
Dates Destroy Date Storage Room Location
)tion Begin End
28279 CITATION VO
CITATION \
RANGE: OH
DS 06/01/2014 12/31/2014 12/31/2019 IRON MOUNTAIN 948273179 OlDS
ATION VOIDS, JUNE 2014 - DEC 2014
28282 CITATION VO
CITATION V
RANGE; CP
OS 04/01/2014 05/31/2014 05/31/2019 IRON MOUNTAIN 948273182 OlDS
ATION VOIDS. -
34152 ADMINISTRA^
RANGE: 01/
DMV ERRO
WE FILES 01/01/2014 12/31/2014 12/31/2019 IRON MOUNTAIN 948273086 32/14-04/30/14
REPORT
34153 ADMINISTRA"
RANGE: 05/
DMV ERRO
1VE FILES 01/01/2014 12/31/2014 12/31/2019 IRON MOUNTAIN 948273087 31/14-06/18/14
^ REPORT
( City Kferk
6/23/2023
Total Boxes to be Destroyed: 4
Date
-C^Ai 11.111(13 MnlHJiin ?A, ^0.1 IM'- CUI)
Department Head
Jun26,2023
Date
/a- -i—City Attorney
7-/g'g
Date
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department FM/ACCOUNTING/PAYROLL
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box
Number
Record Title
Box Description
Dates Destroy Date
Begin End
Storage RoomLocation
D-4077-OFWITHHOLDING TAX STATEMENT {W-2)01/01/196812/31/196912/31/2019IRON MOUNTAIN382723513 D-4078-OFWITHHOLDING T/\X STATEMENT (W-2)
LIST 1341
01/01/197012/31/197012/31/2020IRON MOUNTAIN382723514
D-4079-OFWITHHOLDING TAK STATEMENT (W-2)01/01/197112/31/197212/31/2022IRON MOUNTAIN382723515 E-119PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS:
01/01/199312/31/199412/31/1999Internal Record CenterE -002-0001 0017 E-254PAYROLL DEDUCTION/CANCELATION AUTH01/01/199312/31/199412/31/1999Internal Record CenterE -003-0003 0012 E-255PAYROLL DEDUCTION/CANCELATION AUTH
LIST 1280
INSURANCE REFUNDS
01/01/199312/31/199412/31/1999Internal Record CenterE -003-0003 0013 E-256PAYROLL DEDUCTION/CANCELATION AUTH01/01/199312/31/199412/31/1999Internal Record CenterE -003-0003 0014 E-257PAYROLL DEDUCTION/CANCELATION AUTH
LIST 1280
01/01/199312/31/199412/31/1999Internal Record CenterE -003-0003 0015 6/14/2023Page 1 of 6
Perm Box
Number
Record Title
Box Description
Dates 1
Begin End
Destroy DateStorage RoomLocation
E-522PAYROLL DEDUCTION/CANCELATION AUTH01/01/198901/01/199212/31/1998Internal Record CenterF -003-0004 0001 E-523PAYROLL DEDUCTION/CANCELATiON AUTH01/01/199001/01/199112/31/1998Internal Record CenterF -003-0004 0002 E-524PAYROLL DEDUCTION/CANCELATION AUTH08/01/199008/01/199112/31/1998Internal Record CenterF -003-0004 0003 E-525PAYROLL DEDUCTION/CANCELATION AUTH08/01/199008/01/199112/31/1998Internal Record CenterF -003-0004 0005 E-526PAYROLL DEDUCTION/CANCELATION AUTH08/01/199008/01/199112/31/1998Internal Record CenterF -003-0004 0006 E-527PAYROLL DEDUCTION/CANCELATION AUTH08/01/199008/01/199112/31/1998Internal Record CenterF -003-0004 0007 E-528PAYROLL DEDUCTION/CANCELATION AUTH08/01/199007/01/199112/31/1998Internal Record CenterF -003-0004 0008 F-272PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
09/01/199411/30/199512/31/2000Internal Record CenterF -003-0004 0010 F-273PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
01/01/199412/31/199512/31/2000Internal Record CenterF -003-0004 0011 F-275PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
01/01/199412/31/199512/31/2000Internal Record CenterF -003-0004 0013 F-276PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
01/01/199412/31/199512/31/2000Internal Record CenterF -003-0004 0014 F-277PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
01/01/199412/31/199512/31/2000Internal Record CenterF -003-0004 0015 F-278PAYROLL DEDUCTION/CANCELATION AUTH
INSURANCE FOLDERS
01/01/199412/31/199512/31/2000Internal Record CenterF -003-0004 0016 6/14/2023Page 2 of 6
Perm Box
Number
Record Title
Box Descnption
Dates Destroy Date Storage Room
Begin End
Location
11974WITHHOLDING TAX STATEMENT (W-2)01/01/1971 12/31/1971 12/31/2021 IRON MOUNTAIN382723651 RANGE: EMPLOYEE W-4's. A - L
12019 WITHHOLDING TAX STATEMENT (W-2)
W-4'S
RANGE: PENSIO.M-Z
01/01/1971 12/31/1971 12/31/2021 IRON MOUNTAIN
13120 WORKMEN'S COMPENSATION
LIST1522
RANGE: WCLB00007330 - WCLB00008400
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN
382723696
445799114
13121 WORKMEN'S COMPENSATION
LIST1522
RANGE: WCLB00008401 - WCLB00009303
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799115 13122 WORKMEN'S COMPENSATION
LIST1522
RANGE: WCLB00009304 - WCLB00009948
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799116 13123 WORKMEN'S COMPENSATION
LIST1522
RANGE: WCLB00009949 - WCLB00010900
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799117 6/14/2023Page 3 of 6
Perm Box Record Title
Number Box Description
Dates Destroy Date Storage Room
Begin End
Location
13124 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00010901 - WCLB00011749
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799118 13125 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB0001750 - WCLB00012400
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799119 13126 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00012401 - WCLB00G13200
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799120 13127 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WGLB00ai3201 - WCLB000141C1
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799121 13128 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00014102 - WCLB0001475Q
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799122 13129 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00014751 - WCLB00015601
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799123 6/14/2023Page 4 of 6
Perm Box Record Title
Number Box Description
Dates Destroy Date Storage Room
Begin End
Location
13130 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00015602 - WCLB00016199
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799124 13131 WORKMEN'S COMPENSATION
LIST1522
RANGE: WCLB00016200 - WCLB00017001
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799125 13132 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00017002 - WCLB00017900
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799126 13134 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00018705 - WCLB00019599
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN445799128 13135 WORKMEN'S COMPENSATION
LIST 1522
RANGE: WCLB00019600 - WCLB00020200
01/01/1999 12/31/2000 12/31/2020 IRON MOUNTAIN 445799129 35732 BILLING/COLLECT RPT/RECONCILIATIONS
BILLING & COLLECTION SYSTEM REPORTS
JAN 2014-DEC 2014
JAN 2015-DEC 2015
STATE CONTROLLER'S REPORT FY 11 -12
10/01/2011 12/31/2015 12/31/2019 IRON MOUNTAIN965864743 6/14/2023Page 5 of 6
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
Location
37784PAYROLL-MICROFILM
MICROFICHE (1964-1971 VARIOUS)
a. TIME RECORDS
b. PAYROLL REGISTERS
c. TIME SHEETS
01/01/195412/31/197112/31/2021IRON MOUNTAINRF049513145
38371FINANCIAL STATEMENT WORKPAPERS
LIST 2590
FINANCIAL STATEMENT WORK PAPERS (1 OF 4)
01/01/201112/31/201112/31/2021IRON MOUNTAINRF016994270
38372FINANCIAL STATEMENT WORKPAPERS
LIST
FINANCIAL STATEMENT WORK PAPERS (2 OF 4)
01/01/201112/31/201112/31/2021IRON MOUNTAINRF016994271
38373FINANCIAL STATEMENT WORKPAPERS
LIST 2590
FINANCIAL STATEMENT WORK PAPERS (3 OF 4)
01/01/201112/31/201112/31/2021IRON MOUNTAINRF016994272
38374FINANCIAL STATEMENT WORKPAPERS
LIST 2590
FINANCIAL STATEMENT WORK PAPERS (4 OF 4)
01/01/201112/31/201112/31/2021IRON MOUNTAINRF016994273
Total Boxes to be Destroyed: 44
/ City Cle;K ^
LIZZ/'Z%
Date
d n Ci d H 911 signed by Amanda Hall Date: 2023.06.20 10;41:19-07'00' Department HeadDate
aL-A ■■City AttorneyDate
6/14/2023Page 6 of 6