August 1, 2023
HONORAB
LE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Recommendation to approve the destruction of records for the Human Resources Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beac
h Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitt ed to the City Council for approval. The records destruction must comply with each department’s records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Human Resources Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budget
ed in FY 23 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
Office of the City Clerk
411 West Ocean Boulevard, 11th Floor, Long Beach, CA 90802 (562) 570-6101
C-18
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF HUMAN
RESOURCES
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Department of Human Resources of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _______________________, 2023, by the following vote:
Ayes: Councilmembers: ______________________________________ ______________________________________
______________________________________
______________________________________
Noes: Councilmembers: ______________________________________ ______________________________________
Absent: Councilmembers: ______________________________________ ______________________________________
Recusal(s): Councilmembers: ______________________________________
______________________________________
City Clerk
EXHIBIT “A”
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department HUMAN RESOURCES/ADMIN
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room
Begin End
Location
21093 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0001 21094 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0002 21095 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0003 21096 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0004 21097 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0005 21098 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0006 6/14/2023Page 1 of 8
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room Location
Begin End
21099 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Intemal Record Center F -005-0001 0007 21100 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Intemal Record Center F -005-0001 0008 21101 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0009 21102 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0010 21103 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0011 21104 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0012 21105 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0013 6/14/2023Page 2 of8
Perm Box Record Title
Number Box Description
Dates Destroy Date Storage Room Location
Begin End
21106 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0014 21107 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0015 21108 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0016 21109 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F-005-0001 0017 21110 PERSONNEL EMPLOYEE FILES01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0018 21111 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0001 21112 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0002 6/14/2023Page 3 of 8
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room Location
Begin End
21113 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 internal Record Center F -006-0001 0003 21114 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0004 21115 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F-006-0001 0005 21116 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F-006-0001 0006 21117 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0007 21118 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0008 21119 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0009 6/14/2023Page 4 of 8
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room Location
Begin End
21120 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0001 0010 21121 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F-006-0001 0011 21122 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0001 0012 21123 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0001 0013 21124 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0014 21125 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0001 0015 21126 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0016 6/14/2023Page 5 of 8
Perm Box
Number
Record Title
Box Description
Dates Destroy Date Storage Room Location
Begin End
21127 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0001 0017 21128 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0018 21129 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0001 21130 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0002 21131 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F-006-0002 0003 21132 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Internal Record Center F-006-0002 0009 21133 PERSONNEL EMPLOYEE FILES01/01/2006 12/31/2007 12/31/2022 Intemal Record Center F -006-0002 0010 6/14/2023Page 6 of 8
Perm Box
Number
Record Title
Box Description
Dates
Begin End
Destroy DateStorage RoomLocation
21134PERSONNEL EMPLOYEE FILES01/01/200612/31/200712/31/2022Internal Record CenterF -006-0002 0011 21135PERSONNEL EMPLOYEE FILES01/01/200612/31/200712/31/2022Internal Record CenterF -006-0002 0012 21136PERSONNEL EMPLOYEE FILES01/01/200612/31/200712/31/2022Internal Record CenterF -006-0002 0013 27921AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201112/31/201112/31/2021Internal Record Center1 -001-0003 0001 27922AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201112/31/201112/31/2021Internal Record Center1 -001-0003 0002 27923AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201112/31/201112/31/2021Intemal Record Center1 -001-0003 0003 27924AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201112/31/201112/31/2021Intemal Record Center1 -001-0003 0004 34538AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201212/31/201212/31/2022Internal Record Center1 -001-0003 0005 6/14/2023Page 7 of 8
Perm Box
Number
Record Title
Box Description
Dates
Begin End
Destroy DateStorage RoomLocation
34539AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201212/31/201212/31/2022Internal Record Center1 -001-0003 0006 34540AFFIRMATIVE ACTION FILES/COMPLAINTS01/01/201212/31/201212/31/2022internal Record Center1 -001-0003 0007 34541AFFIRMATIVE ACTION FILES/COMPLAINTS
2012 INFORMAL DISCRIMINATION COMPLAINTS
DISCRIMINATION COMPLAINT LOG 1975-2003
01/01/201112/31/201212/31/2022Internal Record Center1 -001-0003 0008 37170HEALTH INSURANCE FILES
RETIREMENT FILES 2010-2011
01/01/201012/31/201112/31/2021IRON MOUNTAINRF049511534
y. 7^ t City ClerkDate
Total Boxes to be Destroyed: 53
Department HeadDateCity Attorney
7-/z-g
Date
6/14/2023Page 8 of 8