August 1, 2023
HONORABLE MAYOR AND CITY COUNCIL
City of Long Beach
California
RECOMMENDATION:
Recommendation to approve the destruction of records for the Police Department as shown in Exhibit A: and adopt the resolution.
DISCUSSION
Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments, elected officials and appointed offices must be submitted to the City Council for approval. The records destruction must comply with each department’s records retention schedule.
In its capacity as responsible agent for the operation of the Records Center, the Office of the City Clerk has worked with the department listed to review the records destruction (Exhibit A).
The City Attorney and the Police Department concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 23 for the operation of the City Records Center.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
MONIQUE DE LA GARZA
CITY CLERK
MD:kb
Office of the City Clerk
411 West Ocean Boulevard, 11th Floor, Long Beach, CA 90802 (562) 570-6101
C-19
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE LONG BEACH POLICE
DEPARTMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the Long Beach Police Department of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of _______________________, 2023, by the following vote:
Ayes: Councilmembers: ______________________________________ ______________________________________
______________________________________
______________________________________
Noes: Councilmembers: ______________________________________ ______________________________________
Absent: Councilmembers: ______________________________________ ______________________________________
Recusal(s): Councilmembers: ______________________________________
______________________________________
City Clerk
EXHIBIT “A”
CCITY OFLONG BEACH
Date
3/31/2023
Department
Police
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Wally Hebeish
Department Head Approval Date
7/6/2023
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
7/6/2023
Records Destruction Request
Bureau, Division, and/or Section
Investigations
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
7/10/2023
DEPARTMENTAL RECORDS
Retention
Schedule
Item No*
Record Title* Description Years
Involved*
Box No.
On-Slte*
Box No.
Off-Site*
25 Background Packages Non-selected Police applicant files, not city employees 2016-2017 35 N/A 219 Field Training Officer (F.T.O.) Files Calls for Service Reports. Memos, Employees Contact Sheets, etc.
1986-2021 35 N/A
Remarks
CCITY OFLONG BEACH
Date
7/5/2023
Department
Police
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Wally Hebeish
Department Head Approval Date
7/6/2023
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
7/6/2023
Records Destruction Request
Bureau, Division, and/or Section
Invest, Domestic Violence
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
7/10/2023
DEPARTMENTAL RECORDS
Retention
Schedule
Item No*
Record Title* Description Years
Involved*
Box No.
On-Slte*
Box No.
Off-Site*
85 Case Documents Case Files: DR #13-20 through 13-79295 2013 26 NA 85 Case Documents Case Files: DR #14-21 through 14-78549 2014 28 Na 85 Case Documents Case Files: DR #15-37 through 15-80348 2015 32 NA 85 Case Documents Case Files: DR #16-17 through 16-82950 2016 28 NA Remarks
DOMESTIC VIOLENCE CASE FILES
2016 records will be backed-up by electronic versions. Upon completion of the scanning process, records will be uploaded into Laserfiche and/or Azure.
C CITY OFLONG BEACH
Date
2/8/2022
Department
Police
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Wally Hebeish
Department Head Approval Date
7/6/2023
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
7/6/2023
Records Destruction Request
Bureau, Division, and/or Section
BUS.OPS. PERSONNEL
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
7/10/2023
DEPARTMENTAL RECORDS
Retention
Schedule
Item No*
Record Title* Description Years
Involved*
Box No.
On-Site*
Box No.
Off-Site*
30 PAYROLL TIME RECORDS TIME CARDS 2017-2019 24 0
Remarks
C CITY OFLONG BEACH
Date
2/16/2022
Department*
Police
RECORDS DESTRUCTION APPROVAL
Department Head Approval
Wally Hebeish
Department Head Approval Date
7/6/2023
City Clerk Approval
Monique DeLaGarza
City Clerk Approval Date
7/6/2023
Records Destruction Request
Bureau, Division, and/or Section
BUS,OPS. PERSONNEL
City Attorney Approval
Anita Lakhani
City Attorney Approval Date
7/10/2023
DEPARTMENTAL RECORDS
Retention
Schedule
Item No*
Record Title* Description Years
Involved
Box No.
On-Site*
Box No.
Off-Site*
30 PAYROLL TIME RECORDS 2017-JAN 2019 2017-2019 24 0
Remarks