1 AL:kd A23-01893 (7-11-23)
01546792.docx
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF HUMAN
RESOURCES
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Department of Human Resources of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption RES-23-0106
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28 by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of AuguSt 1 , 2023, by the following vote:
Ayes:
Noes:
Absent:
Councilmembers: Zendejas, Allen, Duggan, Supernaw, Kerr, Saro, Uranga, Austin, Ricks-Oddie.
Councilmembers: None.
Councilmembers: None.
Recusal(s): Councilmembers: None.
AL:kd A23-01893 (7-11-23)
01546792.docx
2 EXHIBIT “A”
Perm Box
Number
21093
21094
21095
21096
21097
21098
6/14/2023
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department HUMAN RESOURCES/ADMIN
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Record Title
Box Description
Dates Destroy Date
Begin End
Storage Room
PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Interna l Record Center PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center
Location
F -005-0001 0001
F -005-0001 0002
F -005-0001 0003
F -005-0001 0004
F -005-0001 0005
F -005-0001 0006
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21099 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0007 21100 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0008 21101 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0009 21102 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0010 21103 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0011 21104 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0012 21105 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0013 6/14/2023 Page 2 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21106 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0014 21107 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0015 21108 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0016 21109 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0017 21110 PERSONNEL EMPLOYEE FILES 01/01/2007 12/31/2007 12/31/2022 Internal Record Center F -005-0001 0018 21111 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0001 21112 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0002 6/14/2023 Page 3 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21113 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0003 21114 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0004 21115 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0005 21116 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0006 21117 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0007 21118 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0008 21119 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0009 6/14/2023 Page4 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21120 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0010 21121 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0011 21122 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0012 21123 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0013 21124 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0014 21125 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0015 21126 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0016 6/14/2023 Page 5 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21127 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0017 21128 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0001 0018 21129 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0001 21130 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0002 21131 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0003 21132 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0009 21133 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 001 0 6/14/2023 Page 6 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
21134 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0011 21135 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0012 21136 PERSONNEL EMPLOYEE FILES 01/01/2006 12/31/2007 12/31/2022 Internal Record Center F -006-0002 0013 27921 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2011 12/31/2011 12/31/2021 Internal Record Center I -001-0003 0001 27922 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2011 12/31/2011 12/31/2021 Internal Record Center I -001-0003 0002 27923 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2011 12/31/2011 12/31/2021 Internal Record Center I -001-0003 0003 27924 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2011 12/31/2011 12/31/2021 Internal Record Center I -001-0003 0004 34538 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2012 12/31/2012 12/31/2022 Internal Record Center I -001-0003 0005 6/14/2023 Page 7 of 8
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
34539 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2012 12/31/2012 12/31/2022 Internal Record Center I -001-0003 0006 34540 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2012 12/31/2012 12/31/2022 Internal Record Center I -001-0003 0007 3454'1 AFFIRMATIVE ACTION FILES/COMPLAINTS 01/01/2011 12/31/2012 12/31/2022 Internal Record Center I -001-0003 0008 20i21NFORMAL DISCRIMINATION COMPLAINTS
DISCRIMINATION COMPLAINT LOG 1875-2003
37170 HEAL TH INSURANCE FILES 01/01/2010 12/31/2011 12/31/2021 IRON MOUNTAIN RF049511534 RETIREMENT FILES 2010-2011
Total Boxes to be Destroyed: 53
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6/28/23 ~'-L 1-,i~zs
Date Department Head Date City Attorney Date
6/14/2023 Page 8 of 8