1 AL:kd A23-02285 (8-11-23)
01560106.docx
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OFFICE OF THE CITY ATTORNEY
DAWN MCINTOSH, City Attorney
411 West Ocean Boulevard, 9th Floor
Long Beach, CA 90802-4511
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LONG BEACH APPROVING AND AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS, PAPERS,
AND WRITINGS BY THE DEPARTMENT OF FINANCIAL
MANAGEMENT
The City Council of the City of Long Beach resolves as follows:
Section 1. Pursuant to and in accordance with the provisions of Section 34090 of the Government Code of the State of California and Chapter 1.28 of the Long Beach Municipal Code relating to the destruction of City records, and the City Attorney having heretofore given written consent, the City Council of the City of Long Beach does hereby approve and authorize the destruction by the City Department of Financial Management of any and all of the records, documents, instruments, books, papers, and writings as set forth in the documents attached hereto and marked Exhibit “A” and by reference thereto made a part hereof, which records are under its charge and are no longer required for use in its respective office, said records being no less than two (2) years old unless otherwise authorized by law.
Section 2. The City Council hereby finds that none of said records:
A. Affect the title to real property or liens thereon;
B. Constitute official court records;
C. Constitute records which are required to be kept by
statute;
D. Constitute the original or record copies of the minutes, ordinances or resolutions of the City of Long Beach or
any City Board or Commission.
Section 3. This resolution shall take effect immediately upon its adoption RES-23-0121
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28 by the City Council, and the City Clerk shall certify the vote adopting this resolution.
I hereby certify that the foregoing resolution was adopted by the City Council of the City of Long Beach at its meeting of ---=S=epF=t=e.,_,_m=b=e.._r =5 ___ , 2023, by the following vote:
Ayes: Councilmembers: Zendejas, Allen, Duggan, Supernaw, Kerr, · Saro, Austin, Ricks-Oddie.
Noes: Councilmembers: None. ------------------
Absent: Councilmembers: Uranga. __ ..c;__ ______________ _ Recusal(s): Councilmembers: _N_o_n_e_. _______________ _ AL:kd A23-02285 (8-11-23)
01560106.docx
2 EXHIBIT “A”
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department FM/GRANTS ACCOUNTING
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title
Number Box Description
Dates Destroy Date
Begin End
Storage Room
25038 PROJECT FILES-WORK ORDERS-GRANT 01/01/2002 12/31/2004 12/31/2019 IRON MOUNTAIN 28104 W-9'S (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN RANGE: W-9 FORMS, V001210 - V015978
28105 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN RANGE: W-9 FORMS, V016087 - V029998
28106 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN RANGE: W-9 FORMS , V030018 - V039999
28107 W-9'8 (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN RANGE: W-9 FORMS, V040077 - V048982
6/14/2023 Page 1 of 7
Location
700325438
831302654
831302655
831302656
831302657
Perm Box
Number
28108
28109
28110
28111
28112
28113
6/14/2023
Record Title
Box Description
W-9'S (TAXPAYER 1.0.)
RANGE: W-9 FORMS, V049048 - V055998
W-9'S (TAXPAYER I.D.)
RANGE: W-9 FORMS, V056023 - V057397
W-9'S (TAXPAYER 1.0.)
RANGE: W-9 FORMS, V057408 - V057850
W-9'S (TAXPAYER I.D.)
RANGE: W-9 FORMS, V057851 - V058199
W-9'S (TAXPAYER 1.0.)
RANGE: W-9 FORMS, V058200 - V058549
W-9'S (TAXPAYER I.D.)
RANGE: W-9 FORMS, V058550 - V058898
Dates Destroy Date Storage Room Location
Begin End
10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302658 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302659 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302660 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302661 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302662 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302663
Perm Box Record Title Dates
Number Box Description Begin End
Destroy Date Storage Room Location
28114 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302664 RANGE: W-9 FORMS, V058901 - V059249
28115 W-9'S (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302665 RANGE: W-9 FORMS, V059250 - V059599
28116 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302666 RANGE: W-9 FORMS, V059600 - V059920
28117 W-9'S {TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302667 RANGE: W-9 FORMS, V059938 - V060299
28118 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302668 RANGE: W-9 FORMS, V060300 - V060649
28119 W-9'S {TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302669 RANGE: W-9 FORMS, V060650 - V060949
6/14/2023 Page 3 of 7
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
28120 W-9'S (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302670 RANGE: W-9 FORMS, V061000 - V061599
28121 W -9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 831302671 RANGE: W-9 FORMS, V061600 - V062099
34290 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTAIN 823548490 RANGE: V001870-V055895
34291 W-9'S (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUN TAIN 823548491 RANGE: V056000 - V062097
34292 W-9'S (TAXPAYER I.D.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUNTA IN 823548492 RANGE: V062110 - V062599
34293 W-9'S (TAXPAYER 1.0.) 10/01/2014 09/30/2015 09/30/2020 IRON MOUN TAIN 823548493 RANGE: V062600 - V063199
34738 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 948273088 RANGE: V000001 - V027999
34739 W-9'S (TAXPAYER 1.0.) 10/01/2015 09/30/2016 09/30 /202 1 IRON MOUNTA IN 948273089 RANGE: V028000 - V051999
34740 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 948273090 RANGE: V052000- V061999
6/14/2023 Page 4 of 7
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
34741 W-9'S (TAXPAY ER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 948273091 RANGE: V062000 - V063449
34742 W -9'S {TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTA IN 948273092 RANGE: V063450 - V063849
34743 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTA IN 823548415 RANGE: V063850 - V064199
34744 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 823548416 RANGE: V064200- V064549
34745 W-9'S {TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 8235484 17 RANGE: V064550 - V064899
34746 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/20 16 09/30/2021 IRON MOUNTAIN 823548418 RANGE: V064900 - V065249
34747 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 823548419 RANGE: V065250 - V065499
34748 W-9'S (TAXPAYER I.D.) 10/01/2015 09/30/2016 09/30/2021 IRON MOUNTAIN 823548420 RANGE: V065500 - V065751
35703 W-9'S (TAXPAYER I.D.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864714 RANGE: V0018 02 - V036952
35704 W-9'S (TAXPAY ER I.D.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864715 RANGE: V037063 - V059986
6/14/2023 Page 5 of 7
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
35705 W-9'S (TAXPAYER 1.D.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864716 RANGE: V060028 - V065949
35706 W-9'S (TAXPAYER 1.0.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864717 RANGE: V065950 - V066297
35707 W -9'S (TAXPAYER 1.D.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864718 RANGE: V066300 - V066649
35708 W-9'S (TAXPAYER 1.0.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864719 RANGE: V066650 - V066948
35709 W-9'S (TAXPAYER I.D.) 10/01/2016 09/30/2017 09/30/2022 IRON MOUNTAIN 965864720 RANGE: V066950 - V067295
36408 1099'S 01/01/2012 12/31/2012 12/31/201 9 IRON MOUNTAIN RF044062443 36409 1099'S 01/01/2013 12/31/20 13 12/31 /2020 IRON MOUNTAIN RF044062444 36410 1099'S 01/01/2014 12/31/2014 12/31/202 1 IRON MOUNTAIN RF044062445 36411 1099'S 01/01/2015 12/31/2015 12/31/2022 IRON MOUNTAIN RF044062446 36716 BANK RECONCILIATIONS 01/01/2008 12/31/2012 12/31/20 19 IRON MOUNTAIN RF018641660 LIST 2486
REDEVELOPMENT AGENCY TAX INCREMENT RECONCILIATION & FISCAL AGENT
RECONCILIATION
36717 GRANTS/PROGRAM REPORTS TO GRANTORS 01/01/2004 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641661 LIST 2486
SEMI-ANNUAL REPORT FOR EDA-FUNDED RLF GRANTS
6/14/2023 Page 6 of 7
Perm Box
Number
Record Title
Box Description
~- Z).J. u --;t.
City Cler'l:J'
6/14/2023
w
Date
Dates Destroy Date Storage Room Location
Begin End
Total Boxes to be Destroyed: 47
Department Head Date City Attorney Date
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department FM/PURCHASING
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
36589 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641535 RANGE: BPO's (#'s - A) 1736 - ARUP
36590 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641536 RANGE : BPO's (A - C) ATHLACTION - CATHOLIC
36591 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641537 RANGE: BPO's (C - D) CENTRO - DIGITAL
36592 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF0 18641538 RANGE: BPO's (D - G) DISNEYLAND - GRUEN
36593 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641539 RANGE: BPO's (H -1) H&H AUTO - !VANSON
36594 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF0 18641540 RANGE: BPO's (J - M) J.A. - MERCURY
36595 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641541 RANGE : BPO's (N - P) NAFIS - PUBLIC
36596 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641542 RANGE: BPO's (Q - T) QUALITY - THOMPSON
36597 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641543 RANGE : BPO's & PO's (T - B) TIME - BLOOMBERG
6/14/2023 Page 1 of 2
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
36598 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF0 18641544 RANGE: PO's (C - L) CA - LOS ANGELES
36599 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF018641545 RANGE : PO's (M - S) MM - SAP
36600 CONTRACTS & TERM ORDERS (P.O'S) 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF0 18641546 RANGE : PO's (S - Z) SCOTT - ZOLL
Total Boxes to be Destroyed: 12
51/9"g
Date Department Head Date City Attorney Date
6/14/2023 Page 2 of 2
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department FM/TREASURY
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
36021 DEPOSI T RECEIP TS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803354
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(ELECTRIC, GAS, WATER)
36022 DEPOSIT RECE IPTS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN R F041803355
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(A-CSE)
36023 DEPOSIT RECEIPTS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803356
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(CEN-IDT)
36024 DEPOSIT RECEIP TS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803357
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(IIS-0)
36025 DEPOSIT RECEIPTS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803358
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(P-TRA)
36026 DEPOSIT RECEIPTS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803359
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(TRE-Z)
36028 DEPOSIT RECEIPTS 01/01/2012 12/31/2014 12/31/2021 IRON MOUNTAIN RF041803361
UTILITY USER'S TAX (UUT) CHECK STUB REMITTANCE
(C-G)
6/14/2023 Page 1 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
36310 BANK BALANCES - DAILY 01/01/2012 12/31/2012 12/31/2019 IRON MOUNTAIN RF044063491 BOA-SCHEDU LE#4-COMPU TERS
SUNTRUST - SCHEDULE #3 - PITNEY BOWES
BOA - SCHEDULE #15 - HART VOTING SYSTEM
36311 BANK BALANCES - DAILY 01/01/2013 12/31/2013 12/31/2020 IRON MOUNTAIN RF044063492 BOA/DEUTSCHE BANK- SCHEDULE #17 - PC & TOUGH BOOKS
BOA/DEUTSCHE BANK - SCHEDULE #16- PARKING & SECURITY
BOA/SUN TRUST - SCHEDULE #12
36312 BANK BALANCES - DAILY 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF044063493 BOA- HANSEN - SCHEDULE #14
36313 BANK BALANCES - DAILY 01/01/2015 12/31/2015 12/31/2022 IRON MOUNTAIN RF044063494 CHASE EQUIPMENT - SCHEDULE #4 - COMPUTERS
BOA/DEUTSCHE BANK/CAPITAL ONE - SCHEDULE #3- COMPUTERS
BOA/DEUTSCHE BANK/CAPITAL ONE - SCHEDULE #4 - CISCO/SIGMAN ET BOA/SUN TRUST - SCHEDULE #9 - FIRE APPARATUS & BOAT LEASE 36316 JOURNAL ENTRIES 01/01/2011 12/31/2013 12/31/2020 IRON MOUNTAIN RF044063497
JOURNAL VOUCHERS - STOP PAYMENT- PAYROLL
UNION BANK STATEMENTS- RETURNED CHECKS
37833 DEPOSIT RECEIPTS 01/01/2009 12/31/2012 12/31/2019 IRON MOUNTAIN RF049513070 HOUSING DIRECT DEPOSIT CORRESPONDENCE- JV's 10/2009 - 12/2012 37834 TREASURER'S CHECK VOUCHER 01/01/2010 12/31/2012 12/31/2019 IRON MOUNTAIN RF049513071 WIRE TRANSFER REQUESTS 8/2010 - 12/2012
37835 BANK BALANCES - DAILY 01/01/2011 12/31/2012 12/31/2019 IRON MOUNTAIN RF049513072 BOA ACCOUNT STATEMENTS ENDING #0126 JAN - DEC 2012
BOA IMPREST CASH STATEMENTS JAN 2011 - DEC 2012
LOCAL AGENCY INVESTMENT FUND (LAIF) SEPT 2011
6/14/2023 Page 2 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
37836 BANK BALANCES - DAILY 01/01/2013 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513073 BOA GENERAL ACCT STATEMENTS ENDING 0126 JAN - DEC 2013
BOA IMPREST CASH STATEMENTS JAN - DEC 2013
UNION BANK STATEMENTS JAN - DEC 2013
37837 SECURITIES FILES 01/01/2010 12/31/2013 12/31/2020 IRON MOUNTAIN RF04951307 4 INVESTMENT MANAGER - INVESTMENT TRANSACTION TICKET INFO 1/1/2010 - 12/31/2013 37838 DEPOSIT RECEIPTS 01/01/2010 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513075 DAN THURBER CORRESPONDENCE 1/2010 - 12/2014 (CT TO REVIEW BOXES) 37839 SECURITIES FILES 01/01/2013 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513076 INVESTMENT ADVISORY MINUTES & DOCUMENTS 3/2013 -1/28/2014 37840 SECURITIES FILES 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513077 INVESTMENT ADVISORY COMMITTEE DOCUMENTS 2/2014 - 9/28/2014 37841 SECURITIES FILES 01/01/2012 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513078 INVESTMENT ADVISORY COMMITTEE DOCUMENTS 6/2012 - 1/2013 37842 SECURITIES FILES 01/01/2010 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513079 2013 - 2014 CORRESPONDENCE - DT WELLS FARGO CUSTODIAL RFP DOCUMENTS
BARKLEY'SFWD RATE AGREEMENT FOR LONG BEACH PROGRAM
S&P MONTHLY INVESTMENT REPORTS 2010 - 2011
37843 BANK BALANCES - DAILY 01/01/2013 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513080 BOA GENERAL ACCT STATEMENT JAN - DEC 2014
BOA ACCT ANALYSIS 2013 - 2014 CALENDAR YEARS
BOA IMPREST CASH STATEMENT JAN - DEC 2014
37844 TREASURER'S CHECK VOUCHER 01/01/2013 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513081 WIRE TRANSFER REQUESTS 10/1/20131/31 /2014
6/14/2023 Page 3 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
37845 TREASURER'S CHECK VOUCHER 01/01/2013 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513082 WIRE TRANSFER REQUESTS 4/22/2013 - 9/30/2013
37846 TREASURER'S CHECK VOUCHER 01/01/2011 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513083 WIRE TRANSFER REQUESTS 10/1/2011 - 4/19/2013
37847 TREASURER'S CHECK VOUCHER 01/01/2014 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513084 WIRE TRANSFER REQUESTS 2/14/2014 - 6/6/2014
37848 TREASURERS CHECK VOUCHER 01/01/2014 12/31/2015 12/31/2022 IRON MOUNTAIN RF049513085 WIRE TRANSFER REQUESTS 10/15/2014 - 2/19/2015
37849 TREASURER'S CHECK VOUCHER 01/01/2015 12/31/2015 12/31/2022 IRON MOUNTAIN RF049513086 WIRE TRANSFER REQUESTS 2/20/2015 - 6/30/2015
37850 TREASURER'S CHECK VOUCHER 01/01/2015 12/31/2015 12/31/2022 IRON MOUNTAIN RF049513087 WIRE TRANSFER REQUESTS 7/1/2015 - 9/30/2015
37851 SECURITIES FILES 01/01/2010 12/31/2012 12/31/2019 IRON MOUNTAIN RF049513088 INVESTMENT TICKETS JUN 2010 - DEC 2012
37852 SECURITIES FILES 01/01/2013 12/31/2015 12/31/2022 IRON MOUNTAIN RF049513089 INVESTMENT TICKETS JAN 2013 - AUG 2015
37853 SECURITIES FILES 01/01/2015 12/31/2016 12/31/2022 IRON MOUNTAIN RF049513090 INVESTMENT TICKETS SEPT 2015 - SEPT 2016
37854 TREASURERS CHECK VOUCHER 01/01/2012 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513091 TREASURY JVs MAY 2012 - DEC 2013
6/14/2023 Page 4 of 5
Perm Box Record Title Dates Destroy Date Storage Room Location Number Box Description Begin End
37862 BANK BALANCES - DAILY 01/01/2011 12/31/2015 12/31/2022 IRON MOUNTAIN RF049513099 US BANK TRUSTEE STATEMENTS 11/2011 - 2/2012, 6/2012, 8/2012, 6/2014 - 12/2015 BNY MELLON TRUSTEE STATEMENTS 1/2015-12/2015
37864 BANK BALANCES - DAILY 01/01/2011 12/31/2014 12/31/2021 IRON MOUNTAIN RF049513101 6/2014 - 8/2014 DEALER TRADE (DT) CONFIRMS (INVESTMENT) (JM) 2011 - 2014 - IMPREST FUND REVIEWS/RECON (CM) MISC OT FILES 37865 DEPOSIT RECEIPTS 01/01/2003 12/31/2013 12/31/2020 IRON MOUNTAIN RF049513102 VARIOUS BROKER DEALER STATEMENTS (2011 - 2013)
IRMARC STATEMENT JAN 1 - DEC 31, 2003
Total Boxes to be Destroyed: 37
~af15--- 4# ~{lkf Ol-~ ~/fJ(Z-t,
City Cler Department Head Date City Attorney Date
6/14/2023 Page 5 of 5
Perm Box
Number
34455
35290
35291
36042
36043
36755
36788
36789
36863
6/1 4/2023
DESTRUCTION NOTIFICATION REPORT
CITY OF LONG BEACH
Department FM/BUSINESS LICENSE
According to your departmental records retention schedule, the following boxes are eligible for destruction.
Record Title Dates Destroy Date
Box Description Begin End
APPLICATIONS - SPECIAL EVENTS 01/01/2014 12/31/2014 12/31/2019 SPECIAL EVENTS 2014
APPLICATIONS - SPECIAL EVENTS 01/01/2015 12/31/2015 12/31/2020 ALARM PERMITS 2015
APPLICATIONS - SPECIAL EVENTS 01/01/2015 12/31/2015 12/31/2020 SPECIAL EVENTS 2015
APPLICATIONS - SPECIAL EVENTS 01/01/2016 12/31/2016 12/31/2021 ALARM PERMITS 2016
APPLICATIONS - SPECIAL EVENTS 01/01/2016 12/31/2016 12/31/2021 SPECIAL EVENTS 2016
IMPREST CASH - FOR REFUNDS 01/01/2012 12/31/2015 12/31/2022 LIST 2499
APPLICATIONS - SPECIAL EVENTS 01/01/2017 12/31/2017 12/31/2022 ALARM PERMITS 2017
APPLICATIONS - SPECIAL EVENTS 01/01/2016 12/31/2017 12/31/2022 SPECIAL EVENTS 2017 AND DAILY BUSINESS LICENSE REPORTS 2016
TOT - MONTHLY RPTS
RANGE: NUMERICAL #S, A - Z
01/01/2014 12/31/2014 12/31/2019
Storage Room
Internal Record Center
Internal Record Center
Internal Record Center
Internal Record Center
Internal Record Center
IRON MOUNTAIN
IRON MOUNTAIN
IRON MOUNTAIN
IRON MOUNTAIN
Location
E -011-0001 0007
E -011-0001 0013
E -011-0001 0014
F -001-0002 0017
F -001-0002 0018
RF018641794
RF018641733
RF018641734
RF018641798
Perm Box
Number
36864
36865
36866
6/14/2023
Record Title Dates Destroy Date
Box Description Begin End
TOT - MONTHLY RPTS 01/01/2014 12/31/2014 12/31/2019
RANGE: NUMERICAL #S, A- HOL
TOT - MONTHLY RPTS 01/01/2015 12/31/2016 12/31/2021
RANGE: HOT - RESIDENCE INN BY MARRIOTT
TOT - MONTHLY RPTS 01/01/2015 12/31/2016 12/31/2021
RANGE: RESIDENCE INN BY MARRIOTT - Z
Total Boxes to be Destroyed: 12
~ Date Department Head Date
Storage Room Location
IRON MOUNTAIN RF0 18641799
IRON MOUNTAIN RF018641800
IRON MOUNTAIN RF018641801
City Attorney