7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 1 Town of Loomis
DRAFT ACTION MINUTES
LOOMIS TOWN COUNCIL
LOOMIS DEPOT
5775 HORSESHOE BAR ROAD, LOOMIS, CA 95650 916-652-1840
www.loomis.ca.gov
TUESDAY June 11, 2024 6:30 PM
CALL TO ORDER: 6:30 pm by Mayor Youngblood
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Stephanie Youngblood PRESENT
Mayor pro tempore David Ring PRESENT
Councilmember Danny Cartwright PRESENT
Councilmember Jenny Knisley PRESENT
Councilmember Amanda Cortez PRESENT
ADOPTION OF AGENDA:
Motion to adopt agenda Councilmember Ring 2nd; Councilmember Cortez Ayes: Ring, Cortez, Cartwright, Knisley, Youngblood
Noes: None
Absent: None
Abstain: None
RECOGNITIONS/PROCLAMATIONS: Hillary Wallis
MATTERS OF INTEREST TO COUNCILMEMBERS
Councilmember Cortez asked if the budget lists funding for a consultant to evaluate staff positions and job descriptions. She also highlighted the Memorial for Roger Carroll, the soft opening of the Ice Cream counter at Ace Hardware, and the progress of the HSB interchange project and funding.
Councilmember Cartwright gave high praises to Roger Carroll and the work he did for the Town and highlighted the importance of responsible financing.
Councilmember Ring spoke about the Ice Counter at Ace Hardware. He also spoke on the need to have both sides of the proposed tax Measure on the State of CA ballot present their views to the Town.
Councilmember Knisley thanked Town Engineer Merrill Buck for the work he has done for the Town during his tenure as Town Engineer. She also highlighted the success of the League of CA Cities Luncheon held in Loomis this year and organized by Councilmember Cortez and added that the visibility of the event led to a request by a representative the National League of Cities to tour our downtown area and view the Mural Walk.
Mayor Youngblood highlighted the Roger Carroll dedication and Memorial Bike Ride, she thanked Town Engineer Merrill Buck for a job well done and he spoke on the Paul Yokote Day and the Paul’s Place fundraising efforts
TOWN MANAGER REPORT
Town Manager Wes Heathcock highlighted the following items from his Town Manager report • HSB Interchange Project
• The Capital Improvement Projects report
Item 1A
7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 2 • WW Moulding Property update
• Costco
• The Accounting Department and the dedication of our Finance Director Ami Chilton to finalize the Balanced 2024/2025 Budget.
LOOMIS LIBRARY AND COMMUNITY LEARNING CENTER LIBRARIAN’S REPORT Library Director Sarah Comstock spoke on the many summer programs happening at the Loomis Library and Community Learning Center, and the great success of the Summer Reading Program Kick off. To view the calendar of events for the Library, click on the following link: https://loomislibrary.org/
LOOMIS CHAMBER OF COMMERCE UPDATE
Loomis Chamber of Commerce Director K.D. Molnar gave a report on the following items:
• Loomis Leadership
• Eggplant Festival name change
• June Chamber Mixer
• Family Fest and Summer Concert Series
to view upcoming Chamber of Commerce event – visit their website:
https://www.loomischamber.com/
ALLIED AGENCY ACTIVITIES UPDATE
Placer County Sheriff’s Office presented a report on their May statistics South Placer Fire Department gave an update on May statistics and talked about the upcoming summer weather and spoke on the need to prepare your properties to prevent the spread of Wild Fires/ PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
Pam Blake: Spoke on the Fireworks Ban in the Town of Loomis – she asked that the timer be shown during public comment.
Dave Wheeler: Spoke on the graffiti at Taylor and King Road that happens after graduation each year and how it has gotten out of hand. He requested that Town Staff clean it ASAP and asked how we can prevent this from happening.
Miguel Ucovich-Craig Ct: Spoke on the CIP and the use of Quimby funds OPPORTUNITY TO COMMENT ON CONSENT CALENDAR:
Councilmember Ring recused himself from voting on item 11 stating conflict of interest.
PUBLIC COMMENT
Pam Blake: Asked that item 9 and 11 be pulled for discussion
CONSENT AGENDA RECOMMENDED ACTION
1. Council Action Minutes – 5/14/2024 APPROVE
2. Disbursement Report - 20240501 RECEIVE AND FILE
3. Planning Status Report – 20240531 RECEIVE AND FILE
4. Second reading of Ordinance No. 298 asking the voters whether ADOPT ORDINANCE and the existing one-quarter percent (i.e., 0.25%) transaction and APPROVE RESOLUTION 24-28 use (sales) tax to fund community services should be extended; and approve a Resolution of the Town Council of the Town of Loomis 7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 3 Calling a special municipal election to be held on November 5, 2024, for the purposes of approving an ordinance extending a one-quarter percent transaction and use tax for library and other general community services.
5. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-29 Declaring an election be held in its jurisdiction, requesting The board of supervisors to consolidate this election
With any other election conducted on said date; and
Requesting election services by the County Clerk.
6. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-30 Approving funding for a commemorative plaque at Paul's Place in the amount not to exceed $750.00.
7. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-31 designating July 18 of each year as Paul Yokote day.
8. A resolution of the town council of the town of Loomis APPROVE RESOLUTION 24-32 Requesting collection of charges on tax roll for the tax year 2023/2024 for the following districts: Heather Heights Community Facilities district no. 3; Loomis Maintenance District unit 1 (Olive gardens) Loomis maintenance district no. 2 (Village Gardens); Community facilities district no. 1 (Hunters Crossing); Sunrise-Loomis community facilities district no. 2; Community facilities district no. 4 (live oak); Loomis Acres unit no. 4 maintenance district; King Road Maintenance District; Rachel Estates Maintenance District; Hunters Crossing II Maintenance district; Saunders Ave maintenance district; Sherwood Estates maintenance district; Heritage Park Estates phase 1 maintenance District; Hunter Oaks maintenance district; Sierra de Montserrat Subdivision maintenance district; Taylor Road mixed use maintenance district no. 16 .
9. A resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-33 approving the job description and salary range for the Permit Technician position.
10. A resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-34 Approving a letter of public convenience and necessity for a type 42 (on-sale beer and wine for public premises) alcohol license for Le Bon Vin located at 6099 Horseshoe Bar Road, Ste A assessor parcel number 043-100-037 project #24-07.
11. A resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-35 Adopting a list of projects for Fiscal year 224-25 funded by SB 1:
Road Repair and Accountability Act of 2017.
12. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-36 Accepting Taylor Road Mixed Use subdivision improvements as complete and authorizing the recording of the notice of completion.
13. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION 24-37 Accepting the Grove subdivision improvements as complete and authorizing the recording of the notice of completion.
7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 4 Motion to approve consent items 1 – 8 10, 12-13 : Councilmember Cortez 2nd: Councilmember Knisley Ayes: Cortez, Knisley, Cartwright, Ring, Youngblood
Noes: Noes
Absent: None
Abstain: None
Item 9 – Pam Blake noted a typo in the report:
Motion to Approve Item 9; Councilmember Ring 2nd: Councilmember Cortez Ayes: Cortez, Knisley, Cartwright, Ring, Youngblood
Noes: Noes
Absent: None
Abstain: None
Item 11:
Pam Blake: Asked about meeting time posting requirements Alina Miller: Contested the decision that Bankhead is a public road Motion to approve item 11: Councilmember Cortez 2nd: Councilmember Cartwright Ayes: Cortez, Cartwright, Knisley, Youngblood
Noes: None
Absent: None
Abstain: Ring
PUBLIC HEARING
14. RECOLOGY RATE INCREASE (24-38)
The Town of Loomis has had a long-standing contractual relationship with Recology Auburn Placer (Recology). The franchise agreement with Recology includes the ability to make annual requests for rate adjustments to reflect the cost of doing business. Recology has requested such a rate adjustment (Attachment B) to cover both a cost-of-living adjustment of 3.48% and a landfill adjustment of 2.65% to cover the increased tipping fee charged by the Western Placer Waste Management Authority for the disposal of municipal waste.
Recology Loomis accounts, 229 Commercial and 2320 Residential.
RECOMMENDED ACTION
Hold a public hearing on a proposed garbage collection service rate increase requested by Recology Auburn Placer. Consider all protests, including any written protests submitted prior to the close of the public hearing, tabulate ballots, and if no majority protest exists, approve resolution # 24-38 establishing new Town of Loomis customer rates for garbage collection service, effective July 1, 2024.
PUBLIC COMMENT
The following members of the public spoke on this item:
Jean Wilson- Barton Road
Alina Miller- Bankhead Road
Pam Blake
Miguel Ucovich- Craig Court
Debora Crosby
Councilmember Ring asked about the high cost of services in Napa 7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 5 Councilmember Knisley asked about the public comment items and Town Manager Heathcock explained that the item before the Council is the rate hike request and that the items within the contract itself will be discussed when the contract extension and negotiation is brought before the Council.
Deputy Town Clerk noted the 2 formal protests – Stated the total residential accounts at 2320 and total commercial accounts to be 229 – Stated there is no majority protest against the rate hike.
Motion to approve recommended action: Councilmember Cartwright – 2 nd: Cortez
Ayes: Cartwright, Cortez, Ring, Knisley, Youngblood
Noes: None
Absent: None
Abstain: None
BUSINESS
15. REGULAR MEETING START AND CLOSE TIME (24-39)
At the January 9, 2024 council meeting, Town Council modified the regular meeting commencement time for future meetings to 6:30 p.m. and modified the closing time of the regular meeting to 9:30 pm. At the May 14, 2024 Town Council meeting, Councilmember Cartwright requested to place a discussion on the June 11, 2024 Town Council agenda to consider modifying the regular council meeting start time to 6:00 pm. If the council supports modifying the regular council starting time to 6:00 pm, staff also recommends modification to the regular council meeting close time to 9:00 pm to maintain meeting duration consistency.
RECOMMENDED ACTION
Discuss regular meeting start time and closure, then consider adopting resolution 24- 39 changing the regular meeting start to 6:00 pm and Council Standard Operating Procedures close time to 9:00 p.m. unless extended.
PUBLIC COMMENT
The following members of the public spoke on this item:
Jean Wilson- Barton Road:
Alina Miller:
Pam Blake:
Cheryl Benson:
Sonja Cupler:
Councilmember Knisley stated that 6:00pm is standard policy in the County. She is stated that with 4000 voters in Loomis she has received zero comments against the time change Councilmember Cortez concurred with Councilmember Knisley’s statement Councilmember Ring said that 6:30 is a good compromise to the former 7:00 pm start time and does not think the time change is necessary.
Councilmember Cartwright stated that if that the argument that the meeting time change will restrict one’s ability to attend does not hold water, and if the meeting is important, people will show up.
Motion to approve recommended action: Councilmember Cartwright – 2 nd: Councilmember Cortez
Ayes: Cartwright, Cortez, Knisley
Noes: Ring, Youngblood
Absent: None
Abstain: None
7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 6
16. INCREASE IN TOWN MANAGER COMPENSATION (24-40)
Wes Heathcock was hired as Town Manager in June 2023. The Town Council has directed that an item be placed on the June agenda to consider an increase in compensation. The change was determined based on the increase in the cost of living identified in the Western States Small and Medium Size Cities Consumer Price Index for the month of April, Year over Year
RECOMMENDED ACTION
Adopt Resolution 24-40 approving an increase in compensation for Town Manager Wes Heathcock to $186,660 effective June 9, 2024.
PUBLIC COMMENT
The following members of the public spoke on the item:
Jan Clark-Crets
Cheryl Benson
Pam Blake
Dave Wheeler
Sonja Cupler
Councilmember Cortez spoke on inflation and the priority to compensate accordingly, citing the need to stabilize staffing
Councilmember Cartwright spoke on inflation and compensate all staff Council
Motion to approve recommended action: Councilmember Cartwright – 2 nd: Councilmember Cortez
Ayes: Cartwright, Cortez, Ring, Knisley, Youngblood
Noes: None
Absent: None
Abstain: None
Motion to extend the meeting adjournment time to 10 pm and take a 5 minute break: Councilmember Ring – 2
nd: Councilmember Knisley
Ayes: Ring, Knisley, Cortez, Cartwright, Youngblood
Noes: None
Absent: None
Abstain: None
17. CAPITAL IMPROVEMENT PROGRAM CONSIDERATION (24-41)
Consideration and Proposed Resolution # 24-41 Adopting the Five-Year Capital Improvements Program and Appropriating Funds for FY 2024-25 and FY 2025-26
RECOMMENDED ACTION
Staff recommends that the Town Council receive a presentation on the proposed five-year Capital Improvements Program, receive input from the public, provide feedback, and consider adoption of the CIP and appropriation of funding for the first two fiscal years, FY 2024-25 and FY 2025-26.
Councilmember discussion and questions on the following items:
• Improvement and condition status of bridges
• Sierra College and Bankhead future coordination of impacts from potential school 7/3/2024 8:54 AMP:\Clerk\1 Agendas\2024\13 July 9, 2024\1a Draft Action Minutes June 11, 2024 TC.doc 7 • ADA and Impact Fee study
• Security camera update
• Intersection at Brace and Sierra College
• Intersection concerns at Sierra College and Bankhead
• Traffic concerns on Webb Street and also Saunders
• Striping on Laird Road and Brace Road
• Repairs at the Depot Building
• Future electronic Sign Board
• Park Development
Motion to extend meeting adjournment time to 10:00 pm: Councilmember Knisley; 2nd- Councilmember Ring Ayes: Knisley, Ring, Cortez, Cartwright, Youngblood
Noes: None
Absent: None
Abstain: None
PUBLIC COMMENT
The following members of the public spoke on this item
Jan Clark-Crets
Cheryl Benson
Motion to conditionally adopt the Capital Improvement Program pending Planning Commission confirmation of General Plan Consistency authorizing the recommended budget adjustments to the existing projects and appropriating funding to Fiscal Year 2024-2025 / 2025-2026.
Motion: Knisley; 2nd: Cortez
Ayes: Knisley, Cortez, Cartwright, Ring, Youngblood
Noes: None
Absent: None
Abstain: None
COUNCIL COMMITTEE REPORTS
Councilmember Ring: Spoke on the upcoming Pioneer meeting Mayor Youngblood: SPMUD board meeting update
Councilmember Cortez: Schools liaison – commented on the future vision of the District To view the video recording of this meeting, click on the following link:
https://www.youtube.com/watch?v=rzxHhN7-mKY&t=9463s
ADJOURNMENT 10:14 PM By Mayor Youngblood
Signed, July 9, 2024 at Loomis, California
__________________________________________ __________________________________________ Deputy Town Clerk Mayor