MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS REGULAR MEETING - Monday, September 19, 2022
1. CALL TO ORDER
The City Council met in Regular Session at 6:04 p.m., Monday, September 19, 2022, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Hasselbrink presiding.
2. ROLL CALL
Present: Council Members: Chirco, Nefulda,
Mayor Pro Tem Doby, Mayor Hasselbrink
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Police Chief
Michael Daudt, City Attorney
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services
Windmera Quintanar, MMC, City Clerk
Ron Roberts, Orange County Fire Authority Battalion Chief Chelsi Wilson, Administrative Services Manager
3. PLEDGE OF ALLEGIANCE
Council Member Chirco will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Hasselbrink will give the Invocation.
5. MOMENT OF REMEMBERANCE FOR COUNCIL MEMBER RON BATES
Mayor Hasselbrink and the City Council spoke in memory of Ron Bates.
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Hasselbrink opened Oral Communications. There being no one present wishing to speak, Mayor Hasselbrink closed Oral Communications.
DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741 City Council Regular Minutes
September 19, 2022
7. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from August 2, 2022 to September 6, 2022.
Motion/Second: Chirco/Doby
Unanimously Carried: The City Council ratified the Warrants for the period from August 2, 2022 to September 6, 2022, in the amount of $1,755,321.60.
ROLL CALL
Mayor Hasselbrink Aye
Mayor Pro Tem Doby Aye
Council Member Chirco Aye
Council Member Nefulda Aye
8. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Council Member Chiro asked for and received a report on item 8D.
Motion/Second: Doby/Chirco
Unanimously Carried: The City Council approved the following Consent Calendar items:
A. Approval of Minutes (Administration)
Approved the City Council Minutes for the Regular meeting on August 15, 2022 and the Special meeting on August 25, 2022.
B. Findings Required by AB 361 for the Continued Use of Teleconferencing for Meetings (Administration)
For the City Council to continue to have the option to meet via teleconference during the pandemic, AB 361 requires the City Council make specific findings at least every thirty (30) days.
The City Council:
1. A state of emergency has been proclaimed by California’s Governor due to the COVID-19 pandemic, and continues to be in effect; and,
2. The City Council has reconsidered the circumstances of the state of emergency; and,
3. State and local officials continue to recommend measures to DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741 City Council Regular Minutes
September 19, 2022
promote social distancing to slow the spread of COVID-19.
C. Resolution No. 2022-29 - Designation of City Treasurer (Finance) This report seeks consideration of a resolution designating Finance Director Craig Koehler as City Treasurer.
The City Council adopted Resolution 2022-29, entitled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, APPOINTING CRAIG KOEHLER, FINANCE DIRECTOR,
AS CITY TREASURER OF THE CITY OF LOS ALAMITOS AND
REPEALING RESOLUTION NO. 2020-04 IN ITS ENTIRETY.”
D. Resolution No. 2022-28 - Annual Investment Policy (Finance) This report provides the Council with an update of the City’s Investment Policy and consideration of amendments for allowable investments per State Government Code.
The City Council adopted Resolution No. 2022-28, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADOPTING THE STATEMENT OF
INVESTMENT POLICY DATED SEPTEMBER 2022.”
E. Approval of the Revised Request for Proposals (RFP) 2022-02 Sterns Park Improvement Project (Development Services)
This item facilitates the solicitation of bids for contractual services for the design, preparation of plans and specifications, engineer's estimate, construction management, and inspection services for the Sterns Park Improvement Project (RFP 2022-02).
The City Council:
1. Approved the Request for Proposals (RFP) 2022-02 for the design, preparation of plans and specifications, engineer's estimate, construction management and inspection services for the Sterns Park Improvement Project; and,
2. Authorized Staff to advertise and solicit bid proposals.
F. Professional Services Agreement for Crossing Guard Services with All City Management Services (Police)
The City of Los Alamitos has outsourced crossing guard services to All City Management Services (ACMS) since FY 2016-2017. ACMS has successfully and effectively provided crossing guard services since that time. Staff is supportive of continuing this relationship into the next fiscal year. If approved, the proposed amendment would extend the term of the Professional Services Agreement with ACMS for an additional (1) one-year DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741 City Council Regular Minutes
September 19, 2022
term which will expire June 30, 2023.
The City Council authorized the Mayor to execute Amendment 3 to the Profession Services Agreement for crossing guard services with All City Management Services in the amount of $108,304.56 with a term expiring June 30, 2023.
G. Award of Bid for the Briggeman Drive Street Improvements (CIP No. 22/23-03) (Development Services)
This item recommends awarding a bid to United Paving Company to begin the Briggeman Drive Street Improvements Project (CIP 22/23-03).
The City Council:
1. Award of contract for the Briggeman Drive Street Improvements Project (CIP 22/23-03) in the amount of $133,930.00 to United Paving Company; and,
2. Authorize the Mayor to execute the contract with United Paving Company for the project; and,
3. Authorize City Engineer to add work and execute change orders in an amount not to exceed the contingency reserve of 20% or $26,786.00.
H. Notice of Completion (NOC) for CDBG Howard Avenue and Bloomfield Street Improvement (CIP No. 21/22-04) (Development Services)
The CDBG Howard Avenue and Bloomfield Street Improvement FY 2021- 2022 Project (CIP No. 21/22-04) incorporated the construction of grinding and overlay work along Howard Avenue (Noel Street to Lexington Drive) and also on Bloomfield Street (Farquhar Avenue to Katella Avenue) as part of the City’s ongoing pavement management program. The project is now complete.
The City Council:
1. Accept as complete the construction by Hardy and Harper, Inc. for the CDBG Howard Avenue and Bloomfield Street Improvement FY 2021-2022 Project (CIP No. 21/22-04); and,
2. Direct the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office; and,
3. Authorize Staff to release the 5% retention to the contractor, in the amount of $11,091.49, thirty-five (35) days after recordation of the Notice of Completion.
DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741 City Council Regular Minutes
September 19, 2022
I. Notice of Completion (NOC) for the Citywide Signing and Striping Improvements on Various Streets FY 21/22 (CIP 21/22- 02) (Development Services)
The Citywide Signing and Striping Improvements on Various Streets FY 21/22 (CIP 21/22-02) incorporated the signing and pavement/street striping per plan. The citywide pavement/street striping program assists in maintaining safe and up-to- date signing, striping and pavement markings that comply with current Federal and State standards. The project consisted of the installation of new pavement striping in the Old Town West Neighborhood, Old Dutch Haven Neighborhood, and also within, Briggeman Drive, Sausalito Street, and Cerritos Avenue as recommended by the Traffic Commission and approved at the February 28, 2022 City Council meeting. The project is now complete.
The City Council:
1. Accept as complete the construction by Superior Pavement Markings for the Citywide Signing and Striping Improvements on Various Streets FY 21/22 (CIP 21/22-02); and,
2. Direct the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office; and,
3. Authorize Staff to release the 5% retention to the contractor, in the amount of
$4,104.40, thirty-five (35) days after recordation of the Notice of Completion.
J. 2021-2022 Orange County Grand Jury Report titled “How is Orange County Addressing Homelessness?" (Administration)
This report contains the City's response to 2021-2022 Orange County Grand Jury Report titled “How is Orange County Addressing Homelessness?”
The City Council:
1. Approve the attached response to the Orange County Grand Jury report titled “How is Orange County Addressing Homelessness?”, and,
2. Authorize the Mayor to sign the response letter on behalf of the City Council.
K. Orange County Grand Jury Report titled “Where Have All the CRVs Gone?” (Administration)
Response to the June 28, 2022, Orange County Grand Jury Report titled DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741 City Council Regular Minutes
September 19, 2022
“Where Have All the CRVs Gone?”
The City Council:
1. Approve the attached response to the Orange County Grand Jury report titled Where Have All the CRVs Gone?”, and,
2. Authorize the Mayor to sign the response letter on behalf of the City Council.
9. ADJOURNMENT
The City Council will adjourn in memory of Ronald R. Bates at 6:17 p.m.
Shelley Hasselbrink, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
DocuSign Envelope ID: 468AA2A3-06DE-4ED9-9C29-F7218E464741