(76,497)
City Attorney
196,000
60,138
196,000
-
Police
8,005,752
4,312,175
7,745,802
(259,950)
Development Services
4,436,904
1,928,835
4,807,737
370,833
Recreation
2,104,743
1,164,884
2,300,110
195,367
Non-Departmental
2,443,181
1,122,253
2,456,510
13,329
Total Expenditures
19,141,825
9,515,861
19,367,391
225,566
For the most part, department expenditures are trending with the Adopted Budget. The three largest variances are in Police, Development Services, and Recreation, as explained below.
City Council
Council department expenditure for the most part are tracking with the adopted budget. Due to a need for Council members to increase travel related expenditures, a budget adjustment is needed to cover the additional anticipated travel costs for FY2022-23. Staff is seeking direction on the additional amount to add in connection with the increased traveling expenditures. Staff is also seeking direction on reimbursing Council members for mileage for local trainings, and the related increase needed for FY2022-23 budget.
Finance
Finance currently has two vacancies with the Finance Manager and Senior Finance Assistant which are being recruited. In addition, a part-time Clerical Assistant is being requested for midyear to provide clerical assistance and overall support to the department at an estimated cost of $14K. The latest round of recruitment for the manager position, did not yield the desired level of qualified candidates. A salary level change is being proposed that would result in an 8% increase to assist the recruiting efforts. Finance is projected to show a potential savings for FY2022-23, as salaries are lower due to the vacancies which are being partially offset by higher contractual costs.
Police
The Police department budget is projected to have potential savings reflecting vacancies in Patrol and Community Outreach divisions which were budgeted but currently have vacancies.
In addition, Youth Programs (SRO) will reflect savings as the position was filled in November and will not reflect a full year of cost.
Total additional appropriations of $76,538 are being requested and include additional costs for supplies for Administration ($22,600), additional supplies and safety equipment for Patrol ($27,659), higher contractual costs for Traffic ($14,779), additional cost for the proposed VIPS Program ($4,500), and additional supplies cost for the other divisions. For FY2022-23 the Police Department is projected to reflect overall savings.
Development Services
Projections for Development Services for the Fiscal Year 2022-23 are estimated to be approximately $371K higher than budget. This is mainly attributable unexpected facility/building projects such as the Police Department’s abatement project ($23K), Community Center AC unit replacement ($52K), etc. The increase also includes anticipated purchases of Police Department tables and desks, and additional builds, example lactating room, access control phase I, etc. The largest line-item increases are in MaintenanceBuildings, Street Maintenance Supplies, and Building Inspection Contract Services.
Recreation
Recreation expenses are projected to exceed budget by approximately $195K, representing $20K higher part-time salaries and benefits and due to increased program costs of $175K for Community Services, Sports, Special Classes, and Special Events. A large part of the increased costs of $75k is attributable to rental of the School District facilities. In addition, the Aquatics Program is scheduled to resume and will reflect part-time salaries and supply costs for the balance of the fiscal year.
Non-Departmental
Non-Departmental expenses are expenditures that are not aligned with other departments, and consist of contractual services, pre-employment expenses, credit card fees, health insurance costs for retirees, and capital expenditures funded by the General Fund. With the high volume of recruitment, pre-employment expenses have exceeded the budget, and an additional $10K is being requested to cover anticipated costs for the balance of the fiscal year.
Staffing Requests
Staffing changes are being requested due to department realignments within Recreation, Finance, and Police. For Recreation, an additional Recreation Manager is being requested to support various programs. For Finance, a change in salary level is being requested to assist in recruiting a higher caliber of talent for the Finance Manager. For Police, an additional officer is being requested for over hire, the cost of which will be covered by grants for the first three years.
The Mid-Year Fiscal Year 2022-23 General Fund revenues are projected to exceed the Adopted Budget, with an estimated surplus of $2.1 million, before staffing increases and transfers. This is a result of higher than anticipated revenues in Measure Y Local Sales Tax, exceeding the budget surplus by $1.2 million. The estimated surplus is before any additional CIP needs, additional UAL paydown considerations, and any additional reserves or set asides.
It is important to keep in mind that the projection for FY2022-23 is an estimate and many other factors outside the City’s control, like inflation, and shifts in the economy may affect the outcome, and the final numbers will not be known until the close of the fiscal period.
FISCAL IMPACT
If approved by Council, the additional cost appropriations are summarized below and are reflected in the General Fund departmental expenditures discussed :
Additional Appropriations
City Council TBD
Finance $ 14,307
Police 76,536
Developmental Services 370,833
Recreation 195,367
Non-Departmental 10,000
$ 667,043
Attachment: None
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: March 20, 2023 ITEM NUMBER: 11C
To: Mayor Tanya Doby & Members of the City Council
Presented By: Ron Noda, Development Services Director
Subject: Community Center Roof Repair
SUMMARY
The roof of the Community Center building has incurred significant damage from the recent storms. In order to avoid further damage to public facilities and avoid injury to the health of the occupants of the buildings, staff is requesting Council to identify the repair of the roofs as an urgent necessity.
RECOMMENDATION
1. Adopt by a 4/5 vote, Resolution No. 2023-12, entitled, “A RESOLUTION OF CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DECLARING THE COMMUNITY CENTER LEAKING ROOF AS AN URGENT NECESSITY"; and,
2. Authorize the City Manager to execute the contract for the project in a form to be approved by the City Attorney in an amount not to exceed $500,000.
BACKGROUND
During the recent storms, the Community Center roof experienced a significant amount of damage as a result of leakage throughout the building. The areas affected by the leaks consist of: the flat roof section located in the northwest portion of the building which includes the kitchen, the craft room, activity rooms 2 and 3 and the flat roof section located in the south portion of the building which includes staff office space and the front lobby. This project will also include the repair of the water-damaged infrastructure located throughout the Community Center.
DISCUSSION
The standard process for awarding contracts for the improvement of public buildings can take 4-6 months to complete and includes the Council's approval of plans for the project, solicitation for bids, and Council award of the contract. This timeline is taken into account for planned projects. Unfortunately, the process is too long in an emergency situation when public health and safety are involved.
Section 1206 of the City's Charter, allows for the City to forgo the above outlined process when the City Council deems the project is "of urgent necessity for the preservation of life, health or property". The emergency must be authorized by resolution passed by at least a 4/5 vote of the City Council.
The Community Center building roof experienced a significant amount of damage as a result of recent weather events. Current roof conditions demonstrate there are leaks going into work spaces in use by employees and space utilized by residents and visitors for programs and classes. The roof condition has been inspected and assessed by the City's Building Official who have recommended immediate repairs to avoid further damage and possible health and safety issues.
FISCAL IMPACT
Staff estimates the cost to repair and replace the roof to be approximately $500,000. The full extent of the damage will not be realized until a contractor is hired and a full assessment can be done.
Attachment: 1. Resolution No. 2023-12 - Declaring Community Center Roof Emergency
RESOLUTION NO. 2023-12
A RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, DECLARING THE COMMUNITY
CENTER LEAKING ROOF AN URGENT NECESSITY (4/5ths
VOTE REQUIRED)
WHEREAS, the City of Los Alamitos finds that the Community Center building roof experienced a significant amount of damage as a result of recent weather events; and, WHEREAS, current roof conditions demonstrate there is leaking into work spaces in use by employees and residents; and,
WHEREAS, the roof condition has been inspected and assessed by professionals with pertinent experience who have recommended immediate repair to avoid further damage and possible health and safety issues; and,
WHEREAS, where the construction or improvement of public buildings is deemed by the City Council to be of urgent necessity for the preservation of life, health or property such contracts may be let without advertising for bids, if such work shall be deemed by the City Council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by resolution passed by an absolute majority of the Council and containing a declaration of the facts constituting such urgency.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.
SECTION 2. Pursuant to Section 1206 of the Los Alamitos City Charter, the City Council hereby finds that the roofing problems identified herein constitute an urgent necessity and that the roof must be repaired immediately to avoid further damage to public facilities and avoid injury to the health of the occupants of the buildings.
SECTION 3. The City Council hereby authorizes the City Manager to execute the contract(s) necessary to complete the emergency roof repairs in a form approved by the City Attorney and in a total amount not to exceed $500,000.
SECTION 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 20th day of March, 2023 ________________________________
Tanya Doby, Mayor
CC RESO 2023-12
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of March, 2023, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
________________________________________
Windmera Quintanar, MMC, City Clerk