Los Alamitos City Council
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Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc. 










 



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Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc.

Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
ine
Item Cate or or T pe Offered Comments
90 Services for the acquisition by Sourcewell participating entities, whether by lease or financing, of on-road vehicles of all types or classifications, all weight classes, and all engine types Yes
No
As the largest purchaser of vehicles in
North America, Enterprise has the ability
to acquire vehicles from nearly any
manufacturer. This includes specialty
vehicles and Emergency Response
Vehicles.
*
91 New vehicle service and preparation for the vehicles described in Line 90 above, such as, pre-delivery inspection, parts and accessories installation, and vehicle marking application or installation
Yes
No
Through our Fleet Management programs
we are able to offer all of these services. *
92 Preventative maintenance plans, vehicle maintenance and repair services, and related service level agreements for Sourcewell participating entity on-road vehicle fleets of all types Yes
No
Through our Fleet Management programs
we are able to offer all of these services. *
93 In addition to the solutions described in Lines 90-92 above, proposers may include a complementary offering of the following ancillary services:
i. Short-term rental programs;
ii. Upfitting of after-market programs;
iii. Fleet management information technologies, such as:
telematics, fleet monitoring, fuel management, fuel tank management, and motor pool/fleet sharing software and systems; iv. Roadside assistance including towing, emergency towing, and repairs;
v. Installation, operation, and maintenance of dedicated charging and fueling stations; and
vi. Vehicle battery longevity monitoring and replacement plans.

Yes
No
Through our Fleet Management programs
we are able to offer all of these services.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure our submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Pricing-Final.xlsx - Tuesday March 01, 2022 14:16:51 Financial Strength and Stability - Enterprise Financial Stability.pdf - Tuesday March 01, 2022 14:16:39 Marketing Plan/Samples - Sample Marketing Plan.pdf - Tuesday March 01, 2022 14:19:21 WM8E/M8E/S8E or Related Certificates - Wade Ford 2022 GMSDC Certificate.pdf - Tuesday March 01, 2022 14:27:57 Warranty Information - Sample Warranty Information.pdf - Tuesday March 01, 2022 14:26:14 Standard Transaction Document Samples - Sample Quote 2427574.pdf - Tuesday March 01, 2022 15:27:53 Upload Additional Document - Sourcewell Submission.zip - Tuesday March 01, 2022 14:20:22 










 



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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023 ITEM NUMBER: 11A
To: Mayor Tanya Doby & Members of the City Council
Presented By: Windmera Quintanar, City Clerk
Subject: City Council Ad Hoc Committees

SUMMARY
This item allows Council to appoint two members to various Ad Hoc Committees to assist Staff with large projects before bringing items to Council for approval.

RECOMMENDATION

1. Appoint two Council Members to the Council Member Handbook Ad Hoc Committee; and,

2. Appoint two Council Members to the Council Member Goal Setting Ad Hoc Committee; and,

3. Appoint two Council Members to the City Branding Ad Hoc Committee.

BACKGROUND
The Brown Act allows Council to appoint a temporary advisory committee composed solely of less than a quorum that serves a limited or single purpose, that is not perpetual, and that will be dissolved once its specific task is completed. These Ad Hoc Committees are beneficial in helping assist Staff is expending resources in the right direction. Ad Hoc Committees allow Staff and two members of the Council to work through research, comparisons, and detail oriented policy documents that would take a cumbersome amount of time if conducted during a regular Council Meeting.

DISCUSSION
Council Member Handbook
Staff has been working on updating the Council Member Handbook and incorporating suggestions from surrounding cities and our newly elected Council Members. This Committee would review the handbook and provide valuable input to Staff. Once a final document has been approved by the Committee, it will come back to Council for final approval. The project is anticipated to be complete by the end of the summer.

Council Member Goal Setting
Council has expressed an interest in holding a workshop to establish goals for the City. Staff is recommending bringing in a facilitator to host at minimum half-day workshop to accomplish this goal. This Committee would assist Staff in reviewing proposals from various facilitators and selecting the best fit for the City. Staff anticipates this contract will fall within the City Manager's purchasing authority.

City Branding
As the City moves forward with capital improvement projects and improved communications, it would be ideal to have a unified look and message throughout the City. The City Branding Ad Hoc Committee would work with staff to select a consultant to assist us through this process.

Branding includes everything from logos and communications to colors and slogans. The final City Branding Strategy would come to Council for approval.

FISCAL IMPACT
None.

Attachment: None

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023 ITEM NUMBER: 11B
To: Mayor Tanya Doby & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Preliminary Budget for Fiscal Year 2023-24 and Fiscal Year 2024-25 and Proposed Changes to Purchase Policy

SUMMARY
This report provides for a review of the preliminary budget for the Fiscal Year 2023-24 and Fiscal Year 2024-25, and proposed changes to the Purchase Policy.

RECOMMENDATION

1. Review and discuss the preliminary budget for Fiscal Year 2023-24 and Fiscal Year 2024- 25, provide direction to staff; and

2. Introduce for first reading, read by title only, waive further reading of Ordinance No. 2023- 04, and set for adoption; and,

3. City Attorney Daudt read the title of Ordinance No. 2023-04, “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING AND RESTATING CHAPTER 2.60 (PURCHASING SYSTEM) OF THE LOS ALAMITOS MUNICIPAL CODE”.

BACKGROUND
It is customary to conduct a preliminary analysis of all appropriations for the upcoming fiscal year. This process updates the City Council on the forecasted fiscal status of the City’s General Fund and Other Funds. Los Alamitos implemented a two-year budget cycle beginning with the Fiscal Year 2021-22 Budget. This budget cycle will include budget projections for Fiscal Year 2023-24, and an estimate for Fiscal Year 2024-25, that will assist with future planning. This item was presented to the Budget Standing Committee on May 8, 2023.

Changes to the City’s Purchase Policy are also being proposed. The City’s procurement regulations, policies and procedures are codified in Chapter 2.60 (Purchasing System) of the Los Alamitos Municipal Code (the “Purchasing Ordinance”). The Purchasing Ordinance was last amended in 2021 in conjunction with inflation and cost increases. The Purchasing Ordinance has not been fully revived since 1999. City Staff recommends the proposed revision of the Purchasing Ordinance based on experience working with the existing code and following a review of purchasing regulations in surrounding jurisdictions. The proposed Ordinance is intended to streamline the procurement process and provide anticipated gains in efficiency.

DISCUSSION
The Mid-Year Budget review and projection for the Fiscal Year ending June 30, 2023, was presented to Council on March 20, 2023. Finance staff conducted meetings with the departments and the City Manager, to review preliminary budget projections for Fiscal Year 23-24 and Fiscal Year 24-25.

Staff met with the Budget Standing Committee on April 10, and again on May 8, to provide a preliminary report and estimates for FY23-24 and FY24-25. A new sales tax forecast was received from HdL, with reported data through the fourth quarter (December 2022) and included new projections for FY23-24 and FY24-25. New updates on the economy and housing have also been released.

Economic Update
Inflation remains elevated, reflecting continuing imbalances within supply and demand chains.

The U.S. Treasury continues to adjust to counter the growth of inflation. The U.S. Treasury began adjustments in March of 2022 with a .25% increase to the Federal Funds rate and continued a year later with eight additional rate increases ranging from .25% to .75%. The Federal Funds rate is now at 5.25%, following the latest .25% rate hike. This will likely result in tighter credit conditions for consumers and businesses.

Bond Market Indicators
The bond yield curve is currently in an inverse relationship. Yield inversion occurs when the yield on a longer tenure bond or note becomes less than the yield for a shorter tenure investment. Yields for two-year Treasury Notes exceed both five and ten-year rates.

Housing
The latest housing data has shown some evidence of a slowdown in activity. Higher mortgage rates and potential tighter lending standards continue to weigh on both developers and consumers. According to the latest market outlook by Beacon Economics, the higher interest rate environment will have a limited effect on home price depreciation within the California market. Overall, housing prices are forecast to fall by an average of 6.3% in 2023.

Fiscal Year 2023-24 and Fiscal Year 2024-25 Budget Overview The new budget again reflects two fiscal years. As shown below, projected revenues (including transfers-in) for FY23-24 and FY24-25 are $23.2 million and $23.1 million, respectively.

General Fund Projected Revenues
Fiscal Year 2023-24 and 2024-25 projections by category are presented below:

Revenue Summary 2022-23 Adopted
Budget
2023-24
Proposed
Budget
2024-25
Projection
Property Taxes 4,899,967 5,085,144 5,237,990
Sales Tax 3,403,270 3,937,304 4,064,000
Sales Tax - Local (Measure Y) 5,371,740 6,593,000 6,805,000 Transit Occupancy Tax (TOT) 325,340 530,000 540,000
Business Licenses 819,000 824,000 824,000
Utility Users Tax 2,052,487 1,799,000 1,670,000
Franchise Fees 671,300 655,300 629,300
Licenses & Permits 958,200 1,075,300 1,080,300
Fines & Forfeitures 669,000 696,000 746,000
Use of Money & Property 180,000 300,000 300,000
Other Agencies 12,200 12,200 12,200
Charges for Current Services 702,278 764,818 780,423
Misc. 68,000 50,000 50,000
Total Revenue 20,132,782 22,322,066 22,739,213
Transfers In 1,216,043 870,000 370,000
Total 21,348,825 23,192,066 23,109,213
Property Taxes
The most recent report received from HdL (dated March 29, 2023) indicates that property taxes are continuing an upward trend. The projections for secured property taxes for FY23-24 and FY24-25 are $2.9 million and $3.0 million, respectfully. This revenue category encompasses unsecured property taxes, lighting district, and property tax in lieu of VLF. The revenue projection for total property tax revenue for FY23-24 is $5.1 million and is estimated to be $5.2 million for FY24-25.

Sales & Use Taxes
A report from HdL, dated April 7, 2023 reflects receipts for the fourth quarter through December 2022. Sales were 5.7% higher than the same quarter for 2021. The major factor driving this change was seen mainly in the business and industry sectors.The City’s share of the countywide pools increased by 1.6%, as compared to the same period for the prior year.

Overall taxable sales for all of Orange County grew by 4.6%, compared to the Southern California region at 5.1%, and for the City 5.7%, when compared to the same comparable time period for the prior year. HdL’s latest estimate for Sales & Use Taxes for FY23-24 is $3.9 million and $4.1 million for FY24-25.

Measure Y Local Sales Tax
The City’s Measure Y local sales tax generated an additional $1.8 million for the quarter ending December 2022. Continued revenue growth is expected for Measure Y, estimates for FY23-24 and FY24-25 are $6.6 million and $6.8 million, respectfully.

Transient Occupancy Tax
Transit Occupancy Tax (TOT) includes tax from three hotels. The estimate for FY23-24 is $530 thousand, and $540 thousand for FY24-25. A study is planned to review the TOT rate and consider a proposal for an increase that will include a portion of the increase to be used for marketing efforts, and a resulting tax rate that will be comparable with surrounding cities.

Utility Users Tax, Franchise Fees
Utility Users Tax and Franchise Fees, reflect a downward trend, as consumer usage patterns reflect changes to levels and type of consumption. Estimates for FY23-24 and FY24-25 are reflective of this trend.

Licenses & Permits
Licenses & Permits are expected to reflect continued strong activity for building and construction. Estimates for FY23-24 and FY24-25 are $1.1 million.

Fines & Forfeitures
Fines & Forfeitures revenue include red light camera and parking fines, and other moving violations. Revenue is expected to return to a normalized level in the next fiscal year.

Estimates for FY23-24 are $696K and $746K for FY24-25.

Charges for Services
Most of the revenue for this category is generated by the Recreation Department’s various programs, classes, and special events, and the addition of the Aquatics Program added back to Recreation’s full menu of programs. Estimated revenues for FY23-24 and FY24-25 are $765 thousand and $780 thousand, respectively, and are expected to exceed FY22-23 revenues.

General Fund Proposed Expenditures
The proposed expenditures represent further restructuring of the City’s internal operations in order to meet the goals set forth in the departments and the City. Projected expenditures (including transfers out) for FY23-24 are $22.4 million, and $21.0 million for FY24-25.

The table below reflects the Preliminary General Fund Budget for department expenditures for FY23-24 and FY24-25, including additional proposed staffing positions.

Expenditure
Summary
2022-23 Adopted
Budget
2023-24 Proposed
Budget 2024-25 Projection
City Council 66,895 83,632 83,632
Administration 1,053,023 1,493,294 1,545,735
Finance 835,327 1,011,972 1,049,924
City Attorney 196,000 196,000 196,000
Police 8,005,752 8,345,045 8,730,482
Development Services 4,446,404 5.003.100 5,168,285
Recreation 2,003,743 2,458,757 2,542,699
Non-Departmental 2,443,181 2,265,894 617,894
Department Subtotal 19,050,325 20,857,708 19,934,651
Transfers Out 1,725,500 1,521,500 1,082,500
Total Expenditures 20,775,825 22,379,208 21,017,151
In addition to maintenance and operational increases, below is a breakdown of the individual departmental expenditures, including additional proposed staffing. Salaries reflect the second year of the two-year COLA adjustments as approved in the latest negotiated MOU agreements. For FY24-25, an estimate of 3% COLA has been used as a placeholder.

City Council
The City Council budget has a proposed increase of $16,737 over the prior budget and reflects the spending trend for FY22-23 and returning to a pre-pandemic level, adding additional expenditures for the following line items: supplies ($4,875), dues and subscriptions ($5,720, includes OCOG, LAFCO, SCAG, and League of Califonia Cities), commission appreciation ($5,000), and meeting cablecasting ($1,667). City Council line item expenses also include ordinance and adoption notices. The City manager has also been directed to prepare an Administrative Policy in connection with travel for City Council members to attend events, that covers the cost of travel for the Mayor or Mayor Pro Tem, or one Council Member in their absence. Any additional cost for staff members to accompany the Council at events will be borne by the department.

Administration (City Manager, City Clerk, Human Resources) Administration includes the City Manager, City Clerk, Administrative Services Manager (Human Resources). The planned addition of the Management Analyst will enact the ability to rotate staff through various departments depending on need, instead of adding individuals to

each department. In addition, the long-planned addition of a Deputy City Clerk has been proposed to assist the City Clerk’s department with the current workload. Employee Wellness has been moved from City Council to Administration. Total department expenditures for Administration for FY23-24 and FY24-25 are projected to be approximately $1.5 million, respectfully.

Finance
The Finance Department consists of four full-time staff, including Director, Manager, Accountant, and Senior Finance Assistant; a Part-Time Clerical Assistant has been added for additional support. The Finance Manager reflects a salary change adding Tier 1 to enhance recruiting and retention for the position which is currently being recruited. Total Finance department expenditures for FY23-24 and FY24-25 are projected to be $1.0 million, respectively.

Police
The Police budget consists of nine divisions: Administration, Patrol, Investigation, Records, Communication, Community Outreach, Youth Programs, Traffic, and Emergency Preparedness. Salaries reflect the recently negotiated cost of living adjustments for FY22-23 and FY23-24 and assume the full complement of sworn personnel at 24 sworn officers. In addition, an additional sworn officer was approved and is being added that will be offset by OCAT through the California Department of Motor Vehicles for a period of three years. The additional position will allow for critical backfill and will enhance overall retention. The total department expenditure for FY23-24 is projected to be $8.3 million, and $8.7 million for FY24-

25. Development Services
Development Services consist of Administration, Planning, Neighborhood Preservation, Building Inspection, NPDES, Street, Park, and Facility Maintenance, and City Engineer. The total department expenditures for FY23-24 and FY24-25 are projected to be $5.0 million and $5.1 million, respectively. Costs reflect the proposed positions of an additional Department Secretary and Management Analyst that will provide additional administrative and analytical support, and six additional maintenance positions. The additional maintenance positions are necessary to cover needed repairs, maintenance of the new parks coming online, provide setup and takedown for special events, and full seven-day coverage of the City’s facilities. This will constitute a fully functioning Public Works department that is able to handle the demands of maintaining the City’s infrastructure and facilities, especially at a time when the City is making sizeable investments in both. The Economic Development Division will continue to be funded and offset by ARPA. This position will be responsible for Business Licensing and additional oversight of the HdL Business License processing, the Banner Program, Economic Development initiatives, Outdoor Dining, Employment, and New Business Programs.

Recreation and Community Services (RCS)
Recreation and Community Services include divisions for Administration, Community Services, Day Camp, Playgrounds, Sports, Special Classes and Special Events. Salaries reflect an adjustment of Tier 1 to the Recreation Manager. The proposed change will better align salaries with the market and add retention. With the expansion of programs, part-time salaries are being increased for the Aquatics program and Special Classes. Total department expenditures for RCS are projected to be $2.5 million for FY23-24 and FY24-25.

Staffing Changes
As discussed with the BSC at the April 10 and May 8 meeting, other potential employee retention strategies are being proposed that include salary tier adjustments, flex scheduling, and percentage increases to recognize additional duties. Non-Represented and Teamsters employees that are currently in Tier 2 or Tier 3, are being proposed to move to an equivalent level in Tier 1. The estimated cost of this change is approximately $139,000.

Non-Departmental
Non-Departmental includes contractual services not associated with other departments, $298K retiree health insurance costs, $34K credit card processing fees, $30K pre-employment expense, $44K contributions to North SPA, and $1.7M capital projects funded by Measure Y and General Fund.

Interfund Operating Transfers Out
Interfund transfers from the General Fund are to other funds to cover Debt Service payments (Fund 31), capital improvement projects funded by the General Fund (Building Improvement Fund 25), transfers to cover facility improvements (Fund 52), and transfers to cover selfinsurance costs (Fund 54).

Internal Service Charges
There are no changes being proposed to the Internal Service Charges for FY23-24. The Internal Service Charges will be reviewed in connection with the Cost Recovery Study to determine proper levels of cost recovery and allocation methodology.

Other Cost Considerations
In connection with the UAL, a report was taken to the Council in November for a plan to pay down the unfunded liability. Council adopted Resolution 2022-23, adopting the PERS Unfunded Accrued Liability Pay-Down Funding Policy. The policy establishes the following directives:
• Starting with the 2022/23 Budget cycle, The Los Alamitos City Council directs the City Manager to incorporate within the annual budget an Additional Discretionary Payment (ADP) of at least $260,000 in order to address the City’s current PERS Unfunded Actuarial (UAL). The City Manager is further directed to include the same $260,000 in subsequent budgets, with the goal of achieving 100% funding within 12 years of adoption of this policy.
• Additionally, upon completion of the City’s annual independent financial audit, should a surplus be identified and verified, at least 25% of the identified and verified surplus will be used to make an additional ADP payment. This payment is in addition to and does not supplant the already directed $260,000 annual payment. • Any change to or rescission of this policy would require action approved by the City Council during a public hearing and requiring a finding of extreme financial danger to the City’s infrastructure or public safety.

Ordinance No. 2023-04 - Purchasing System
The current purchasing policy approvals are defined in Chapter 2.60 of the Los Alamitos Municipal Code. The policy has been in place for many years and has provided guidance for purchasing decisions. As City’s operations have expanded, and so has the need to modify the purchasing policy to allow for more efficient operations. If approved by the City Council, proposed Ordinance No. 2023-04, would amend LAMC § 2.60. Below is a summary of the changes.

Purchasing Authority – City Council (Section 2.60.050 A) Purchases and contracts exceeding $100,000 shall be awarded by written contract approved by the City Council.

Purchasing Authority - City Manager (Section 2.60.050 B) Under the current policy, the City Manager’s approval authority is limited to purchases, and contracts for supplies, equipment and services up to $50,000. In many cases, contracts and services exceed this amount, and delays have occurred in engaging needed work in a timely manner. The revision will increase the City Manager’s approval authority to $100,000.

In addition, adding language in connection with the bids, awarding the bid to the lowest “responsible” bidder. In some cases, the lowest bidder may not have completed the required documentation in connection with the bid, and this additional language would allow the flexibility to use the next highest bidder and not delay the award process. If the lowest bidder is not selected, then the decision process must be documented explaining why the lowest bidder was not chosen.

Purchasing Procedure – Purchase Orders (Section 260.060 C2) Purchase orders shall be used for all goods, materials and equipment for any single item or aggregate purchase with an estimated value of $7,500, or greater, a change from the previous level of $5,000.

Purchasing Procedure – Purchase Orders (Section 260.060 D2) For any single item or aggregate purchase with an estimated value of more than $10,000, three formal bids shall be obtained. The previous threshold was $5,000.

Exception to Purchasing Procedure (Section 2.60.070)
The purchasing system’s bidding requirements may be dispensed with for emergency purchases. The proposed change would allow the City Manager approval of emergency purchases up to $100,000 consistent with the proposed approval authority change in Section

2.60.050.

The City Manager or his/her designee shall prepare a report of the circumstances of the emergency as soon as possible and the report will be filed with the City Council at its next regular meeting. The Budget Standing Committee shall also be notified of any purchases exceeding $75,000. The proposed modifications to the Purchasing System will better align with the operating needs to result in increased efficiencies in workflow and more effective operations for the City.

Capital Funding Needs
The proposed Capital Improvement Plan for FY23-24 is once again an aggressive plan and exceeds FY22-23 which was $4.2M. Many of the facility type projects were formerly funded through department line expenditures and are now included as capital projects to improve tracking and reporting. FY23-24 CIP is projected to be $7,712,000 (Attachment 1). A summary of the CIP by Fund is provided in Attachment 2.

Funding is as follows:
• $2,062,000 are pending projects,
• $3,730,000 will be funded by the FY22-23 surplus, and • $1,920,000 is funded by Special Funds.

FISCAL IMPACT
The fiscal impact associated with the various personnel changes that are recommended is incorporated in the FY23-24 and FY24-25 Budget. This report presents the preliminary projections for the budget for Fiscal Year 2023-24 and Fiscal Year 2024-25. There is no direct, explicit fiscal impact to modifying the purchasing Ordinance. However, it is anticipated that the proposed Ordinance will result in administrative cost savings due to the increased efficiency arising from the increase in threshold amounts, City Manager contract authority, and streamlining of procurement processes.

Attachment: 1. Capital Improvement Plan for FY23-24

2. Summary of the CIP Funding

3. Ordinance No. 2023-04 - Purchasing System

1767886.1
ORDINANCE NO. 2023-04

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LOS ALAMITOS, CALIFORNIA, AMENDING AND
RESTATING CHAPTER 2.60 (PURCHASING SYSTEM) OF

THE LOS ALAMITOS MUNICIPAL CODE
WHEREAS, the City’s procurement regulations, policies and procedures are codified at Chapter 2.60 (Purchasing System) of the Los Alamitos Municipal Code (the “Purchasing Ordinance”); and,
WHEREAS, the Purchasing Ordinance was last amended in 2021; and, WHEREAS, the Purchasing Ordinance is outdated and hinders the City’s ability to quickly and efficiently address the needs of the City; and, WHEREAS, revisions to the Purchasing Ordinance are needed to adhere with best practices and be consistent with surrounding cities; and, WHEREAS, the proposed amendment and restatement of the Purchasing Ordinance will increase the monetary purchasing thresholds, improve efficiency and enhance City procurement of necessary supplies, equipment, and services.

THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. Section 2.60 of the Los Alamitos Municipal Code is amended and restated to read as follows:

2.60 Purchasing System

2.60.010 Purchasing system adopted.

2.60.020 Definitions.

2.60.030 Purchasing Officer.

2.60.040 Purchasing Agents.

2.60.050 Purchasing Authority.

2.60.060 Purchasing Procedure.

2.60.070 Exception to Purchasing Procedure.

2.60.080 Professional Services.

2.60.090 Informal Bidding Procedure.

2.60.100 Formal Bidding Procedure.

2.60.110 Disposition of Property.

CC ORD 2023-04

1767886.1

2.60.010 Purchasing system adopted.

In order to establish efficient procedures for the purchase of supplies, services and equipment, to secure for the City supplies, services and equipment at the lowest possible cost commensurate with the quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to ensure the quality of purchases, a purchasing system is hereby adopted.

This chapter shall be known as and may be cited as the "Purchasing System."

2.60.020 Definitions.

For the purpose of carrying out the intent of this chapter, the following words, phrases and terms shall have the meaning ascribed to them in this section:

A. "Facility" means any plant, building, structure, ground facility, utility system, real property, streets and highways, or other public work improvement (subject to the limitation found in the definition for Public Project in this section).

B. "Maintenance work" means work that includes all of the following:

1. Routine, recurring and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes;

2. Minor repainting;

3. Resurfacing of streets and highways at less than one (1) inch;

4. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems.

C. "Professional services" means, but is not limited to, any type of professional services that may be lawfully rendered including the services of architects, attorneys, consultants, engineers, physicians, accountants, information technology professionals, or other individuals or organizations professing a high degree of professional or technical expertise, but does not include Public Projects.

D. "Public Works contract" shall have the meaning set forth in California Public Contract Code 1101, as amended from time to time.

E. "Public Project" means any of the following to which the Uniform Public Construction Cost Accounting Act (California Public Contract Code section 22000 et seq.) applies:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased or operated

CC ORD 2023-04

1767886.1
facility; or

2. Painting or repainting of any publicly owned, leased or operated facility.

F. "Purchase order" means a written authorization by the issuing party for the recipient to provide labor, materials or services for which the issuing party agrees to pay.

G. "Responsible bid" means an offer, submitted by a responsible bidder in ink or typewritten form, to furnish supplies, materials, equipment or contractual services in conformity with specifications, delivery terms and conditions and other requirements included in the invitation for bids.

H. "Responsible bidder" means a bidder who submits a responsible bid; who has furnished, when requested, information and data to prove that his financial resources, production or service facilities, service reputation and experience are adequate to make satisfactory delivery of the supplies, materials, equipment or contractual services on which the bids are made, and who has not violated, or attempted to violate, any provision of this Part.

I. "Supplies, materials and equipment" mean any and all articles or things which shall be furnished to or used by any agency.

2.60.030 Purchasing Officer.

There is created the position of Purchasing Officer. The City Manager shall be the Purchasing Officer. The City Manager may delegate any of the powers and duties conferred upon him or her as Purchasing Officer to any other officer or employee of the City in accordance with Section 2.60.040. The Purchasing Officer directs and supervises the acquisition of all goods and services under the authority of this section. The Purchasing Officer shall:

A. Purchase or contract for supplies and equipment required by any department in accordance with purchasing procedures prescribed by this chapter, such administrative regulations as the purchasing officer shall adopt, and such other rules and regulations as shall be prescribed by the City Council;
B. Negotiate and recommend execution of contracts for the purchase of supplies, equipment and services;
C. Act to procure for the City the needed quality in supplies and equipment; D. Discourage uniform bidding and endeavor to obtain full and open competition on all purchases of supplies and equipment; provided, however, the Purchasing Officer may request bids based on brand name or specific make or model when he or she has made the determination that such specific makes or names are clearly in the best interest of the

CC ORD 2023-04

1767886.1
City. Such determination shall be made in writing and shall state the factors taken into account, including, but not limited to, the following:

1. Prior or existing use by the City of the brand or name,

2. Familiarity of the City’s employees with the product,

3. Cost savings expected,

4. Spare parts or accessories on hand,

5. Elimination of the need for training on new equipment,

6. Unique adaptability of the brand or name to the City function which it will perform;

7. And overall availability and access to the item in the most timely and efficient manner.

E. Keep informed of current developments in the field of purchasing, prices, market conditions and new products;
F. Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and any other rules and regulations;
G. Supervise the inspection of all supplies and equipment purchased to ensure conformance with specifications;
H. Recommend the transfer of surplus or unused supplies and equipment between departments as needed and recommend the sale of all supplies and equipment which cannot be used by any agency or which have become unsuitable for City use; I. Maintain a bidders’ list, vendors’ catalog file and records needed for the efficient operation of the purchasing department.

The Purchasing Officer may consult with Orange County centralized purchasing before purchases are made.

2.60.040 Purchasing Agents.

The City Manager may delegate responsibility for administering purchasing policies and procedures to one or more department heads. A department head who has been delegated authority by the Purchasing Officer hereunder is referred to herein as a Purchasing Agent. Unless the Purchasing Officer directs otherwise, the authorized Purchasing Agents and their contract authority must be approved in writing by the City Manager and maintained on file with the Director of Finance.

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2.60.050 Purchasing Authority
A. City Council. Except as otherwise provided herein purchases and contracts of an estimated value greater than one hundred thousand dollars ($100,000.00) shall be awarded by written contract approved by the City Council pursuant to the procedure prescribed herein.

B. City Manager. The City Manager is authorized to contract for personal, professional, and consulting services and to purchase equipment and supplies pursuant to this chapter without prior approval of the City Council when the full amount is less than one hundred thousand dollars ($100,000.00) and there exists an unencumbered amount in the fund account against which the expense is to be charged at least equal to the contract cost.

2.60.060 Purchasing Procedure
A. Availability of Funds. Except in emergencies as defined in Section 2.60.070, no notice of award of contract shall be issued, no contract shall be signed, and no open market purchase order shall be issued unless the unexpended balance in the appropriation or appropriations concerned is sufficient to defray the amount of such contract or purchase order.

B. Purchaser Responsibilities. It shall be the responsibility of the Purchasing Officer or Purchasing Agent handling a purchase:

1. To reduce, to the maximum extent possible, the number of purchase transactions by combining bulk orders and contracts the requirements of departments or City for common-use items or items repetitively purchased.

2. To obtain a completed IRS Form W-9 from any vendor not previously used for City purchases and submit it to the Finance Department. The Finance Department shall perform procedures to ensure the validity of all new vendors before any purchase can be made with the new vendor.

3. Except as otherwise authorized in this chapter or by state or federal law, to select the lowest responsible bidder when bids are solicited, whether formal or informal. If the lowest priced bid is not selected, then the decision process must be documented explaining why the lowest bid was not chosen.

4. If the item(s) to be purchased is only available through one vendor and or sole source provider, written verification that the vendor is the sole source provider must be provided.

C. Purchasing Officer Authority. The Purchasing Officer is authorized to prescribe the use of various types of contracts and orders, including, but not limited to, the following:

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1. Petty Cash. Use of petty cash is authorized for single purchases of two-hundred dollars ($200.00) or less. Petty cash reimbursements must be supported by a receipt and approved by the employee's supervisor. The Finance Department will review the receipts and approvals attached to the request for petty cash replenishment from each department to verify purchases made are approved and legitimate.

2. Purchase Orders. Purchase orders shall be used for all purchases of goods, materials and equipment in accordance with the following:
a. Any single item or aggregate purchase with an estimated value of seven thousand five hundred dollars ($7,500.00) or greater.
b. When the Purchasing Officer or Purchasing Agent expects to make multiple purchases with a single vendor and purchases are expected to exceed seven thousand five hundred dollars ($7,500.00) per fiscal year for a single project, he or she should utilize an open purchase order. Open purchase orders must be approved by the Purchasing Officer or Purchasing Agent and renewed every fiscal year.

D. The Purchasing Officer and/or Purchasing Agent shall follow the following procedures with regards to purchases of goods, materials, and equipment:

1. For any single item or aggregate purchase with an estimated value of seven thousand five hundred dollars ($7,500.00) up to ten thousand dollars ($10,000.00) the Purchasing Officer and/or Purchasing Delegate shall solicit three (3) informal bids or quotes.
a. Bids or quotes may be obtained from the vendors in verbal or written format. b. The Purchasing Officer or Purchasing Agent must submit written documentation of the bids and quotes with the purchase order.

2. For any single item or aggregate purchase with an estimated value in excess of ten thousand dollars ($10,000.00) the Purchasing Officer or Purchasing Agent shall solicit three (3) formal bids.
a. Bids must be obtained in writing from the vendors.
b. The Purchasing Officer or Purchasing Agent must submit written documentation of the bids with the purchase order.

3. Any single item or aggregate purchase of vehicles and heavy-duty equipment and machinery or maintenance with an estimated value of twenty-five thousand dollars ($25,000.00) or greater must be approved by City Council.

E. Professional development and training costs do not require purchase orders. Any

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travel-related costs should also be in accordance with the City's travel policy.

F. Credit Card. Purchases by credit card of goods, material, and equipment must follow the following procedures:

1. Credit cards may be provided to employees as determined appropriate by the Finance Director, in consultation with the employee's immediate supervisor.

2. The Finance Director and in his/her absence the City Manager is responsible for the issuance of credit cards, accounting, monitoring, and generally overseeing compliance with these procedures.

3. Credit card limits will be determined by the finance director and in his/her absence the City Manager. There shall be no cash access feature (cash advance) on the credit cards. The Finance Director shall establish policies for the safekeeping of credit cards and procedures in the event a credit card is lost, stolen or destroyed.

4. Credit cards must only be used by City employees for proper City business purposes. Use of credit cards for personal purchases is strictly prohibited.

5. Employees using credit cards must retain detailed credit card receipts, attach them to the credit card statements and present this documentation to their immediate supervisor for approval. In the case of meals and business travel expenses, each receipt must include the names of all persons involved in the purchase, and a brief description of the business purpose. Receipts shall be reconciled to the monthly credit card statement by the Finance Department. An employee who fails to provide credit card receipts to the Finance Department within three (3) days of when the charges were made may be required, at the Finance Director's discretion, to reimburse the City for the charges, and at the Finance Director's discretion, may have his or her credit card privileges revoked.

6. Each credit card issued in the name of the City of Los Alamitos will be issued for use only under the authority of the Finance Director. Credit cards are the property of the City and shall be returned to the employee's supervisor upon demand or upon termination of employment with the City, whichever occurs first.

7. Before being issued a credit card, employees must complete and sign the acknowledgement form stating that they understand and will comply with the City's credit card policy.

8. Examples of allowable uses of credit cards include, but are not limited to:
a. Conferences/training/seminars (registration, airline/car rental, hotel accommodations, meals and fuel).
b. Business lunch with representatives from other government agencies or

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consultant under contract to the City, furnishing lunch for interview panels and/or evaluation review boards.
c. Publications/manuals.
d. Providing meals, equipment and material to work crews in cases of emergency. e. Should the credit card be used to purchase goods, materials or services, the purchase must be made in a manner consistent with this chapter.

02.60.070 Exception to Purchasing Procedure.

A. Emergency Purchases. The emergency procedure applies to purchases made necessary from an emergency situation that poses an immediate threat to public health, welfare or safety as determined by the Purchasing Officer for which no time exists to seek City Council action or approval, if such action or approval were otherwise required.

1. An emergency situation is defined as follows:
a. A public disaster;
b. An immediate need to prepare for national or local defense; and c. A breakdown of equipment, fixtures, machinery or an essential service immediately affecting public health, safety, or welfare.

2. The Purchasing Officer or the Purchasing Agent shall prepare a report of the circumstances of the emergency as soon as possible. The report will be filed with the City Council at its next regular meeting.

B. Bidding: Exceptions.

1. Purchases of supplies and equipment and contracts for Public Projects, except Public Works Contracts, shall be by bidding procedures pursuant to the provisions of Section 2.60.060 and as described in Sections 2.60.080 and 2.60.090 of this chapter;

2. Bidding shall be dispensed with upon authorization of the Purchasing Officer or the Finance Director:
a. Where bidding would be impossible or impractical;
b. Where the commodity or service can be obtained from only one (1) vendor.

When there is only one (1) vendor that provides the product or service, the details must be documented and supported in order to dispense with bidding requirements;

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c. Where the price of the commodity or service is controlled by law such that bidding would be unlikely to result in any cost savings; or d. For Public Works contracts that are subject to the provisions of the California Public Contract Code, in which case the contract(s) shall be procured in conformity with the City Charter and the Public Contract Code.

3. For the purposes of this section:
a. "Impossible" shall mean impossibility or extreme and unreasonable difficulty or expense; and
b. "Impractical" shall mean incapable of being performed by the bid procedure.

4. Whenever exceptions to bidding procedures are authorized, the Purchasing Officer shall prepare a report in detail for the City Council at the next regularly scheduled Council meeting.

C. Purchases Through Other Agencies. The procurement policies and procedures set forth in this chapter need not be followed when the City Council or the Purchasing Officer determines that another public agency or government entity, including without limitation the County of Orange, the State of California, and the Federal Government (hereinafter “the acquiring agency”) has selected the vendor using competitive bidding procedures substantially the same as or similar to those normally utilized by the City for the acquisition of such materials, supplies, equipment, or services. If such a determination is made, the City Manager or City Council as applicable may proceed to purchase the materials, supplies, equipment or services at a price equivalent to that offered to the acquiring agency.

2.60.080 Professional Services.

A. Use of Requests for Proposals. The Purchasing Officer or purchasing delegate shall make use of the request for proposal (RFP) process and/or obtain quotes for professional services whenever practical.

B. Guidelines for Selection. The Purchasing Officer or Purchasing Agent primarily responsible for the project for which professional services are required shall select firms or individuals based on their ability to perform the specific functions including, but not limited to, such factors as:

1. Overall professional experience, reliability, and continuity of the firm as related to the tasks described in the solicitation for proposals or bids;

2. Professional experience of the firm in executing contracts of a similar nature;

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3. Adequacy of personnel numbers within specific disciplines required to complete the work required by the solicitation for proposals or bids;

4. Experience and training of key personnel as related to the work described in the solicitation for proposals or bids;

5. Adequacy of number of principal(s) which are intended to be assigned to the contract;

6. Knowledge of applicable regulations and technology associated with the contract;

7. Quality and timeliness of recently completed or nearly completed projects which were similar to the work described in the solicitation for proposals or bids;

8. Specialized qualifications for the services to be performed Such factors shall be weighed by the Purchasing Officer or Purchasing Agent and by the City department primarily responsible for the project according to the nature of the contract, the needs of the City and complexity and special requirements of the specific contract for which the services will be provided.

C. RFP Procedures. If a formal RFP is used, the Purchasing Officer or Purchasing Agent shall abide by the following procedures:

1. A request for proposal solicitation document shall be issued to potential individuals or firms. The solicitation document shall discuss the following:
a. Scope of work or specification desired.
b. List any required qualifications.
c. List the evaluation criteria.
d. The date of submission for the response by the vendor. e. Only criteria disclosed in the solicitations may be used to evaluate the supplies or services proposed.

2. The solicitation document shall be made available to a minimum of three (3) qualified firms or individuals and shall be made available for no less than fourteen (14) calendar days.

3. Evaluation of proposals received will be conducted by either a City employee or a review committee. Discussions may be conducted, at the discretion of the Purchasing

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Officer or Purchasing Agent, with one (1) or more responsible offerors who have submitted a proposal and is determined to be reasonably susceptible for being accepted for award. These discussions may be held for the purpose of clarification to assure full understanding of responsiveness to the solicitation requirements.

4. The Purchasing Officer or Purchasing Agent shall notify the selected contractor and obtain a written contract.

2.60.090 Informal Bidding Procedure.

A. Informal Bidding Procedures. The following shall govern the selection of contractors when a Public Project is anticipated to fall within the monetary limits on informal bids described in applicable laws and regulations, including, but not limited to, the limitations established pursuant to California Public Contract Code section 22032, as the same may be adjusted from time to time:

1. The City shall prepare a notice of the opportunity to bid which describes the project in general terms, states the time and place for the submission of bids and describes how to obtain more detailed information about the project.

2. The City shall mail the notice to all contractors for the category of the work to be bid, as shown on the list of contractors developed and maintained by the Division? of Public Works in accordance with criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission ("Commission").

3. The City may also mail the notice to all construction trade journals specified by the Commission for the County of Orange. Additional contractors and/or construction trade journals may also be notified at the discretion of the Purchasing Agent; provided, however, (1) if the City has not prepared a list of qualified contractors for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission; and (2) if the product or service is proprietary in nature such that it can be legally obtained only from a certain contractor(s), the notice inviting informal bids may be sent exclusively to such contractor(s).

4. All mailings of notices to contractors and construction trade journals pursuant to this section shall be completed not less than ten (10) calendar days before bids are due.

B. Bid Selection. Except as otherwise provided herein, purchases of goods, services, and equipment and public projects shall be awarded to the lowest responsible bidder. The determination of the "lowest responsible bidder" shall be determined by the Purchasing Officer or Purchasing Agent authorized to conduct the procurement.

C. Exceptions. Purchases of goods, services, equipment and public projects (other than public works contracts) may be awarded to a bidder other than the lowest

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responsible bidder only upon a written finding, approved by the Purchasing Officer or Purchasing Agent, and supported with written documentation setting forth the reasons that greater overall value to the City will be achieved by awarding to the other bidder.

Alternatively, the Purchasing Officer or Purchasing Agent may reject all bids and either halt the procurement or conduct the procurement again. Awards of Public Works contracts and contracts for public projects shall be made in accordance with the City charter, and as applicable, state law.

2.60.100 Formal Bidding Procedure.

A. Bid Solicitation Procedures.

1. The City Council shall approve plans and specifications for all public projects and public works contracts which are required per applicable laws and regulations.

2. The Purchasing Officer or Purchasing Agent shall prepare and provide for advertisement a notice inviting formal bids, stating the time and place for the receiving and opening of sealed bids and distinctly describing the public project, commodity, or class of commodities. The Purchasing Officer or Purchasing Agent shall publish each and every notice inviting bids in accordance with the following requirements:
a. The notice shall be published in accordance with the requirements of California Public Contracts Code section 20164, as that section may be modified. b. Contracts for services for the painting, maintenance or repair of public buildings and works specifically governed by Government Code Sections 37901 and 37902 shall be subject to the solicited bid process in accordance with applicable laws. c. The Purchasing Officer or Purchasing Agent shall, in addition, solicit bids from prospective bidders for the class of commodities being purchased or sold as listed on the bidders list, by sending them copies of the newspaper notice or such other notice as will acquaint them with the proposed purchase or sale. All pending purchases or sales shall also, in all cases, be advertised by posting a copy of the contract bid form on a bulletin board in a prominent place in the City Hall and on the City’s official website.
d. In addition to notice required by this section, the Purchasing Officer or Purchasing Agent may give such other notice as he or she deems proper.

3. All bids shall be presented under sealed cover and accompanied by one (1) of the following forms of bidder's security:
a. Cashier's check made payable to the City;
b. A certified check made payable to the City; or

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c. A bidder's bond executed by an admitted surety insurer, made payable to the City.

4. The security shall be in an amount equal to at least ten (10) percent of the amount bid. A bid shall not be considered unless one (1) of the forms of responsible bidder's security is enclosed with it. If the bidder to whom the contract is awarded shall for ten (10) days after the award fail or neglect to enter into the contract and file the required securities, the City shall deposit in its treasury the bid security if the security is in the form of cash or its equivalent.

5. Provisions shall be included in any invitation for bid and in any contract documents for the furnishing of securities and/or the withholding of retentions earned to ensure performance under a contract in an amount and type as determined by the Director of Development Services, consistent with state law. Provisions shall be included in any invitation for bid and in any contract documents for insurance coverage in an amount, type and term as may be specified by the City.

6. When required by state law, the contractor shall not pay less than the general prevailing rates of wages, as determined by the Director of the Department of Industrial Relations, to all workers employed on a public project or Public Works contract.

B. Formal Bid Opening Procedure. Sealed bids shall be submitted to the City Clerk with the bid number written on the envelope where they will be date and time stamped.

All bids must be received and date and time stamped by the City Clerk's clock on or before the date and time due; late bids (as determined by reference to the City Clerk's clock) will be returned unopened. Submitted bids may be withdrawn until the Purchasing Officer, or his or her designee, shall publicly open all bids at the time and place stated in the public notice. A tabulation of all bids shall be available for public inspection in the City Clerk's office during regular business hours for a period of one (1) year after bid opening.

C. Rejection of Formal Bids. In its discretion, the City Council may reject and all bids presented if the Purchasing Officer, prior to rejecting all bids, furnishes a written notice to an apparent low bidder, informing the bidder of the City's intention to reject the bid at least two (2) business days prior to the hearing at which the City Council intends to reject the bid. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates of the project, the City Council may: (a) abandon the project; (b) re-advertise for bids in the manner prescribed by this chapter; or (c) perform the work with City employees, after passing a resolution by a four-fifths vote of the City Council declaring that the project can be performed more economically by City employees.

D. Award of Formal Bid Contracts. All public works contracts with a value exceeding the limitations established pursuant to California Public Contract Code section 22032, as the same may be adjusted from time to time, shall require the approval of the City Council and shall be executed by the Mayor and approved as to form by the City Attorney. Unless the agreement provides otherwise, the City Manager may approve dollar increases to

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contracts that have been approved by the City Council. The extent of the City Manager's authority to approve such increases shall be in the amount of ten thousand dollars ($10,000.00) or ten (10) percent, whichever is greater, or an amount specifically designated by City Council for the particular project. If a contract is awarded, it shall be awarded by the City Council to the lowest responsible bidder that submits a responsive bid. The determination of the "lowest responsible bidder" shall be at the discretion of the City Council pursuant to the findings and recommendations presented by the Purchasing Officer at the time of award of contract. In determining the lowest responsible bidder, the following shall be considered by the City Council, in addition to price:

1. The ability, capacity and skill of the bidder to perform the contract or provide the services required;

2. Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference;

3. The sufficiency of the bidder's financial resources to perform the contract or provide the service;

4. The ability of the bidder to provide future maintenance and services where such maintenance and service is essential;

5. The quality and timeliness of the bidder's performance on previous contracts for the City;

6. Litigation by the bidder on previous contracts with the City;

7. The character, integrity, reputation, judgment, experience and efficiency of the bidder;

8. The bidder is licensed under the Contractors' State License Law (commencing with Section 7000 of the Business and Professions Code of the State of California, as the same may be amended from time to time) to perform the work for which it submitted a bid proposal.

E. Tie Formal Bids. If two (2) or more formal bids received are for the same total amount or unit price, quality and service being equal, the City Council may, at its discretion, accept the one (1) it chooses or accept the lowest bid made by and after negotiation with the tie bidders.

F. No Formal Bids. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the City by force account or through a negotiated contract without further complying with this chapter.

G. Bid Selection. If a contract is awarded, it shall be to the lowest responsible bidder that submits a responsive bid. The determination of the "lowest responsible bidder''

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shall be made in accordance with subsection D, above.

2.60.110 Disposition of Property
A. Surplus or Obsolete Commodities. All departments shall submit to the Purchasing Officer at such times and in such form as he or she shall prescribe, reports showing stocks of all supplies, materials and equipment which are no longer used or which have become obsolete, worn out or scrapped. The Purchasing Officer shall have authority to transfer any such commodities which are usable to another or other departments in of the same or similar articles.

The Purchasing Officer shall make a written estimate of the value of any surplus items not usable by any City department or not required for public use. The Purchasing Officer shall have the authority to sell all such supplies, materials and equipment which cannot be used by any department or which have been found by the City Council not to be required for public use or to exchange or trade in such articles in part or full payment for new supplies, materials or equipment of a similar nature. The Purchasing Officer shall report in detail, including the amount of revenue received upon any such sale, to the City Council within forty-five (45) days thereafter.

B. Unclaimed Property in Possession of Police Department. "Unclaimed property" is all personal property, the title of which is not vested in the City of Los Alamitos, which property has come into the possession of the City as lost property, property which has been confiscated or impounded by the City as being in violation of law or any other personal property coming into possession of the City of Los Alamitos which is not specifically provided for by any other provision of law.

1. Procedure.
a. If the estimated value of the unclaimed property exceeds ten dollars ($10.00) the Police Department or the administrative official who obtained possession of the property shall, within ten (10) days of receipt of the property, notify the owner, if his identity is reasonably ascertainable, that it possesses the property, and where it may be obtained. The Police Department or the Administrative Official may require payment by the owner of a reasonable charge to defray costs of storage and care of the property.
b. If the owner appears within ninety (90) days of the notification given in subparagraph a. above, proves his ownership of the property, and pays all reasonable charges, the Police Department or the Administrative Official shall restore the property to him or her.
c. After retention of the property for four (4) months, the property may be:
i. Sold at public auction to the highest bidder;
ii. Retained by the City of Los Alamitos if it is determined that the property is

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needed for a public use, and after public notice has been made of the City's intention to retain the property; or
iii. Where the property is a bicycle or toy in the possession of the police department, the property may, at the discretion of the Chief of Police, be given to the Welfare Department of the County, or to any charitable or nonprofit organization authorized under its Articles of Incorporation to participate in a program or activity designed to prevent juvenile delinquency and which is exempt from income taxation under federal or state law, for use in any program or activity designed to prevent juvenile delinquency.

2. Public Sale or Retention of Property.
a. When it is determined that unclaimed property, valued at fifty dollars ($50.00) or more, shall be retained or shall be sold at public auction, the Police Department or the Administrative Official, shall cause notice of such sale or retention to be published at least five (5) days before the time fixed therefore once in a newspaper of general circulation published in the county in which such property was found or confiscated, or otherwise in Orange County.
i. Such notice shall contain the time and the place of the sale. ii. Any property remaining unsold after being offered at such public auction may be destroyed or otherwise disposed of by the City.
iii. Any revenue received from the disposition of public property shall be deposited and recorded in the appropriate City fund and general ledger account by the Finance Director in accordance with the approved budget.

SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.

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PASSED, APPROVED, AND ADOPTED this 15th day of May, 2023.

Tanya Doby, Mayor
ATTEST:

Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:

Michael S. Daudt, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 15th day of May, 2023, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 19th day of June, 2023, by the following roll-call vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Windmera Quintanar, MMC, City Clerk