CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
REGULAR MEETING
Tuesday, June 20, 2023 – 6:00 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Doby
Mayor Pro Tem Nefulda Council Member Hasselbrink Council Member Hibard Council Member Murphy
3. PLEDGE OF ALLEGIANCE
Mayor Doby will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Pro Tem Nefulda will give the Invocation.
NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431- 3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
5. PRESENTATIONS
A. Badge Pinning Ceremony Honoring Captain Kain Gallaugher B. Presentation of a Plaque to Officer Marc Navarro for Being Awarded the Attorney General's Award for Distinguished Service in Community Policing
C. Presentation to Community Partners in Recognition of Supporting the 40th Infantry Division at the Joint Forces Training Base D. Presentation of a Certificate to Garage Pilates in Recognition of Being Featured in the Mayor's Business Spotlight
E. Presentation of a Proclamation to the Parks, Recreation, and Cultural Arts Commission Recognizing Parks Make Life Better Month F. Presentation by Marilynn Poe, Board President, Providing an Update Regarding the Los Alamitos Museum Association
G. Presentation by Police Sergeant Krogman Regarding an Update on EBike Safety
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
8. UPDATES FROM CITY STAFF
At this time, City Staff may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from May 1, 2023 to May 31, 2023.
Recommendation: Ratify the Warrants for the period from May 1, 2023 to May 31, 2023 in the amount of $1,524,160.27.
Roll Call
Mayor Doby
Mayor Pro Tem Nefulda
Council Member Hasselbrink
Council Member Hibard
Council Member Murphy
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the City Council Regular Meeting Minutes of May 15, 2023.
B. Approval of the Request for Bids (RFB) 2023-03 and Authorization to Bid for Community Center Divider Wall Replacement Project
(Development
Services)
This item authorizes the solicitation of bids for the installation and/or upgrade of an existing divider wall in the Los Alamitos Community Center.
Recommendation:
1. Approve the Request for Bids (RFB) 2023-03 for the installation/upgrade to the Community Center Divider Wall Replacement Project; and,
2. Authorize Staff to advertise and solicit bid proposals.
C. Los Alamitos Museum Association: Proposed Schedule, Yearly Recap, and Budget (Administration)
The Los Alamitos Museum Association’s proposed schedule, yearly recap, and budget for the 2023-2024 fiscal year are being provided to the City Council for approval.
Recommendation:
1. Approve the Los Alamitos Museum Association’s proposed schedule, activity plan, and budget for Fiscal Year 2023-2024; and,
2. Authorize the City Manager and/or his designee to approve any change to the schedule, activity plan, and budget.
D. Resolution 2023-18 - Approving the Fiscal Year 2023-2024 Project List for SB-1 Funds in the estimated amount of $294,072 towards the Carrier Row Street Improvement Project (Development Services)
The City of Los Alamitos receives transportation funding from the State in the form of grants or direct allocation of Motor Vehicle Fuel Tax (Gas Tax) through the Highway Users Tax Account (HUTA). The Road Repair and Accountability Act of 2017 (SB-1) provides funding for the maintenance and repair of local streets and roads through a Road Maintenance and Rehabilitation Account (RMRA). To be eligible for funding, the City must submit a proposed project list to the California Transportation Commission along with a resolution documenting the approval of the City’s amended Capital Improvement budget to include the project to receive RMRA funding. Staff recommends the use of the RMRA funding for road improvements for the Carrier Row Street Improvement Project FY 22-23 in the estimated amount of $294,072.
Recommendation:
1. Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and,
2. Adopt Resolution No. 2023-18, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF LOS ALAMITOS, CALIFORNIA, TO ADOPT A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 TOWARDS THE
CARRIER ROW NEIGHBORHOOD STREET IMPROVEMENT PROJECT
FY 23-24."
E. Amendment No. 1 with Fuscoe Engineering, Inc. for Consulting Services (Development Services)
This item provides a basis for continuing consulting services with Fuscoe Engineering, Inc. regarding the annual preparation of the City’s Program Effectiveness Assessment (PEA) Report for two (2) additional years for an annual cost of $15,000, resulting in a total cost of $30,000. The current Consulting Services Agreement (CSA) will expire on June 21, 2023, and includes two (2) permissible two- year extensions.
Recommendation: Authorize the Mayor to execute Amendment No. 1 to the Consulting Services Agreement (CSA) with Fuscoe Engineering, Inc. for a two-year contract extension ending on June 21, 2025 for an annual amount of $15,000 and a total two-year amount of $30,000.
F. Amendment No. 1 with Crosstown Electrical & Data Inc. for Traffic Signal Maintenance Services (Development Services)
This item provides a basis for continuing services with Crosstown Electrical & Data Inc., to provide citywide traffic signal maintenance services for one additional year. The current Professional Services Agreement (PSA) will expire on June 21, 2023, but the parties can agree to utilize the first of three (3) allowable one-year extensions.
Recommendation: Authorize the Mayor to execute Amendment No. 1 to the Professional Services Agreement (PSA) with Crosstown Electrical & Data Inc. for a one-year contract extension ending on June 21, 2024 in the amount of $14,742 for routine inspections and an additional amount of $30,000 for emergency services for a maximum contract amount totaling $44,742 annually.
G. Measure M2 Seven Year Capital Improvement Program (Development Services)
Annual submittal of Measure M2 eligibility documentation to the Orange County Transportation Authority (OCTA) is required in order to remain eligible to receive Measure M2 sales tax revenue funds. The submittal documentation this year requires City Council approval of an updated Measure M2 Seven Year Capital Improvement Program, adoption of a resolution attesting to the County’s Master Plan of Arterial Highways Circulation Element and Mitigation Fee Program, adoption of a resolution attesting to the Pavement Management Plan, and adoption of a resolution attesting to the update to the Local Signal Synchronization Plan (LSSP).
Recommendation:
1. Approve and authorize Staff to submit to the Orange County Transportation Authority the Measure M2 Seven-Year Capital Improvement Program for Fiscal Years 2023/24 through 2029/30, to comply with Measure M2 eligibility criteria; and,
2. Adopt Resolution No. 2023-13, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION
ELEMENT, AND MITIGATATION FEE PROGRAM FOR THE MEASURE
M (M2) PROGRAM”; and,
3. Adopt Resolution No. 2023-14, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT
MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM”; and,
4. Adopt Resolution No. 2023-15, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF LOS ALAMITOS CONCERNING THE UPDATE OF THE
LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M
(M2) PROGRAM”.
H. Approval of Street Curb Address Painting Services for the 2023 Cycle with Canning Hunger (Development Services)
In November of 2003, City Council adopted Resolution No. 1939 allowing nonprofit organizations located outside of the City to benefit from the administration of a street address painting contract within the City. The City’s process requires that the interested non-profit organization(s) apply biannually for City Council approval.
Recommendation:
1. Authorize street curb address painting services for 2023 on a strictly donation basis, with Canning Hunger; and,
2. Authorize the City Manager to issue a no-fee solicitor’s permit and no-fee encroachment permit.
I. Notice of Completion (NOC) for the Street Improvements on Various Streets FY 2021-2022 Project (CIP No. 21/22-03) (Development Services)
The City of Los Alamitos hired a roadway contractor for street improvements related to grind and overlay of various residential streets throughout the City as part of the City’s ongoing pavement management program. Staff is recommending that City Council accept the work as completed, direct filing of the Notice of Completion, and authorize retention release as prescribed by the Public Contracts Codes.
Recommendation:
1. Accept as complete the construction by RJ Noble Company for the Street Improvements on Various Streets FY 2021-2022 Project (CIP No. 21/22- 03); and,
2. Direct the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office; and,
3. Authorize Staff to release the 5% retention to the contractor, in the amount of $72,201.35, thirty-five (35) days after recordation of the Notice of Completion.
J. Approval of Plans and Specifications and Authorization to Bid for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23- 06) (Development Services)
The City of Los Alamitos is being awarded $200,000 in federal Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) funding through the 2021 Pavement Management Relief Funding (PMRF) Program.
This item seeks approval to facilitate the solicitation of bids to begin the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) and City Manager authorization to sign the Master Agreement(s) with Caltrans to facilitate the funding.
Recommendation:
1. Approve the plans and specifications for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06); and,
2. Authorize Staff to advertise and solicit bid proposal; and,
3. Adopt Resolution No. 2023-12, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL AGREEMENTS RELATED TO CLAIMING
FUNDS FOR THE BLOOMFIELD NEIGHBORHOOD STREET
REHABILITATION PROJECT (CIP NO. 22/23-06) FROM THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION.”
K. Approval of the Request for Proposals (RFP) 2023-03 and Authorization to Bid for Concrete Shaving Remediation Services (CIP No. 22/23-08) (Development Services)
This item recommends action to solicit bids that will facilitate concrete shaving remediation services throughout the City.
Recommendation:
1. Approve the Request for Proposals (RFP) 2023-03 for concrete shaving remediation services throughout the City; and,
2. Authorize Staff to advertise and solicit bid proposals.
L. Annual Comprehensive Financial Report (ACFR) (Finance) For City Council consideration is the receipt of the fiscal year 2021-22 audit reports.
Recommendation: Receive and file the annual audit reports for fiscal year 2021-22, including the Annual Comprehensive Financial Report (ACFR) and Report on Applying GANN Agreed- Upon Procedures (GANN AUP) Appropriation Limit Worksheets.
M. Community Development Block Grant (CDBG) Program Cooperative Agreement – Amendment for Fiscal Years July 1, 2024 – June 30, 2027 (Development Services)
The County of Orange is currently in the process of re-qualifying for entitlement status as an Urban County. This entitlement status and the number of cities participating in the Urban County are part of determining Community Development Block Grant (CDBG) funding for an Urban County.
Consistent with the Department of Housing and Urban Development (HUD) regulations, they sent existing participating cities notification of the current Cooperation Agreement and new Amendment. The agreement requires signatures from the Los Alamitos City Council to renew automatically (for July 1, 2024 – June 30, 2027) unless the City notifies the County and HUD in writing of its intent to terminate the agreement at the end of the current qualification period (June 30, 2023).
Recommendation: Authorize the City Manager to execute Amendment No. 6 to the Cooperative Agreement between the County of Orange and the City of Los Alamitos for participation in the Urban County Program to utilize Community Development Block Grant (CDBG) program funds for Fiscal Years July 1, 2024 – June 30, 2027.
11. PUBLIC HEARING
A. Annual Operating and Capital Improvement Program Budget Adoption for Fiscal Year 2023-24 (Finance)
City Charter Sections 1201-1205 govern the development and adoption of the City’s Annual Budget. Section 1203 requires a public hearing for public input on the proposed budget. Thereafter, the City Council shall consider adoption of the budget with revisions, if any; establish estimated revenues, expenditure appropriations, and transfers of funds of the City.
Recommendation:
1. Review, receive, and file the department overviews for Fiscal Year 2023- 24; and,
2. Conduct a Public Hearing on the Proposed Annual Operating and Capital Improvement Program Budget; and,
3. Adopt Resolution No. 2023-16, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADOPTING
THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROGRAM
BUDGET FOR FISCAL YEAR 2023-24"; and,
4. Authorize the City Manager to enter into the Side Letter Agreement with the Teamsters; and,
5. Authorize the City Manager to enter into the Side Letter Agreement with the Police Officers Association (POA); and,
6. Adopt Resolution No. 2023-17, entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING RESOLUTION NUMBER 2023-09, THE SALARY AND BENEFIT
RESOLUTION FOR NON- REPRESENTED EMPLOYEES"
12. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
13. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City Clerk
Dated: June 15, 2023