NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
SPECIAL MEETING
Monday, October 23, 2023 – 5:30 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Doby
Mayor Pro Tem Nefulda
Council Member Hasselbrink
Council Member Hibard
Council Member Murphy
3. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
Authority: Government Code Section 54957
City Council Special Meeting
October 23, 2023
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Cal. Gov. Code § 54956.9(d)(2):
(Claim No. 0057769)
C. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager
Employee Organization: Los Alamitos Police Officers Association Authority: Government Code Section 54957.6
D. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager
Employee Organization: Teamsters Local 911
Authority: Government Code Section 54957.6
E. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
4. PLEDGE OF ALLEGIANCE
Council Member Murphy will lead the Pledge of Allegiance.
5. INVOCATION
Mayor Doby will give the Invocation.
6. PRESENTATIONS
A. Presentation of a Tile Plaque to Trini Zenovka for Her Service to the City of Los Alamitos
B. Presentation by Lora Young, Orange County Mosquito and Vector Control District, Regarding Vector and Vector-Borne Disease in Orange County
C. Presentation of a Certificate to Debbie Jackobs, Owner of Flags with a Flair, in Recognition of Being Featured in the Mayor's Business Sportlight
D. Presentation of a Commendation to the Los Alamitos Code Enforcement Staff in Recognition of Code Enforcement
Appreciation Month
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
City Council Special Meeting
October 23, 2023
8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic fund transfers for the period September 1, 2023 to September 30, 2023.
Recommendation:
Ratify the Warrants for the period from September 1, 2023 to September 30, 2023 in the amount of $2,026,800.64.
Roll Call
Mayor Doby
Mayor Pro Tem Nefulda
Council Member Hasselbrink
Council Member Hibard
Council Member Murphy
11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approval of the Regular Meeting Minutes of September 18, 2023.
B. Treasurer's Quarterly Investment Report - September 2023 (Finance) The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.
Recommendation: Receive and file the Treasurer’s Quarterly Investment Report – September, 2023.
C. Crossing Guard Services with All City Management, Inc. (Police) The City of Los Alamitos has outsourced crossing guard services to All City Management Services, Inc. (ACMS) since FY 2016-2017. ACMS has successfully and effectively provided crossing-guard services since that City Council Special Meeting
October 23, 2023
time. The contract between the City and ACMS has exhausted all allowed extensions to date, and staff is supportive of continuing this relationship for crossing guard services. This item proposes entering a new agreement with ACMS for the contained provision of crossing guard services.
Recommendation:
1. Authorize the City Manager to enter into the Crossing Guard Services Agreement between All Cities Management and the City of Los Alamitos for the term of July 1, 2023 through June 30, 2025; and,
2. Allocate an additional $30,500 to the Police Department account 10- 528-5260, for Crossing Guard Services.
D. Approval of the Request for Proposals (RFP) 2023-06 and Authorization to Bid for an Armored Rescue and Response Vehicle (Police)
This item facilitates the solicitation of bids for the purchase of an armored rescue and response vehicle.
Recommendation:
1. Approve the Request for Proposals (RFP) 2023-06 Armored Rescue and Response vehicle; and,
2. Authorize Staff to advertise and solicit bid proposals.
E. Award of Bid for Concrete Remediation (CIP 22/23-08) (Development Services)
This item recommends awarding a two-year contract to Southern California Precision Cutting Inc. to conduct a citywide sidewalk assessment and provide “On-Call” remediation services of sidewalk trip hazards with a lift of one-quarter inch to two inches in an amount not to exceed $200,000.
Recommendation:
1. Award of the bid for the on-call sidewalk assessment and remediation of concrete sidewalk trip hazards (CIP 22/23-08) in the amount not to exceed $200,000 for two years to Southern California Precision Cutting Inc.; and,
2. Authorize the Mayor to execute the contract with Southern California Precision Cutting Inc. for the project.
City Council Special Meeting
October 23, 2023
F. Community Development Block Grant (CDBG) Application Resolution for Fiscal Year 2024/2025 (Development Services)
This item recommends adoption of a Resolution of approval for the Fiscal Year 2024/2025 Community Development Block Grant (CDBG) project application with the County of Orange.
Recommendation: Adopt amended Resolution No. 2023-22, entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA APPROVING THE CITY’S PARTICIPATION IN THE FISCAL YEAR 2024/2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WITH THE COUNTY OF ORANGE.”
G. Reject Bid for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) (Development Services)
Construction bids were publicly opened for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) on September 7, 2023 with five bids received. The submitted acceptable bids surpassed a feasible budget. Therefore, staff is recommending that Council reject the bid submitted and go back out for additional bids.
Recommendation: Reject all bids received for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06).
H. Purchase of one (1) 2024 Ford Super Duty F-550 Stakebed Truck via the Sourcewell Competitive Purchasing Program from National Auto Fleet Group Contract No. 091521-NAF (Development Services)
This item seeks approval to purchase one (1) 2024 Ford Super Duty F-550 Stakebed Truck via the Sourcewell Competitive Purchasing Program at a cost of $83,524.46.
Recommendation: Approve the purchase of one (1) 2024 Ford Super Duty F-550 DRW Stakebed Truck from National Auto Fleet Group via Sourcewell Contract No. 091521-NAF for an amount not to exceed $83,524.46.
I. Disposal of Surplus Equipment (City Fleet and Equipment) (Development Services)
This item sets forth a recommendation to dispose of surplus equipment and a fleet vehicle valued between $8,975 - $17,175.
Recommendation: Declare the listed equipment and fleet as surplus and authorize its disposal in accordance with Los Alamitos Municipal Code (LAMC), Section 2.60.020.
City Council Special Meeting
October 23, 2023
12. DISCUSSION ITEM
A. Projects of Significance Update - MyLosAlEngage (Administration) This Item provides an update on automation processes related to enhancing the City’s notification efforts related to projects of significance in the City.
Recommendation: Receive and file.
B. Consideration of an Accelerated Warrant Report Policy (Finance) This report provides information in connection with a proposed acceleration of the Warrant Report Policy.
Recommendation: Approve the proposed accelerated distribution of the Warrant Register.
C. Resolution to Express Support for Actions to Retain Local Control Related to Local Zoning and Housing Issues (Administration) This agenda item provides information on SB 9 which allows homeowners to create up to four homes on an existing parcel, in effect, eliminating singlefamily-only zoning. The item includes information on the charter cities of Carson, Del Mar, Redondo Beach, Torrance, and Whittier (Petitioner Cities) and their day in court arguing against the State of California on the constitutionality of SB 9.
Recommendation: Support retaining local control by Adopting Resolution No. 2023-23, entitled, "A RESOLUTION OF CITY COUNCIL OF THE CITY
OF LOS ALAMITOS, CALIFORNIA, EXPRESSING SUPPORT FOR
ACTIONS TO FURTHER STRENGTHEN LOCAL DEMOCRACY,
AUTHORITY, AND CONTROL AS RELATED TO LOCAL ZONING AND
HOUSING ISSUES".
D. Los Alamitos Community Foundation and City of Los Alamitos Memorandum of Understanding (MOU), Los Alamitos Senior Club and City of Los Alamitos Agreement, Los Alamitos Museum Insurance (Recreation)
This agenda item provides draft Memorandum of Understandings (MOU) between the Los Alamitos Community Foundation and the City of Los Alamitos and the Agreement between the Los Alamitos Senior Club and the City of Los Alamitos. This item also addresses the reimbursement cost of insurance for both organizations, including the Los Alamitos Museum.
Recommendation:
1. Review and discuss the Memorandum of Understanding (MOU) with the Los Alamitos Community Foundation and the Agreement with the Los City Council Special Meeting
October 23, 2023
Alamitos Senior Club; and,
2. Authorize the Mayor to execute the Memorandum of Understanding with the Los Alamitos Community Foundation; and,
3. Authorize the Mayor to execute the Agreement with the Los Alamitos Senior Club; and,
4. Discuss and provide direction concerning the City covering the cost of insurance for the Los Alamitos Community Foundation, Los Alamitos Senior Club, and Los Alamitos Museum; and,
5. Provide any feedback and/or further direction as necessary.
E. Senior Services Master Plan (Recreation)
This item for Council consideration is the concept of a Senior Services Master Plan to serve as a framework for future programming and infrastructure needs to serve the older adult community in Los Alamitos for the next 20 years.
Recommendation:
1. Discuss the need and desire for a Senior Services Master Plan; and,
2. Provide direction to Staff.
3. Consider appropriating funds out of General Fund Reserves.
F. Staffing Recommendations (Administration)
This item proposes the conversion of three part-time Community Services Coordinators to full-time Recreation Coordinators in the Recreation & Community Services Department and a new full-time Department Secretary for Administration at Mid-Year. If the proposed plan of conversion from parttime to full-time occurs at Mid- Year, the fiscal impact to the Recreation & Community Services Department will be
$67,054. Annually, the fiscal impact will be approximately $134,108. The cost for the Department Secretary for Administration will be at Mid-Year is $58,047 and the annual fiscal impact is $116,095.
Recommendation: Review and discuss the proposal of converting three part-time Community Services Coordinators to full-time Coordinators and adding a new Department Secretary for Administration at Mid-Year.
City Council Special Meeting
October 23, 2023
G. Consideration to Implement "Revive Los Alamitos" (Development Services)
A discussion concerning the implementation of an Economic Development program intended to financially assist Los Alamitos-based businesses and commercial establishments by investing in their property through various methods.
Recommendation:
1. Review and discuss the program structure and criteria; and,
2. Provide feedback; and,
3. Approve funding for the program at a cost of $105,000.
H. Community Center Roof Project (Development Services) The roof of the Community Center building has incurred significant damage from storms in the beginning of 2023. This item recommends actions to begin facilitating the repairs of the roof and damaged infrastructure.
Recommendation:
1. Carryover the $500,000 for the Community Center Roof Project approved by Council at the March 20, 2023, Council Meeting; and,
2. Appropriate an additional $1,290,952 from the General fund for the Community Center Roof Project; and,
3. Authorize the City Manager to execute a construction contract for the Community Center Roof Project, in a form to be approved by the City Attorney, in amount not to exceed $1,790,952.
I. Award Sterns Park Playground and Fitness Equipment
Purchase (Development Services)
This item is for the purchase of playground and fitness equipment directly from the manufacturer, GameTime, through the use of a cooperative purchasing agreement via OMNIA Partners. The purchase of the playground and fitness equipment is part of the Sterns Park Rehab Project and would enable greater cost savings and assurance that the project continues forward on its intended timeline.
Recommendation:
1. Review and discuss the proposal and purchasing agreement for GameTime playground and fitness equipment; and,
City Council Special Meeting
October 23, 2023
2. Authorize the City Manager to use a cooperative purchasing agreement, in a form approved by the City Attorney, for the playground and fitness equipment in the amount of $239,899,85.
13. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
14. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City
Clerk Dated: October 19, 2023