NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
REGULAR MEETING
Tuesday, January 16, 2024 – 6:00 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem
Hasselbrink Council
Member Doby Council
Member Hibard Council
Member Murphy
3. PLEDGE OF ALLEGIANCE
Mayor Nefulda will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Pro Tem Hasselbrink will give the Invocation.
City Council Regular Agenda
January 16, 2024
5. PRESENTATIONS
A. Presentation by Belinda Roma, Los Alamitos Police Department, Providing an Update regarding the Volunteer in Policing (VIP) Program B. Oath of Office for Los Alamitos Police Officer Renteria C. Community Introduction for the Canine Program
D. Presentation of a Certificate to Bernie Martin and David Soto, Starbucks (Katella and Los Alamitos Blvd.), in Recognition of its Partnership with the Los Alamitos Police Department
E. Presentation to Craig Koehler, Finance Director, in Recognition of Earning the Government Finance Officer Associations Award of Excellence
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from December 1, 2023 to December 31, 2023.
Recommendation: Ratify the Warrants from December 1, 2023, to December 31, 2023, for $1,324,048.35.
Roll Call
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
City Council Regular Agenda
January 16, 2024
A. Approval of Minutes (Administration)
Approve the City Council Special and Regular Meeting Minutes of December 18, 2023.
B. City Council Travel Policy (Administration)
This item updates the Travel Policy specific to City Council and Appointed Officials.
Recommendation: Adopt Revised Administrative Regulation 6.2 - City Council Travel Policy.
C. Personnel Polices and Procedures Manual Update (Administration) This report seeks approval to update the Personnel Policies and Procedures Manual ("Manual") to comply with current law, clarify and streamline the language, and make the Manual consistent with City practices.
Recommendation: Adopt Resolution No.2024-01, entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, REVISING THE CITY’S PERSONNEL POLICIES AND PROCEDURES MANUAL AND REPEALING RESOLUTION NO. 2015-33".
D. 2024 Budget Calendar (Finance)
This report seeks to establish the 2024 budget calendar.
Recommendation: Approve the recommended budget calendar for 2024.
E. Annual Comprehensive Financial Report (ACFR) Fiscal Year 2021-22 (Finance) For the City Council to receive and file the fiscal year 2021-2022 audit reports.
Recommendation: Receive and file the annual audit reports for fiscal year 2021-2022, including the Annual Comprehensive Financial Report (ACFR), and award of Financial Reporting Achievement issued by the Government Finance Officers Association of the United States (GFOA).
F. Award of Plans and Specifications for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) (Development Services) This item recommends the award of a bid to begin the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06). The City of Los Alamitos proposes to overlay a portion of Bloomfield Street from Katella Avenue to Florista Street. The total project cost is $330,000.
Recommendation:
1. Award construction for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) for $207,000.00 to Hardy & Harper, Inc.; and,
2. Authorize the Mayor to execute the contract with Hardy & Harper, Inc. for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06); and,
City Council Regular Agenda
January 16, 2024
3. Authorize the City Engineer to add work and execute change orders in an amount not to exceed the contingency reserve of 10% or $20,700.00.
G. Orange County Transportation Authority (OCTA) Project V: Community-Based Transit/Circulator Application Resolution (Development Services) This item recommends the adoption of a Resolution authorizing Staff to submit the Fiscal Year 2024/2025 project application with the Orange County Transportation Authority (OCTA).
Recommendation: Adopt Resolution No. 2024-02, entitled “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA APPROVING THE CITY’S PARTICIPATION IN THE ORANGE COUNTY TRANSPORTATION AUTHORITY’S (OCTA) COMMUNITY-BASED
TRANSIT/CIRCULATORS PROGRAM (PROJECT V UNDER MEASURE M2)”.
11. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
12. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 4370 Barquear Avenue, Los Alamitos, CA 90720
Agency Negotiator: Chet Simmons, City Manager
Negotiating Parties: Joint Forces Training Base and Los Alamitos Youth Baseball Under Negotiation: Price and terms of payment
13. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City
Clerk Dated: January 10, 2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 16, 2024 ITEM NUMBER: 9A
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Warrants
SUMMARY
The attached Warrant Register contains checks and electronic funds transfers for the period from December 1, 2023 to December 31, 2023.
RECOMMENDATION
Ratify the Warrants from December 1, 2023, to December 31, 2023, for $1,324,048.35.
BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.
FISCAL IMPACT
The total of $1,324,048.35 represents checks and electronic fund transfers for the period December 1, 2023, to December 31, 2023.
Attachment: 1. Warrants 01-16-24
Pages:
1-6 $ 252,168.44 Warrant 12/13/2023
7-13 $ 279,642.62 Warrant 12/20/2023
14 $ 10,222.09 December Retirees 12/01/2023
15 $ 234,367.52 Payroll 12/08/2023
16 $ 212,878.91 Benefits & Withholdings 12/08/2023
17 $ 218,896.97 Payroll 12/20/2023
18 $ 115,871.80 Benefits & Withholdings 12/20/2023
Grand Total $ 1,324,048.35
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director
this 3th day of January, 2024
To Ratify
The attached Warrant Register containing checks and electronic funds transfers for the period from December 1, 2023 to December 31, 2023, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
CITY OF LOS ALAMITOS
A/P Warrants
January 16, 2024
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
24/7 EVENT SERVICES, INC. WINTER WONDERLAND SECURITY GENERAL FUND SPECIAL EVENTS 2,280.50_ TOTAL: 2,280.50
ADAMSON POLICE PRODUCTS DOCKING SWAY PD 48-3 GARAGE FUND GARAGE 450.00_ TOTAL: 450.00
ADLERHORST INTERNATIONAL LLC K-9 AGITATOR COURSE GENERAL FUND PATROL 700.00_ TOTAL: 700.00
AGILE OCCUPATIONAL MEDICINE PC PRE-EMPLOYMENT PHYSICAL (5 GENERAL FUND NON-DEPARTMENTAL 310.00 PRE-EMPLOYMENT TB TEST GENERAL FUND NON-DEPARTMENTAL 20.00 PRE-EMPLOYMENT PHYSICAL (3 GENERAL FUND NON-DEPARTMENTAL 190.00 PRE-EMPLOYMENT (PD) GENERAL FUND NON-DEPARTMENTAL 475.00 PRE-EMPLOYMENT PHYSICAL (3 GENERAL FUND NON-DEPARTMENTAL 1,710.00 PRE-EMPLOYMENT PHYSICAL GENERAL FUND NON-DEPARTMENTAL 90.00 PRE-EMPLOYMENT PHYSICAL GENERAL FUND NON-DEPARTMENTAL 70.00_ TOTAL: 2,865.00
ALWAYS ADVANCING, LLC RACE LOS AL MEDALS GENERAL FUND SPECIAL EVENTS 5,745.00_ TOTAL: 5,745.00
AON RISK CONSULTANTS, INC. WORKERS COMP & LIABILITY S GENERAL FUND FINANCE 8,500.00_ TOTAL: 8,500.00
ARAMARK UNIFORM & CAREER APPAREL GROUP PUBLIC WORKS UNIFORMS GENERAL FUND STREET MAINTENANCE 301.49_ TOTAL: 301.49
ARCHITAG LLP LOCKER ROOM PD GENERAL FUND NON-DEPARTMENTAL 8,000.00_ TOTAL: 8,000.00
BASE HILL INC JANITORIAL SERVICES 09/23 GENERAL FUND BUILDING MAINTENANCE 5,809.99 JANITORIAL SERVICES 10/23 GENERAL FUND BUILDING MAINTENANCE 5,809.99 JANITORIAL SERVICES 11/23 GENERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 17,429.97
BIG TOP RENTALS EQUIPMENT RENTAL GENERAL FUND SPECIAL EVENTS 5,456.03_ TOTAL: 5,456.03
BRIGHTLIFE DESIGNS LLC HOLIDAY DECOR CITYHA GENERAL FUND COMMUNITY DEVEL ADMIN 3,735.00_ TOTAL: 3,735.00
CALIFORNIA FORENSIC PHLEBOTOMY, INC. 1 BLOOD DRAWS 11/2023 GENERAL FUND PATROL 147.00_ TOTAL: 147.00
CARRI FOX LINE DROP IN 10/18/23 GENERAL FUND SPECIAL CLASSES 21.00 LINE DANCE DROP IN 10/25/2 GENERAL FUND SPECIAL CLASSES 21.00 LINE DANCE DROP IN 11/1/23 GENERAL FUND SPECIAL CLASSES 37.80 LINE DANCE DROP IN 11/08/2 GENERAL FUND SPECIAL CLASSES 29.40 LINE DANCE DROP IN 11/15/2 GENERAL FUND SPECIAL CLASSES 37.80_ TOTAL: 147.00
CHELSI WILSON CHELSI WILSON COMPUTER LOA GENERAL FUND NON-DEPARTMENTAL 938.23_ TOTAL: 938.23
CHERYL J. SCHNITZER BEG/INT LINE DANCE 11/06/2 GENERAL FUND SPECIAL CLASSES 9.75 BEG.INT LINE DANCE 11/13/2 GENERAL FUND SPECIAL CLASSES 9.75 1
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
LINE DANCE BEG/INT GENERAL FUND SPECIAL CLASSES 1,082.90_ TOTAL: 1,102.40
CINTAS CORPORATION NO. 2 11/2023 FIRST AID REFILL GENERAL FUND BUILDING MAINTENANCE 1,868.20_ TOTAL: 1,868.20
COUNTY OF ORANGE TREASURER-TAX OCATS CIRCUIT & SUPPORT NO GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33_ TOTAL: 1,273.33
CROSSTOWN ELECTRICAL & DATA, INC. 10/2023 KATELLA & KAYLOR GENERAL FUND STREET MAINTENANCE 222.00 10/2023 CERRITOS & BLOOM GENERAL FUND STREET MAINTENANCE 125.51_ TOTAL: 347.51
DARSHINI AITHAL WATERCOLOR PAINTING GENERAL FUND SPECIAL CLASSES 391.95 WATERCOLOR PAINTING GENERAL FUND SPECIAL CLASSES 247.00_ TOTAL: 638.95
DATA TICKET, INC. OCTOBER 2023 MONTHLY CHARG GENERAL FUND TRAFFIC 523.99_ TOTAL: 523.99
DIANA C. PEREZ LEARN AND GROW PLAYGROUP GENERAL FUND SPECIAL CLASSES 481.00 SHAPING IT UP W/ ABC AND 1 GENERAL FUND SPECIAL CLASSES 328.25_ TOTAL: 809.25
DONNOE & ASSOCIATES INC '23 POLICE CORP. PROMOTION GENERAL FUND POLICE ADMINISTRATION 355.00_ TOTAL: 355.00
DOOLEY ENTERPRISES, INC. AMMO PURCHASE GENERAL FUND PATROL 4,522.27_ TOTAL: 4,522.27
ECOFERT, INC. LANDSCAPE MAINTENANCE CITY GENERAL FUND PARK MAINTENANCE 630.00_ TOTAL: 630.00
ENTERPRISE FM TRUST 11/2023 MONTHLY VEHICLE LE GARAGE FUND GARAGE 8,849.85_ TOTAL: 8,849.85
FIELD TIME TARGET AND TRAINING RANGE RENTAL 11/21/2023 GENERAL FUND PATROL 250.00_ TOTAL: 250.00
GALLS / QUARTERMASTER ACOSTA POLO SHIRT GENERAL FUND POLICE ADMINISTRATION 67.91 JACKET FOR LIZET SALINAS GENERAL FUND EMERGENCY PREPAREDNESS 69.75_ TOTAL: 137.66
GANAHL LUMBER COMPANY BLUE TAPE, SHOVEL, GLOVES GENERAL FUND STREET MAINTENANCE 322.22 BATTERY CHARGER GENERAL FUND STREET MAINTENANCE 116.89
LANDSCAPE MAINTENANCE LAUR GENERAL FUND PARK MAINTENANCE 71.53 SCRAPER BLADES GENERAL FUND BUILDING MAINTENANCE 155.31 BLDG MAINTENANCE MUSEUM GENERAL FUND BUILDING MAINTENANCE 624.86 BLDG MAINTENANCE RESTROOM GENERAL FUND BUILDING MAINTENANCE 71.00 LIGHT BULBS FOR COMMUNITY GENERAL FUND BUILDING MAINTENANCE 37.12 DOOR PLATE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 4.14 SCRAPER BLADES GENERAL FUND BUILDING MAINTENANCE 16.70_ TOTAL: 1,419.77
GEORGE HILLS COMPANY, INC. SERVICE FLAT FEE GENERAL FUND ADMINISTRATION 1,291.67_ TOTAL: 1,291.67
2
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GOVERMENTJOBS.COM GOVERMENTJOBS SUBSCRIPTION GENERAL FUND ADMINISTRATION 900.00_ TOTAL: 900.00
HI-WAY SAFETY, INC. EVENT SIGNAGE FOR NO PARKI GENERAL FUND STREET MAINTENANCE 597.47 TRUCK LIGHT BULBS GARAGE FUND GARAGE 213.35
MESSAGE BOARDS 2 GARAGE FUND GARAGE 31,156.37
LIGHTS FOR FORD EXPLORER A GARAGE FUND GARAGE 883.26_
TOTAL: 32,850.45
INTEGRITY NEWSPAPER INC. PUBLIC HEARING 12/11/23 AL GENERAL FUND ADMINISTRATION 220.00 INTRODUCTION ORD 2023-05 GENERAL FUND ADMINISTRATION 370.00 ADOPTED ORD 2023-04 GENERAL FUND ADMINISTRATION 230.00
135931 PUBLIC NOTICE GENERAL FUND PLANNING 320.00_
TOTAL: 1,140.00
J'S AUTO BODY INC PD DURANGO HOOD RHINO LINI GARAGE FUND GARAGE 400.00_ TOTAL: 400.00
JARED E. LLOYD HCE DROP IN 10/15/23 GENERAL FUND SPORTS 16.00 HCE DROP IN 10/17/23 GENERAL FUND SPORTS 320.00
HCE DROP IN 10/22/23 GENERAL FUND SPORTS 32.00
HCE DROP IN 10/19/23 GENERAL FUND SPORTS 272.00
HCE DROP IN 10/26/23 GENERAL FUND SPORTS 256.00
HCE DROP IN 10/29/23 GENERAL FUND SPORTS 16.00
HCE DROP IN 11/05/23 GENERAL FUND SPORTS 64.00
HCE DROP IN 11/02/23 GENERAL FUND SPORTS 192.00
HCE DROP IN 11/07/23 GENERAL FUND SPORTS 192.00
HCE DROP IN 11/12/23 GENERAL FUND SPORTS 16.00
HCE DROP IN 11/14/23 GENERAL FUND SPORTS 224.00
HCE DROP IN 11/16/23 GENERAL FUND SPORTS 144.00
HCE DROP IN 11/21/23 GENERAL FUND SPORTS 96.00
HCE DROP IN 11/19/23 GENERAL FUND SPORTS 48.00
HCE BALL HANDLING AND SHOO GENERAL FUND SPORTS 328.00
HCE TRIPLE BUNDLE GENERAL FUND SPORTS 232.00
HCE ATTACK SERIES GENERAL FUND SPORTS 812.00
HCE BALLHANDLING GENERAL FUND SPORTS 208.00
HCE TRAVEL BALL GENERAL FUND SPORTS 3,719.20
HACE DROP IN 10/24/23 GENERAL FUND SPORTS 272.00_
TOTAL: 7,459.20
KADA CONSULTING LLC WINTER WONDERLAND BEVERAGE GENERAL FUND SPECIAL EVENTS 600.00_ TOTAL: 600.00
KIMBERLY ESMOND PRINCESS BALLET GENERAL FUND SPECIAL CLASSES 700.05 HIP HOP GENERAL FUND SPECIAL CLASSES 324.35
ALL IN ONE DANCE GENERAL FUND SPECIAL CLASSES 372.45
POP STAR HIP HOP GENERAL FUND SPECIAL CLASSES 157.30_
TOTAL: 1,554.15
LOS ALAMITOS AREA CHAMBER OF COMMERCE MUPRHY LOS AL CHAMBER BREA GENERAL FUND CITY COUNCIL 30.00 ACOSTA LOS AL CHAMBER BREA GENERAL FUND POLICE ADMINISTRATION 30.00_ TOTAL: 60.00
LOS ALAMITOS LOCK SERVICE COMMUNITY CENTER KEYS GENERAL FUND BUILDING MAINTENANCE 81.94 COMMUNITY CENTER KEYS (2) GENERAL FUND BUILDING MAINTENANCE 32.78_ TOTAL: 114.72
3
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
MANHATTAN STITCHING COMPANY, INC. SPECIAL EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 895.82_ TOTAL: 895.82
MCLEAN ENTERPRISES, INC. RETRACTABLE BANNER GENERAL FUND PATROL 213.89 PARKING SURVEY & DOOR HANG GENERAL FUND COMMUNITY DEVEL ADMIN 861.76 RETRACTABLE BANNERS GOOD E GENERAL FUND COMMUNITY DEVEL ADMIN 2,352.81 MY CITY, MY CITY AL METAL GENERAL FUND COMMUNITY DEVEL ADMIN 365.99 GOOD EVENING LOS AL POSTER GENERAL FUND COMMUNITY DEVEL ADMIN 254.91 POSTCARDS PERMIT PARK & ST GENERAL FUND COMMUNITY DEVEL ADMIN 1,746.11 HOLIDAY POLE BANNERS GENERAL FUND COMMUNITY DEVEL ADMIN 2,185.00 FACILITY CONSTRUCTIO SIGNS GENERAL FUND RECREATION ADMINISTRAT 78.66 WINTER WONDERLAND BANNER GENERAL FUND SPECIAL EVENTS 1,134.02 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 1,448.66 GOOD EVENING LOS AL SUPPLI GENERAL FUND SPECIAL EVENTS 641.67 GOOD EVENING LOS AL SUPPLI GENERAL FUND SPECIAL EVENTS 213.89 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 844.50 TOY DRIVE SPECIAL EVENT SU GENERAL FUND SPECIAL EVENTS 140.93 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 273.30 REC ON THE GO SUPPLIES GENERAL FUND SPECIAL EVENTS 78.66 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 235.98_ TOTAL: 13,070.74
MICHALE T RICHARDS PINESTREATS REIMBURSEMENT AMERICAN RESCUE PL NON - DEPARTMENTAL 2,877.29_ TOTAL: 2,877.29
MISC. VENDOR CHRIS LEVEQUE CHRIS LEVEQUE:REFUND GENERAL FUND NON-DEPARTMENTAL 404.00 EMILY HIBARD EMILY HIBARD:MILEAGE REIMB GENERAL FUND CITY COUNCIL 29.40 EMILY HIBARD EMILY HIBARD:MILEAGE RIEMB GENERAL FUND CITY COUNCIL 17.55 EMILY HIBARD EMILY HIBARD:MILEAGE REIMB GENERAL FUND CITY COUNCIL 23.58 KAIN GALLAUGHER KAIN GALLAUGHER:TRAVEL REI GENERAL FUND POLICE ADMINISTRATION 387.57_ TOTAL: 862.10
NANCY K. BOHL INCORPORATED CONTRACT SERVICES 11/2023 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
NEWPORT EXTERMINATING EXTERIOR TREATED GENERAL P GENERAL FUND BUILDING MAINTENANCE 175.00 RODENT CTRL 15 BAIT STATIO GENERAL FUND BUILDING MAINTENANCE 60.00 RODENT CTRL 20 BAIT STATIO GENERAL FUND BUILDING MAINTENANCE 60.00_ TOTAL: 295.00
PACIFIC SECURED EQUITIES, INC. ADMIN FLATE FEE 12/2023 GENERAL FUND ADMINISTRATION 1,181.95_ TOTAL: 1,181.95
PRINTMASTERS 23/24 BUDGET BOOKS (20) GENERAL FUND FINANCE 546.25_ TOTAL: 546.25
PTS PROVIDERS INC PAYPHONE SERVICES 12/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 43.00_ TOTAL: 43.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 11/2023 GENERAL FUND TRAFFIC 10,887.54_ TOTAL: 10,887.54
SANBON PRO APPAREL PUBLIC WORKS 2023 WINTER P GENERAL FUND STREET MAINTENANCE 86.20_ TOTAL: 86.20
SHAWN WALTOWER - GUAVA GROOVE KULA A'O UKELELE HOKULANI GENERAL FUND SPECIAL CLASSES 1,025.05 4
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,025.05
SITEONE LANDSCAPE SUPPLY HOLDING, LLC LANDSCAPE GOPHER TOP SOIL GENERAL FUND PARK MAINTENANCE 59.46_ TOTAL: 59.46
SOUTHERN CAL ASSOC. OF GOVERNMENTS MEMBERSHIP DUES FY23-24 GENERAL FUND ADMINISTRATION 1,616.00_ TOTAL: 1,616.00
SPECTRUM ENTERPRISE SPECTRUM ENTERPRISE INTERN GENERAL FUND ADMINISTRATION 1,734.00_ TOTAL: 1,734.00
STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FY23/24 GENERAL FUND NPDES 10,602.00_ TOTAL: 10,602.00
SUSAN SAXE-CLIFFORD, PH.D. NON-DEPARTMENTAL 450.00
PSYCHOLOGICAL EVAL REENTERI GENERAL FUND
PSYCHOLOGICAL EVALUATION GENERAL FUND
NON-DEPARTMENTAL 900.00_
TOTAL: 1,350.00
SUZANNE ROADY-ROSS T'AI CHI CHIH BEG/INTER GENERAL FUND SPECIAL CLASSES 243.75_ TOTAL: 243.75
THE CONVERSE PROFESSIONAL GROUP PROFESSIONAL SERVICES 08-1 GENERAL FUND BUILDING MAINTENANCE 3,862.78 PROFESSIONAL SERVICES 08-1 GENERAL FUND BUILDING MAINTENANCE 3,825.30_ TOTAL: 7,688.08
ULINE, INC. SAFETY SUPPLIES JACKETS GENERAL FUND STREET MAINTENANCE 480.98 PARK REHAB SUPPLIES GENERAL FUND PARK MAINTENANCE 1,559.93_ TOTAL: 2,040.91
VERIZON WIRELESS MDC 1-8 GENERAL FUND PATROL 306.08
PD JETPACKS 1-2 GENERAL FUND PATROL 76.02
20 OFFICERS CELLPHONE GENERAL FUND PATROL 835.20
3 MOBILE READERS GENERAL FUND PATROL 124.53
2 POLICE 4GLTE SIM GENERAL FUND PATROL 90.04
CHIEF OF POLICE PHONE GENERAL FUND PATROL 41.51
3 TRIAL MDCS GENERAL FUND PATROL 131.66
4 OFFICERS CELLPHONE GENERAL FUND INVESTIGATION 166.04
CLO PHONE GENERAL FUND COMMUNITY OUTREACH 41.51
EMERGENCY PREP GENERAL FUND EMERGENCY PREPAREDNESS 166.04 2 CITY PHONES GENERAL FUND COMMUNITY DEVEL ADMIN 103.26 ADMINISTRATION GENERAL FUND COMMUNITY DEVEL ADMIN 306.62 COMM DEVELOPMENT GENERAL FUND NEIGHBORHOOD PRESERVAT 155.86 PUBLIC WORKS GENERAL FUND STREET MAINTENANCE 331.68_
TOTAL: 2,876.05
WAXIE'S ENTERPRISES INC. BUILDING SUPPLIES GENERAL FUND BUILDING MAINTENANCE 5,938.72_ TOTAL: 5,938.72
WEST PUBLISHING CORPORATION ONLINE/SOFTWARE SUB 11/202 GENERAL FUND INVESTIGATION 335.20_ TOTAL: 335.20
WILLDAN ENGINEERING INTERIM PW MANAGER GENERAL FUND CITY ENGINEER 23,850.00_ TOTAL: 23,850.00
WOODRUFF & SMART, APC GENERAL ADVISORY 10/2023 GENERAL FUND CITY ATTORNEY 24,077.04 LITIGATION SERVICES 10/202 GENERAL FUND CITY ATTORNEY 7,573.70 5
WARRANTS 12/13/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GENERAL ADVISORY 10/2023 GENERAL FUND CITY ATTORNEY 295.00 PROSECUTION SERVICES 10/20 GENERAL FUND CITY ATTORNEY 3,224.00_ TOTAL: 35,169.74
=============== FUND TOTALS ================
10 GENERAL FUND 207,295.32
50 GARAGE FUND 41,952.83
53 TECHNOLOGY REPLACEMENT 43.00
56 AMERICAN RESCUE PLAN ACT 2,877.29
--------------------------------------------
GRAND TOTAL: 252,168.44
--------------------------------------------
6
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
KONICA MINOLTA PREMIER COPIER LEASE 12/20-01/19/2 GENERAL FUND FINANCE 576.46 COPIER MAINT 12/20-01/19/2 GENERAL FUND FINANCE 472.00_ TOTAL: 1,048.46
LAURA COLE TRANSPARENCY ADVISING 12/2 GENERAL FUND NON-DEPARTMENTAL 3,000.00_ TOTAL: 3,000.00
LOS ALAMITOS SENIOR CLUB REIMBURSE ALLIANT INSURANC GENERAL FUND ADMINISTRATION 1,720.53_ TOTAL: 1,720.53
MANHATTAN STITCHING COMPANY, INC. COMMDEV POLO & BOMBER JACK GENERAL FUND COMMUNITY DEVEL ADMIN 908.18_ TOTAL: 908.18
MCLEAN ENTERPRISES, INC. POLICE DEPT METAL SIGN GENERAL FUND COMMUNITY DEVEL ADMIN 191.19 RESIDENTIAL PARKING SURVEY GENERAL FUND COMMUNITY DEVEL ADMIN 888.89 RESIDENTIAL PARKING SURVEY GENERAL FUND COMMUNITY DEVEL ADMIN 857.22 RESIDENTIAL FLYERS & MAP GENERAL FUND COMMUNITY DEVEL ADMIN 133.22 COMMUNITY WORKSHOP POSTERS GENERAL FUND COMMUNITY DEVEL ADMIN 132.13_ TOTAL: 2,202.65
MICHAEL BALLIET CONSULTING, LLC CONSULTING JUL-SEP 2023 GENERAL FUND NON-DEPARTMENTAL 4,031.25_ TOTAL: 4,031.25
MICHELLE LOY 60 MIN LUNCH AND LEARN PRE GENERAL FUND ADMINISTRATION 275.00_ TOTAL: 275.00
MV CHENG ASSOCIATES, INC. INTERIM HR DIRECTOR 11/202 GENERAL FUND ADMINISTRATION 540.00 INTERIM FINANCE MANAGER 11 GENERAL FUND FINANCE 12,777.50_ TOTAL: 13,317.50
ORKIN SERVICES OF CALIFORNIA, INC. PEST CONTROL NOV 2023 GENERAL FUND BUILDING MAINTENANCE 120.00_ TOTAL: 120.00
PENINSULA SEPTIC SERVICE, INC. PUMP SEPTIC TANK LITTLE CO GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 580.00
RODNEY MARK VAN BEEK DBA SOUND CONNECT WINTER WONDERLAND STAGE & GENERAL FUND SPECIAL EVENTS 4,650.00_ TOTAL: 4,650.00
ROGERS, ANDERSON, MALODY & SCOTT, LLP AUDIT FY22/23 GENERAL FUND FINANCE 6,700.00_ TOTAL: 6,700.00
SELECTSPACE PARTITIONS SUPPLIES LIGHT BULBS GENERAL FUND BUILDING MAINTENANCE 545.22 LIGHT BULBS PARKING LIGHTS GENERAL FUND BUILDING MAINTENANCE 232.74_ TOTAL: 777.96
SHAWN WALTOWER - GUAVA GROOVE KULA UKELELE CLEAN UP PAYM GENERAL FUND SPECIAL CLASSES 53.95_ TOTAL: 53.95
SPECTRUM ENTERPRISE ENTERPRISE VOICE GENERAL FUND ADMINISTRATION 489.13_ TOTAL: 489.13
THE FAMILY PLUMBER COMMUNITY CENTER WATER HEA GENERAL FUND BUILDING MAINTENANCE 2,417.00_ TOTAL: 2,417.00
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SERVICES 12/23 GENERAL FUND ADMINISTRATION 4,000.00 7
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 4,000.00
U.S. BANK DRONE REGISTRATION GENERAL FUND NON-DEPARTMENTAL 5.00 DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 15.96
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 88.28
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 81.84
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 19.98
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 187.12
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 62.45
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 26.04
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 235.78
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 125.00
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 113.00
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 39.79
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 33.07
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 31.99
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 11.97
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 43.23
VOLUNTEER LUNCHEON GENERAL FUND NON-DEPARTMENTAL 208.55 DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 125.00
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 32.56
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 75.55
DRONE SUPPLIES GENERAL FUND NON-DEPARTMENTAL 196.63
DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 103.31
REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 51.30 REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 23.17 REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 51.85 REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 990.91 REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 109.75 REPLACE CHRISTMAS DECOR GENERAL FUND NON-DEPARTMENTAL 169.00 STORAGE CONTAINERS GENERAL FUND NON-DEPARTMENTAL 832.96 REPLACEMENT CHRISTMAS TREE GENERAL FUND NON-DEPARTMENTAL 2,626.55 COUNCIL 11/2023 OCREGISTER GENERAL FUND CITY COUNCIL 18.00 COUNCIL MEAL 10/23/2023 GENERAL FUND CITY COUNCIL 186.55 HIBARD WEBINAR NEW LAWS TR GENERAL FUND CITY COUNCIL 25.00 COUNCIL 12/2023 OCREGISTER GENERAL FUND CITY COUNCIL 18.00 MURPHY JFTB FUNDAY EVENT GENERAL FUND CITY COUNCIL 65.00 COUNCIL SPECIAL MTG MEAL 1 GENERAL FUND CITY COUNCIL 163.03 DOBY MURPHY HIBARD RED CAR GENERAL FUND CITY COUNCIL 225.00 DOBY JFTB SUNDAY FUNDAY EV GENERAL FUND CITY COUNCIL 130.00 COUNCIL DRINKS STOCK UP GENERAL FUND CITY COUNCIL 29.19 COUNCIL SPECIAL MTG MEAL 1 GENERAL FUND CITY COUNCIL 193.42 MONTHLY SUB ILLUSTRATOR & GENERAL FUND ADMINISTRATION 59.98 WELLNESS PROGRAM LUNCH BAG GENERAL FUND ADMINISTRATION 1,010.09 OC REGISTER MONTHLY SUB GENERAL FUND ADMINISTRATION 26.00 GRANFLOR CMC CERTIFICATION GENERAL FUND ADMINISTRATION 50.00 GRANFLOR WEBINAR TRAINING GENERAL FUND ADMINISTRATION 60.00 GRANFLOR WEBINAR TRAINING GENERAL FUND ADMINISTRATION 60.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 32.31
GRANFLOR ONLINE ANTHENIAN GENERAL FUND ADMINISTRATION 100.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 17.29
GRANFLOR ONLINE ANTHENIAN GENERAL FUND ADMINISTRATION 65.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 17.07
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 31.24
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 40.40
QUINTANAR CREDIT DOCUSIGN GENERAL FUND ADMINISTRATION 98.36- 8
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 189.34
SUPPLIES IPAD CASE & FOLDE GENERAL FUND ADMINISTRATION 374.82 CHAMBERS LUNCHEON FEE GENERAL FUND ADMINISTRATION 25.00 WELLNESS PROGRAM LUNCH BAG GENERAL FUND ADMINISTRATION 500.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 27.17
QUINTANAR WEBINAR NEW LAWS GENERAL FUND ADMINISTRATION 25.00 STRATEGY LUNCH MEETING GENERAL FUND ADMINISTRATION 116.01 SUPPLIES GENERAL FUND ADMINISTRATION 323.24
LUNCH FOR FINANCE MGR PANE GENERAL FUND FINANCE 62.13
ANNUAL DUES GENERAL FUND FINANCE 135.00
SUPPLIES GENERAL FUND FINANCE 23.16
TAX WEBINAR GENERAL FUND FINANCE 575.00
SUPPLIES GENERAL FUND FINANCE 97.08
SUPPLIES GENERAL FUND FINANCE 76.00
SUPPLIES GENERAL FUND FINANCE 29.83
STAFF TRAINING COURSE GENERAL FUND FINANCE 260.00
OFFICE SUPPLIES IT GENERAL FUND POLICE ADMINISTRATION 17.63 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 49.06 GROCERY PROMO CEREMONY GENERAL FUND POLICE ADMINISTRATION 11.38 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 46.57 REFUND LOGO GENERAL FUND POLICE ADMINISTRATION 28.00-
OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 56.09 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 16.51 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 32.46 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 16.54 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 26.80 PROMOTIONAL CEREMONY SUPPL GENERAL FUND POLICE ADMINISTRATION 9.99 KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 23.89 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 16.04 FTO COURSE GENERAL FUND PATROL 130.00
OIS TRAINING GENERAL FUND PATROL 249.00
PAS OPERATION & CALIBRATIO GENERAL FUND PATROL 318.00
IA SEMINAR GENERAL FUND PATROL 794.00
IA SEMINAR PROCESSING FEE GENERAL FUND PATROL 21.04
K9 KENNEL SIGN GENERAL FUND PATROL 20.50
K9 UNIFORM GENERAL FUND PATROL 99.00
OFFICE SUPPLIES GENERAL FUND PATROL 27.45
K9 UNIFORM GENERAL FUND PATROL 581.01
KITCHEN SUPPLIES GENERAL FUND PATROL 284.22
OFFICE SUPPLIES GENERAL FUND PATROL 16.20
K9 UNIFORM GENERAL FUND PATROL 679.10
K9 ASSOCATION MEMBERSHIP F GENERAL FUND PATROL 45.00
K9 ASSOCIATION MEMBERSHIP GENERAL FUND PATROL 45.00
REFUND GENERAL FUND PATROL 581.01-
TRAINING COURSE GENERAL FUND PATROL 175.00
TRAINING COURSE GENERAL FUND PATROL 30.00
K9 KENNEL SUPPLIES GENERAL FUND PATROL 40.99
K9 SUPPLIES GENERAL FUND PATROL 388.92
K9 FOOD GENERAL FUND PATROL 76.39
KITCHEN SUPPLIES GENERAL FUND PATROL 385.94
CAR WASH GENERAL FUND PATROL 243.20
KITCHEN SUPPLIES GENERAL FUND PATROL 38.04
POLICE RECRUIT ACADEMNY BO GENERAL FUND PATROL 890.00
MONTHLY SUBSCRIPTION GENERAL FUND INVESTIGATION 100.00
DETECTIVE SUPPLIES GENERAL FUND INVESTIGATION 82.96
RECORDS CLERK COURSE GENERAL FUND RECORDS 540.75
9
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
RECORD SUPPLIES GENERAL FUND RECORDS 39.82
P&F SUPPLIES GENERAL FUND RECORDS 32.50
P&F SUPPLIES GENERAL FUND RECORDS 47.02
OFFICE SUPPLIES GENERAL FUND RECORDS 19.22
MONTHLY SUBSCRIPTION GENERAL FUND RECORDS 8.70
WINTER WONDERLAND SUPPLIES GENERAL FUND COMMUNITY OUTREACH 30.25 WINTER WONDERLAND SUPPLIES GENERAL FUND COMMUNITY OUTREACH 32.76 WINTER WONDERLAND SUPPLIES GENERAL FUND COMMUNITY OUTREACH 40.59 DOLLAR TREE COMMUNITY EVEN GENERAL FUND COMMUNITY OUTREACH 18.29 SUPPLIES GENERAL FUND COMMUNITY OUTREACH 49.01
OFFICE SUPPLIES GENERAL FUND TRAFFIC 91.74
DESK CALENDAR PUBLIC WORKS GENERAL FUND COMMUNITY DEVEL ADMIN 29.17 IPHONE ICLOUD STORAGE GENERAL FUND COMMUNITY DEVEL ADMIN 2.99 ELISHA BOOTHE CHAMBER LUNC GENERAL FUND COMMUNITY DEVEL ADMIN 25.00 SOCIAL MEDIA SUPP/GHOST VI GENERAL FUND COMMUNITY DEVEL ADMIN 20.76 SOCIAL MEDIA SUPP/GHOST VI GENERAL FUND COMMUNITY DEVEL ADMIN 20.76 SOCIAL MEDIA SUPP/GHOST VI GENERAL FUND COMMUNITY DEVEL ADMIN 20.76- STICKER SWAG GENERAL FUND COMMUNITY DEVEL ADMIN 135.47
PARKING OVERFLOW GOOD EVEN GENERAL FUND COMMUNITY DEVEL ADMIN 15.04 GOOD EVENING LOS AL SWAG GENERAL FUND COMMUNITY DEVEL ADMIN 1,256.67 ROSSMOOR LIVING AD GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 SOCIAL MEDIA GOOD EVENING GENERAL FUND COMMUNITY DEVEL ADMIN 18.00 SOCIAL MEDIA ELF SMALL BUS GENERAL FUND COMMUNITY DEVEL ADMIN 16.16 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 13.78 GOOD EVENING LOS AL FALL D GENERAL FUND COMMUNITY DEVEL ADMIN 72.83 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 95.88 GOOD EVENING LOS AL SUPPLI GENERAL FUND COMMUNITY DEVEL ADMIN 30.13 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 38.66 AWARD CEREMONY LOS AL BUCK GENERAL FUND COMMUNITY DEVEL ADMIN 225.00 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 57.14 GOOD EVENING LOS AL FOOD GENERAL FUND COMMUNITY DEVEL ADMIN 66.17 GOOD EVENING LOS AL FOOD GENERAL FUND COMMUNITY DEVEL ADMIN 99.98 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 45.19 HOLIDAY DECOR CITY HALL FR GENERAL FUND COMMUNITY DEVEL ADMIN 99.16 HOLIDAY DECOR CITY HALL FR GENERAL FUND COMMUNITY DEVEL ADMIN 953.52 MEMBER REGISTRATION GOOD E GENERAL FUND COMMUNITY DEVEL ADMIN 29.00 COUNCIL GOVT MILITARY LUNC GENERAL FUND COMMUNITY DEVEL ADMIN 45.08 OCT 2023 YOUTUBE TV GENERAL FUND COMMUNITY DEVEL ADMIN 72.99 LOS AL CHAMBER LUNCHEON NO GENERAL FUND COMMUNITY DEVEL ADMIN 30.00 HOLIDAY ANNUAL SOCIAL DEPO GENERAL FUND COMMUNITY DEVEL ADMIN 756.13 HOLIDAY TREE LOT TEAM LUNC GENERAL FUND COMMUNITY DEVEL ADMIN 72.26 OCTOBER BIRTHDAY GATHERING GENERAL FUND COMMUNITY DEVEL ADMIN 34.87 THANKSGIVING POTLUCK SUPPL GENERAL FUND COMMUNITY DEVEL ADMIN 23.43 THANKSGIVING POTLUCK SUPPL GENERAL FUND COMMUNITY DEVEL ADMIN 32.30 COMMDEV POLO SAMPLE GENERAL FUND COMMUNITY DEVEL ADMIN 42.78 THANKSGIVING POTLUCK DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 13.78 GOOD EVENING LOS AL FOOD/S GENERAL FUND COMMUNITY DEVEL ADMIN 59.86 THANKSGIVING POTLUCK SUPPL GENERAL FUND COMMUNITY DEVEL ADMIN 11.03 THANKSGIVING POTLUCK DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 13.78 GOOD EVENING LOS AL BALLOO GENERAL FUND COMMUNITY DEVEL ADMIN 46.31 GOOD EVENING LOS AL BALLOO GENERAL FUND COMMUNITY DEVEL ADMIN 9.26 COMMDEV BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 18.74 COMMDEV BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 16.43 COMMDEV OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 17.47 COMMDEV OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 440.87 OFFICE NAME PLATE GENERAL FUND COMMUNITY DEVEL ADMIN 86.82 10
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GOOD EVENING LOS AL SIGN GENERAL FUND COMMUNITY DEVEL ADMIN 195.93 SWISS MISS RETURN GENERAL FUND COMMUNITY DEVEL ADMIN 9.69- COMMDEV/PW SNACK & DRINKS GENERAL FUND COMMUNITY DEVEL ADMIN 852.76 COMMDEV SUPPLIES INFO BOOT GENERAL FUND COMMUNITY DEVEL ADMIN 156.10 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 40.40 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 19.65 GOOD EVENING LOS AL DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 34.95 GOOD EVENING LOS AL LIGHTI GENERAL FUND COMMUNITY DEVEL ADMIN 141.99 GOOD EVENING LOS AL WATER GENERAL FUND COMMUNITY DEVEL ADMIN 11.98 GOOD EVENING LOS AL LIGHTI GENERAL FUND COMMUNITY DEVEL ADMIN 43.69 COMM DEV RETURN GENERAL FUND COMMUNITY DEVEL ADMIN 98.30- CODE ENFORCEMENT SWAG GENERAL FUND NEIGHBORHOOD PRESERVAT 646.67 PROFESSIONAL MEMBERSHIP DU GENERAL FUND NEIGHBORHOOD PRESERVAT 100.00 CODE ENFORCEMENT TRAINING GENERAL FUND NEIGHBORHOOD PRESERVAT 500.00 HOTEL RESERVATION TRAINING GENERAL FUND NEIGHBORHOOD PRESERVAT 615.64 MEN'S POLO FOR PUBLIC WORK GENERAL FUND STREET MAINTENANCE 147.49 HYDRO WATER PUMP GENERAL FUND STREET MAINTENANCE 1,258.55 STREET MAIN SIGNS GENERAL FUND STREET MAINTENANCE 64.19 STREET MAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 126.65 SUPPLIES LIGHTING NIGHT WO GENERAL FUND STREET MAINTENANCE 227.21 SUPPLIES LIGHTING BATTERY GENERAL FUND STREET MAINTENANCE 180.38 SAFETY BESTS & PANTS SUPPL GENERAL FUND STREET MAINTENANCE 71.78 LAUREL PARK REPAIRS GENERAL FUND PARK MAINTENANCE 49.24 POLICE DEPT TILE REPLACEME GENERAL FUND BUILDING MAINTENANCE 1,037.53 POLICE DEPT BREAK ROOM AND GENERAL FUND BUILDING MAINTENANCE 125.99 LIGHTING FOR COMM CENTER GENERAL FUND BUILDING MAINTENANCE 201.19 DOOR MOUNT FOR WATERHOUSE GENERAL FUND BUILDING MAINTENANCE 574.66 MONTHLY SUBSCRIPTION FEE GENERAL FUND RECREATION ADMINISTRAT 16.99 RETURN OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 36.54- JOB POSTINGS GENERAL FUND RECREATION ADMINISTRAT 300.00 JOB POSTINGS GENERAL FUND RECREATION ADMINISTRAT 75.00
OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 279.22 THANKSGIVING POTLUCK SUPPL GENERAL FUND RECREATION ADMINISTRAT 17.62 RETURN OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 1.10 EMPLOYEE OF THE QTR SUPPLI GENERAL FUND RECREATION ADMINISTRAT 29.09 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 90.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 10.21 TRAVEL AND TRAINING CPRS GENERAL FUND RECREATION ADMINISTRAT 60.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 13.31 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 234.82 CITY SOCIAL OFFICE SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 16.96 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 49.15 RECREATION BROCHURE SUPPLI GENERAL FUND RECREATION ADMINISTRAT 30.02 CITY SOCIAL OFFICE SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 21.54 CITY SOCIAL OFFICE SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 14.18 CITY SOCIAL OFFICE SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 63.63 EMPLOYEE OF THE QTR OFFICE GENERAL FUND RECREATION ADMINISTRAT 16.16 CITY SOCIAL OFFICE SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 63.55 REFUND OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 63.63- EMPLOYEE OF THE QTR SUPPLI GENERAL FUND RECREATION ADMINISTRAT 5.00 JFTB TREE LIGHTING SUPPLIE GENERAL FUND RECREATION ADMINISTRAT 215.52 TEAMS SPORTS SCHEDULING WE GENERAL FUND RECREATION ADMINISTRAT 1,179.00 SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 275.63
APPLE STORAGE SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 9.99 HOMEBASE MEMBERSHIP GENERAL FUND RECREATION ADMINISTRAT 576.00 CONSTANT CONTACT MEMBERSHI GENERAL FUND RECREATION ADMINISTRAT 189.10 11
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
LOS AL CHAMBER EVENT GENERAL FUND RECREATION ADMINISTRAT 30.00 FALL DAY CAMP SNACKS GENERAL FUND DAY CAMP 77.45
YOUTH SPORTS VB REF JERSEY GENERAL FUND SPORTS 28.34
YOUTH VB SKILL CONTEST DEC GENERAL FUND SPORTS 112.91
YOUTH SPORT VB REF JERSEYS GENERAL FUND SPORTS 28.34
VOLLEYBALL TROPHIES GENERAL FUND SPORTS 386.50
SKILLS CONTEST YOUTH VB GENERAL FUND SPORTS 79.71
SKILLS CONTEST YOUTH VB GENERAL FUND SPORTS 136.46
ADULT SOCCER FIRST AID SUP GENERAL FUND SPORTS 65.52
ADULT SOCCER TROPHIES & ME GENERAL FUND SPORTS 239.74
MAT SERVICE COMMUNITY CENT GENERAL FUND SPECIAL CLASSES 212.94 TV EQUIPMENT FOR CLASSES GENERAL FUND SPECIAL CLASSES 24.02 MAT SERVICE COMMUNITY CENT GENERAL FUND SPECIAL CLASSES 212.94 MAT SERVICE COMMUNITY CENT GENERAL FUND SPECIAL CLASSES 106.47 PRESCHOOL TRICK OR TREAT GENERAL FUND SPECIAL CLASSES 45.75 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 35.80
WINTER WONDERLAND TRUSS DE GENERAL FUND SPECIAL EVENTS 132.48 WINTER WONDERLAND TRUSS DE GENERAL FUND SPECIAL EVENTS 56.76 WINTER WONDERLAND MEDIAN T GENERAL FUND SPECIAL EVENTS 31.58 WINTER WONDERLAND WRAP PAP GENERAL FUND SPECIAL EVENTS 108.07 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 117.31 WINTER WONDERLAND SANTA AR GENERAL FUND SPECIAL EVENTS 14.76 TOY DRIVE STARTER TOY GENERAL FUND SPECIAL EVENTS 13.10 TOY DRIVE STARTER TOY GENERAL FUND SPECIAL EVENTS 48.20 WINTER WONDERLAND POLY SNO GENERAL FUND SPECIAL EVENTS 37.91 GOING AWAY PARTY SUPPLIES GENERAL FUND SPECIAL EVENTS 79.96 WINTER WONDERLAND BENCH GENERAL FUND SPECIAL EVENTS 1,111.05 SERVE LOS AL CONTRACT RENE GENERAL FUND SPECIAL EVENTS 250.00 JFTB TREE LIGHTING SUPPLIE GENERAL FUND SPECIAL EVENTS 53.31 JFTB TREE LIGHTING SUPPLIE GENERAL FUND SPECIAL EVENTS 38.75 CONCERT SHARE REGISTRATION GENERAL FUND SPECIAL EVENTS 30.00 GOOD EVENING LOS AL BOOTH GENERAL FUND SPECIAL EVENTS 86.33 GIFT CARDS HALLOWEEN CONTE GENERAL FUND SPECIAL EVENTS 646.96 AWARDS FOR RACE LOS AL GENERAL FUND SPECIAL EVENTS 531.21 WINTER WONDERLAND BALLOONS GENERAL FUND SPECIAL EVENTS 313.75 WINTER WONDERLAND DECORATI GENERAL FUND SPECIAL EVENTS 156.83 RACE LOSAL AGE DIVISION ME GENERAL FUND SPECIAL EVENTS 256.45 HALLOWEEN DEC CONTEST CLEA GENERAL FUND SPECIAL EVENTS 16.00 TRUNK OR TREAT PUMPKINS GENERAL FUND SPECIAL EVENTS 1,200.00 SOCIAL MEDIA PHOTO PRIZE GENERAL FUND SPECIAL EVENTS 25.00 LOVE OUR CITIES MEMBERSHIP GENERAL FUND SPECIAL EVENTS 750.00 TRUNK OR TREAT PUMPKINS GENERAL FUND SPECIAL EVENTS 1,200.00 PUBLIC WORKS TRUCK AUTO PA GARAGE FUND GARAGE 157.80
SPEEDING SIGN REPAIR GARAGE FUND GARAGE 118.23
ANNUAL SUBSCRIPTION WEBSIT TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 249.99 AUTHORIZE.NET MONTH SUBSCR TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 10.00 DOMAIN REGISTRATION MYLOSA TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 30.34 CAMERA EQUIPMENT TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 304.81 HDMI CABLE TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 323.24_ TOTAL: 45,913.35
UNDERGROUND SERVICE ALERT OF SO CAL MONTHLY DATABASE DEC 2023 GENERAL FUND STREET MAINTENANCE 41.50_ TOTAL: 41.50
WESTCOR ENVIRONMENTAL INC COMMUNITY CENTER ASBESTOS/ GENERAL FUND BUILDING MAINTENANCE 11,528.00_ TOTAL: 11,528.00
12
WARRANTS 12/20/2023
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
WILLDAN FINANCIAL SERVICES COST RECOVERY STUDY GENERAL FUND ADMINISTRATION 952.00_ TOTAL: 952.00
WIRELESS TELEMATICS LAUREL FIELD LIGHT FEES GENERAL FUND SPORTS 1,440.00_ TOTAL: 1,440.00
WOODRUFF & SMART, APC GENERAL ADVISORY 11/2023 GENERAL FUND CITY ATTORNEY 28,331.58 LITIGATION SERVICES 11/202 GENERAL FUND CITY ATTORNEY 15,967.10 PROSECUTOR SERVICES 11/202 GENERAL FUND CITY ATTORNEY 3,458.00_ TOTAL: 47,756.68
WORLD TRADE PRINTING COMPANY RECREATION BROCHURE FA23 GENERAL FUND RECREATION ADMINISTRAT 8,672.81 RECREATION BROCHURE WI23 GENERAL FUND RECREATION ADMINISTRAT 8,672.81_ TOTAL: 17,345.62
=============== FUND TOTALS ================
10 GENERAL FUND 275,717.97
50 GARAGE FUND 2,594.45
53 TECHNOLOGY REPLACEMENT 918.38
54 SELF INSURANCE TRUST 411.82
--------------------------------------------
GRAND TOTAL: 279,642.62
--------------------------------------------
13
Retirees Medical Reimbursement
Date: December 1, 2023 Number of Transactions: 16 Total Batch: $10,222.09 14
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 36.50 13.40 873.30 923.20
17,375.20 29,605.35 0.00 2,707.62 9,522.53 3,203.42 5,513.31 20,888.62 6,842.00 12,739.97 55.77 1963.00 3,879.20 1073.11 1509.21 10,157.65 19,633.20 33,117.58 0.00 5,589.58 7,894.80 5,287.57 6,710.17 21,119.84 47,350.74 87,998.13 22,321.31 14,071.97 4,254.11 12,202.40 17,144.62 58,651.11 14,412.40 20,468.35 805.24 3,397.80 1,852.91 4,493.86 3,393.57 12,580.92 4,606.43 11,626.52 0.00 2270.73 4,749.36 733.15 1,907.35 8,986.02
0.00 2,106.00 0.00 0.00 2,106.00 78.98 176.71 1,850.31
3,170.12 5,396.12 0.00 1529.92 696.08 916.26 740.00 3,739.86
0.00 3,341.23 0.00 265.11 3,076.12 125.29 128.85 3,087.09 16,106.85 28,702.40 0.00 3,540.63 9,054.92 3,222.18 5,391.42 20,088.80 2,556.60 3,630.55 191.75 0.00 882.20 518.63 709.33 2,402.59 2,090.88 6,117.41 0.00 637.07 3,389.46 330.98 867.75 4,918.68 8,751.60 14,268.19 948.07 1,016.32 3,552.20 1,681.86 1,497.82 11,088.51 1,809.28 2,541.03 254.43 0.00 477.32 404.56 40.22 2,096.25 2,494.20 3,849.45 0.00 493.85 861.40 258.66 370.73 3,220.06 19,600.04 43,565.75 1054.92 8,700.23 14,210.56 4,723.47 7,093.81 31,748.47 0.00 18,466.60 0.00 0.00 18,466.60 692.49 904.67 16,869.44 TOTALS $328,463.83 $167,722.74 $25,631.49 $46,183.83 $88,925.77 $39,983.37 $54,112.94 $234,367.52 Payroll 12/08/2023
10-528 Police- Traffic
-----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-521 Police Administration10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-545 Economic Development10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 122 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 122 15
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $44,899.13 $40,248.38 $4,650.75State Taxes Employee $13,655.64ICMA Employee $2,993.43PD Association Employee $1,416.56LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,775.34 1,387.67 $ 1,387.67 $ PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $56,694.68 $34,260.46 $22,434.22 AFLAC Employee $80,496.87
PERS Medical Employee/ Employer $341.28Delta Dental PPO Employer $4,374.90Delta Dental HMO Employer $518.04VSP Vision Employer $1,022.23Standard Self Admin Employee/ EmployerStandard Life Optional Employee $185.05TOTALS $212,878.91 $75,896.51 $28,472.64
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 3821.34 $167,493.82 125 I-125 $ 770.05 FED W/H $ 35,481.06 291,113.70 $ PTRG 1,629.17 $33,767.56 129 I-129 $ 192.31 ST WH CA $ 13,655.64 291,113.70 $ PHEO 66.42 $1,959.39 AFP AFLPT $ 163.06 FICA $ 3,369.60 $ 208.92 $ 208.92HOL 792.00 $37,097.44 CMP CLOAN $ 30.72 MEDI $ 4,767.32 320,740.22 $ 4,650.75 $ OT 48.63 $2,246.26 CS1 CS-C0 $ 230.76 OTST 4.67 $228.92 DCI DCICM $ 2,347.60OTS 264.37 $22,293.45 DCM DCICM $ 350.00 CTOT 2.00 $167.66 DCN DCNW $1,590.00STBY 10.00 $924.12 DCP DCPRS $ 1,555.76 CAR 0.00 $1,100.00 DD1 DPPO1 $ 247.50
CELL 0.00 $1,000.00 DD2 DPPO2 $ 253.80
PPHC 0.00 $506.68 DD3 DPPO3 $ 697.95
MEDR 0.00 $6,300.00 DD4 DDMO1 $ 38.55SPAS 0.00 $2,111.32 DD5 DDMO2 $ 41.67SPSK 0.00 $127.84 DD6 DDMO3 $ 123.30 OCWD 0.00 $250.00 DI% DCI% $ 118.96OCWE 0.00 $160.00 DIS DISAF $ 178.22UNIF 0.00 $150.00 DLI DCLIC $ 176.87UNI2 0.00 $75.00 LEA LAEAD $ 360.00ADML 20.00 $1,591.20 LIF LIFE $ 157.38 COMP 12.33 $634.26 LTD A LTD $ 82.73
EAU 69.00 $3,743.45 MED MDINS $ 26,319.18 6,790.50 $
COMA 37.50 $0.00 PBB PRSBB $ 481.97FLHO 73.00 $3,471.60 PN1 PEPME $ 5,806.48 SICK 73.33 $2,787.62 PN2 PEPMR $ 5,754.05
VAC 166.33 $7,959.21 PN3 PEPSE $ 7,658.45
POST5 0.00 $200.00 PN4 PEPSR $ 7,541.48
POST6 $0.00 $450.00 POS POAS $ 1,416.56POST7 $0.00 $2,405.99 PR0 PRM8 $ 2,309.95 POST8 $0.00 $357.95 PR2 PRSMR $ 8,688.21POSI $411.27 $22,843.69 PR4 PRSSR $ 12,276.72 POVA $80.00 $3,152.80 PR5 PRSB4 $ 1,088.28BERV $20.00 $601.60 PR6 PRSAF $ 2,287.81BILI $0.00 $250.00 PR7 PRMB4 $ 597.52HOT $0.00 $55.00 PR8 PRMAF $ 1,450.27 PR9 PRSCC $ 699.55
RTP RT-PT $ 1,387.67 1,387.67 $ SUR SURVI $ 53.94VS1 VIS1 $ 85.12 VS2 VIS2 $ 68.67
VS3 VIS3 $ 192.08
Totals $ 328,463.83 7,601.36 $ $ 64,065.95 39,983.37 $ $54,112.94 $ 4,859.67 Payroll 12/08/2023
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES----DESC HRS AMOUNT CD 16
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 36.50 13.40 873.30 923.20
23,367.60 32,442.15 0.00 602.00 8,472.55 3,251.49 3,651.52 25,539.14 10,033.78 13,375.57 132.86 1855.02 1,353.91 1106.46 1600.87 10,668.24 27,503.60 28,999.20 0.00 795.60 700.00 5,287.33 5,211.75 18,500.12 50,397.18 73,454.64 15,265.33 2,895.12 4,897.01 12,174.90 12,201.63 49,078.11 16,579.60 21,907.54 3,455.43 319.60 1,552.91 4,452.60 3,917.78 13,537.16 7,057.98 10,670.22 0.00 437.22 3,175.02 747.76 1,513.98 8,408.48
0.00 2,100.45 0.00 0.00 2,100.45 78.77 175.63 1,846.05
2,941.20 4,627.72 160.04 980.40 546.08 927.11 496.92 3,203.69
0.00 2,972.30 0.00 151.15 2,821.15 111.46 85.63 2,775.21 23,126.45 27,454.19 0.00 122.72 4,205.02 3,264.47 4,650.10 19,539.62 3,238.36 3,600.55 191.75 170.44 0.00 518.63 699.24 2,382.68 2,613.60 5,254.40 0.00 0.00 2,640.80 322.51 628.49 4,303.40 11,436.57 12,203.80 0.00 232.23 535.00 1,681.86 1,141.37 9,380.57 2,261.60 2,286.60 0.00 0.00 25.00 404.56 30.93 1,851.11 2,702.05 3,325.60 0.00 623.55 0.00 258.66 211.26 2,855.68 30,515.10 37,793.25 171.90 878.51 6,227.74 4,257.49 5,498.78 28,036.98
0.00 17,913.14 0.00 155.00 17,758.14 671.79 1,123.92 16,117.43 TOTALS $301,304.52 $214,697.87 $19,377.31 $10,218.56 $57,010.78 $39,554.35 $42,853.20 $218,896.97 Payroll 12/22/2023
10-528 Police- Traffic
-----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-521 Police Administration10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-545 Economic Development10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 115 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 115 17
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $35,564.43 $31,307.47 $4,256.96State Taxes Employee $11,338.67ICMA Employee $2,473.03PD Association Employee $1,416.56LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,869.78 1,434.89 $ 1,434.89 $ PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $56,869.40 $34,390.48 $22,478.92 AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ Employer $1,834.17Standard Life Optional EmployeeTOTALS $115,871.80 $67,132.84 $28,170.77
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 4817.59 $214,697.87 125 I-125 $ 769.57 FED W/H $ 26,823.28 264,383.41 $ PTRG 1,664.00 $34,934.00 129 I-129 $ 192.25 ST WH CA $ 11,338.67 264,383.41 $ PHEO 69.25 $2,039.07 AFP AFLPT $ 163.06 FICA $ 3,339.60 $ 207.06 $ 207.06OT 9.50 $496.51 CMP CLOAN $ 30.72 MEDI $ 4,484.19 293,581.39 $ 4,256.96 $ OTS 211.99 $17,898.08 CS1 CS-C0 $ 230.76CTOT 4.00 $266.74 DCI DCICM $ 1,847.60STBY 8.00 $715.98 DCM DCICM $ 350.00 CAR 0.00 $1,100.00 DCN DCNW $1,590.00PPHC 0.00 $1,570.52 DCP DCPRS $ 1,555.76MEDR 0.00 $6,300.00 DD1 DPPO1 $ 247.50 SPAS 0.00 $2,111.32 DD2 DPPO2 $ 253.80
SPSK 0.00 $127.84 DD3 DPPO3 $697.95
OCWD 0.00 $250.00 DD4 DDMO1 $ 38.55
OCWE 0.00 $160.00 DD5 DDMO2 $ 41.67UNIF 0.00 $150.00 DD6 DDMO3 $ 123.30 UNI2 0.00 $75.00 DI% DCI% $ 98.56
RTRO 0.00 $77.19 DIS DISAF $ 178.22BNS 0.00 $4,409.00 DLI DCLIC $ 176.87ADML 10.00 $795.60 LEA LAEAD $ 360.00COMP 12.33 $683.21 LIF LIFE $ 157.38EAU 6.00 $308.63 LTD A LTD $ 82.73 EAA 60.00 $0.00 MED MDINS $ 26,319.18 6,790.50 $ COMA 48.00 $0.00 PBB PRSBB $ 481.97SICK 160.75 $6,901.86 PN1 PEPME $ 5,823.99 VAC 33.00 $1,529.26 PN2 PEPMR $ 5,771.41
POST7 0.00 $2,405.99 PN3 PEPSE $ 7,600.54
POST8 0.00 $357.95 PN4 PEPSR $ 7,484.46
BERV $18.33 $942.90 POS POAS $ 1,416.56
PR0 PRM8 $ 2,395.05PR2 PRSMR $ 8,857.89PR4 PRSSR $ 12,276.72 PR5 PRSB4 $ 1,088.28PR6 PRSAF $ 2,287.81PR7 PRMB4 $ 597.52 PR8 PRMAF $ 1,450.27PR9 PRSCC $ 699.55
RTP RT-PT $ 1,434.89 1,434.89 $ SUR SURVI $ 53.94VS1 VIS1 $ 85.12 VS2 VIS2 $ 68.67
VS3 VIS3 $ 192.08
Totals $ 301,304.52 7,132.74 $ $ 64,243.19 39,554.35 $ $42,853.20 $ 4,464.02 Payroll 12/22/2023
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES----
DESC HRS AMOUNT CD
18
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
SPECIAL MEETING
Monday, December 18, 2023
1. CALL TO ORDER
The City Council met in Special Session at 5:30 p.m., Monday, December 18, 2023, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Doby presiding.
2. ROLL CALL
Present: Council Members: Hasselbrink, Hibard, Murphy
Mayor Pro Tem Nefulda, Mayor Doby
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Daudt, City Attorney
Eleanor Granflor, Deputy City Clerk
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Chelsi Wilson, Administrative Services Manager
3. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak about any item described on the agenda prior to the Council's consideration of that item.
Pursuant to the Brown Act Section 54954.3 (b), remarks are limited to items described in the notice for the meeting. Remarks are to be limited to not more than three minutes per speaker.
Mayor Doby opened Oral Communications. There being no one present wishing to speak, Mayor Doby closed Oral Communications.
4. SPECIAL ORDER OF THE DAY
A. Interviews and Appointments for City Commissions
This report provides relevant information by which the City Council may interview and appoint members to City Commissions.
Mayor Doby advised she would be asking the questions and with slight revisions for in-depth responses.
City Council Special Minutes
December 18, 2023
The City Council interviewed the following applicants listed in alphabetical order by Commission:
Parks, Recreation, and Cultural Arts (PRCA) Commission
Richard Wright
Planning Commission
Joseph Hastie Jean Legere
Traffic Commission
Joel Rojas
The City Council considered Commission Incumbent applications in lieu of an interview; and,
Parks, Recreation, and Cultural Arts (PRCA) Commission
William Bandak Morgan Beck
Planning Commission
Larry Andrade Victor Sofelkanik
Traffic Commission
Dean Hill Cathie Salai
City Clerk Quintanar referred to the Indications of Support and requested the Council complete the form and submit it.
City Clerk Quintanar read the following indications of support for the Parks, Recreation, and Cultural Arts Commission: William Bandak – 4; Morgan Beck – 3; and Richard Wright – 5.
Motion/Second: Hasselbrink/Hibard
Unanimously Carried: The City Council appointed William Bandak, Morgan Beck and Richard Wright to the Parks, Recreation and Cultural Arts Commission for a three-year term expiring December 2026.
City Clerk Quintanar read the following indications of support for the Planning Commission: Larry Andrade – 2; John Hastie – 3; Jean Legere – 3; and, Victor Sofelkanik – 2.
Motion/Second: Hasselbrink/Hibard
Unanimously Carried: The City Council appointed John Hastie and Jean Legere to the Planning Commission for a three-year term expiring December 2026.
City Council Special Minutes
December 18, 2023
City Clerk Quintanar read the following indications of support for the Traffic Commission: Dean Hill – 4 and Joel Rojas – 5.
Motion/Second: Hasselbrink/Hibard
Unanimously Carried: The City Council appointed Dean Hill and Joel Rojas to the Traffic Commission for a three-year term expiring December 2026.
5. ADJOURNMENT
The City Council adjourned at 5:58 p.m.
Tanya Doby, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
Monday, December 18, 2023
1. CALL TO ORDER
The City Council met in Regular Session at 6:03 p.m., Monday, December 18, 2023, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Doby presiding.
2. ROLL CALL
Present: Council Members: Hasselbrink, Hibard, Murphy
Mayor Pro Tem Nefulda, Mayor Doby
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Michael Daudt, City Attorney
Eleanor Granflor, Deputy City Clerk
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Chelsi Wilson, Administrative Services Manager
3. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Nefulda led the Pledge of Allegiance.
4. INVOCATION
Council Member Hasselbrink gave the Invocation.
5. PRESENTATIONS
A. Presentations to Mayor Tanya Doby from Outside Agencies for Service as Mayor in 2023
Mayor Pro Tem Nefulda announced the presenters and Mayor Doby accepted the presentations.
B. Presentation of a Certificate to Mark Hoover, Owner of audiophileusa, in Recognition of Being Featured in the Mayor's Business Spotlight Mayor Doby and the City Council presented the certificate to Mr. Hoover, who spoke briefly.
City Council Regular Meeting Minutes
December 18, 2023
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Doby opened Oral Communications. There being no one present wishing to speak, Mayor Doby closed Oral Communications.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Doby wished the community happy holidays.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
City Manager Simmons thanked Mayor Doby for her leadership this year.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers from November 1, 2023, to November 30, 2023.
Council Member Hibard stated she was opposed as she did not have a chance to review the warrants thoroughly and the errors she located were not corrected.
Motion/Second: Hasselbrink/Nefulda
Carried 4/1: The City Council ratified the Warrants for the period from November 1, 2023, to November 30, 2023, in the amount of $1,611,948.46.
Roll Call
Mayor Doby Aye
Mayor Pro Tem Nefulda Aye
Council Member Hasselbrink Aye
Council Member Hibard No
Council Member Murphy Aye
City Council Regular Meeting Minutes
December 18, 2023
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Motion/Second: Hibard/Nefulda
Unanimously Carried: The City Council approved the following Consent Calendar items:
A. Approval of Minutes (Administration)
Approved the City Council Special Meeting Minutes of November 13, 2023, Regular Meeting Minutes of November 20, 2023, and Special Meeting Minutes of December 11, 2023.
B. Ordinance No. 2023-05 - Quimby In-Lieu Fees (Development Services) The City Council held a Public Hearing on November 20, 2023, regarding the proposed update to the Park In-Lieu Fees Pursuant to the Quimby Act Fees as studied through the 2023 City of Los Alamitos’ Quimby Land Dedication and In-Lieu Fee Study. Ordinance No. 2023-05 was introduced for first reading, read by title only, and further reading was waived.
The City Council adopted Ordinance No. 2023-05 entitled, “AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING SECTIONS 16.18.040 AND 16.18.090 OF CHAPTER 16.18 (DEDICATION OF LAND FOR PARK FACILITIES AND PAYMENT OF INLIEU FEES) OF TITLE 16 (SUBDIVISIONS) OF THE LOS ALAMITOS
MUNICIPAL CODE PURSUANT TO THE QUIMBY ACT, CALIFORNIA
GOVERNMENT CODE SECTION 66477 (CITY INITIATED).”
C. California Teamsters Local 911 Side Letter, Classification Change (Administration)
This report sought approval of the California Teamster Local 911 side letter amending the November 1, 2021 to October 31, 2024 Memorandum of Understanding (MOU) between the City of Los Alamitos (“City”) and the Teamsters Local 911 (“Teamsters”).
The City Council:
1. Adopted Resolution No.2023-30, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LOS ALAMITOS AND THE TEAMSTERS LOCAL 911
EFFECTIVE NOVEMBER 1, 2021 THROUGH OCTOBER 31, 2024;
REMOVING THE MANAGEMENT ANALYST CLASSIFICATION FROM
TEAMSTERS LOCAL 911”; and,
City Council Regular Meeting Minutes
December 18, 2023
2. Authorized the Mayor to execute the side letter agreement amending the California Teamsters Local 911 Memorandum of Understanding (MOU); and,
3. Adopted Resolution No. 2023-31, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
AMENDING RESOLUTION 2023-09 TO RECLASSIFY THE
MANAGEMENT ANALYST POSITION TO CONFIDENTIAL NONREPRESENTED EMPLOYEE”.
D. Police Officer Association (POA); Canine Handler Side Letter (Administration)
This report seeks approval of the Police Officers Association (POA) side letter amending the July 1, 2021 to June 30, 2024 Memorandum of Understanding (MOU) between the City of Los Alamitos (“City”) and the Los Alamitos Police Officers Association (“POA”).
The City Council:
1. Adopt Resolution No.2023-31, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LOS ALAMITOS AND THE POLICE OFFICERS
ASSOCIATION EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024"; and,
2. Authorize the Mayor to execute the side letter agreement amending the Police Officers Association (POA) Memorandum of Understanding (MOU).
E. Approval of Plans and Specifications and Authorization to Bid for Citywide Street Improvements for FY 2022-2023 Project (CIP No. 23/24- 03) (Development Services)
This item recommended actions to begin facilitating the rehabilitation construction for Citywide Street Improvements for FY 2022-2023 Project (CIP No. 23/24-03).
The City Council:
1. Found the Citywide Street Improvements for FY 2022-2023 Project (CIP No. 23/24-03) is not subject to the California Environmental Quality Act (CEQA) under Section 15301.C Existing Facilities; and,
2. Approved the plans and specifications for the rehabilitation construction of the Citywide Street Improvements for FY 2022-2023 Project (CIP No. 23/24-03); and,
City Council Regular Meeting Minutes
December 18, 2023
3. Authorize Staff to advertise and solicit bid proposals for the Citywide Street Improvements for FY 2022-2023 Project (CIP No. 23/24-03); and,
4. Authorize Staff to work with the City of Long Beach to coordinate approval of plans and specifications of the Street Improvements on Various Streets FY 2022- 2023 Project (CIP No. 23/24-03) and develop a Cooperative Agreement for shared work in the Country Squares Neighborhood before the award of bid for said project.
F. Approval of Plans and Specifications and Authorization to Bid for Sterns Park Rehab Project (CIP No. 23/24-04) (Development Services) This item facilitated the solicitation of bids for the sub-contractual demolition and construction services for the Sterns Park Rehab Project at 3871 Farquhar Avenue (CIP No. 23/24-04).
The City Council:
1. Approved the solicitation for Request for Proposals (RFP) of plans and specifications and authorization to bid for Sterns Park Rehab Project (CIP No. 23/24- 04); and,
2. Authorized Staff to advertise and solicit bid proposals.
G. Approval Lease Rate Agreement with Enterprise Fleet Management Inc. via the Sourcewell Competitive Purchasing Program (Development Services)
This item sought approval of one (1) vehicle lease agreement with Enterprise Fleet Management Inc. (EFM), via the Sourcewell Competitive Purchasing Program (Contract #030122-EFM).
The City Council:
1. Authorized the City Manager to lease one (1) vehicle pursuant to the Master Equity Lease Agreement with Enterprise Fleet Management (EFM) via the Sourcewell Competitive Purchasing Program for a Total Capitalized Vehicle Cost of $30,572.90; and,
2. Authorized the City Manager to enter into future lease agreements with Enterprise Fleet Management (EFM) pursuant to the purchasing ordinance and when funding exists within the City Council adopted budget.
11. SPECIAL ORDERS OF THE DAY
A. Comments by Outgoing Mayor Tanya Doby
Mayor Doby spoke regarding her tenure as Mayor.
City Council Regular Meeting Minutes
December 18, 2023
B. Presentation to Mayor Tanya Doby from the City for her tenure as Mayor Mayor Pro Tem Nefulda spoke regarding Mayor Doby’s leadership and presented her with a plaque from the City Council.
C. City Council Reorganization (Administration)
This report provided relevant information for the City Council’s annual reorganization, by the election of Mayor and Mayor Pro Tem. The City’s Charter requires roll call votes be taken for the election of these two Officers.
Mayor Doby turned the meeting over to City Clerk Quintanar.
City Clerk Quintanar summarized the procedures and opened the floor for nominations for the Office of Mayor.
Mayor Doby nominated Mayor Pro Tem Nefulda for the Office of Mayor.
There being no further nominations, City Clerk Quintanar closed the floor for nominations for the office of Mayor.
City Clerk Quintanar called for a roll call vote for Jordan Nefulda for the Office of Mayor.
Roll Call
Mayor Doby Aye
Mayor Pro Tem Nefulda Aye
Council Member Hasselbrink Aye
Council Member Hibard Aye
Council Member Murphy Aye
City Clerk Quintanar congratulated Mayor Nefulda and turned the meeting over to him.
Mayor Nefulda opened the floor for the nominations for the Office of Mayor Pro Tem.
Council Member Doby nominated Council Member Hasselbrink.
Council Member Hibard nominated Council Member Murphy.
There being no further nominations, Mayor Nefulda closed the floor for nominations for the office of Mayor.
Mayor Nefulda called for a roll call vote for Shelley Hasselbrink for the Office of Mayor Pro Tem.
City Council Regular Meeting Minutes
December 18, 2023
Roll Call
Mayor Nefulda Aye
Council Member Aye
Council Member Hasselbrink Aye
Council Member Hibard No
Council Member Murphy No
D. City Council Member Appointments/Reappointments as Representatives to other Agencies and City Committees for 2024 (Administration) This report provided relevant information for the City Council’s annual appointments/reappointments of Council Members as representatives to other Agencies.
Mayor Nefulda stated appointments to other changes is a commitment and it is a privilege to represent the City. He stated he would be making recommendations for appointment based of what the best representation for the City.
Motion/Second: Doby/Hasselbrink
Carried 4-0 (Hibard abstained): The City Council appointed the following:
Association of California Cities – Orange County (ACC-OC) Delegate: Doby
Alternate: Nefulda
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
City Selection Meeting
Delegate: Nefulda
Alternate: Hasselbrink
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
League of California Cities – State Division
Delegate: Nefulda
Alternate: Hasselbrink
City Council Regular Meeting Minutes
December 18, 2023
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
Los Alamitos Community Foundation
Delegate: Nefulda
Alternate: Hasselbrink
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
Orange County Fire Authority
Delegate: Hasselbrink
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
Orange County Library Advisory Board
Delegate: Doby
Alternate: Nefulda
Motion/Second: Doby/Hasselbrink
Unanimously Carried: The City Council appointed the following:
Orange County Mosquito and Vector Control District
Delegate: Doby (2 year term)
Motion/Second: Doby/Hasselbrink
Carried 4-1 (Hibard voted no): The City Council appointed the following:
Orange County Sanitation District – Board of Directors
Delegate: Nefulda
Alternate: Hasselbrink
Motion/Second: Doby/Hasselbrink
Carried 4-0 (Hibard abstained): The City Council appointed the following:
West Cities Communications Center – JPA Board
Delegate: Nefulda
Alternate: Doby
City Council Regular Meeting Minutes
December 18, 2023
Motion/Second: Hasselbrink/Doby
Carried 3-2 (Hibard and Murphy voted no): The City Council appointed the following:
Budget Standing Committee
Delegate: Doby
Alternate: Hasselbrink
Motion/Second: Doby/Hasselbrink
Carried 3-0 (Hibard and Murphy abstained): The City Council appointed the following:
Intergovernmental Affairs Representative
Delegate: Doby
Motion/Second: Doby/Hasselbrink
Carried 3-2 (Hibard and Murphy voted no): The City Council appointed the following:
Joint Forces Training Base Liaison
Delegate: Nefulda
Alternate: Hasselbrink
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council:
1. Adopted Resolution No. 2023-32, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
DESIGNATING AND APPOINTING ITS REPRESENTATIVE TO THE
ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS”;
and,
2. Authorized the City Clerk to complete California Form 806, Agency Report of: Public Official Appointments and post on the City’s website.
12. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Council Member Hibard spoke regarding some of the challenges she faced during her first year as a Council Member, stated concern regarding the financial reporting, and stated her belief that accuracy and transparency create trust and
City Council Regular Meeting Minutes
December 18, 2023
confidence.
Council Member Doby asked for and received confirmation the financial errors had been addressed by Staff.
Council Member Hibard stated she was looking forward to accuracy and transparency producing honesty, confidence, and trust in 2024. She thanked staff for their efforts and looked forward to continuing to build in the New Year. She wished the community happy holidays.
Mayor Pro Tem Hasselbrink stated she had been a resident for 31 years and is happy to state her goal of making Los Alamitos a place her adult children would want to come back to has occurred. She stated several reasons why she is proud of Los Alamitos including bringing back fireworks for residents, supporting a canine unit, planting trees, and economic development with Los Al Bucks program. She stated she was proud to celebrate Los Alamitos and is looking forward to 2024.
Council Member Murphy stated she was proud to celebrate Los Alamitos and recognized there errors are corrected. She stated that importance of recognizing the good and bad and being able to provide varying perspectives with respect.
She stated over the last year, while challenging, she has gained an improved understanding of the City and how it works. She requested her colleagues proceed with respect, honesty, partiality, and allow each other to express varying perspectives. She stated a desire to work together in collaboration for the best of the City. She thanked Mayor Doby for her service and wished everyone happy holidays.
Council Member Doby spoke regarding attendance at the following events:
Association of California Cities – Orange County (ACC-OC) Business meeting; stuff a bearcat Toy Drive; appointed to Executive Board as the Second Vice President/Treasurer for the Orange County Council of Governments; Winter Wonderland, spectacular; Joint Forces Training Base Sunday fun day; Orange County Business Council Red Carpet Award event; Southern California Association of Governments Economic Summit; Joint Forces Training Base Tree lighting; tour of Orange County Fire Authority headquarters; Sunburst Youth Academy Graduation; and, recognized the students present.
Mayor Nefulda recognized the students present and stated he had moved to Los Alamitos when his family was young for the quality of life, safety and the schools.
He thanked staff for all their support and excellent work during his first term as a Council Member. He indicated he had started during the pandemic when staff was minimal and staff continues to excel as it grows. He welcomed all comments, suggestions, and communication and looked forward to the new year as a public servant. He wished everyone happy holidays.
City Council Regular Meeting Minutes
December 18, 2023
13. ADJOURNMENT
The City Council adjourned at 7:15 p.m.
Jordan Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 16, 2024 ITEM NUMBER: 10B
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Chet Simmons, City Manager
Subject: City Council Travel Policy
SUMMARY
This item updates the Travel Policy specific to City Council and Appointed Officials.
RECOMMENDATION
Adopt Revised Administrative Regulation 6.2 - City Council Travel Policy.
BACKGROUND
The City Council adopted a City-wide travel and reimbursement policy in February 2023.
During the Fiscal Year 2023-24 Budget Adoption process, the Budget Standing Committee requested a policy specific to the City Council. Council adopted the City Council Travel Policy on August 21, 2023. This item will revise the City Council's adopted Travel Policy.
DISCUSSION
The attached policy for the Council's consideration aligns with the adopted policy for all employees. Clerical edits were made for grammar and clarity. Significant changes are highlighted below.
Section 5B - City Representation
This section has been updated to allow the first right to attend to be given to the City Council representative (if applicable) or Mayor/Presiding officer. Previously, the City Council Representative was not accounted for.
Section 7 - Cost Control
Baggage handling fees were updated from $1 to $50.
The following language was added to account for the City Council's monthly salary: "City Council Members receive a monthly salary from the City and, therefore, will not be reimbursed for mileage for one-day events."
Section 9A - Method of Travel
The section related to use of a City Vehicle was removed.
FISCAL IMPACT
There are no fiscal impacts associated with the adoption of this policy; however, the streamlined policy anticipates a decrease in the Council's travel and training budget.
Attachment: 1. City Council Travel Policy (2024)
City of Los Alamitos
Administrative Regulation
Regulation: 6.2
Title: City Council Travel and Reimbursement Policy
Authority: City Manager per Council Minute Order
Date: August 21, 2023
Revised: January 16, 2024
1. INTENT AND PURPOSE
The City of Los Alamitos recognizes the value of attendance by City officials at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City.
This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with California Government Code Sections 53232.2 and 53232.3 and adopted City policies.
2. APPLICATION
This policy applies to City Council Members and appointed members of City boards, commissions, and committees.
3. DEFINITIONS
(A) “Appointed Officials” shall refer to those officials appointed as members of City boards, commissions and committees, which constitute legislative bodies (as defined by Government Code Section 54952)
(B) “City” shall refer to the City of Los Alamitos.
(C) “City Council Members” shall refer to the individuals who comprise the governing body of the City.
(D) “City Manager” shall refer to the City Manager of the City of Los Alamitos, or his or her designee.
4. POLICY
The City reimburses City Council Members and Appointed Officials for expenses incurred in business-related travel and attendance at meetings and events, in amounts designated in the approved City budget. The establishment of reasonable limits on expense reimbursement assures a prudent and responsible use of public funds to allow officials to attend beneficial conferences, seminars, and meetings.
Administrative Regulation 6.2 – City Council Travel Policy
Absent unusual circumstances and only with the permission of the City Council, expense reimbursements will not exceed the amounts outlined in this policy. “Reimbursement” for purposes of this policy means all forms of payment for expenses incurred by City officials in the course of their official duties, whether paid directly by the City (including, without limitation, with a City-issued credit card) or advanced by City officials with personal funds and later reimbursed from City funds.
This policy does not address every issue, exception, or contingency that may arise during City travel. Accordingly, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City's resources. Specific issues not covered here may be directed to the City Manager.
5. TRAVEL REQUESTS AND AUTHORIZATION
A. City Council and Appointed Officials
Overnight travel for City Council Members shall be coordinated and arranged through the City Clerk’s Office and is subject to all provisions of this policy except as otherwise noted. Overnight travel for Appointed Officials shall be coordinated and arranged by the corresponding department.
B. City Representation
When total travel expenses for an event (i.e., registration, lodging, auto, air fare, meals, etc.) will cost over $500, only one City representative shall be entitled to reimbursement for their attendance. The appointed City Council Representative (if applicable) or Mayor/Presiding Officer shall have first right to attend events at the City’s expense. The second right shall go to the Mayor Pro Tem/Vice Chair and then to the Council Member with the most seniority.
Should a Council Member believe there is a benefit to the City to incur the cost of sending more than one City Council representative to an event, they may request an item be put on the next City Council agenda for approval. Requests for an additional Council Member’s and/or Appointed Official’s travel will be processed in accordance with the agenda report deadlines established by the City Clerk’s Office.
City Council Members and Appointed Officials can attend events without the approval of the City Council at their own expense. It is understood that representatives attending at their own expense are attending as individuals and shall not speak on behalf of the City.
6. CODE OF CONDUCT
The City promotes freedom of expression and open communication. It is expected that all Council Members and Appointed Officials will follow the outlined code of conduct
Administrative Regulation 6.2 – City Council Travel Policy
when representing the City and will avoid offending, participating in serious disputes, and disrupting workplaces.
A. Compliance with Law
All Council Members and Appointed Officials should comply with all federal, state, and local regulations, including any regulations provided by the event’s organization. Council Members and Appointed Officials shall act ethically and responsibly when dealing with the City’s finances, partnerships, and public image.
B. Personal Appearance
Council Members and Appointed Officials should follow the City’s adopted Administrative Rules and Regulation 1.8: Dress Code and Professional Standards Policy. City officials are encouraged to wear City issued attire when appropriate.
Should a Council Member or Appointed Official wish to purchase additional attire they may do so at their own expense as long as the City seal is not used. Use of City logos is permissible. Logos may be requested from the City Clerk’s Office.
C. Job Duties and Authority
All Council Members and Appointed Officials should fulfill their job duties with integrity and respect toward colleagues, other agencies, and the community.
When Council Members and Appointed Officials speak or take action on behalf of the City, they must do so with consideration of the generally accepted practices of the City or upon approval of the City Council. Should a traveler publicly take a position inconsistent with the City’s policy or practice, the Council Member/Appointed Official is obligated to make clear he/she does not speak as a City representative.
D. Alcohol and Drug Policy
In compliance with the City’s adopted Personnel Resolution, it is policy of the City of Los Alamitos to prohibit the use of alcohol or drugs in connection with the use of City funds, as it constitutes a threat to the safe and efficient performance of public service. With this in mind, the City prohibits the use or being under the influence of alcohol or drugs by any Council Member or Appointed Official while performing City business and/or while on City property.
Administrative Regulation 6.2 – City Council Travel Policy
7. COST CONTROL
To conserve City resources and keep expenses within reasonable standards, City officials must use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct and time-efficient route.
When available, government and group rates must be used if they present the least expensive fare.
Incidental Expenses, including bridge, road tolls, parking fees, and other similar costs, are considered reimbursable expenses. Baggage handling fees of up to $50 per bag will also be reimbursed.
Expenses for which travelers receive reimbursement from another agency are not reimbursable. City Council Members receive a monthly salary from the City and, therefore, will not be reimbursed for mileage for one-day events.
8. LODGING
Actual lodging costs will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. When an additional charge is imposed for City business-related internet/broadband access, the charge may be reimbursed as part of the room rate.
If the lodging is in connection with a conference or other organized educational activity, lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is at the time of booking. If the group rate is not available, then travelers shall use comparable lodging that is consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication.
Travelers must request government rates when available. Lodging rates equal or less than government rates are presumed to be reasonable and reimbursable for purposes of this policy. In the event that government rates are not available at a given time or area, lodging rates that are consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication, are presumed reasonable and reimbursable.
9. METHOD OF TRAVEL
A. Automobile Travel
(1) Private Vehicle. Automobile mileage for overnight travel outside of Orange and Los Angeles County is reimbursable at the Internal Revenue Service rates presently in effect. City Council Members receive a monthly salary from the City and, therefore, will not be reimbursed for mileage for one-day
Administrative Regulation 6.2 – City Council Travel Policy
events. The reimbursable amount shall be based on the actual mileage traveled for the traveler’s official duties.
(2) Rental Vehicle. Travelers shall be reimbursed for the cost of a standard-size vehicle with the usual and customary levels of insurance. When demonstrable circumstances dictate necessity, travelers may be reimbursed, at the discretion of the City Manager, for upgrading to a larger vehicle.
B. Air Travel
(1) Airfare shall be reimbursed at the actual ticket cost as stated on the receipt.
Approved airports include Los Angeles International Airport (LAX), Long Beach Airport (LGB), and John Wayne Airport (SNA). The city will only reimburse up to the cost of economy class or equivalent tickets available via commercial air travel at any of the approved airports.
(2) Change of flight, seat upgrades, and additional/overweight baggage fees shall not be reimbursable.
(3) Long-term parking shall be reimbursable for travel exceeding twenty-four (24) hours.
C. Other Transportation
Taxi, bus, train, shuttle, or other similar fares, including associated gratuities of up to 15 percent, shall be reimbursed at their actual cost as stated on the receipt.
10. MEALS
Meal expenses and associated gratuities up to fifteen (15) percent will be reimbursed at their actual cost or at the Internal Revenue Service rates currently in effect, as set forth in Publication 1542, as amended, or any successor publication, whichever is less, subject to the following restrictions:
(1) Breakfast will be reimbursed only when travel begins before 7:00 a.m. and extends beyond 8:00 a.m.
(2) Lunch will be reimbursed only when travel begins before 12:00 p.m. and extends beyond 2:00 p.m.
(3) Dinner will be reimbursed only when travel begins before 6:00 p.m. and extends beyond 8:00 p.m.
Meals provided for as part of the cost of the travel, including, but not limited to, conference, complementary, or in-flight meals, are not eligible for travel advances or reimbursement. The City will not pay for alcohol or other personal bar expenses.
Administrative Regulation 6.2 – City Council Travel Policy
11. PER DIEM ADVANCES
City officials who do not have City issued credit cards may claim a per diem of up to $70 per day for meals and incidental expenses associated with City business where an overnight stay is required. Per diem may not be claimed by City officials with a Cityissued Cal Card purchasing card.
City officials may claim per diem upon commencement of travel. For each 24-hour period thereafter, the City official can claim up to the full per diem amount. If there is a period of time of the trip with a duration of less than 12 hours, no more than one-half (1/2) the per diem rate may be claimed.
Eligible City officials must submit receipts on expenses purchased using per diem.
Unused daily per diem funds must be returned to the Finance Department within fourteen (14) days of return. Failure to submit unused per diem funds constitutes a violation of this policy.
12. AUTHORIZED EXPENSES
City officials may be reimbursed for actual and necessary expenses incurred in the performance of official duties; provided, however, that reimbursement shall always be at the lesser of the actual cost or the IRS rates currently in effect unless otherwise approved by the City Council in advance as provided below.
The following types of expenses generally constitute authorized expenses, as long as the other requirements of this policy are met and provided that total costs incurred by the traveler are within the total amount budgeted for that fiscal year:
(1) Communicating with representatives of regional, state and national government on City policy positions.
(2) Attending organized educational seminars, conferences or activities designed to improve the City official’s skill and information levels. (3) Participating in regional, state, and national organizations or associations whose activities affect the City’s interests; provided, however, that all such travel must be approved in advance by a majority vote of the City Council in a public meeting.
(4) Attending City events, including chamber of commerce events and the Annual Americana Awards.
(5) Charitable event tickets.
Administrative Regulation 6.2 – City Council Travel Policy
13. UNAUTHORIZED EXPENSES
Personal expenses that the City will not reimburse include, but are not limited to:
(1) All out-of-state travel.
(2) The personal portion of any trip.
(3) Political contributions or events.
(4) Charitable event tickets for which the traveler takes or will take a tax deduction.
(5) Family expenses, including a partner’s expenses when accompanying the traveler on City-related business, as well as children or pet-related expenses.
(6) Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf-related expenses), or other cultural events. However, where the City is acting in a host capacity, those host-related expenses, including entertainment expenses and meals, may be reimbursed with prior approval from the City Manager.
(7) Non-mileage personal automobile expenses, including traffic citations. (8) Mileage expenses to meetings of boards to which the traveler has been appointed and for which the traveler receives a stipend from that organization (e.g. OCFA, OCSD, SCAG etc.)
(9) Personal losses incurred while on City business.
(10) Any clothing (including City logo clothing).
Any questions regarding the propriety of a particular type of expense should be resolved with the City Manager before the expense is incurred.
14. OTHER EXPENSES
Expenses that do not fall within the scope of this policy shall be approved by the City Council, in a public meeting, before the expense is incurred.
15. DOCUMENTATION OF EXPENSES; EXPENSE REPORTS
Travelers shall submit expense reports on the “EXPENSE REPORT” form provided by the City to the Treasurer within ten (10) days of incurring the expense.
Administrative Regulation 6.2 – City Council Travel Policy
In order to qualify for reimbursement, expense reports must be accompanied by documentary evidence, such as a receipt, canceled check or bill, for each expense.
The documentary evidence should show the amount, date, place, and essential character of the expense.
If a traveler cannot produce documentary evidence, he or she shall not be reimbursed.
If the Treasurer finds that the traveler’s aggregate reimbursable travel expenses were greater than the amount of any travel advance, the City shall pay the difference between the travel advance and the reimbursable expenses within thirty (30) days of submission of the “EXPENSE REPORT” form; provided, however, that reimbursement shall never exceed the amount authorized by Government Code Sections 53232.2 and 53232.3, this policy, or the adopted amount budgeted by the City Council.
The Treasurer shall review all forms and documentary evidence for appropriateness and compliance with this policy. Any disputed costs should be discussed between the Treasurer and the City Manager, who shall make a final determination as to whether reimbursement shall be made. If the City Manager deems it necessary, he or she may bring the disputed cost to the City Council for discussion in a public meeting, and the City Council's determination shall be final; provided, also, that the City Council Member whose expense is being discussed shall recuse himself or herself from the discussion.
If the City Council cannot come to a decision (e.g. a tie vote), the City Manager's decision shall be final.
All documents related to reimbursable City expenditures are subject to disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1).
16. TRAVEL ADVANCE POLICY
From time to time, it may be necessary for a traveler to request a cash advance to cover anticipated expenses while traveling or doing business on behalf of the City. Such request for an advance shall be submitted to the Treasurer on the “TRAVEL AUTHORIZATION AND ADVANCE REQUEST” form, as provided by the City. All relevant documentation relating to the proposed expenses must be attached to the form.
(1) No advance will be authorized in an amount less than one hundred dollars ($100).
(2) Any unused advance, or portion of an advance, must be returned to the Treasurer within ten (10) business days of the traveler’s return, along with a completed and signed expense report, pursuant to section 15. Travelers who do not return the unused portion of a cash advance within ten (10) business days are ineligible for any additional advances until such time as the unused amount is returned.
Administrative Regulation 6.2 – City Council Travel Policy
(3) A travel advance shall not, under any circumstances, be considered a personal loan.
(4) Any expenditure of a travel advance, other than for the approved purpose of the advance, shall be considered a misappropriation of public funds. (5) Funds for prepaid items, such as airfare and registration, are not considered cash advances.
17. CITY COUNCIL MEMBER AND APPOINTED OFFICIAL REPORTS
At their next regular meeting, each City Council Member and Appointed Official shall provide a brief report on any meeting attended at the City’s expense. If more than one City Council Member or Appointed Official attends the same event as prescribed in Section 5B the Mayor or Presiding Officer shall designate one attendee to give the report. The other attendees will be permitted to briefly report on any topics omitted by that designated City Council Member or Appointed Official.
18. CREDIT CARD USE
City officials may use valid City-issued credit cards for expenses allowed in this policy.
19. PENALTIES
Pursuant to California Government Code section 53232.4, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting policies, may include, but are not limited to, the following:
(1) The loss of reimbursement privileges.
(2) Restitution to the City.
(3) Civil penalties for the misuse of public resources, pursuant to California Government Code section 8314.
(4) Prosecution for misuse of public resources, pursuant to California Penal Code section 424.
History:
August 21, 2023 – Adopted by City Council
January 14, 2024 – Revised by the City Council
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 16, 2024 ITEM NUMBER: 10C
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Chelsi Wilson, Administrative Services Manager Subject: Personnel Polices and Procedures Manual Update
SUMMARY
This report seeks approval to update the Personnel Policies and Procedures Manual ("Manual") to comply with current law, clarify and streamline the language, and make the Manual consistent with City practices.
RECOMMENDATION
Adopt Resolution No.2024-01, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, REVISING THE CITY’S PERSONNEL POLICIES AND PROCEDURES MANUAL AND REPEALING RESOLUTION NO. 2015-33".
BACKGROUND
On November 16, 2015, the City Council adopted Resolution No. 2015-33 revising and updating the Personnel Polices and Procedures Manual ("Manual') for the City organization.
As with other policies, the Manual needs to be updated periodically to address changes in the law, best practices, and the City’s operations. Staff began working on a comprehensive review and update of the Manual in 2022 and vetted proposed revisions through multiple rounds of review by City and Personnel Attorney, Liebert Cassidy Whitmore. Staff continued updating and revising and have developed the proposed amendments to the Manual for the Council’s consideration.
DISCUSSION
Staff has shared the proposed amendments with its two employee bargaining groups, Teamsters Local 911 and Police Officers Association, as part of the “meet and confer” process. No suggested changes were received.
Pending Council adoption, the updated Manual will be incorporated into an Administrative Rule and Regulation (ARR) for easy reference and distributed to all City employees. ARRs are currently available on the City's website.
The following lists specific language changes:
1.9 Definition of Terms –
• Probationary Period – Added additional language for clarity.
• Sick Leave – Updated language to comply with California’s Sick Laws. • Supervisor – Updated the definition to match the definition in the Fair Employment and Housing Act (FEHA) and in the National Labor Relations Act.
3.11 Nepotism / Fraternization – Added Fraternization Section.
3.16 Lactation Breaks and Accommodation – All language required by California Law.
3.21 Alcohol and Drug Policy – Expanded the terms legal and illegal drugs so there is no confusion among employees about how marijuana is categorized.
3.24 Workplace-Related Violence – Added a definition and more detailed examples
4.1 Workers Compensation – Added more clarity for the employees regarding the three day waiting period after an injury.
4.5 School or Licensed Day Care Activity Leave – New section to comply with current law.
4.6 Child Suspension Leave – New section to comply with current law.
4.7 Jury Duty Leave/Subpoenaed or Court-Ordered Witness Leave – New section to comply with current law.
4.8 Other Court or Administrative Proceeding Appearances – New section to comply with current law.
FISCAL IMPACT
None.
Attachment: 1. Resolution No. 2024-01 - Personnel Polices and Procedures
2. Personnel Rules and Regulations Updated
RESOLUTION NO. 2024-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, REVISING THE CITY’S PERSONNEL
POLICIES AND PROCEDURES MANUAL AND REPEALING
RESOLUTION NO. 2015-33
WHEREAS, on July 17, 2006, the City Council approved Resolution No. 2051, revising and updating the City’s “Personnel Policies and Procedures”; and, WHEREAS, on November 16, 2015, the City Council approved Resolution No. 2015-33 revising and updating the City’s “Personnel Policies and Procedures” with recommended changes, which established a twelve-month probationary period for regular employees promoted or transferred to another position; and, WHEREAS, it is appropriate to revise and update the Personnel Policies and Procedures to update with current State and Federal laws and make changes to improve clarification.; and,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true.
SECTION 2. Resolution No. 2015-33 is hereby repealed.
SECTION 3. The revised Personnel Policies and Procedures, dated January 16, 2024, is hereby adopted and attached hereto as Exhibit A, are hereby adopted.
SECTION 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 16th day of January, 2024. _______________________________
Jordan Nefulda, Mayor
ATTEST:
___________________________
Windmera Quintanar, MMC, City Clerk
CC RESO 2024-01
APPROVED AS TO FORM:
_________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 16th day of January, 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
________________________________________
Windmera Quintanar, MMC, City Clerk
Regulation
Title:
Authority:
Date:
Revised:
Revised:
Revised:
4.2 Personnel Resolution
City Council Resolution 2015-33
December 6, 2004
June 20, 2005
November 16, 2015
January 16, 2024 Chet Simmons, City Manager
City of Los Alamitos
Administrative Regulation
1. Purpose: The purpose of this policy is to comply with Resolution No. 2024-01 which adopts the Personnel Rules and Regulations of the City.
2. Application: This regulation applies to all Personnel of the City of Los Alamitos.
3. Regulation: The Personnel Resolution is attached for reference. The Personnel Rules and Regulations of the City have currently been revised. The City' s EmployerEmployee Organization Relations Resolution is also attached for reference.
Exhibit A
CITY OF LOS ALAMITOS
PERSONNEL POLICIES
AND
PROCEDURES
MANUAL
Revised January 16, 2024
Resolution No. 2024-01
1 TABLE OF CONTENTS
RULE l GENERAL PROVISIONS.............................................................4 Section 1.1
Section 1.2
Section 1.3
Section 1.4
Section 1.5
Section 1.6
Section 1.7
Section 1.8
Section 1.9
Section 1.10
Section 1.11
Purpose………………………………………………………..4
Prior Policies Repealed…………………………………….4
Term of Personnel Manual. ..................................................4 Non-Discrimination...................................................................4 Violation of Personnel Policy……………………………...4
Department Policies and Procedures……………………….4
Employment Agreements, Memoranda of Understanding
and Salary and Benefit Resolutions......................................5 Distribution of Personnel Policies........................................5 Definition of Terms...............................................................5 Application of Personnel Rules…………………………..10
Savings Clause……………………………………………10
RULE 2 RECRUITMENT,SELECTION AND PLACEMENT………...10
Section 2.1 Classification Plan…………………………………………10
Section 2.2
Section 2.3
Section 2.4
Section 2.5
Section 2.6
Section 2.7
Section 2.8
Section 2.9
Section 2.10
Section 2.11
Section 2.12
Section 2.13
Section 2.14
Section 2.15
Section 2.16
Reclassification……………………………………………10
Vacancies………………………………………………….11
Personnel Requisitions……………………………………11
Announcements…………………………………………...11
Qualification of Applicants……………………………….11
Submitting Applications…………………………………..11
Incomplete Applications………………………………….12
Disqualification…………………………………………...12
Offer of Employment……………………………………..12
Medical Examination……………………………………..12
Fingerprinting……………………………………………..12
Driver's License and Satisfactory Driving Record………….13 Employment Oath…………………………………………13
Identification Cards and Badges…………………………..14
Keys and Security Codes…………………………………..14
RULE3 TERMS OF EMPLOYMENT........................................................14 Section 3.1
Section 3.2
Section 3.3
Section 3.4
Section 3.5
Section 3.6
Section 3.7
Section 3.8
Section 3.9
Salary Schedule Adoption.....................................................14 Probationary Period...................................................................14 Promotion ..................................................................................15 Transfer......................................................................................16 Demotion ........................................................................................16 Suspension .................................................................................16 Reinstatement ............................................................................16 Termination ...............................................................................17 Orientation ......................................................................................17
2 RULE3 TERMS OF EMPLOYMENT (continued)
Section 3.10
Section 3.11
Section 3.12
Section 3.13
Section 3.14
Section 3.15
Section 3.16
Section 3.17
Section 3.18
Section 3.19
Section 3.20
Section 3.21
Section 3.22
Section 3.23
Attendance…………………………………………………………18
Nepotism / Fraternization………………..……………………..18
Compensation…………………………………………………..19
Performance Evaluations……………………………………….19
Higher Classification Differential………………………………….20
Rest Periods…………………………………………………….20
Lactation Break and Accommodation....……………………….20
Notice of Resignation…………………………………………..21
Death of Employee…………………….……………………….21
Political Activity………………………………………………..21
Voting…………………………………………………………..22
Alcohol and Drug Policy……………………………………….22
Safety…………………………………………………………...26
Workplace Related Violence…………………………………...26
RULE4 EMPLOYEE BENEFITS…………………………………………27
Section 4.1 Workers' Compensation……………………………………….27
Section 4.2 Sick Leave Donation Policy.......................................................28 Section 4.3 Military Leave ............................................................................29 Section 4.4 Family/Medical and Pregnancy Disability Leave/ Transfer Policy…………………………………………………29
Section 4.5 School or Licensed Day Care Activity Leave………………….30 Section 4.6 Child Suspension Leave………………………………………..31
Section 4.7 Jury Duty Leave/Subpoenaed or Court-Ordered Witness Leave…………………………………………………………...31
Section 4.8 Other Court or Administrative Proceeding Appearances……....31 Section 4.9 Leave of Absence Without Pay………………………………...33 Section 4.10 Unauthorized Leave of Absence……………………………….33 RULE5 EMPLOYEE CONDUCT AND DISCIPLINE...............................34 Section 5.1 Procedure………………………………………………………34
Section 5.2 Just Cause………………………………………………………34
Section 5.3 Major Discipline.........................................................................34 Section 5.4 Minor Discipline……………………………………………….36
RULE6 GRIEVANCE PROCEDURE........................................................37 Section 6.1 Policy..........................................................................................37 Section 6.2 Steps in the Grievance Procedure ...............................................38 RULE7 LAYOFF POLICY AND PROCEDURE………………………...38
Section 7.1 Elimination of Positions.............................................................38 Section 7.2 Layoff Procedure........................................................................39
3 RULE8 REPORTS AND RECORD KEEPING………………………….40
Section 8.1
Section 8.2
Section 8.3
Section 8.4
Section 8.5
Section 8.6
Section 8.7
Personnel Files………………………………………………...40
Change of Status Report ............................................................40 Personnel Action Form..............................................................40 Time Sheets...........................................................................40 Records Review and Access......................................................40 Employee Access ......................................................................41 Disclosure of Employee Information..............................................41
4 RULE 1 GENERAL PROVISIONS
Section 1.1 Purpose
The purpose of the Personnel Policies and Procedures Manual ("Manual") is to provide guidance in the application of a fair personnel management policy, which promotes the efficient and economical delivery of City services.
Section 1.2 Prior Policies Repealed
In the event that the terms and provisions of this Manual are inconsistent or in conflict with the terms and provisions of any prior City personnel policy and procedures, resolutions, rules and regulations governing the same subject, the terms of this policy and procedure manual shall prevail and such inconsistent or conflicting provisions or prior resolutions, rules and regulations are hereby repealed.
Section 1.3 Term of Personnel Manual
This Manual takes effect when adopted by the City Council of the City of Los Alamitos.
The Manual shall remain in effect unless repealed, in whole or part, by the City Council of the City of Los Alamitos. The City Council retains full and exclusive authority and discretion to modify this Manual at any time in accordance with law.
This Manual does not create any contractual rights, or any express or implied employment contract between the City of Los Alamitos and the individuals covered by this Manual.
Section 1.4 Non-Discrimination
The City of Los Alamitos shall comply with applicable Federal and State laws governing fair employment practices and equal opportunity. The City of Los Alamitos shall not unlawfully discriminate against any person based on race, creed, color, religion, national origin, ancestry, sex, age (40 and over), political opinion, medical condition, marital status, physical or mental disability, gender, gender identity, gender expression, sexual orientation, military and veteran status, or any other basis protected by law.
Section 1.5 Violation of Personnel Policy
Violation of these personnel policies as adopted shall constitute grounds for rejection or for suspension, demotion, discharge or other disciplinary action deemed appropriate in the discretion of City Management.
Section 1.6 Department Policies and Procedures
Department managers may issue such policies and procedures as deemed necessary for the efficient and orderly administration of the department. However, no such policies or proceduresshall conflict with orsupersede these Personnel Policies and Procedures. Further, the policies or procedures shall be approved by the City Manager prior to their
5 implementation. Copies of department policies and procedures must be distributed to each employee of the department. Department policies and procedures must be consistent with, and supplementary to, these Personnel Policies and Procedures.
Section 1.7 Employment Agreements, Memoranda of Understanding and Salary and Benefit Resolutions
To the extent that any part of this Manual is inconsistent with the terms of a written employment agreement signed by an authorized City representative, or the terms of a memorandum of understanding between the City and a recognized employee organization, or the terms of a salary and benefit resolution adopted for non-represented employees, the terms of the employment agreement, the memorandum of understanding, or the resolution shall apply.
Section 1.8 Distribution of Personnel Policies
Copies of the Personnel Policies and Procedures Manual shall be given to each employee of theCity. Also, Department managers shall make them accessible to employees.
Copies shall be available in the Administrative Services Department, the City Clerk's office, the City Manager's office, in each department of theCity, and on the City’s website.
Section 1.9 Definition of Terms
Terms used in this Personnel Policies and Procedures Manual shall be defined as follows:
Acting Appointment - An appointment of a person on an interim basis pending later appointment of an eligible person.
Advancement - A salary increase within the limits of a pay range established for a class.
Anniversary date - The effective date of employment or the most recent date of promotion for the employee.
Applicant - Any person submitting a formal completed application for employment with theCity.
Authorized Position - A specific work position within a job classification, which is or may be held by an employee.
City - The City of Los Alamitos.
City Council - The City Council of the City of Los Alamitos.
Class - All positions substantially similar in duties, authority, responsibility, and character of work to permit grouping under a common title in the application with equity of common
6 standards ofselection, transfer, demotion, promotion, and salary.
Compensation - Salary, wages, fees, benefits, allowances or other monies or benefits paid to or on behalf of an employee for personal services.
Competitive Service - all offices, positions and employment in the service of the City, except:
• elective officers;
• members of appointive boards, commissions and committees; • persons engaged under contract to supply expert, professional or technical services for a definite period of time;
• volunteer personnel who receive no regular compensation from theCity; • City Manager;
• Assistant City Manager;
• City Clerk;
• City Attorney;
• City Engineer;
• student interns;
• employees who are employed less than full time, which is defined as employees who work, or are expected to work, less than one thousand eight hundred twenty (1820) hours per calendar year;
• all department and bureau heads appointed after July 1, 1993; and • any newly created position, which is designated at the time of its creation as being exempt from these rules.
Employees excluded from the Competitive Service serve at the will and pleasure of the Personnel Officer, have no property right in continued employment with the City, and may be terminated without cause and without right to any pre- or post-disciplinary procedural due process or evidentiary appeal.
Continuous employment - Employment which is uninterrupted except by authorized and/or legally protected absences.
Days- Means calendar days unless otherwise stated.
Demotion - The movement of an employee from one class to another class having a lower maximum base rate of pay.
Department - A major administrative branch of the City involving a general line of work with one or more employees under the charge of one or more individuals known as supervisors.
Department Head - The Director or Manager of a City department.
7 Disciplinary Action - Includes, but is not limited to, the discharge, demotion, reduction in pay, unpaid suspension, and oral or written reprimands of a regular employee; provided, however, that exempt employees shall not be subject to unpaid disciplinary suspension or other disciplinary action that would invalidate their exempt status.
Discharge - Involuntary termination of employment with the City.
Employment list - A list of names of persons who may be considered for employment with the City under specified conditions. Employment lists will be prepared as needed as determined by the Personnel Officer.
Employee - A person who is legally occupying a position in the City's service or who is on an authorized leave of absence from such position.
Employee Classification Plan - Classes of positions defined by class specifications including title which groups all positions with similar duties, responsibilities, authority and character of work in the same class with the equitable schedules of compensation within the same class.
Fiscal Year - The fiscal year for the City begins on July 1 and ends on June 30 of the next year.
Full-time Employee - An employee of the City who usually works eighty (80) hours per pay period in an approved classification plan position.
Grievance - Any good faith or reasonable complaint of an employee or a group of employees or a dispute between the City and said employee or group of employees involving the interpretation, application, or enforcement of this Personnel and Policies Manual, an applicable Memorandum of Understanding, and/or the Administrative Rules and Regulations Manual; provided, however, complaints involving disciplinary actions, and rejection from probation, are not grievable.
Grievance Procedure - The systematic means by which an employee may obtain consideration of a grievance.
Immediate Family - An employee's father, mother, spouse, registered domestic partner, child, brother, sister, grandparent, grandchild, or parent-in-law.
Immediate Supervisor - The most immediate person to whom an employee reports for work assignments and direction.
Job Classification - The descriptive title of a certain type of job performed by a City employee. Inherent in each classification are certain duties, responsibilities, and degrees of authority.
Layoff - The separation of an employee from City service, which has been made necessary by lack of work or funds, or other non-disciplinary reasons.
8 Leave of Absence - An authorized absence from duty for a specified period.
Performance Evaluation - A review and evaluation of an employee's performance and capabilities in the employee's authorized position by the employee's immediate supervisor or other manager.
Personnel Manual - This group of personnel policies and procedures concerning employment with the City of Los Alamitos.
Personnel Officer - The City Manager or an employee of the City designated by the City Manager as the Personnel Officer.
Personnel Ordinance - An ordinance which creates a personnel system for the City.
Position - A group of current duties and responsibilities assigned or delegated by competent authority and requiring the full or part-time services of one (1) employee.
Probationary Period - The first two thousand eighty (2080) hours worked or one (1) year, whichever occurs later, or such duly extended period of employment, during which an employee serves at the pleasure of the appointing authority, may be discharged without cause, has no property right in continued employment, and is not entitled to any pre- or post-disciplinary procedural due process, evidentiary appeal, or recourse to the grievance procedure.
Promotion - The movement of an employee from a position of one class to a position in another class having a higher maximum salary rate with an increase in duties and responsibilities over the employee's present class.
Provisional Appointment - The temporary appointment of a person who possesses the minimum qualifications established for a particular class and who has been appointed to a position in that classin the absence of persons who are available and eligible for appointment to the position. The term of a provisional appointment shall not be longer than six (6)months.
Reclassification - Allocation by the Personnel Officer of a position, the duties of which have changed materially so as to necessitate reclassification, to a more appropriate class.
Reduction in Pay - A temporary or permanent decrease in salary.
Regular Employee - A full time employee who has successfully completed the probationary period and has been retained as hereafter provided in these rules.
Reinstatement - The restoration without examination of a former regular employee or probationary employee to a classification in which the employee formerly served as a regular non-probationary employee.
Resignation - Voluntary termination of employment by an employee.
9 Salary range - Categories, which determine the minimum and maximum salary payable for each employment classification.
Salary step - A level of salary payable in each salary range.
Sick Leave - Paid leave from work that an employee may use for the following purposes:
1. Diagnosis, care, or treatment of an existing health condition of, or preventative care for the employee themselves or any of the following family members of the employee: a child of any age or dependency status; a parent; a parent-in-law; a spouse; a registered domestic partner; a grandparent; a grandchildren; or a sibling; or
2. For an employee who is a victim of domestic violence, sexual assault, stalking, or other crime in order for the employee to engage in any of the following activities: (1) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or (2) obtain medical attention or psychological counseling, services from a shelter, program or crisis center, or (3) participate in safety planning or other actions to increase safety. .
Standby Duty - Assignments or circumstances which require an employee so assigned by management to
1. Be readily available at all hours by telephone or other agreed upon communications equipment, such as a beeper or radio, or by leaving a message at the employee's telephone location indicating where and how the employee can be reached;
2. Be able and ready to respond promptly to a call for service; and
3. Refrain from those activities, which might impair the employee’s performance of assigned duties when called.
Supervisor - Any individual having the authority, in the interest of the City, to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline other employees, or the responsibility to direct them, or to adjust their grievances, or effectively to recommend that action, if, in connection with the foregoing, the exercise of that authority is not of a merely routine or clerical nature, but requires the use of independent judgment.
Suspension - Unpaid suspension is the temporary separation from service of an employee without pay for disciplinary purposes. Paid suspension is non-disciplinary leave, wherein the employee is fully or partially relieved of duty, with pay and benefits, pending investigation of employee conduct or for other reasons deemed appropriate by City management.
Termination - The conclusion or cessation of employment with the City of Los Alamitos.
10 Transfer - The movement of an employee within a department or between departments from one position to another position in the same class or another class having the same maximum salary, involving the performance of similar duties and requiring substantially the same basic qualification. Transfer shall also include movement from one position to another for training purposes, to allow for underfilling a higher-level position or to avoid layoff.
Vacancy - An unfilled authorized position in the City of Los Alamitos employment.
Section 1.10 Application of Personnel Rules
These Personnel Rules shall apply to all officers, positions and employments in the Competitive Service of the City. The prohibitions in the Nepotism, Alcohol and Drug, and Workplace-Related Violence policies also apply to positions outside of the Competitive Service.
Section 1.11 Savings Clause
If any provision or the applications of any provision of this Manual, as implemented, are rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions of this Manual shall remain in full force and effect.
RULE 2 RECRUITMENT, SELECTION AND PLACEMENT
Section 2.1 Classification Plan
The Personnel Officer shall ascertain and record the duties and responsibilities of all positions in the City and shall recommend a classification plan for such positions. The classification plan shall consist of classes of positions defined by class specification, including the title. The classification plan shall be so developed and maintained that all positions substantially similar with respect to duties, responsibilities, authority, and character of work are included within the same class, and that the same schedules of compensation may be made to apply under similar working conditions to all positions in the same class.
The classification plan shall be recommended by the Personnel Officer and adopted by the City Council, and may be amended from time to time. Amendments and revisions of the plan may be suggested by any interested party and submitted to the Personnel Officer. A new position shall not be created and filled until the classification plan has been amended to provide therefor.
Section 2.2 Reclassification
Positions, the assigned duties of which have been materially changed by the City so as to necessitate reclassification, whether new or already created, may be allocated by the Personnel Officer to a more appropriate class.
11 Employees reclassified to a new position shall be placed at that step of the salary range in which the position is reclassified which represents a nominal five (5) percent increase in the employee's current salary. Employees reclassified to a new position having a salary range with a minimum step that is higher than a five (5) percent increase over the employee's current salary shall be placed at the minimum step of the salary range in which the position is reclassified.
Section 2.3 Vacancies
When a permanent vacancy occurs in an authorized position, the Personnel Officer may attempt to fill the vacant position with an existing City employee who is both qualified for the position and willing to accept the employment change. When the Personnel Officer deems it better not to fill the vacancy with a City employee, the Personnel Officer may fill the vacancy with a person who is not a City employee. The Personnel Officer may determine that it is in the City's best interest to leave the position vacant. This section shall not be construed to limit in any way the Personnel Officer's right to hire the most qualified person available to fill any vacancy.
Section 2.4 Personnel Requisitions
All requests for additional or replacement personnel shall be submitted to the Personnel Officer on a Personnel Action Form. The Personnel Action Form shall be completed by the initiating department and signed by thedepartment head.
Section 2.5 Announcements
The Personnel Officer may publish announcements, which shall state the position title, salary, desired qualifications, when and where to file applications and other pertinent information. Employment standards stated in the announcement shall be those established for the class as approved by the Personnel Officer.
Announcements shall be considered published when they are posted on the City website.
The Personnel Officer may publish notices of vacancies, as he/she deems appropriate in order to recruit qualified applicants.
Section 2.6 Qualification of Applicants
No person shall be employed in or appointed to any position where the position is included in the classification plan and a class specification exists establishing desired qualifications unless said person possesses in full, by the hire date, the desired qualifications or education and experience prescribed for that class, except as provided by this Manual.
Section 2. 7 Submitting Applications
Applications must be received by the City not later than close of business at City Hall on the final filing date. All employment applications submitted to the City shall remain in an
12 active status for a period of twelve (12) months during which time applicants will be considered for employment.
Section 2.8 Incomplete Applications
Incomplete applications may be returned to the applicant with notice to amend, provided adequate time exists. Incomplete applications received after the filing period will not be given consideration for City employment.
Section 2.9 Disqualification
The Personnel Officer may disqualify an applicant or refuse to refer any person for employment for, but not limited to, the following reasons:
1. The applicant does not possess the necessary qualifications established for the position on the date of hire.
2. The applicant has been dismissed for good cause from previous employment.
3. The applicant has used or attempted to use any improper personal or political influence to further their employment with theCity.
4. The applicant has practiced or attempted to practice any deception, fraud or omission of material fact in the application or interview, or in securing eligibility for employment.
Section 2.10 Offer of Employment
Offers of employment shall be extended to selected candidates by the Personnel Officer or Department Head. Employment offers for all positions shall be made in writing and shall include starting salary on an hourly, weekly or monthly basis. In no event shall an employment offer be made in terms of annual salary, which may imply a yearly contract.
Employment offers may be subject to employment contingencies including, but not limited to, satisfactory medical exam, driver's license, and/or criminal background checks.
Section 2.11 Medical Examination
Offers of employment to certain positions may be made contingent upon the prospective employee satisfactorily passing a job-related medical and/or psychological examination.
Such examination shall be performed by a licensed physician and/or psychologist chosen by the City without cost to the prospective employee, and shall only be required after a conditional offer of employment has been made.
Section 2.12 Criminal Background Check
After the City makes a conditional offer of employment, the Personnel Officer may then
13 request information about criminal convictions, except for misdemeanor marijuana-related convictions that are over two years old, or convictions that have been judicially sealed, eradicated, or expunged. Prospective employees shall then be fingerprinted using Live scan or actual fingerprint cards. Completed fingerprint cards are mailed to the Bureau of Identification of the State Department of Justice. The Department of Justice reports are addressed to and shall only be opened by the Personnel Officer or an employee so designated by the Personnel Officer.
Unless required by law, the City will not deny employment to any applicant solely because they have been convicted of a crime. The City may, however, consider the nature, date and circumstances of the offense, evidence of rehabilitation, as well as whether the offense is relevant to the duties of the position. This policy does not apply to applicants for public safety jobs.
Section 2.13 Driver's License and Satisfactory Driving Record All applicants seeking employment with the City and who are being considered for employment with the City in a position that requires driving must provide proof of a valid California Driver's License and a copy of their driving record issued by the California Department of Motor Vehicles. If the applicant does not have a valid California Driver's License or the applicant's driving record is deemed by the Personnel Officer to be unsatisfactory, the applicant will be deemed ineligible for employment with theCity.
Current employees of the City occupying positions for which driving is an essential function shall have an appropriate valid California Driver's License and a good driving record. The City of Los Alamitos is enrolled in the Department of Motor Vehicles Employer Pull Notice Program. Information regarding driving record, violations, suspended license, etc. is provided to the City on a regular basis. Employees of the City occupying positions for which driving is an essential function are required to advise the City of any change in their driver's license status immediately. ln the event the employee's driver's license is revoked, suspended or expired, or the employee is uninsurable by the City, the employee will be deemed to have failed to meet a continuing essential condition of employment and shall be placed on immediate suspension. If the employee fails to regain driving privileges or insurability by the City within the period designated by the Personnel Officer or his designate, the employee will be terminated from employment with the City for failure to satisfy job requirements.
Section 2.14 Employment Oath
All employees of the City shall complete and sign the Oath or Affirmation of Allegiance for Public Officers and Employees on the first day of employment in accordance with the Constitution of the State of California.
The City Clerk, or deputized other persons, shall administer all Oathsof Allegiance. The City Clerk has the authority to deputize any person to assist with administration of the Oath.
The following positions shall be deputized for the purpose of administering the Oath of Allegiance only and the list may be added to or changed should the needs of the City Clerk necessitate such:
14 • Administrative Services Manager
• Executive Assistant
• Deputy City Clerk
• Department Secretaries (Development Services, Recreation, Police) Should an employee take the Oath of Allegiance at a ceremonial event (i.e. badge pinning), the Mayor or a family member may administer the ceremonial Oath. However, before commencing duties as a City employee, the employee will take an official Oath of Allegiance administered by the City Clerk or deputized other person.
All original signed Oaths of Allegiances shall be forwarded to the City Clerk's Office.
The City Clerk will maintain all Oaths of Office in the Vault. All designated Conflict of Interest Code filers will be filed in their respective folders. Non-filing employees will be filed together in numeric file O100-86.
Section 2.15 Identification Cards and Badges
Employee identification cards and badges shall be issued to all employees of the City.
Employee identification cards are to be used by employees in conducting business on behalf of the City. Employee identifications cards are the property of the City and shall be surrendered to the City upon termination of employment and prior to receiving payment of salary due at termination. Employees shall be required to immediately report lost or stolen identification cardsto the AdministrativeServices Department.
Section 2.16 Keys and Security Codes
Keys to City facilities and related security access codes will be issued to employees so designated by the City Manager. Keys are the property of the City and shall be surrendered to the City upon termination of employment and prior to receiving payment ofsalary due at termination. Employees shall be required to immediately report lost or stolen keys to the AdministrativeServices Department.
RULE 3 TERMS OF EMPLOYMENT
Section 3.1 Salary Schedule Adoption
Except as otherwise provided by law, officers and employees shall receive compensation as provided in the basic salary and compensation schedule adopted by the City Council of the City by resolution for the respective classifications of positions in which they are employed, in accordance with the terms of employment set forth in this Manual.
Section 3.2 Probationary Period
To ensure that new full-time employees are able to satisfy requirements of the position for which they were hired, the twelve (12) months or two thousand eighty (2080) hours worked,
15 whichever occurs later, shall be considered the minimum probationary period for full-time employees of the City. The probationary period is required as part of the testing process and shall be utilized for observing closely the employee's work. All probationary employees will receive a performance evaluation prior to completion of the minimum probationary period and prior to any extension of the probationary period.
During the probationary period, or any extension thereof, a probationary employee serves at the pleasure of the appointing authority, has no property right in continued employment, and is not entitled to any pre- or post-disciplinary procedural due process, evidentiary appeal, or recourse to the grievance procedure. The probationary period may be extended for a maximum of six (6) calendar months or one thousand forty (1040) hours worked, whichever occurs later, subject to the approval of the Personnel Officer.
Full-time employees promoted or transferred to another position in the City, shall be considered probationary employees during the first twelve (12) months or two thousand eighty (2080) hours worked, whichever occurs later, in the new position. Employees should be evaluated at least twice during the probationary period - atsix months and before the end of the twelfth month of the probationary period. Employees failing to perform satisfactorily in the newly assigned position may be rejected and returned to their former position or to a position requiring similar skill and in a similar pay grade without any pre- or postdisciplinary procedural due process, evidentiary appeal, or recourse to the grievance procedure.
Section 3.3 Promotion
It is the policy of the City to fill authorized position vacancies with the most qualified individual available and to provide promotional opportunities for qualified employees. For the purpose of this policy, promotion shall be defined as movement to a higher classification in the salary schedule. Employees interested in promotion to a position vacancy for which they are qualified shall submit an employment application to the Personnel Officer. Employees who have not yet successfully completed the probationary period for their current position are not eligible for promotional consideration for a position being advertised only to City employees.
Employees promoted to a new position shall be placed at that step of the salary range in which the position is classified which represents a nominal five (5) percent increase in the employee's current salary. Employees promoted to a new position having a salary range with a minimum step higher than a five (5) percent increase over the employee's current salary shall be placed at the minimum step of the salary range in which the position is classified.
Employees appointed to an "acting" position shall not acquire probationary or permanent status or rights, and time spent in an "acting" position shall not be counted towards the probationary period if the employee is subsequently appointed to the position.
Promotional offers shall be extended to selected candidates by the Personnel Officer or Department head. Employment offers for all promotional positions shall be made in accordance with Section 2.10 of this Personnel Policies and Procedures Manual.
16 Section 3.4 Transfer
Request for transfer to another type of work or department will be normally considered only after successful completion of the probationary period. No person shall be transferred to a position for which that person does not possess the minimum qualifications. Employees requesting a transfer shall submit a memorandum to the Personnel Officer detailing the request for transfer and reasons for the request. Upon receipt of the transfer request, the Personnel Officer will notify the employee's supervisor and/or department head. Job performance, qualification and attendance shall be evaluated to ensure the most effective use of the employee's capabilities in evaluating the transfer request. If the transfer involves a change from one department to another, both department heads must consent thereto unless the City Manager orders the transfer. The City may initiate employee transfers when the transfer is in the best interest of the City.
Section 3.5 Demotion
Employees demoted at their own request shall be placed at the closest step below their salary range. If the employee fails to perform satisfactorily during the probationary period, the employee may be discharged in accordance with the employee termination policy.
The City may demote an employee whose abi1ity to perform the required duties falls below standard or for disciplinary purposes to a step determined by the Personnel Officer. No employee shall be demoted to a position for which the employee does not possess the minimum qualifications.
Section 3.6 Suspension
The City Manager may suspend an employee from a position at any time for a disciplinary purpose. Suspension without pay shall not exceed thirty (30) calendar days, nor shall any employee be penalized by suspension for more than thirty (30) calendar days in any fiscal year. Department heads may suspend a subordinate employee for not more than thirty-six (36) hours at any one time, and not more than once in a thirty (30) calendar day period.
Suspension shall be reported immediately to the Personnel Officer and shall be taken in accordance with Rule 5 hereof. Employees who are exempt from FLSA overtime will only be suspended as authorized by the FLSA.
Section 3.7 Reinstatement
Employees who have resigned from City employment may be eligible for reinstatement to their former position or to a position requiring similar skill and in a similar pay grade providing all of the following criteria are met:
1. There is a vacancy in the position for which the employee seeks reinstatement.
2. The request for reinstatement is received within two (2) years from the date
17 the employee resigned.
3. If applicable, the former employee meets the medical requirements for the position and is certified by a City retained physician to be able to perform the essential functions of the job, with or without reasonable accommodation, and without risk to the health or safety of others.
4. Performance evaluations at the time of resignation were satisfactory.
5. The former employee provided at least two (2) weeks notice upon resignation.
6. The Personnel Officer approves the reinstatement request prior to the appointment.
Former employees shall have no right to reinstatement and such reinstatement shall be at the sole discretion of the City. The City reserves the right to consider the restoration of salary, seniority and other employee benefits on an individual basis and the same shall be restored at the sole discretion of the City Manager. Reinstated employees shall be required to complete a probationary period, the length of which shall be determined by the City Manager.
Section 3.8 Termination
Employees may be rejected without cause and without right to any pre- or post-disciplinary procedural due process, evidentiary appeal, or recourse to the grievance procedure at any time during the probationary period (including during an approved extension of an employee's initial probationary period.) Rejections occurring during the probationary period shall be initiated by the appropriate department head and approved by the Personnel Officer and City Manager prior to notifying the employee of termination action. Rejected probationary employees shall forfeit all employee benefits except accrued vacation and benefits accrued under the Public Employees' Retirement System, if any. Rejected probationary employeesshall receive payments due on the final day of employment.
The City may discharge regular employees for cause, including, but not limited to, inadequate job performance. All employees of the City shall be discharged in accordance with applicable provisions of the Personnel Ordinance or this Manual. Employees discharged in accordance with this Manual shall forfeit all employee benefits except accrued vacation and benefits accrued under the Public Employees' Retirement System and benefits to which the employee is statutorily entitled, if any. Discharged employees shall receive a final paycheck on the payday following the final day of employment.
Section 3.9 Orientation
An employee designated by the Personnel Officer will provide a brief orientation to each new employee of the City. The orientation will address issues such as hours of work, rest periods,salary, benefits, probationary period, performance evaluation, position descriptions, attendance, drug abuse policy, smoking policy, sick leave, vacation, overtime, and other basic personnel issues as directed by the Personnel Officer.
18 The employee's immediate supervisor will provide the employee with a thorough orientation including, but not limited to, the following:
1. Outline current and long-range departmental objectives.
2. Review the organization of the department and the names of key department personnel.
3. Review department procedures.
4. Explain hours of work, time reporting, lunch and break periods, absence reporting and other City policies.
5. Define work assignments, objectives and responsibilities.
6. Set measurable performance goals with the employee.
7. Conduct a tour of City facilities including rest rooms and parking facilities.
8. Upon completion of the orientation, employee shall sign a statement which states they have received such orientation and which enumerates the topics covered and documents received during the orientation.
Section 3.10 Attendance
Employees shall be in attendance at their work station or other assigned work location in accordance with the rules regarding hours of work, holidays, and leaves. All departments shall keep daily attendance records of employees, which shall be reported to payroll on the appropriate form. Absence without authorization shall be cause for discipline, up to and including discharge.
Employees shall make every effort to schedule personal appointments outside their working hours. The City will maintain records of employee attendance to identify critical and chronic attendance problems. Employee attendance will be reviewed and evaluated during the employee's annual performance evaluation.
Section 3.11 Nepotism/Fraternization
This rule applies to all employees of the City, both in and outside of the competitive service.
In order to assure efficiency in implementing policies of the City, it is necessary to restrict the employment of relatives/spouses of elected and appointed officers of the City and of relatives/spouses of municipal employees. Relatives/spouses of elected and appointed officials, and relatives/spouses of employees shall not be employed in the same department of the City where such employment would be detrimental to the supervision, safety, security or morale of the department or the City, as determined by the City Manager, nor shall any
19 employee be placed in a position which exercises supervisory authority over a relative/spouse.
For purposes of this rule, “relative” means child, step-child, parent, grandparent, grandchild, brother, sister, half-brother, half-sister, aunt, uncle, niece, nephew, or in-laws of those enumerated by marriage or domestic partnership. “Spouse” means one of two persons to a marriage, or two people who are registered domestic partners, as those terms are defined by state law.
While the City does not prohibit romantic and/or dating relationships among employees, it regulates the placement of employees in such relationships so as to avoid conflicts of interest and promote safety, security, supervision, and morale. Any employee who enters into a romantic and/or dating relationship with another employee should notify Human Resources as soon as possible.
Section 3.12 Compensation
The Personnel Officer or a designated representative shall be responsible for preparing and maintaining an employee classification plan for the City of Los Alamitos. The employee classification plan shall be approved by the City Council of the City.
New employees of the City shall be hired at the minimum step (A step) of the salary range in which the position is classified. In the event a potential employee possesses extraordinary skill, training or ability, or where exceptional recruitment difficulties are encountered, employment offers may be made at a higher rate whenever such would be in the City's best interest. Offers of employment over the minimum of the salary range shall require the approval of the City Manager.
Individuals hired at the minimum step of the salary range shall be eligible for a salary step increase upon completion of the probationary period or any extension thereof, unless a different time period is approved by the City Manager. A completed performance evaluation with a satisfactory or higher rating shall be required for all salary step recommendations.
Individuals hired at other than the minimum step of the salary range shall be eligible for a salary step increase upon completion of the probationary period or any extension thereof, unless a different time period is approved by the City Manager. A completed performance evaluation with a satisfactory or higher rating shall be required for all salary step recommendations.
Section 3.13 Performance Evaluations
It is the policy of the City of Los Alamitos to evaluate employee performance on a regularly scheduled basis. The performance evaluation shall normally be conducted by the employee's immediate supervisor and shall be discussed with the employee. The employee's immediate supervisor shall carefully consider each item of the performance evaluation in relation to the duties outlined in the employee's position description.
20 A performance evaluation shall be completed prior to the completion of a probationary period, including, prior to the completion of any extended probationary period and prior to the completion of the promotional probationary period of a regular employee or any extension thereof. For new full-time probationary employees, performance evaluations shall also be completed after the first six (6) months of employment. It is the supervisor's responsibility to assure that the performance evaluation is completed and returned to the Personnel Officer for review prior to the completion of the probationary period.
A performance evaluation shall be completed on at least an annual basis for regular employees. It is the supervisor's responsibility to assure that the performance evaluation is completed and returned to the Personnel Officer for review prior to the employee's anniversary date. Special evaluations, as needed, may be given.
Section 3.14 Higher Classification Differential
An employee designated to act in a higher classification shall receive an extra five percent (5%) of base salary for out of class pay, as additional compensation for all time spent in the acting position in excess of five consecutive working days and continuing only until such time as the employee is returned to their original job classification. Employees transfer-ed to a higher classification for training purposes, to underfi11 a higher -level position, or to avoid layoff shall not be eligible for this differential.
Section 3.15 Rest Periods
Employees of the City shal1 be eligible to receive one compensated rest period of fifteen (15) minutes in any four (4) consecutive hours of work. The employee's immediate supervisor shall coordinate the scheduling of the rest period. Rest periods may not be combined to shorten the workday or to extend the meal period.
Section 3.16 Lactation Breaks and Accommodation
The City will provide a reasonable amount of break time to accommodate any employee desiring to express breast milk for the employee’s infant child each time the employee has a need to express milk.
The break time shall, if possible, run concurrently with any break time already provided to the employee. If the employee takes lactation breaks at times other than their provided break times, then the lactation break shall be unpaid or the employee may choose to use accrued leave.
Those desiring to take a lactation break at times other than their provided break times must notify a supervisor prior to taking such a break. Breaks may be reasonably delayed if they would seriously disrupt operations. Once a lactation break has been approved, the break should not be interrupted except for emergency or exigent circumstances.
The City will provide a room or other appropriate location in close proximity to the employee’s worksite that is not in a bathroom to express milk in private. The room or location will meet the following requirements:
(a) Be shielded from view and free from intrusion while being used to express milk; (b) Be safe, clean, and free of hazardous materials;
21 (c) Contain a surface on which to place a breast pump and personal items; (d) Contain a place to sit; and
(e) Have access to electricity needed to operate an electric battery-powered breast pump.
An employee occupying such private area shall either secure the door or otherwise make it clear to others through signage that the area is occupied and should not be disturbed. All other employees should avoid interrupting an employee during an authorized break under this section, except to announce an emergency or other urgent circumstance.
The City will provide access to a sink with running water and a refrigerator, or other cooling device, suitable for storing milk, in close proximity to the employee’s work area.
An employee may make a request for lactation accommodation, either orally or in writing, to the Personnel Officer.
Following receipt of a request for lactation accommodation, the City will provide a timely written response to the employee in which the City will indicate if it is unable to provide the requested break time or a requested location for the purposes of expressing breast milk.
An employee who does not believe that the City is providing an appropriate lactation accommodation should immediately inform the Personnel Officer.
An employee who does not believe that the City is providing an appropriate lactation accommodation as required by state law has the right to file a complaint with the California Division of Labor Standards Enforcement/Labor Commissioner.
Section 3.17 Notice of Resignation
Employees who wish to voluntarily terminate employment with the City shall provide a minimum of two (2) weeks written notice to their immediate supervisor. Supervisors shall provide a minimum of twenty-one (21) days written notice to their Department Head. The written resignation shall be considered accepted by the City immediately upon submission by the employee and shall be forwarded to the Administrative Services Department for processing. Requests to revoke a resignation shall be determined in the sole discretion of the City Manager. Any employee failing to provide the City with the minimum written notice required in this section shall be ineligible for consideration for future employment with the City, unless the notice is waived by the Personnel Officer for good cause.
Section 3.18 Death of Employee
In the event of a death of the City employee, payment of all earned wages due shall be in accordance with applicable laws.
Section 3.19 Political Activity
Political activities of officers and employees of the City while on duty and/or on the premises
22 of the City are prohibited. In accordance with the California Government Code the following shall be prohibited.
I. Except as provided hereafter, an officer or employee of the City shall not, directly or indirectly, solicit a political contribution from an officer or employee of the City or a person on an employment list of the City, unless the solicitation is part of a solicitation made to a significant segment of the public which may include officers or employees of the City (Government Code Section 3205)
2. No officer or employee of the City shall participate in political activities of any kind while in a City uniform or other City-issued clothing. (Government Code Section 3206)
3. No officer or employee of the City shall engage in political activity during working hours or on City property. (Government Code Section 3207) City employees or officers, either during the working hours of its officers and employees or in City offices, may not solicit or receive political funds or contributions to promote the passage or defeat of any ballot measure that would affect working conditions. (Government Code Section 3209)
Section 3.20 Voting
The City of Los Alamitos encourages eligible employees to register and vote in all Federal, State and Local elections. Employees of the City are expected to vote prior to or following their assigned working hours. However, the City will consider time off with pay to participate in Federal, State and Local elections in certain circumstances.
Employees having two (2) or more consecutive non-working hours following the opening or preceding the close of polls will not be granted time off with pay to vote. Employees having less than two (2) consecutive non-working hours following the opening or preceding the close of polls may be granted sufficient time off with pay to vote.
In order to receive paid time off to vote, the employee must provide a written request for such time and must obtain written approval from the employee's department head. Requests must be made in writing and must be received at least three (3) days prior to Election Day.
The Personnel Officer shall be notified prior to approval of paid time off for voting. In no event shall an employee receive more than two (2) hours paid absence for the purpose of voting. Voting time with pay shall be taken immediately prior to the beginning or the completion of the employee's scheduled workday. Paid absence for the purpose of voting shall be in accordance with Section 14400 of the California Elections Code.
Section 3.21 Alcohol and Drug Policy
It is policy of the City of Los Alamitos to prohibit its employees from using alcohol or drugs in connection with their employment, as it constitutes a threat to the safe and efficient performance of our public service.
23 With this in mind, the City has established the following policy with regard to use, being under the influence, possession, distribution or manufacture of alcohol or drugs.
This policy applies to all employees of the City, both in and outside of the competitive service.
Violation of this policy can result in disciplinary action, up to and including discharge, even for a first offense. Further, the City reserves the right to discipline employees, up to and including discharge, for conviction of an offense which involves the use, distribution, or possession of illegal drugs.
I. Testing
A. Pre-Employment Screening
The City will maintain pre-employment screening practices designed to prevent hiring individuals who use illegal drugs or individuals whose use of legal drugs or alcohol indicates a potential for impaired or unsafe job performance. If the applicant is under age 18, a consent form must be signed by the parent or guardian.
Some offers of employment extended by the City shall be contingent upon the applicant submitting to and passing a fitness for duty examination which shall include testing for the use of drugs and alcohol. Applicants who refuse to sign a consent form permitting testing or the release of test results to the City will not be hired/rehired.
The City will use an outside laboratory to perform all testing.
Applicants whose test results are positive for use of un-prescribed controlled substances or alcohol intoxication will be deemed to have failed the pre-employment physical examination and will not be hired/rehired. Applicants whose test results indicate abuse of lawfully prescribed drugs, likewise, will be deemed to have failed the pre-employment physical examination and will not be hired/rehired.
B. Reasonable Suspicion Drug and Alcohol Screening
The City may require a blood test, urinalysis, or other drug, and/or alcohol screening of those persons reasonably suspected of using or being under the influence of a drug or alcohol at work or when on standby duty. An employee's consent to submit to such a test is required as a condition of employment and the employee's refusal to consent may result in disciplinary action, up to and including termination for even a first refusal or any subsequent refusal. “Reasonable suspicion” to test exists if, based on objective factors, a reasonable person would believe that the employee is under the influence of drugs or alcohol at work.
Examples of objective factors, include, but are not limited to: unusual behavior, slurred or altered speech, body odor, red or watery eyes, unkempt appearance, unsteady gait, lack of coordination, sleeping on the job, a pattern of abnormal or erratic behavior, a verbal or physical altercation, puncture marks or sores on skin, runny nose, dry mouth, dilated or constricted pupils, agitation, hostility, confused or incoherent behavior, paranoia, euphoria,
24 disorientation, inappropriate wearing ofsunglasses, tremors, or other evidence of recent drug or alcohol use. If the City reasonably suspects in good faith that drugs or alcohol may have played a role in an accident involving City property or equipment, that will also constitute reasonable suspicion.
II. Prohibited Conduct
A. Alcohol
Use or being under the influence of alcohol by any employee while performing City business, while on City property, or while on standby is prohibited.
B. Legally-Obtained Prescription/Over the Counter Drugs Use of or being under the influence of any legally-obtained prescription or over the counter drug by any employee while performing City business, while on City property, or while on standby is prohibited to the extent such use or influence may affect the safety of the employee, co-workers, members of the public, the employee's job performance, or the safe or efficient operation of City business. An employee may continue to work, even though under the influence of a legallyobtained prescription or over the counter drug, if management has determined, after consulting with competent medical authority, that the employee does not pose a threat to his or her own safety or the safety of co-workers and that the employee's job performance is not significantly impaired by the legal drug. Otherwise, the employee may be required to take a leave of absence or comply with other appropriate action as determined by the City.
C. Illegal Drugs and Narcotics
The use, being under the influence of, manufacture, distribution, purchase, transfer or possession of an illegal drug or narcotic (including marijuana) by an employee while on City property, while performing City business or while on standby is prohibited. For purposes of this policy, the term “illegal drug” includes prescribed drugs that are not being used for prescribed purposes.
III. Employee Reporting Requirements
A. Legally Obtained Prescription/Over the Counter Drugs In some cases, an employee's use of a legally obtained prescription or over the counter drug can pose a significant risk to the safety of the employee or others. Employees who feel, or have been informed that the use of a legally obtained prescription or over the counter drug may present a safety risk, are to report their use of such a drug to their immediate supervisor. The employee need not identify the drug taken or the reasons for taking it to the supervisor, and will be referred to the employee's physician and/or City physician for follow-up to determine if the employee is fit to perform while taking the drug.
Employees who suspect that a fellow employee or others have used, are in possession of, or are under the influence of alcohol or drugs must report their suspicions to their immediate supervisor for further investigation and appropriate action.
25 B. Illegal Drugs or Narcotics
Employee use of an illegal drug or narcotic poses a significant risk to the safety of the employee or others. Employees who have been informed or suspect that a fellow employee has used, is in possession of, or is under the influence of an illegal drug or narcotic must report such suspicion to his/her immediate supervisor for further investigation and appropriate action.
C. Conviction for Violating Criminal Drug Statute in Workplace As discussed further below in Section 5, any employee convicted of violating a criminal drug statute in this workplace must inform the City of such conviction (including pleas of guilty and nolo contendere) within five (5) days of the conviction occurring.
IV. Searches
The City reserves the right to search lockers, storage areas, furniture, City vehicles and other places under the common control of the City and employees, and to enlist the assistance of law enforcement personnel in connection with the enforcement of this policy.
V. Drug-free Workplace Designation
Any location at which City business is conducted is designated as a drug-free workplace.
All employees of the City are absolutely prohibited from unlawfully manufacturing, distributing, dispensing, possessing or using controlled substances in the workplace.
The City of Los Alamitos shall implement an education program for all employees on the dangers of drug abuse in the workplace. Additionally, the City will provide training to assist in identifying and addressing illegal drug use by employees.
Any employee convicted of violating a criminal drug statute in this workplace must inform the City of such conviction (including pleas of guilty and nolo contendere) within five (5) days of the conviction occurring. Failure to inform the City shall result in disciplinary action up to and including termination for the first offense. By law, the City will notify the federal contracting officer within ten (10) days of receiving such notice from an employee or otherwise receiving notice of such a conviction.
The City reserves the right to offer employees convicted of violating a criminal drug statute in the workplace, or otherwise in violation of the policy, participation in an approved rehabilitation or drug-abuse assistance program as an alternative to discipline or in combination with discipline. If such a program is offered, and accepted by the employee, then the employee must satisfactorily participate in the program, as a condition of continued employment. The employee may also be asked to sign a Last Chance Agreement, setting forth additional terms and conditions of continued employment.
26 All employees of the City shall be required to acknowledge that they have read this policy and agree to abide by it in all respects. By law, this acknowledgment and agreement are required as a condition of continued employment.
Section 3.23 Safety
It is the policy of the City to maintain an active safety program designed to eliminate occupational related illness and injury among City employees. Each employee of the City shall be required to observe all City and departmental health and safety procedures.
Each employee of the City shall receive a copy of the City's safety policies and shall be responsible for complying with said policies. Failure to observe City safety policies shall result in disciplinary action in accordance with this Manual.
Section 3.24 Workplace-Related Violence
This policy applies to all employees of the City, both in and outside of the competitive service.
The City has zero tolerance for any conduct that references workplace violence, even if it was intended to be harmless, humorous, a prank, blowing off steam, or venting. Thus, any act or threat of workplace-related violence against a co-worker, customer, or any other individual will lead to discipline, up to and including termination of employment, depending on the nature and severity of the employee's conduct.
“Workplace related violence” is defined as any conduct that causes an individual to reasonably fear for their personal safety or the safety of their family, friends, and/or property. Specific examples of workplace related violence include, but are not limited to:
• Physical assaults (such as striking, punching, or slapping another person);
• Grabbing, pinching, or touching another person in an unwanted way whether sexually or otherwise;
▪ Verbal abuse or threats (oral or in writing);
▪ Fighting, challenging another person to fight, or participating in dangerous or threatening horseplay;
▪ Physical gestures or other actions intended to threaten, intimidate, or coerce another person;
▪ Harassing or threatening phone calls or text messages; ▪ The destruction, threat of destruction, or sabotage of City equipment or property or of another employee’s property;
▪ Bomb threats or similar activities;
27 ▪ Menacing or inappropriately aggressive behavior towards another person;
▪ Surveillance;
▪ Stalking;
▪ Possession of an unauthorized weapon.
These rules apply at any time an employee is on duty, on City premises (including parking lots), or otherwise acting in connection to the employee's employment with the City.
In addition to taking disciplinary action against an employee engaging in prohibited conduct under this policy, the City will take aggressive legal action against any employee that engages in workplace-related violence or constitutes a threat of workplace-related violence.
Any employee who feels that he or she has been the victim of workplace-related violence or threat of workplace-related violence is expected to report such to the employee's supervisor or any other supervisory or management employee immediately. Further, any employee who has knowledge of an incident of workplace-related violence or a threat of workplace-related violence must report such to his or her immediate supervisor or any other supervisory or management employee immediately.
RULE 4 EMPLOYEE BENEFITS
Except as otherwise provided herein, employee benefits are set forth in applicable memoranda of understanding for represented employees and in applicable salary resolutions for unrepresented employees.
Section 4.1 Workers' Compensation
Workers' Compensation insurance coverage is provided for all employees of the City. In some cases, a three-day waiting period applies before an employee begins receiving Workers’ Compensation benefits. In that case, the employee’s accrued sick or vacation leave will be charged for those three days.
Once the employee has begun receiving Workers’ Compensation benefits, and only when the employee authorizes, the difference between the amount granted pursuant to such Workers’ Compensation and the employee’s regular pay will be deducted from the employee’s accumulated sick leave, vacation, personal holidays, and compensatory time, if any. It is the desire of the City to provide full benefits to the employee whenever possible, however, in no event shall the employee receive more benefit than they would normally receive had the injury not occurred.
Sworn peace officers shall be eligible for benefits in accordance with the provisions of California Labor Code Section 4850 in relation to occupational illness or injury.
28 Section 4.2 Sick Leave Donation Policy
1. Sick leave may be donated to a regular employee whose absence is in accordance with approved uses of sick leave, who has exhausted their sick leave accruals and is no longer accruing hours. Sick leave may also be donated for employees who are caring for an immediate family member (as defined in Section 1.9).
2. Procedure. To donate sick leave for a specified regular employee, the donor must provide required information, including the number of hours donated and the employee's name to whom the donation is being made.
The hours will be deducted from the donor's sick leave balance, converted to dollars (exclusive of any assignment, differential or other non-base pay) and used to compensate the donee at the donee's regular base rate of pay.
Donations will be listed in the order in which they are received by the Administrative Services Department. Each pay period, a sufficient number of donor hours will be converted and used to compensate the donee.
3. Eligibility for Donations
a. Must have (or an immediate family member must have) an illness or injurythat will require the employee to be on approved leave of absence without pay. b. Must have exhausted all accrued sick leave and vacation leave. Employees who have exhausted a11 accrued sick leave and vacation leave shall be placed on an unpaid leave status. Benefits including but not limited to sick leave and vacation accruals, health benefits, deferred compensation and administrative leave are not paid and do not accrue effective the first day of the month following the last day active on the payroll.
Donated sick leave shall not change an employee's status to a paid leave status.
Therefore, benefits shall not accrue or be paid while using donated sick leave. c. Must submit a written medical statement from the employee's or immediate family member's attending health care practitioner, which will be submitted through the Department Head for approval by the Personnel Officer or designee.
4. Donor Guidelines•
a. All donations are voluntary.
b. Donations must be a minimum of eight (8) hour increments. c. Each donor may donate no more than sixteen (16) hours of their sick leave per fiscal year.
29 d. After any donation, the donor's sick leave balance must be at least 240 hours. e. No more than four (4) weeks of total leave may be donated to an individual employee per occurrence.
f. Donated hours are irrevocable unless the receiving employee should leave City employment or return to duty prior to using all of the donated time. ln that event, the remaining hours will be returned to the donor(s).
Section 4.3 Military Leave
Military leave shall be granted in accordance with the provisions of federal and state law.
An employee requesting leave for this purpose shall promptly provide the Department Head with a copy of the military orders specifying the dates, site and purpose of the activity or mission. Within the limits of such orders, the Department Head may determine when the leave is to be taken and may modify the employee’s work schedule to accommodate the request for leave.
Section 4.4 Family/Medical and Pregnancy Disability Leave/Transfer Policy Under the Federal Family and Medical Leave Act of 1993 ("FMLA'") and the California Family Rights Act of 1993 ("CFRA"), if an employee with at least 12 months of servicewith the City, who has worked at least 1,250 hours in the past 12-months and (for FMLA leave eligibility only) the City directly employs at least 50 full or part-time employees within a 75-mile radius for each working day during each of 20 or more calendar workweeks in the current or preceding calendar year,, they may have a right to FMLA and/or CFRA leave. lf eligible for such leave, the employee may be entitled to take up to 12 workweeks of unpaid, job protected leave in a 12-month period for the birth, adoption, or foster care placement of the employee’s child; for the employee's own serious health condition or to care for the employee's child, parent, spouse, registered domestic partner, grandparent, grandchild, or sibling; or for a variety of “qualifying exigencies” raising out of the fact that an employee’s spouse, son, daughter, parent, or domestic partner is on active military duty in the United States Armed Forces or call to active military duty status. The employee may also be entitled to 26 workweeks of unpaid, job protected leave in a 12-month period to care for a covered service member. At either the employee's or the City's option, certain kinds of paid and unpaid leave may be substituted/run concurrently with family leave.
Even if an employee is not eligible for FMLA and/or CFRA leave, if disabled by pregnancy, childbirth or related medical conditions, the employee is entitled to take an unpaid pregnancy disability leave ("PDL") of up to four months, and/or be provided a transfer to an available position. If the employee is also FMLA/CFRA-eligible, the employee has certain rights to take BOTH a PDL/FMLA leave and a CFRA leave in connection with the birth of the employee's child.
When medically necessary, leave may be taken on an intermittent or a reduced work schedule.
If the employee is taking CFRA leave following the birth, adoption or foster care placement of
30 a child, the basic minimum duration for such leave is two weeks (though an employee is entitled to leave for one of these purposes, such as bonding with a newborn, for less than two weeks duration on any two occasions), and the employee must conclude the leave within one year of the birth, or placement for adoption or foster care.
If possible, the employee must provide at least 30 days advance notice for foreseeable events (such as the expected birth of a child or a planned medical treatment for the employee or of a family member). For events which are unforeseeable, the employee must notify the City, at least verbally, as soon as he or she learns of the need for the leave. Failure to comply with these notice requirements is grounds for and may result in deferral of the requested leave.
The City may require certification from the employee's health care provider before allowing a leave for pregnancy or the employee's own serious health condition, or certification from the health care provider of the employee's family member who has a serious health condition, before allowing leave to take care of that family member. If the City has a good faith, objective reason to doubt the validity of a certification for the employee’s serious health condition, the City may require second or third opinions (at City expense).
As a condition of reinstatement of an employee whose leave was due to the employee’s own serious health condition, which made the employee unable to perform their job, the employee must obtain and present a fitness-for-duty certification from the health care provider stating that the employee is able to resume work. Failure to provide such certification will result in denial of reinstatement.
Where the FMLA and/or CFRA apply, the City will continue group health plan coverage (if any) for up to a maximum of 12 weeks in any 12-month period under the same terms and conditions as applied prior to the leave of absence. If the employee is disabled by pregnancy, coverage will continue up to four months each leave year. If an employee disabled by pregnancy also uses leave under the CFRA for baby-bonding, the City will maintain coverage while the employee is disabled by pregnancy (up to four months or 17 1/3 weeks) and during the employee’s CFRA leave (up to 12 weeks). Upon return from leave, most employees must be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms.
For more information and/or a copy of the City' s detailed policies regarding family and medical leave and/or pregnancy disability leave, please contact the Administrative Services Department.
Section 4.5 School or Licensed Day Care Activity Leave
Any employee who is a parent, guardian, stepparent, foster parent, grandparent, or person who stands in loco parentis to one or more children who are in kindergarten or grades 1 through 12, or who are in a licensed child care facility, shall be allowed up to 40 hours each school year, not to exceed eight hours in any calendar month of the school year, to: participate in activities of their child’s school or licensed child care facility; find, enroll, or reenroll a child in a school or with a licensed child care provider; or to pick up a child due to a child care provider or school emergency.
The employee must provide reasonable advance notice to their supervisor of the planned absence.
The leave is unpaid unless the employee uses vacation, personal leave or compensatory time off.
The employee must provide documentation from the school or licensed child care facility as
31 verification that the employee participated in school or child care facility activities on a specific date and at a particular time. If both parents, guardians or grandparents having custody work for the City of Los Alamitos at the same City work site, only the first parent requesting will be entitled to leave under this provision.
Section 4.6 Child Suspension Leave
Any employee who is the parent or guardian of a child in grades 1 through 12 may take time off to go to the child’s school in response to a request from the child’s school, if the employee gives advance notice to their supervisor. A school has the authority to request that the parent attend the child’s school if the child has: committed any obscene act; habitually used profanity or vulgarity; disrupted school activities; or otherwise willfully defied the valid authority of school personnel.
Section 4.7 Jury Duty Leave/Subpoenaed or Court-Ordered Witness Leave Any employee who is summoned to serve on a jury, or subpoenaed or ordered to be a witness, must notify their supervisor or Department Head as soon as possible. Any employee who is released from jury service prior to the end of their scheduled work hours must report to work unless otherwise authorized by their supervisor.
Overtime-Eligible Employees
All overtime-eligible employees will be paid for actual work hours missed because of time spent in jury service or court. The time spent on jury duty is not work time for purposes of calculating overtime compensation. The City will offset from pay the amount the employee receives from the Court for jury fees.
Overtime-Exempt Employees
All FLSA-exempt employees will continue to receive their normal salary while on jury duty or as serving as a witness only for any workweek in which they perform any work duties. The City will offset the amount from pay the employee receives from the Court for jury fees.
Section 4.8 Other Court or Administrative Proceeding Appearances Regarding City Duties
Any employee who is subpoenaed to appear in court in a matter regarding an event or transaction in the course of their City job duties, must give their supervisor as much advance notice as is possible. The City will determine whether the matter involves an event or transaction in the course of the employee’s City job duties. If so, this leave to appear in court will be without loss of compensation, and the time spent will be considered work time. The City will offset the amount from pay the employee receives for witness fees.
Regarding Employee-Initiated Proceedings
Any employee who is subpoenaed to appear, or appears in court because of civil or administrative proceedings that they initiated, is not entitled to receive compensation for time spent related to
32 those proceedings. An employee may request to receive time off without pay, or may use any accrued leave other than sick leave for time spent related to those proceedings. The time spent in these proceedings is not considered work time. Notwithstanding the above, an employee who is testifying or appearing as the designated representative in PERB conferences or hearings, or at a personnel or merit commission is entitled to paid release time.
Regarding Crime Victim/Victim Family Member Court Attendance Leave Any employee who is a victim of a crime may take leave from work to attend judicial proceedings related to that crime, if the employee provides the City notice of the scheduled proceeding in advance. If advance notice is not feasible, the employee must provide the City, within a reasonable time after the leave is taken, documentation from the District Attorney, victim’s rights office, or court/governing agency that shows that the judicial proceeding occurred when the leave was used.
An employee who is an immediate family member of such a crime victim, including: a registered domestic partner; the child of the registered domestic partner; spouse; child; stepchild; brother; stepbrother; sister; stepsister; mother; stepmother; father; or stepfather of the crime victim is also entitled to leave from work to attend judicial proceedingsrelating to that crime. The leave is unpaid unless the employee elects to use accrued vacation, sick, or other paid leave, or compensatory time off.
Regarding Crime Victim/Family Member Victims’ Rights Proceedings Leave Any employee who is a victim of a crime listed in Labor Code section 230.5(a)(2)(A), may take leave from work to appear in court to be heard at any proceeding in which the right of the victim is at issue, if the employee provides the employer reasonable advance notice. If advance notice is not feasible, the employee must provide the City, within a reasonable time after the leave is taken, certification from a police report, a district attorney or court, or from a health care provider or victim advocate, that the employee was a victim of any of the crimes listed in Labor Code section 230.5(a)(2)(A). An employee who is a spouse, parent, child, sibling, or guardian of such a crime victim is also a victim who is entitled to this leave if the above notice or certification requirements are met. The leave is unpaid unless the employee elects to use accrued vacation or paid leave, or compensatory time off.
Leave for Victims of Domestic Violence, Sexual Assault, Stalking or Other Crimes to Obtain Restraining Orders or Injunctive Relief
Any employee who is a victim of domestic violence, sexual assault, stalking, or other crime may take leave from work to obtain or attempt to obtain any relief, including, but not limited to: a temporary restraining order, restraining order, or other injunctive relief to help ensure the health, safety, or welfare of the employee or their child, if the employee provides advance notice of the need for leave. If advance notice is not feasible, the employee must provide any of the following certifications within a reasonable time after the leave: a police report indicating that the employee was a victim; a court order protecting the employee from the perpetrator; evidence from the district attorney or court that the employee has appeared in court; or documentation from a health care provider or counselor that the employee was undergoing treatment for physical or mental injuries or abuse. The leave is unpaid unless the employee elects to use Healthy Workplace Healthy Family Act of 2014 sick leave, accrued vacation or paid leave, or compensatory time off.
33 Leave for Victims of Domestic Violence, Sexual Assault, Stalking or Other Crimes to Obtain Medical Attention or Counseling or Safety Planning Any employee who is a victim of domestic violence, sexual assault, stalking, or other crime, may take leave from work to attend to any of the following: obtaining medical attention or psychological counseling; obtaining services from a shelter, program or crisis center; or participating in safety planning or other actions to increase safety, if the employee provides advance notice of the employee’s intention to take time off for these purposes. If advance notice is not feasible, the employee must provide any of the following to the City within a reasonable time after the leave: a police report indicating that the employee was a victim; a court order protecting the employee from the perpetrator; evidence from the district attorney or court that the employee has appeared in court; or documentation from a health care provider or counselor that the employee was undergoing treatment for physical or mental injuries or abuse. The leave is unpaid unless the employee elects to use Healthy Workplace Healthy Family Act of 2014 sick leave, accrued vacation or personal leave, or compensatory time off.
Section 4.9 Leave of Absence Without Pay
The Personnel Officer, in his/her unrestricted discretion, may grant a regular or probationary employee leave of absence without pay or seniority not to exceed three (3) months. After three (3) months, the leave of absence may be extended if so authorized. No such leave shall be granted except upon written request of the employee, setting forth the reason for the request, and the approval will be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted. An employee on leave who fails to report promptly at its expiration shall be deemed to have resigned City employment.
Department heads may grant a regular or probationary employee leave of absence without pay for a period not to exceed one calendar week. Such leaves shall be reported to the Personnel Officer prior to approval. Under normal circumstances, personal leave of absence shall be granted only after an employee has exhausted all vacation entitlement.
All employees placed on approved leave of absence status without pay, shall not accrue credited service for salary review, vacation, and illness and injury leave purposes for the duration of the leave of absence without pay. Probationary periods and eligibility for salary review, vacation and sick leave accrualshall be extended by the number of days an employee has been on approved leave of absence without pay. Employees placed on approved leave of absence without pay shall be responsible for all health insurance premiums, life insurance premiums, long-term disability premiums and other monthly benefit payments as prescribed by the Personnel Officer.
Section 4.10 Unauthorized Leave of Absence
34 Any employee who is absent without prior authorization and without notification for three (3) consecutive working days shall be considered to have resigned from their position with the City by reason of abandonment. An unauthorized leave of absence during part of a day constitutes an unauthorized absencefor the entire day.
The employee will be given written notice, at their address of record, of the circumstances of the job abandonment, and an opportunity to provide an explanation for the employee’s unauthorized absence. An employee who promptly responds to the agency’s written notice, within the timeframe set forth in the written notice, can arrange for an appointment with the Personnel Officer before final action is taken, to explain the unauthorized absence and failure of notification. An employee separated for job abandonment will be reinstated upon proof of justification for such absence, such as severe accident, severe illness, false arrest, or mental or physical impairment which prevented notification. No employee separated for job abandonment has the right to a post-separation appeal.
Nothing, in this section shall limit the City Manager's authority to discipline or dismiss an employee due to an unauthorized absence.
RULE 5 EMPLOYEE CONDUCT AND DISCIPLINE
Section 5.1 Procedure
Discipline shall be administered in a fair and consistent manner and without regard to race, creed, color, religion, age, sex, national origin, ancestry, physical or mental disability, sexual orientation, gender identity, or any other basis protected by law.
Section 5.2 Just Cause
Disciplinary action, up to and including discharge, may be imposed for just cause.
Section 5.3 Major Discipline
A. Pre-disciplinary hearings:
Prior to the imposition of a major disciplinary action, which shall include, but is not limited to, an unpaid suspension, demotion, reduction in pay equivalent to an unpaid suspension, or discharge, all regular employees shall be presented with a written Notice of Proposed Disciplinary Action informing the employee as to his/her right to a pre-disciplinary hearing.
1. The Notice of Proposed Disciplinary Action shall include:
a. A description of the discipline proposed;
b. A statement of the reasons for which the action has been proposed, which shall include a brief description of the alleged facts upon which the
35 proposed action is being taken, and a statement of any employer rules, regulations, or laws that are alleged to have been violated; and, if applicable, a list of any previous disciplinary actions, counseling, evaluations or other relevant actions which support the action proposed;
c. Copies of any documents relied upon in reaching a decision to propose the discipline action; and
d. A statement advising the employee that he may respond to the City Manager, or his/her designee, regarding the proposed disciplinary action, orally or in writing, before it takes effect. This part of the Notice of Proposed Disciplinary Action shall include the name of the person to whom the response is to be made, if other than the City Manager, and the last date upon which a response may be made.
e. The employee shall have seven (7) working days from the date of the Notice of Proposed Disciplinary Action to respond to the charges, either orally or in writing. Upon a showing of good cause, the City may extend the time for response beyond seven (7) working days. In responding, either orally or in writing, the employee may designate a representative to assist in the presentation of the response.
f. In the event that the employee chooses to respond orally, the employee must, within the period given to respond, make an appointment to meet with the City Manager or his/her designee.
g. During this meeting, the employee, or the employee's representative, may present any reasons why the employee feels that the proposed action is not proper. The City Manager or his/her designee shall listen to the employee's presentation, but shall not present any evidence on behalf of the City, nor shall either party present witnesses for examination at thistime. h. A written response must be received in the office of the City Manager no later than 4:30 p.m. on the last day given to respond. i. The City Manager or his/her designee shall take the employee's timely response into consideration and shall make a determination as to whether the proposed action, a different action, or no action shall be taken.
2. Failure by the employee, or the employee's representative, to respond to the Notice of Proposed Disciplinary Action within the period allowed shall result in disciplinary action taking effect as proposed.
B. Right to Appeal:
1. Any regular employee shall have the right to appeal any major disciplinary action, including, but not limited to, an unpaid suspension, a demotion, a reduction
36 in pay equivalent to an unpaid suspension, or a discharge.
2. Requests for appeal shall be made in writing, signed by the employee and filed with the Personnel Officer within ten (10) working days of the effective date of the disciplinary action. Failure to do so shall constitute waiver of the right to appeal and failure to exhaust administrative remedies.
3. Following receipt of a timely notice of appeal of the decision from the City Manager or his/her designee, a hearing shall be scheduled before the Personnel Appeals Commission. Hearings shall be closed unless an open hearing is requested by the employee filing the appeal in accordance with Government Code Section 54957.
4. The Personnel Officer shall provide written notice to the employee and to the City Manager including the date, time and place of the hearing and such notice shall be posted at a public place or a place designated by the Personnel Officer. Said notice shall be delivered to the employee personally or by mail at least seven (7) days before the time for holding the hearing and shall include notice of the employee's right to have the appeal heard in open session rather than closed session.
5. The employee shall appear personally before the Personnel Appeals Commission at the hearing and may be represented by counsel or other representative of his/her choice. In the event that the employee fails to personally appear, the appeal shall be deemed waived.
6. All parties and witnesses to be heard at the hearing shall be sworn and shall testify under oath. The hearing shall not be conducted according to technical rules relating to evidence and witnesses, except as hereinafter provided. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule, which might make improper the admission of the evidence over objection in civil actions. Hearsay evidence may be admitted, but it may not be the sole basis upon which a finding is made unless it would be admissible under rules of evidence in a civil matter. The rules of privilege shall be effective to the same extent that they are recognized in civil actions. Irrelevant and unduly repetitious evidence shall be excluded.
7. The Personnel Appeals Commission shall cause its written statement of decision to be issued within thirty (30) working days following the conclusion of the hearing. The decision of the Personnel Appeals Commission shall be the City’s final decision.
Section 5.4 Minor Discipline
In the case of minor discipline, which shall include, but is not limited to a written reprimand, employee shall be afforded the following:
A. Notice of Proposed Disciplinary Action, which shall include:
37 1. A description of the discipline proposed;
2. A statement of the reasons for which the action has been proposed, which shall include a brief description of the alleged facts upon which the proposed action is being taken and a statement of any employer rules, regulations, or laws that are alleged to have been violated; and, if applicable, a list of any previous disciplinary actions, counseling, evaluations or other relevant actions which support the action proposed;
3. Copies of any documents relied upon in reaching a decision to propose the disciplinary action; and
4. A statement advising the employee that he/she may respond to the City Manager, or his/her designee, regarding the proposed disciplinary action, orally or in writing, before it takes effect. This part of the Notice of Proposed Disciplinary Action shall include the name of the person to whom the response is to be made, if other than the City Manager, and the last date upon which a response may be made.
B. The employee shall have seven (7) working days from the date of the Notice of Proposed Disciplinary Action to respond to the charges, either orally or in writing. Upon a showing of good cause, the City may extend the time for response beyond seven (7) working days. In responding, either orally or in writing, the employee may designate a representative to assist in the presentation of the response.
1. In the event that the employee chooses to respond orally, the employee must, within the period given to respond, make an appointment and to meet with the City Manager or his/her designee.
2. During this meeting the City official imposing the discipline, and the employee or their respective representatives, may present oral argument and documentary evidence in support of their positions; however, neither party shall be permitted to call and examine witnesses.
3. A written response must be received in the office of the City Manager no later than 4:30 p.m. on the last day given to respond.
4. The City Manager or his/her designee shall take the employee's timely response into consideration and shall make a determination as to whether the proposed action, a different action, or no action shall be taken.
C. Failure by the employee, or the employee's representative, to respond to the Notice of Proposed Disciplinary Action within the period allowed shall result in disciplinary action taking effect as proposed.
D. In the case of minor discipline, no right of appeal is provided, except for the right to respond as set forth in Section B, above.
RULE 6 GRIEVANCE PROCEDURE
38 Section 6.1 Policy
The City of Los Alamitos has established a grievance procedure. Grievances are defined in Section 1.9 of these Policies and Procedures. Employees of the City shall be required to comply with the procedures set forth regarding items which are grievable under these Policies.
Employees of the City who pursue grievances according to the provisions of the City Grievance Policy and Procedure shall be free of harassment by fellow employees, supervisors and administration and shall in no way affect their present or future employment status.
Section 6.2 Grievance Procedure
The steps of the grievance procedure are as follows:
A. Grievances must be discussed with the employee's immediate supervisor, or his/her superior in the event that the employee's problem is with the supervisor, within five (5) working days of the occurrence of the event giving rise thereto. The supervisor or his/her superior will attempt to resolve the matter and will, within a reasonable period of time, issue his/her decision on the matter in writing.
B. If not previously resolved, the employee may, within five (5) days of receiving the written decision of the employee's supervisor or his/her superior, submit a written request for review by the department head. The department head shall make such investigation of the facts and issues as is warranted under the circumstances and shall make a determination within five (5) working days of receipt of the request and the written decision of the supervisor or his/her superior. (If the grievance was addressed by the department head under Section A., above, the employee may proceed directly to Section C., below.) C. If the employee is dissatisfied with the determination of the department head, the employee shall, within two (2) working days of receipt of the department head's determination, notify the department head and the Personnel Officer of the employee's desire to appeal such determination. Said notice shall be in writing.
D. The Personnel Officer, or his/her designee, shall arrange and conduct a meeting between the employee and the department head. Atsuch meeting, discussion shall be limited to the issues raised in the initial grievance complaint and an earnest effort shall be made to resolve the problem.
E. Following the meeting, the Personnel Officer shall issue a statement of his/her conclusions and findings. The decision of the Personnel Officer shall be final.
RULE 7 LAYOFF POLICY AND PROCEDURE
Section 7. 1 Elimination of Positions
39 Whenever, in the judgment of the City Council, it becomes necessary in the interest of economic or operational reasons, the City Council may abolish any position or employment in the competitive service and layoff, demote or transfer an employee holding such position or employment for non-disciplinary reasons, and without filingwritten charges and without the right of appeal or hearing. The City will notify the affected employee organization of the pending elimination of any position(s) and, upon request, meet with the affected employee organization over the impact of layoffs.
Section 7.2 Layoff Procedure
A. Seniority: Seniority is defined as the length of continuous employment in the employee's present classification regardless of department to which assigned. Seniority shall be observed in effecting such reduction in personnel and the order of layoff shall be in the reverse order of Seniority upon the effective date of the layoff. When employees have equal Seniority for retention in a class, the employee with the greater amount of Seniority Credit with the City shall have the highest retention priority. "Seniority Credit with the City" shall be defined as the length of continuous employment from the last date of hire by the City. lf a tie occurs with respect to Seniority Credit, the employee to be laid off will be decided by lottery.
1. Layoff shall be made within classes of positions, and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary or regular employee. For the purpose of determining order of layoff, total cumulative time in a classification and/or at the City shall include time on any legally-protected leave of absence.
2. The names of probationary and regular employees laid off shall be placed upon reemployment lists for classes which, in opinion of the Personnel Officer, require basically the same qualifications and duties and responsibilities as those of class of positions from which layoff was made.
The names of the laid off employees shall remain on such lists for a period of two years unless reemployed sooner.
B. Specially Funded Positions:
1. When a position is created and is funded by a grant of funds from the State or Federal government, the position shall be automatically abolished when the funding is terminated. The incumbent of the position shall be laid off on the date upon which the position is abolished and the layoff procedures prescribed in these rules are not applicable. However, if the incumbent previously held a permanent, full-time position, he or she may return to that position upon abolition of the specially funded position.
2. Any employee hired or promoted to fill a vacancy in a permanent full-time City position resulting from the assignment of a regular employee to a specially funded position, may be demoted or laid off in accordance with this procedure at the time the regular employee returns to his or her former
40 position.
RULE 8 REPORTS AND RECORD KEEPING
Section 8.1 Personnel Files
The Personnel Officer shall maintain a personnel record for each employee in the service of the City showing the name, title of position held, the department to which assigned, salary, changes in employment status, and such other information as may be considered pertinent by the Personnel Officer or which is required by law.
All medical information about an employee or applicant is kept in separate medical files and is treated as confidential. Access to employee or applicant medical information shall be strictly limited to only those with a legitimate need to have such information for City business reasons, or if access is required by law, subpoena or court order. In the case of an employee with a disability, managers and supervisors may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations.
Section 8.2 Change of Status Report
Every appointment, transfer, promotion, demotion, change of salary, or any other temporary or permanent change in status of employees shall be reported to the Personnel Officer in such manner as prescribed by the Personnel Officer.
Section 8.3 Personnel Action Form
A personnel action form shall be completed for each employee hired by the City. The Personnel Action Form shall include all employee information including benefit selection information. A copy of the Personnel Action Form shall be included in the employee's personnel file. The City Manager's signature shall be included on Personnel Action Forms as a result of an appointment, promotion, demotion, transfer and dismissal.
Section 8.4 Time Sheets
All City employees shall be required to complete a time sheet recording all hours worked, vacation, sick leave, administrative leave, etc. Time sheet shall be signed by the employee and employee's supervisor and forwarded to the Payroll Department following the end of the pay period.
Time sheets shall be required for executive management staff unless otherwise directed by theCity Manager.
Section 8.5 Records Review and Access
Access to employee records is restricted to the following:
1. Personnel Department employees with a business need-to-know.
41 2. The direct supervisor or department manager of an individual employee with a business need-to-know.
3. City executive management staff with a business need-to-know.
Section 8.6 Employee Access
A current employee may examine his or her personnel records at reasonable intervals and at reasonable times. A former employee is entitled to inspect their personnel records one time per year. An employee has the right to ask for a correction or a deletion, and write a statement of disagreement with any item in the file in the presence of a Personnel representative. The employee may not, however, remove any item from the file.
Section 8. 7 Disclosure of Employee Information
All requests for information about a current, retired or terminated employee must be referred to the Personnel Officer. The Personnel Officer may disclose to prospective employer’s dates of employment, final title or position and job location. With the employee's written permission, the Personnel Officer may give employment and salary history.
Information will be given to duly authorized requests from law enforcement agencies, including investigations, summons, subpoena and judicial orders. The City need not inform an employee that personal information has been disclosed to law enforcement agencies if it concerns an investigation into the employee's on-the-job conduct, especially when an employee's actions endanger other employees or City security and property.
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 16, 2024 ITEM NUMBER: 10D
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: 2024 Budget Calendar
SUMMARY
This report seeks to establish the 2024 budget calendar.
RECOMMENDATION
Approve the recommended budget calendar for 2024.
BACKGROUND
In accordance with the City’s Charter Section 1202 and 1203, the proposed budget shall be prepared and submitted to City Council “at least thirty-five (35) days prior to the beginning of each fiscal year.” After reviewing the budget and making revisions as it may deem advisable, “the City Council shall hold a public hearing on the proposed budget, at which interested persons desiring to be heard shall be given such opportunity.”
DISCUSSION
To provide ample time for review, analysis, and revision of the fiscal year 2024-2025 proposed budget, staff recommends the following meetings with the Budget Standing Committee (BSC) and City Council:
March 11th BSC - Mid-year review of FY23-24 budget
March 18th Regular City Council Meeting - Mid-year review of FY23-24 budget April 22nd BSC Review #1 of FY24-25 draft budget
May 13th BSC Review #2 of FT24-25 draft budget
May 20th Regular City Council Meeting - Presentation of draft budget FY24-25 June 10th BSC Review #3 of FY24-25 draft budget (if needed) June 17th Regular City Council Meeting - Budget adoption (Public Hearing) This budget calendar is subject to change as needed and provided for general planning purposes.
FISCAL IMPACT
There is no fiscal impact to this report.
Attachment: None
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 16, 2024 ITEM NUMBER: 10E
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Annual Comprehensive Financial Report (ACFR) Fiscal Year 2021-22
SUMMARY
For the City Council to receive and file the fiscal year 2021-2022 audit reports.
RECOMMENDATION
Receive and file the annual audit reports for fiscal year 2021-2022, including the Annual Comprehensive Financial Report (ACFR), and award of Financial Reporting Achievement issued by the Government Finance Officers Association of the United States (GFOA).
BACKGROUND
Each year, an independent audit of the City conforms with generally accepted auditing standards (GAAS). Those standards require that an independent Certified Public Accountant plan and perform the audit to reasonably assess whether the financial statements are free of material misstatement. The auditor also expresses an opinion on the fairness of the presentation of the financial position and the results of operations of the government's basic financial statements in conformity with generally accepted accounting principles (GAAP).
DISCUSSION
As the Council may recall, this item was pulled from an earlier agenda due to clerical errors within the report. While these errors did not impact the audited portion of the financial statements, staff wished to ensure the clarity of the information that was being presented.
Considering the impact, Finance contacted one of the auditing firms that responded to the RFP for auditing services issued in 2020 and requested that they perform a peer review of the report to provide a certificate of its accuracy and completeness. The review was completed, and certification was obtained that no further errors were noted. In addition, the ACFR report was also reviewed by an additional Certified Public Accountant (CPA) contractor.
Following this review, the report was then submitted to the Government Finance Officers Association. Staff is happy to report that the City of Los Alamitos' Annual Comprehensive Financial Report (ACFR) has received the GFOA's Certificate of Achievement for Excellence in Financial Reporting. As stated in the GFOA's award letter, the Certificate of Achievement is the highest form of recognition in a government account and financial reporting, and its attainments represent a significant accomplishment by a government and its management.
The award is issued to a government unit whose annual financial reports are judged to adhere
to program standards and represent the highest award in government financial reporting.
FISCAL IMPACT
None.
Attachment: 1. Annual Comprehensive Financial Report 2022
2. GFOA Financial Reporting Achievement Award Notice
Annual Comprehensive Financial Report (ACFR)
FISCAL YEAR ENDED June 30, 2022
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City of Los Alamitos
Los Alamitos, California
Annual Comprehensive Financial Report
For the Fiscal Year Ended June 30, 2022
Prepared by the
Finance Department of Los Alamitos
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City of Los Alamitos
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents
Page
INTRODUCTORY SECTION (UNAUDITED)
Letter of Transmittal .................................................................................................................................................. i Organizational Chart ................................................................................................................................................. v Principal Officials of the City of Los Alamitos ....................................................................................................... vi Certificate of Achievement for Excellence in Financial Reporting – Government Finance Officers Association ....................................................................................................... vii
FINANCIAL SECTION
Independent Auditors’ Report on Financial Statements ............................................................................................ 1 Management’s Discussion and Analysis ....................................................................................................................... 5 Basic Financial Statements:
Government – Wide Financial Statements:
Statement of Net Position .................................................................................................................................. 15 Statement of Activities ...................................................................................................................................... 17 Fund Financial Statements:
Governmental Fund Financial Statements:
Balance Sheet .............................................................................................................................................. 21 Reconciliation of the Governmental Funds Balance Sheet
to the Government–Wide Statement of Net Position ........................................................................... 22 Statement of Revenues, Expenditures,
and Changes in Fund Balances ............................................................................................................. 23 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government–Wide Statement of Activities ......................................................................................................................... 24 Proprietary Fund Financial Statements:
Statement of Net Position ........................................................................................................................... 27 Statement of Revenues, Expenses, and Changes in Net Position ............................................................... 28 Statement of Cash Flows ............................................................................................................................ 29 Notes to the Basic Financial Statements............................................................................................................... 31 DRAFT
City of Los Alamitos
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents
Page
FINANCIAL SECTION (Continued)
Required Supplementary Information (Unaudited):
Budgetary Comparison Schedule – General Fund .......................................................................................................... 64 Notes to the Budgetary Comparison Schedule ............................................................................................................... 65 Schedule of the City's Proportionate Share of the Net Pension Liability and Related Ratios - Miscellaneous .............. 66 Schedule of the City's Proportionate Share of the Net Pension Liability and Related Ratios - Safety ........................... 67 Schedule of City’s Contributions - Pension .................................................................................................................... 68 Schedule of Changes in Net OPEB Liability and Related Ratios ................................................................................... 69 Supplementary Information:
Nonmajor Governmental Funds:
Combining Balance Sheet ................................................................................................................................. 71 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances ......................................... 75 Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual Nonmajor Special Revenue Funds:
Community Development Block Grant ................................................................................................ 79 Measure M ............................................................................................................................................ 80 Los Alamitos Television....................................................................................................................... 81 Office of Traffic Safety ........................................................................................................................ 82 Asset Seizure ........................................................................................................................................ 83 Public Safety Augmentation ................................................................................................................. 84 State Law Enforcement Service ........................................................................................................... 85 Air Quality ............................................................................................................................................ 86 State Gas Tax ........................................................................................................................................ 87 Nonmajor Capital Project Funds:
Park Development ................................................................................................................................ 88 Building Improvement ......................................................................................................................... 89 Residential Streets/Alleys ..................................................................................................................... 90 Traffic Improvement Fund ................................................................................................................... 91 Nonmajor Debt Service Fund:
Debt Service ......................................................................................................................................... 92 Internal Service Funds:
Combining Statement of Net Position ............................................................................................................... 93 Combining Statement of Revenues, Expenses, and Changes in Net Position ................................................... 95 Combining Statement of Cash Flows ................................................................................................................ 97 DRAFT
City of Los Alamitos
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents
Page
STATISTICAL SECTION (Unaudited)
Net Position by Component Last Ten Fiscal Years ..................................................................................................... 101 Changes in Net Position Last Ten Fiscal Years ........................................................................................................... 102 Fund Balances of Governmental Funds Last Ten Fiscal Years .................................................................................... 104 Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years ................................................................. 106 2021/22 Use Category Summary-Basic Property Value Table Last Ten Fiscal Years ................................................ 108 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years .......................................... 110 Direct and Overlapping Property Tax Rates Last Ten Fiscal Years ............................................................................. 111 Principal Property Taxpayers Current Year and Ten Years Ago ................................................................................. 113 Property Tax Levies and Collections Last Ten Fiscal Years ........................................................................................ 114 Ratio of Outstanding Debt by Type Last Ten Fiscal Years .......................................................................................... 115 Direct and Overlapping Governmental Activity Debt .................................................................................................. 116 Legal Debt Margin Information ................................................................................................................................... 117 Demographic and Economic Statistics ......................................................................................................................... 118 Full-Time Equivalent City Government Employees by Function/Program Last Ten Fiscal Years ............................. 119 Operating Indicators by Function/Program Last Ten Fiscal Years .............................................................................. 120 Capital Asset Statistics by Function/Program Last Ten Fiscal Years .......................................................................... 122 Top 10 Businesses for Fiscal Yest 2021-22 ................................................................................................................. 123 Principal Employers ..................................................................................................................................................... 124 DRAFT
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As we transition to Fiscal Year 2022-23, the annual operating budget is balanced, with operating revenues of $21,348,825 and operating expenditures of $20,367,325, resulting in an estimated surplus of $981,500. General Fund balance reserves are projected to total approximately $16.8 million on July 1, 2022. The City Council reviews its Fund Balance Policy once the books have been closed for the priorfiscal year. The most recent Fund Balance Policy established set aside reserves for CalPERS reserves ($3.40 million), and other post-employment benefits (OPES) ($500,000).
Long-Term Financial Planning and Major Initiatives
Following the adoption of the FY2020-21 budget, the City Council and the residents of Los Alamitos took action. After the City Council unanimously voted to place a revenue measure on the ballot, residents voted to enact a 1.5% sales tax that would be dedicated to ensuring essential services and Los Alamitos residents' quality of life. This new revenue source will allow for the city to continue to provide the needed services to the community, while addressing infrastructure deficiencies.
To further solidify the City's commitment to responsible stewardship of this new revenue, the City Council unanimously approved a Fiscal Sustainability Pledge (FSP). The pledge highlighted specific operations and programs the City Council intended to target in the event of passage of Measure Y, and included public safety, essential community services, infrastructure, and stimulating local economic growth. The passage of Measure Y, which is estimated to generate approximately $5 million in additional revenue, significantly altering the outcome of the previous projections.
As of June 30, 2022, the City's General Fund had fund balance unassigned and assigned of approximately $16.8 million. Of this amount, $3.4 million is designated for PERS reserves, and $500,000 is designated for retiree medical insurance benefits. Nonspendable fund balance consists primarily of prepaid amounts for the 2022-23 Fiscal Year, which were paid during the 2021-22 Fiscal Year.
Annually, the City updates a seven (7) year Capital Improvement Program (GIP). The Capital Improvement Program for Fiscal Year 2022-23 totals $4,222,269, which includes $215,000 carried forward from Fiscal Year 2021-22. Projects include, but are not limited to, Phase II Street Improvements and Sterns Park funded by Measure Y, and the New Dutch Haven and Bloomfield Street Improvement Projects. The Capital Improvement Program continues to provide a significant amount of funding for streets.
Awards and Acknowledgements
The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2021. The City received this award for publishing an easily readable and efficiently organized CAFR that satisfied both GAAP and applicable legal requirements.
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CITY OF LOS ALAMITOS
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DIRECTORY OF OFFICIALS (as of June 30, 2022)
CITY COUNCIL
Shelley Hasselbrink, Mayor
Tanya Doby, Mayor Pro Tem
Ron Bates, Council Member
Mark A. Chirco, Council Member
Jordan Nefulda, Council Member
APPOINTED OFFICIALS
Chet Simmons, City Manager
Michael S. Daudt, City Attorney
Windmera Quintanar, City Clerk
EXECUTIVE MANAGEMENT
Chris Kelly, City Engineer
Chelsi Wilson, Administrative Services Manager
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Michael Clayborn, Chief of Police
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vii
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1 To the Honorable Mayor and Members of the City Council of the City of Los Alamitos
Los Alamitos, California
Independent Auditors’ Report
Opinions
We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Los Alamitos, California, as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City of Los Alamitos, California’s basic financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Los Alamitos, California, as of June 30, 2022, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City of Los Alamitos, California, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Emphasis of Matter
As described in Note 1 to the basic financial statements, the City adopted the provisions of Governmental Accounting Standards Board Statement No. 87, Leases. Our opinion is not modified with respect to this matter.
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Los Alamitos, California’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.
Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions.
Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. 438 Old Newport Blvd – Newport Beach, CA 92663
Phone (949) 346-2900 –www.gruberlopezinc.com
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To the Honorable Mayor and Members of the City Council
of the City of Los Alamitos
Los Alamitos, California
2 In performing an audit in accordance with generally accepted auditing standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City of Los Alamitos, California’s internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Los Alamitos, California’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the schedule of proportionate share of the net pension liability and related ratios, schedule of plan contributions – defined benefit pension plan, schedule of changes in the net OPEB liability and related ratios, schedule of plan contributions – OPEB plan, and budgetary comparison information be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Los Alamitos, California’s basic financial statements. The combining and individual nonmajor fund financial statements , budgetary schedules, and financial data schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements, budgetary schedules, and financial data schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole.
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To the Honorable Mayor and Members of the City Council
of the City of Los Alamitos
Los Alamitos, California
3 Other Information
Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.
In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 6, 2023, on our consideration of the City of Los Alamitos, California’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City of Los Alamitos, California’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Los Alamitos, California’s internal control over financial reporting and compliance.
Newport Beach, California
February 6, 2023
Gruber and Lopez, Inc.
Gruber and Lopez, Inc.
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4 DRAFT
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5 MANAGEMENT'S DISCUSSION AND ANALYSIS
The management of the City of Los Alamitos ("City") offers readers of the City's financial statements this narrative overview and analysis of the City's financial activities for the fiscal year ended June 30, 2022. We encourage readers to consider the information presented here in conjunction with additional information that is provided in our letter of transmittal.
The presentation of the City's financial data in this analysis and statements will differ from the City's budget, in that the analysis and statements are required to follow Governmental Accounting Standards Board Statement Number 34 and other Statements to allocate costs associated with capital related items, long-term debt transactions, accrued interest, compensated absences internal service fund activity, and depreciation to the various functions of the City; whereas the City's budget is an operational financial plan for the upcoming fiscal year.
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis provides an introduction to the City's basic financial statements. The City's basic financial statements are comprised of three components:
1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements.
Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private-sector business.
The statement of net position presents information on all of the City's assets and deferred outflows, and liabilities and deferred inflows, with the difference between being reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.
The statement of activities presents information showing how the City's net position changed during the most recent fiscal year. All changes in net position is reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
The government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (government activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, public safety, community development, recreation and community services, and public works. The City has no business-type activities.
The Governmental Activities are presented on the accrual basis of accounting, a basis of accounting that differs from the modified accrual basis of accounting used in presenting governmental fund financial statements. Note 1 of the Notes to the Basic Financial Statements fully describe these bases of accounting.
Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other local governments, uses fund accounting to ensure and DRAFT
6 demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided into two categories: governmental funds and proprietary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements.
However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities.
The City maintains sixteen individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General Fund. Data from the other fifteen governmental funds are combined into a single, aggregated presentation.
Individual fund data for each of these non-major governmental funds are provided in the form of combining statements elsewhere in this report.
The City adopts an annual appropriated budget for its General Fund. A budgetary comparison statement has been provided for the General Fund to demonstrate compliance with this budget.
Proprietary funds. Proprietary funds are used to account for activities where the City needs to show the full costs of providing the services, including depreciation. The City maintains five internal service funds.
The City uses internal service funds to account for its self-insured insurance programs, fleet of vehicles, equipment, technology upgrades and replacements and other capital related activities. Because these services benefit governmental functions, they have been included within governmental activities in the government-wide financial statements. Internal service funds are presented as proprietary funds because internal service funds follow the accrual basis of accounting.
Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements.
Combining statements. The combining statements referred to earlier in connection with non-major governmental funds are presented immediately following the notes.
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7 Government-wide Financial Analysis
Tables 1 and 2 focus on the net position and changes in net position of the City's governmental activities.
The City’s assets and deferred outflows exceeded liabilities and deferred inflows by $13,701,004 as of June 30, 2022, an increase of $5,532,920 from June 30, 2021.
The largest portion of the City's net position reflects its investment in capital assets (i.e., land, buildings, machinery, equipment and infrastructure), net of any related debt that is still outstanding used to acquire those assets. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Unrestricted net position had a deficit balance of $5.197 million as of June 30, 2022, which relates to the City's net pension liability and OPEB liability.
The City has set-aside $3.40 million for its unfunded pension liability and $500,000 for its OPEB liability. However, since these funds are not held in an irrevocable trust the net pension liability has not been reduced to account for these funds that have been set-aside.
TABLE 1
Net Position
Governmental Activities - June 30,
2021 2022
Current and other assets $ 19,033,063 $ 23,872,535
Capital assets 18,966,258 19,871,393
Total assets 37,999,321 43,743,928
Deferred outflows of resources 6,862,828 11,377,136
Current liabilities 1,651,802 3,002,887
Noncurrent liabilities:
Long-term debt 3,799,410 3,767,244
Net OPEB liability 6,694,357 6,356,967
Net pension liability 22,139,759 14,540,568
Total liabilities 32,633,526 24,664,779
Deferred inflows of resources 2,408,655 13,752,394
Net position:
Net investment in capital assets 15,623,413 16,544,999
Restricted 2,152,916 2,353,211
Unrestricted (9,608,245) (5,197,206)
Total net position 8,168,084 $ 13,701,004 $
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8 A condensed summary of activities for the period ended June 30, 2022 and the prior fiscal year is illustrated in Table 2 below.
TABLE 2
Changes in Net Position
Governmental Activities - June 30,
2021 2022
Revenues
Program revenues:
Charges for services $ 2,272,437 $ 2,340,283
Operating contributions and grants 1,872,432 676,663
Capital contributions and grants 241,536 308,236
General revenues:
Taxes:
Property taxes 4,454,779 4,731,563
Utility users tax 1,834,203 2,122,966
Transit Occupancy Tax 223,450 522,187
Sales taxes 4,854,583 9,670,952
Franchise taxes 725,261 1,070,638
Business licenses 885,569 728,490
Other taxes 548,278 639,883
Investment income 77,885 (665,298)
Other 83,209 528,857
Total revenues 18,519,270 22,229,772
Expenses
General government 3,493,213 2,547,884
Public safety 7,134,874 6,382,127
Community development 956,687 1,343,945
Recreation and community services 1,471,231 2,043,092
Public works 2,907,145 3,225,592
Interest on long-term debt 138,286 330,585
Total expenditures 16,293,735 15,680,926
Change in net position 2,225,535 6,548,846
Net position, beginning, as restated 7,152,158 5,942,549 Net position, ending 8,168,084 $ 13,701,004 $
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9 Governmental Activities. Governmental activities increased the City's net position by $5,532,920 compared to a net increase of $2,225,535 in the prior year. Key elements of this year's activity in relation to the prior year are as follows:
Revenues
While variances between years exist for the various revenue categories, the total net increase was $3,710,502, which is largely attributable to the $4,816,369 increase in sales tax. This was attributable to the passage of Measure Y 1.5%, Local Sales Tax.
Expenses:
Although variances between years exist for the various expense functions, the total net decrease was $612,809. Decreased expenditures were recognized in General Government, Public Safety, and interest and fiscal charges. Table 3 below presents the cost of each of the City's six largest programs-general government, public safety, community development, recreation and community services, public works, and interest and fiscal charges as well as their respective program revenues.
Table 3 below represents the cost of each of the City’s six largest programs – general government, public safety, community development, recreation and community services, public works, and interest and fiscal charges, as well as their respective program revenues.
TABLE 3
Expenses and Program Revenues
See the Statement of Activities for further detail on program revenues and general revenues. ‐
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
General
Government
Public Safety Community
Development
Recreation &
Community
Servivces
Public Works Interest on
Long‐Term Debt
2022 Expenses 2021 Expenses 2022 Program Revenues 2021 Program Revenues DRAFT
10 FINANCIAL ANALYSIS OF THE CITY'S MAJOR FUNDS
The City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
Governmental funds. The focus of the City's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year.
As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balance of $19,255,631, an increase of $3,388,299 (21%) from the prior fiscal year's balance. Of this amount, $4,439,441 or 23.06% of fund balance is constrained by the City's intent to utilize fund balance for specific purposes, which is reported within the fund balance classification assigned. Additionally, $2,353,211 or 12% of fund balance is restricted, which represents the portion of fund balance that is subject to externally enforceable limitations by law, enabling legislation or limitations imposed by creditors or grantors.
The fund balance of the City's General Fund increased by $4,173,344 during the fiscal year compared to a $3,334,055 increase in the prior year. The increase in the current year is primarily attributable to the increase in sales tax revenue.
Other governmental funds realized an increase in fund balance of $230,881. While variances between years exist for the various nonmajor governmental funds, the net increase was primarily attributable to an increase in funding for Measure M and State Gas Tax, in other restricted amounts.
General Fund Budgetary Highlights
Actual revenues were $2,255,980 more than the final budgeted amount, which is primarily due to increased property and sales tax and intergovernmental charges. The expenditures for the General Fund at fiscal year-end were $960,528 less than the final budgeted expenditures, which is primarily due to adecrease in public safety resulting from vacant positions.
No budget amendments were made during the fiscal year.
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets. At the end of Fiscal Year 2021-22, the City had $19.9 million invested in capital assets, including land, buildings, infrastructure, and equipment. This amount represents a net increase of $854,872, which is primarily due to increases in vehicles, infrastructure, and construction in progress.
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11 More detail on the City’s capital assets can be found in Note 5 to the financial statements of this report.
Long-term liabilities. At the end of fiscal year 2021-22, the City had $4.1 million in longterm liabilities which includes outstanding bond indebtedness of $3.35 million along with a capital lease, claims payable and compensated absences. The net increase of $80,006 over the prior year is primarily due to a net increase in compensated absences.
More detail on the City’s long-term debt can be found in Notes, 6, 7 and 12 to the financial statements of this report.
TABLE 4
City of Los Alamitos Capital Assets Net of Depreciation Governmental Activities
2021 2022
Land $ 5,917,715 $ 5,917,715
Buildings and Improvements 758,692 716,299
Equipment 254,610 321,731
Vehicles 167,792 224,014
Infrastructure 11,292,992 11,510,215
Construction in progress 624,720 1,181,419
Totals $ 19,016,521 $ 19,871,393
TABLE 5
City of Los Alamitos Long-Term Liabilities
Governmental Activities
2021 2022
2015 Certificates of participation 3,342,845 $ 3,350,121 $ Capital lease - police vehicles 68,008 62,238
Claims payable 150,663 222,973
Compensated absences 481,842 488,032
Total liabilities $ 4,043,358 $ 4,123,364
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ECONOMIC FACTORS AND NEXT YEAR'S BUDGET
The economy will face challenges in the coming year. Inflation will be a major factor, reflecting imbalances with supply and demand related to the pandemic. The U.S. Treasury will be countering the growth with planned rate hikes. Other factors include supply chain shortages, and global unrest, that will result in hardships and unknown implications on the U.S. economy. According to HdL, the City Sales Tax Consultant, a slowdown is predicted in the later part of 2022 and into to 2023. As such, the budget was prepared using a conservative approach.
On June 13, 2022, the 2022-23 City Budget was adopted. The annual operating budget is balanced, with operating revenues of $21,348,825 and operating expenditures of $20,367,325, resulting in an estimated surplus of $981,500.
Following the adoption of the FY2020-21 budget, the City Council and the residents of Los Alamitos took action. After the City Council unanimously voted to place a revenue measure on the ballot, residents voted to enact a 1.5% sales tax that would be dedicated to ensuring essential services and Los Alamitos residents’ quality of life. This new revenue source will allow for the city to continue to provide the needed services to the community, while addressing infrastructure deficiencies.
CONTACTING THE CITY'S FINANCIAL MANAGEMENT
This financial report is designed to provide the City of Los Alamitos citizens, taxpayers, customers, investors, and creditors with a general overview of the City's finances and to illustrate the City's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City's Finance Department at the City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, California, 90720, (562) 431- 3538.
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13 BASIC FINANCIAL STATEMENTS
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14 GOVERNMENT-WIDE
FINANCIAL STATEMENTS
DRAFT
Governmental
Activities
ASSETS
Current assets:
Cash and investments (Note 3) 21,302,076 $
Receivables
Accounts 728,406
Due from employees 1,531
Due from other governments 1,837,614
Prepaid costs 2,659
Cash and investments - restricted (Note 3) 249
Total current assets 23,872,535
Noncurrent assets:
Capital assets: (Note 5)
Non-depreciable 7,099,135
Depreciable, net 12,772,258
Total capital assets 19,871,393
Total noncurrent assets 19,871,393
Total assets 43,743,928
DEFERRED OUTFLOWS OF RESOURCES
Deferred charge on refunding 85,965
Pension deferrals (Note 9) 8,980,782
OPEB deferrals (Note 10) 2,310,389
Total deferred outflows of resources 11,377,136
CITY OF LOS ALAMITOS
Statement of Net Position
June 30, 2022
See accompanying notes to the basic financial statements. 15 DRAFT
Governmental
Activities
LIABILITIES
Current liabilities:
Accounts payable 910,958 $
Accrued liabilities 335,009
Accrued interest 32,109
Unearned revenue 1,305,392
Deposits payable 63,299
Compensated absences, due within one year (Note 6) 181,844 Bonds payable, due within one year (Note 7) 89,434
Capital leases, due within one year (Note 7) 12,967
Claims payable, due within one year (Note 12) 71,875
Total current liabilities 3,002,887
Noncurrent liabilities:
Compensated absences (Note 6) 306,188
Bonds payable (Note 7) 3,260,687
Capital leases (Note 7) 49,271
Claims payable (Note 12) 151,098
Other post-employment benefits liability (Note 10) 6,356,967 Net pension liability (Note 9) 14,540,568
Total noncurrent liabilities 24,664,779
Total liabilities 27,667,666
DEFERRED INFLOWS OF RESOURCES
Pension deferrals (Note 9) 12,212,746
OPEB deferrals (Note 10) 1,539,648
Total deferred inflows of resources 13,752,394
NET POSITION
Net investment in capital assets 16,544,999
Restricted for:
Cable television 73,947
Transportation 1,099,189
Public safety 323,343
Air quality 123,361
Parks 733,371
Total restricted 2,353,211
Unrestricted (Deficit) (5,197,206)
Total net position $ 13,701,004
Statement of Net Position (Continued)
June 30, 2022
CITY OF LOS ALAMITOS
See accompanying notes to the basic financial statements. 16 DRAFT
Operating Capital Total
Charges for Grants and Grants and Program
Expenses Services Contributions Contributions Revenue
Governmental activities:
General government 2,547,884 $ 1,034,978 $ 1,314 $ -$ 1,036,292 $ Public safety 6,382,127 410,622 430,502 - 841,124
Community development 1,343,945 2,512 4,667 - 7,179
Recreation and community
services 2,043,092 892,015 - - 892,015
Public works 3,225,592 240,180 156 308,236 548,572
Interest and fiscal charges 138,286 - - - -
Total governmental activities 15,680,926 $ 2,340,283 $ 676,663 $ 308,236 $ 3,325,182 $
CITY OF LOS ALAMITOS
Statement of Activities
For the Year Ended June 30, 2022
Functions/Programs
Program Revenues
See accompanying notes to the basic financial statements. 17 DRAFT
Net (expense)
Revenue and
Changes in
Net Position
Governmental activities:
General government $ (1,511,592)
Public safety (5,541,003)
Community development (1,336,766)
Recreation and community
services (1,151,077)
Public works (2,677,020)
Interest and fiscal charges (138,286)
Total governmental activities (12,355,744)
General revenues:
Taxes:
Property taxes, levied for general purpose 4,731,563
Utility users tax 2,122,966
Transient occupancy tax 522,187
Sales taxes 9,670,952
Franchise fees 1,070,638
Business license taxes 728,490
Other taxes 639,883
Total taxes 19,486,679
Investment earnings (665,298)
Other 83,209
Total general revenues 18,904,590
Change in net position 6,548,846
Net position - beginning of year (as restated Note 15) 7,152,158 Net position - end of year 13,701,004 $
Functions/Programs
CITY OF LOS ALAMITOS
Statement of Activities (Continued)
For the Year Ended June 30, 2022
See accompanying notes to the basic financial statements. 18 DRAFT
19 FUND FINANCIAL STATEMENTS
Governmental Fund Financial Statements
Proprietary Fund Financial Statements
DRAFT
GOVERNMENTAL FUND
FINANCIAL STATEMENTS
The Governmental Funds of the City are outlined below:
General Fund - The General Fund accounts for all revenues and expenditures used to finance the traditional services associated with a municipal government which are not accounted for in the other funds. These services include general government, safety, community development, recreation and community services, and public works.
Nonmajor Governmental Funds - Nonrnajor Governmental Funds is the aggregate of all the nonrnajor governmental funds. 20 DRAFT
Nonmajor Total
Governmental Governmental
General Funds Funds
Cash and investments (Note 3) $ 16,387,360 $ 2,805,469 $ 19,192,829 Receivables:
Accounts 710,628 5,676 716,304
Due from employees 1,531 - 1,531
Due from other governments 1,769,808 67,806 1,837,614
Prepaid costs 2,659 - 2,659
Cash and investments - restricted (Note 3) - 249 249
Total assets $ 18,871,986 2,879,200 $ 21,751,186 $
Liabilities:
Accounts payable 543,286 $ 247,255 $ 790,541 $
Accrued liabilities 335,009 - 335,009
Unearned revenues 1,168,613 136,779 1,305,392
Deposits payable 12,556 50,743 63,299
Total liabilities 2,097,651 396,590 2,494,241
Deferred Inflows of Resources:
Unavailable revenue 1,314 - 1,314
Total deferred inflows of resources - 1,314 1,314
Fund Balances: (Note 14)
Nonspendable 4,190 - 4,190
Restricted - 2,353,211 2,353,211
Committed 2,620 119 2,739
Assigned 4,195,979 243,462 4,439,441
Unassigned (Deficit) (114,182) 12,570,232 12,456,050
Total fund balances 16,773,021 2,482,610 19,255,631
Total liabilities, deferred inflows of
resources and fund balances $ 18,871,986 2,879,200 $ 21,751,186 $
CITY OF LOS ALAMITOS
ASSETS
,
OF RESOURCES, AND FUND
BALANCES
Governmental Funds
June 30, 2022
Balance Sheet
See accompanying notes to the basic financial statements. 21 DRAFT
Total Fund Balances - Total Governmental Funds $ 19,255,631 Nondepreciable 7,099,134
Depreciable, net of Internal Service Fund of $719,045 12,053,214 Total capital assets 19,152,348
Total Internal Service Funds 2,433,487
Bonds payable (3,245,000)
Interest payable, net of Internal Service Fund of $1,279 (30,830) Unamortized bond premium (105,121)
85,965
(3,783,018) (488,032)
1,314
Pension related deferred outflows of resources 8,980,782 Pension related deferred inflows of resources (12,212,746) (14,540,568)
OPEB related deferred outflows of resources 2,310,389
OPEB related deferred inflows of resources (1,539,648)
(6,356,967)
Net position of governmental activities $ 13,701,004
CITY OF LOS ALAMITOS
Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position
June 30, 2022
Amounts reported for governmental activities in the Statement of Net Position were reported differently because:
Deferred amounts relates to pension not available for current expenditures and are not reported in the governmental fund financial statements:
Net pension liability is not due and payable in the current period and therefore is not reported in the governmental funds.
Deferred amounts relates to other postemployment benefits not available for current expenditures and are not reported in the governmental fund financial statements:
Net OPEB liability is not due and payable in the current period and therefore is not reported in the governmental funds.
Capital assets used in governmental activities were not current financial resources.
Therefore, they were not reported in the Governmental Funds Balance Sheet.
Internal Service Funds are used by management to charge garage costs; technology replacement costs; police capital expenditures; facilities, street, parks, and pool capital expenditures; and self-insurance costs to individual funds. The assets and liabilities of the Internal Service Funds were included in the governmental activities in the Governmentwide Statement of Net Position.
Long-term liabilities are not due and payable in the current period and accordingly are not reported as fund liabilities. All liabilities, both current and long-term, are reported in the Statement of Net Position:
Compensated absences
Deferred charge on refunding
Certain revenues were not available to pay for current-period expenditures and, therefore, were deferred in funds.
See accompanying notes to the basic financial statements. 22 DRAFT
Nonmajor Total
Governmental Governmental
General Funds Funds
REVENUES:
Taxes 18,828,358 $ 658,321 $ 19,486,679 $
Licenses and permits 1,034,975 - 1,034,975
Intergovernmental 263,721 435,775 699,496
Charges for services 904,437 156 904,593
Investment earnings (loss) (684,765) 19,466 (665,299)
Fines and forfeitures 382,498 18,214 400,712
Program revenues - 284,090 284,090
Miscellaneous 448 40,826 41,274
Total revenues 20,770,050 1,416,470 22,186,520
EXPENDITURES:
Current:
General government 2,972,137 20,580 2,992,717
Public safety 6,617,305 - 6,617,305
Community development 1,292,094 - 1,292,094
Recreation and community services 1,911,542 - 1,911,542 Public works 2,801,366 150,246 2,951,612
Capital outlay 73,762 882,769 956,531
Debt service:
Principal - 80,000 80,000
Interest and fiscal charges - 130,494 130,494
Total expenditures 15,668,206 1,264,089 16,932,295
REVENUES OVER (UNDER)
EXPENDITURES 5,101,844 152,381 5,254,225
OTHER FINANCING
SOURCES (USES):
Transfers in (Note 4) 375,000 453,500 828,500
Transfers out (Note 4) (1,303,500) (375,000) (1,678,500) Total other financing sources (uses) 78,500 (928,500) (850,000) NET CHANGE IN FUND BALANCE 4,173,344 230,881 4,404,225
Fund balances, beginning of year, as restated (Note 15) 12,599,677 2,251,729 14,851,406 Fund balances, end of year $ 2,482,610 16,773,021 $ 19,255,631 $ Statement of Revenues, Expenditures, and Changes in Fund Balances
CITY OF LOS ALAMITOS
Governmental Funds
For the Year Ended June 30, 2022
See accompanying notes to the basic financial statements. 23 DRAFT
Net Change in Fund Balances - Total Governmental Funds $ 4,404,225 Governmental activities in the Statement of Activities were reported differently because:
Total capital outlay expenditures reported in governmental funds 957,075$ Plus: repair and maintenance expenditures capitalized 99,840 Total capital outlay 1,056,915
Total depreciation reported in Government-wide Statement of Activities (457,336) Less: depreciation reported in the Internal Service Fund 105,446 Total (351,890)
1,312
1,394,778
(281,801)
(6,190)
80,000
551
250,946
Change in net position of governmental activities $ 6,548,846 The issuance of long-term debt provides current financial resources to governmental funds. However, the repayment reduces long-term liabilities in the governmental activities Statement of Net Position.
Amortization of deferred charge on refunding does not use current financial resources and therefore not reported as expenditures in the governmental funds.
Internal Service Funds are used by management to charge garage costs; technology replacement costs; police capital expenditures; facilities, street, parks, and pool capital expenditures; and self-insurance costs to individual funds. The net revenue of the Internal Service Funds is reported in governmental activities.
CITY OF LOS ALAMITOS
Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balance to the Governmental-wide Statement of Activities For the Year Ended June 30, 2022
Governmental Funds report capital outlay as expenditures. However, in the Government-wide Statement of Activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. The amount of capital assets recorded in the current period is listed below.
Depreciation expense of capital assets is reported in the Government-wide Statement of Activities, but they do not require the use of current financial resources. Therefore, depreciation expense is not reported as expenditures in the governmental funds expect for the Internal Service fund amount listed below.
Earned but unavailable revenues reported in the governmental funds balance sheet as deferred inflows of resources should be recognized in the Government-wide Statement of Activities as revenue regardless of availability.
Certain pension expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.
Certain other postemployment benefit expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.
Compensated absences were reported in the Government-wide Statement of Activities, but they did not require the use of current financial resources. Therefore, compensated absences were not reported as expenditures in the governmental funds.
See accompanying notes to the basic financial statements. 24 DRAFT
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PROPRIETARY FUND
FINANCIAL STATEMENTS
26 Internal Service Funds - To account for the costs associated with the City's insurance, for funding equipment replacement, and fleet maintenance.
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Governmental
Activities
Internal
Service Funds
ASSETS
Current assets:
Cash and investments (Note 3) 2,109,247 $
Accounts receivable 12,102
Total current assets 2,121,349
Noncurrent assets:
Capital assets - net of accumulated depreciation (Note 5) 719,045 Total noncurrent assets 719,045
Total assets 2,840,394
LIABILITIES
Current liabilities:
Accounts payable 120,417
Accrued interest 1,279
Accrued claims and judgements 71,875
Capital leases (Note 7) 12,967
Total current liabilities 206,538
Long-term liabilities:
Accrued claims and judgements 151,098
Capital leases (Note 7) 49,271
Total long-term liabilities 200,369
Total liabilities 406,907
NET POSITION
Net investment in capital assets 656,807
Unrestricted 1,776,680
Total net position $ 2,433,487
CITY OF LOS ALAMITOS
Statement of Net Position
Proprietary Funds
June 30, 2022
See accompanying notes to the basic financial statements. 27 DRAFT
Governmental
Activities
Internal
Service Funds
OPERATING REVENUES:
Charges for services
Garage $ 316,840
Police capital 40,000
Technology replacement 190,000
Miscellaneous 41,940
Total operating revenues 588,780
OPERATING EXPENSES:
Supplies and materials 340,220
Outside services 170,517
Claims expense 563,308
Depreciation 105,446
Total operating expenses 1,179,491
OPERATING INCOME (LOSS) (590,711)
NON-OPERATING REVENUES (EXPENSES):
Interest expense (8,343)
Total non-operating revenues (expenses) (8,343)
INCOME BEFORE TRANSFERS (599,054)
Transfers in (Note 4) 850,000
Total transfers 850,000
Change in net position 250,946
Net position, beginning of year 2,182,541
Net position, end of year 2,433,487 $
CITY OF LOS ALAMITOS
Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds
For the year ended June 30, 2022
See accompanying notes to the basic financial statements. 28 DRAFT
Governmental
Activities
Internal
Service Funds
CASH FLOWS FROM OPERATING ACTIVITIES:
Receipts from interfund charges for garage services 316,840 $ Receipts from interfund charges for police capital services 40,000 Receipts from interfund charges for technology replacement services 190,000 Payments to suppliers and service providers (935,505)
Cash received from (payments to) others 41,940
Net cash provided (used by) operating activities (346,725) CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES:
Transfers in 850,000
Net cash provided (used by) non-capital financing activities 850,000 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
Acquisition and construction of capital assets (305,559) Principal paid on capital debt (5,570)
Interest paid on capital debt (8,572)
Net cash provided (used by) capital and related financing activities (319,701) Net increase (decrease) in cash and cash equivalents 183,574 Cash and equivalents, beginning of year 1,925,673
Cash and equivalents, end of year 2,109,247 $
RECONCILIATION OF OPERATING INCOME (LOSS) TO
NET CASH (USED BY) OPERATING ACTIVITIES:
Operating income (loss) (590,711) $
Adjustments to reconcile operating income (loss)
to net cash provided (used) by operating activities:
Depreciation 105,446
Changes in operating assets and liabilities:
(Increase) decrease in accounts receivable (4,146)
Increase (decrease) in accounts payable 70,376
Increase (decrease) in claims and judgements 72,310
Total adjustments 243,986
Net cash provided (used) by operating activities $ (346,725)
CITY OF LOS ALAMITOS
Statement of Cash Flows
Proprietary Funds
For the year ended June 30, 2022
See accompanying notes to the basic financial statements. 29 DRAFT
NOTES TO THE BASIC
FINANCIAL STATEMENTS
30 DRAFT
City of Los Alamitos
31 Notes to the Basic Financial Statements
For the Year Ended June 30, 2022
Note 1 – Summary of Significant Accounting Policies
The basic financial statements of the City of Los Alamitos, California, (the “City”) have been prepared in conformity with accounting principles generally accepted in the United States (“U.S. GAAP”) as applied to governmental agencies.
The Governmental Accounting Standards Board (“GASB”) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The following is a summary of the City’s significant policies:
A. Financial Reporting Entity
The City was incorporated on March 1, 1960. The Charter of the City of Los Alamitos was adopted by a vote of the people in September 1966, and the City enjoys all rights and privileges pertaining to such “Charter Law” cities.
The financial statements include the financial activities of the City, the primary government, and its blended component unit, the Los Alamitos Public Financing Corporation (the Corporation). The component unit, discussed below, is included in the City’s reporting entity because of the significance of its operational and financial relationship with the City. This entity is legally separate from the City. However, the City’s elected officials have continuing accountability for fiscal matters of this entity.
An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes or set rates or charges, or issue bonded debt without approval by the primary government. In a blended presentation, a component unit’s balances and transactions are reported in a manner similar to the balances and transactions of the City. Component units are presented on a blended basis when the component unit’s governing body is substantially the same as the City’s or the component unit provides services almost entirely to the City.
Management determined that the following entities should be reported as blended component units based on the criteria above. Each blended component unit has a June 30 year-end, has a governing board that is substantially the same as the City’s, there is a financial benefit or burden relationship between the City and the blended component unit, and the City is financially accountable for each of the blended component units.
The Los Alamitos Public Facilities Corporation – The Corporation was formed February 6, 2006, pursuant to the Non-Profit Corporation Law of the State of California for the purpose of assisting the City in financing the acquisition, construction and improvement for public benefit within the City limits. The Corporation is governed by a five-member board that is the City Council of the City of Los Alamitos. Separate financial statements are not prepared.
B. Basis of Accounting and Measurement Focus
The City’s basic financial statements consist of government-wide statements, including the Statement of Net Position and the Statement of Activities, and fund financial statements, which provide a more detailed level of financial information.
Government-Wide Financial Statements
The Statement of Net Position and the Statement of Activities display information about the City as a whole. These statements include the financial activities of the City and the Corporation. Certain eliminations have been made as prescribed by GASB Statement No. 34 in regard to interfund activities, payables, and receivables.
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City of Los Alamitos
32 Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
Note 1 – Summary of Significant Accounting Policies (Continued) B. Basis of Accounting and Measurement Focus (Continued) The Statement of Net Position presents the financial position of the governmental activities of the City and its component unit, and the Statement of Activities reports expenses of each specific governmental function, offset by program revenues attributable to each functional program. A function is an assembly of similar activities and may include portions of a fund or summarize more than one fund to capture the expenses and program revenues associated with a distinct functional activity.
Program revenues that are attributable to functional programs are separated into three categories:
Charges for services
Operating grants and contributions
Capital grants and contributions
Charges for services report fees and other charges to users of the City’s services, operating grants and contributions finance annual operating activities and can include restricted investment income, and capital grants and contributions fund the acquisition, construction or rehabilitation of capital assets. These revenues are subject to externally imposed restriction to these program uses. Other revenues sources not included with program revenues are reported as general revenues of the City. These can include taxes or unrestricted investment income.
Fund Financial Statements
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, deferred outflows, liabilities, deferred inflows, fund equity, revenues, and expenditures or expenses as appropriate. The City uses two categories of funds: governmental and proprietary.
The City segregates transactions related to certain City functions or activities in separate funds in order to aid financial management and to demonstrate legal compliance. Fund financial statements are designed to present financial information of the City at a more detailed level. Individual governmental fund identified as being Major, as prescribed by governmental accounting standards or by Management of the City, are reported in separate columns on the financial statements.
Governmental Funds
Governmental funds are those through which most governmental functions typically are financed. Governmental fund reporting focuses on the sources, uses and balance of the current financial resources. Expendable assets are assigned to the various governmental funds according to the purpose for which they may or must be used. Fund liabilities are assigned to the fund from which they will be liquidated. The City reports the difference between its governmental fund assets and its liabilities and deferred inflows of resources as fund balance.
Governmental fund financial statements include a Balance Sheet and a Statement of Revenues, Expenditures, and Changes in Fund Balances for all major governmental funds and other governmental funds aggregated.
Accompanying reconciliations are presented to explain the differences in fund balance as presented in these statements to the net position presented in the government-wide financial statements.
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City of Los Alamitos
33 Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
Note 1 – Summary of Significant Accounting Policies (Continued) B. Basis of Accounting and Measurement Focus (Continued) The funds designated as major funds are determined by a mathematical calculation consistent with GASB Statement No. 34 or are elected by Management of the City based on Management’s belief that the presentation of the funds are particularly important to financial statement users for reasons including public interest or consistency of reporting. The City reports the following major governmental funds:
The General Fund is used to account for all of the general operations and other financial transactions of the City, which are not accounted for by another fund.
Additionally, the City reports the following fund types:
The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than for debt service or capital projects) that are restricted by law or administrative action or committed to expenditures for specified purposes.
The Capital Projects Funds are used to account for and report financial resources that are restricted, committed, or assigned for the acquisition or construction of major capital facilities, other than those financed by Internal Service Funds.
The Debt Service Fund is used to account for and report financial resources that are restricted, committed, or assigned for the payment of, long-term debt principal, interest, and related costs for the 2006 Certificates of Participation (Laurel Park Acquisition).
Proprietary Funds
Proprietary funds are used to account for ongoing organizations and activities, which are operated and financed in a manner similar to those found in the private sector. The reporting focus on the determination of operating income, changes in net position, financial position, and cash flows. The City’s proprietary funds are classified as internal service funds.
The Internal Service Funds are used to account for interdepartmental operations where it is the stated intent that costs of providing services to the departments of the City on a continuing basis be financed or recovered primarily by charges to the user departments. The City’s internal service funds are used to account for its self-insured insurance programs, fleet of vehicles, equipment, technology upgrades, and replacements and other capital related activities.
Government-Wide Financial Statements
The government-wide financial statements are presented on an “economic resources” measurement focus and the accrual basis of accounting. Accordingly, all the City’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources, including capital assets, infrastructure assets, and long-term liabilities, are included in the accompanying Statement of Net Position. The Statement of Activities presents changes in net position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred. All internal balances and transactions have been eliminated from their respective statements to avoid over reporting relating assets, liabilities, revenues and expenses, except for internal service fund charges provided and used.
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