NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
REGULAR MEETING
Tuesday, February 20, 2024 – 5:30 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL
Existing Litigation (54956.9) Los Alamitos Unified School District v. City of Los Alamitos; Claim No. GHC0035328 (4100.009)
City Council Regular Agenda
February 20, 2024
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 4370 Farqhuar Avenue, Los Alamitos, CA 90720
Agency Negotiator: Chet Simmons, City Manager
Negotiating Parties: Joint Forces Training Base and Los Alamitos Youth Baseball
Under Negotiation: Price and terms of payment
C. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager Employee
Organization: Teamsters Local 911
Authority: Government Code Section 54957.6
D. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
E. CONFERENCE WITH LABOR NEGOTIATOR
City Negotiator: Chet Simmons, City Manager Employee
Organization: Police Officers Association
Employees Authority: Government Code Section 54957.6
4. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Hasselbrink lead the Pledge of Allegiance.
5. INVOCATION
Council Member Doby will give the Invocation.
6. PRESENTATIONS
A. Presentation by Executive Director Howard Kummerman Regarding the Cypress College Americana Awards
B. Oath of Office and Promotion for Los Alamitos Police Officer Steinhauser to the Rank of Corporal
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
City Council Regular Agenda
February 20, 2024
9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers from January 1, 2024, to January 31, 2024.
Recommendation: Ratify the Warrants for the period from January 1, 2024, to January 31, 2024, in the amount of $1,561,198.03.
Roll Call
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the City Council Regular Minutes of January 16, 2024.
B. Annual Update of the Records Management Program
(Administration)
In October 2015, the City Council adopted the City-wide Records Management Program. Part of this Program included a day dedicated to records management and annual updates to the retention schedule. This item recommends changes to the policy to ensure continued success of the program.
Recommendation: Adopt Resolution 2024-07, entitled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, ADOPTING A RECORDS MANAGEMENT PROGRAM
AND REPEALING RESOLUTION NO. 2023-05 IN ITS ENTIRETY”.
C. Appointment to the Parks, Recreation, and Cultural Arts Commission (Administration)
This report provides relevant information by which the City Council may appoint to the Parks, Recreation, and Cultural Arts Commissions.
City Council Regular Agenda
February 20, 2024
Recommendation: Appoint Elliott Singer to the Parks, Recreation, and Cultural Arts Commission for a three-year term expiring December 2026.
D. Treasurer's Quarterly Investment Report - December 2023 (Finance) The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.
Recommendation: Receive and file the Treasurer’s Quarterly Investment Report – December 2023.
E. Award of Bid for the Purchase of One (1) Armored Police Vehicle (RFP 2023- 06) (Police)
This item recommends the purchase of one (1) armored police vehicle.
Recommendation:
1. Approve the purchase of one (1) Lenco BearCat armored tactical vehicle in the amount of $380,868; and,
2. Authorize the City Manager to execute a purchase contract with Lenco Armored Vehicles, LLC, in a form approved by the City Attorney.
F. Resolution No. 2024-03 - West Orange County Community Emergency Response Team (CERT) Memorandum of Understanding (MOU)(Police)
Within the United States, there are 2,700 local Community Emergency Response Teams (CERT) authorized by the Federal Emergency Management Agency (FEMA). CERT academy participants receive 18 hours of training in Disaster Preparedness, Fire Safety, Light Search and Rescue, Team Organization, Disaster Medical Operations, Disaster Psychology, and Terrorism. Since 1993, over 600,000 people have completed CERT training nationwide.
Recommendation: Adopt a Resolution No. 2024-03, entitled, "A
RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF THE
WEST ORANGE COUNTY CERT MEMORANDUM OF
UNDERSTANDING".
G. Resolution No. 2024-04 - General Fund Specific Grant (Community Center Renovation Project) (Development Services)
The City of Los Alamitos applied through the office of State Senator Janet Nguyen for a State General Fund Specific Grant to assist with the renovation of the Community Center.
City Council Regular Agenda
February 20, 2024
Recommendation:
1. Adopt Resolution No. 2024-04, entitled, A RESOLUTION OF CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
APPROVING THE ACCEPTANCE OF GENERAL FUND GRANT
FUNDS FOR THE CIVIC CENTER RENOVATION PROJECT";
and,
2. Authorize the Mayor to execute the Grant Agreement with the State of California for the Civic Center Renovation Project.
H. Resolution No. 2024-05 - Community Development Block Grant (CDBG) Project Application FY 2024/25 (Development Services) Revision to Community Development Block Grant (CDBG) Application Resolution for Fiscal Year 2024/2025.
Recommendation: Adopt Resolution No. 2024-05, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA APPROVING THE CITY’S PARTICIPATION IN THE FISCAL YEAR 2024/2025 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM WITH THE COUNTY OF ORANGE.”
I. Resolution No. 2024-06 - Acceptance of Street Dedication (3131 Katella Avenue) (Development Services)
Approval to accept and record 4,011 square feet (S.F.) parcel dedication to be transferred to the City of Los Alamitos. The sidewalk is located within the overall project area of the upcoming Orange County Transportation Authority (OCTA) interchange improvement project located at Interstate 605 (I-605) and Katella Avenue.
Recommendation:
1. Adopt Resolution No. 2024-06, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
ACCEPTING A PORTION OF PARCEL No. 202111-1
COMPRISING OF 4,011 S.F. OF RIGHT OF WAY FOR STREET
PURPOSES TO BE TRANSFERRED TO THE CITY OF LOS
ALAMITOS NEEDED FOR WIDENING KATELLA AVENUE AND
CONSTRUCTING A NEW SIDEWALK, FROM FINE US LONG
BEACH LLC, A DELAWARE LIMITED LIABILITY COMPANY,
PROPERTY LOCATED AT 3131 KATELLA AVENUE"; and,
2. Direct the City Clerk to record the street dedication by submitting maps to the County of Orange Recorder’s Office.
City Council Regular Agenda
February 20, 2024
J. Resolution No. 2024-09 - Orange County Housing Finance Trust (Development Services)
This item recommends that the City of Los Alamitos join the Orange County Housing Finance Trust (OCHFT), a Joint Powers Authority (JPA) formed between Orange County cities and the County of Orange in 2019.
Enacted by Assembly Bill 448, the OCHFT provides funding for residential developments that preserve and produce affordable and supportive housing. These funds improve the financial viability of individual housing projects and can also increase each project’s competitiveness with state and federal funding sources. Additionally, OCHFT works with a variety of government and nonprofit entities to attract more state and federal housing funds to Orange County. Joining the OCHFT would support the City to achieve the stated goals and objectives of the 6th Cycle Housing Element.
Recommendation:
1. Adopt Resolution No. 2024-09, entitled, "A RESOLUTION OF CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
APPROVING, AUTHORIZING AND DIRECTING CITY
EXECUTION OF THE JOINT EXERCISE OF POWERS
AGREEMENT RELATING TO MEMBERSHIP IN THE IN THE
ORANGE COUNTY HOUSING FINANCE TRUST"; and,
2. Authorize the Mayor to execute the Orange County Housing Finance Trust Joint Exercise of Powers Agreement.
K. Cooperative Agreement with Orange County Transportation Authority (OCTA) for Countywide Signal Synchronization Baseline Project (Development Services)
This Cooperative Agreement between the City and OCTA establishes the responsibilities of each agency to develop and implement interjurisdictional traffic signal synchronization along various corridors within Los Alamitos as part of a countywide effort to enhance traffic flow and reduce congestion.
Recommendation: Authorize the City Manager to execute the Cooperative Agreement with Orange County Transportation Authority for the Countywide Signal Synchronization Baseline Project.
L. Awarding of Bid for Demolition and Construction Services for Sterns Park Rehab Project (CIP No. 23/24-04) (Development Services) This item recommends the award of a bid for demolition and construction services for the Sterns Park Rehab Project at 3871 Farquhar Avenue (CIP No. 23/24-04). City Staff recommends awarding the lowest, responsible bidder, Western State Builders, Inc., for a total project cost of
City Council Regular Agenda
February 20, 2024
$1,115,387.00.
Recommendation:
1. Award demolition and construction services for the Sterns Park Rehab Project at 3871 Farquhar Avenue (CIP No. 23/24-04) to Western State Builders, Inc; and,
2. Authorize the Mayor to execute the Articles of Agreement with Western State Builders, Inc. for the Sterns Park Rehab Project (CIP No. 23/24-04) in the amount of $1,650,00.
12. PUBLIC HEARING
A. Appeal of the Planning Commission Denial of Site Development Permit (SDP) 23-01 Four-Unit Multiple-Family Residential Project (Development Services)
Consideration of an appeal from Planning Commission denial of Site Development Permit (SDP) 23-01 to construct a 3,490 square-foot, threestory, four-unit building on a vacant parcel at 10912 Walnut Street (Applicant: Siraj Aboulhosn).
Recommendation:
1. Open the Public Hearing; and,
2. Take testimony; and,
3. Make the CEQA finding that the project is subject to a Class 1 Categorical Exemption, pursuant to Section 15332, Class 32 (Infill development), and that a Notice of Exemption shall be prepared for the proposed project in accordance with the California
Environmental Quality Act; and if appropriate, and
4. Adopt Resolution No. 2024-08, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
APPROVING SITE DEVELOPMENT PERMIT (SDP) 23-01 TO
PERMIT CONSTRUCTION OF A 3,490 SQUARE FOOT, THREESTORY, FOUR-UNIT BUILDING PROJECT ON A VACANT PARCEL AT 10912 WALNUT STREET IN THE MULTIPLEFAMILY RESIDENTIAL ZONE (R-3), APN 242-202-06 (APPLICANT: SIRAJ ABOULHOSN)".
City Council Regular Agenda
February 20, 2024
13. DISCUSSION ITEM
A. Senior Services Master Plan Update (Recreation)
This item for Council consideration is an update on the Senior Services Master Plan project approved at the October 23, 2023 regular Council Meeting.
Recommendation: Council receive, discuss and designate a City Council representative to serve on a Senior Advisory Advocate Committee for the Senior Services Master Plan.
14. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
15. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City Clerk
Dated: February 14, 2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 10A
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Warrants
SUMMARY
The attached Warrant Register contains checks and electronic funds transfers from January 1, 2024, to January 31, 2024.
RECOMMENDATION
Ratify the Warrants for the period from January 1, 2024, to January 31, 2024, in the amount of $1,561,198.03.
BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
DISCUSSION
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
FISCAL IMPACT
The grand total of $1,561,198.03 represents checks and electronic fund transfers for the period January 1, 2024, to January 31, 2024.
Attachment: 1. Warrants 02-20-24
Pages:
1-7 $ 582,554.90 Warrant 01/10/2024
8 $ 600.00 Advanced Warrant 01/16/2024
9-18 $ 268,430.72 Warrant 01/24/2024
19 $ 12,502.56 January Retirees 01/01/2024
20 $ 205,051.83 Payroll 01/05/2024
21 $ 112,532.79 Benefits & Withholdings 01/05/2024
22 $ 252,616.17 Payroll 01/19/2024
23 $ 126,909.06 Benefits & Withholdings 01/19/2024
Grand Total $ 1,561,198.03
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director
this 1st day of February, 2024
To Ratify
The attached Warrant Register containing checks and electronic funds transfers for the period from January 1, 2024 to January 31, 2024, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
CITY OF LOS ALAMITOS
A/P Warrants
February 20, 2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ADLERHORST INTERNATIONAL LLC K9 SUPPLIES GENERAL FUND PATROL 1,580.57 K9 SUPPLIES GENERAL FUND PATROL 420.23_
TOTAL: 2,000.80
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 10/29-11/1 GENERAL FUND TRAFFIC 6,127.83 CROSSING GUARDS 11/12-11/2 GENERAL FUND TRAFFIC 3,704.40_ TOTAL: 9,832.23
AMERICAN LEGION POST 716 LOS ALAMITOS HALL RENTAL 01/2024 GENERAL FUND NON-DEPARTMENTAL 2,256.00 HALL RENTAL 12/2023 GENERAL FUND NON-DEPARTMENTAL 2,256.00_ TOTAL: 4,512.00
ANIMAL PEST MANAGEMENT SERVICES GOPHER CTRL AT CITY PARKS GENERAL FUND PARK MAINTENANCE 490.00_ TOTAL: 490.00
ASCAP LICENSE FEE ASCAP 01-06/20 GENERAL FUND RECREATION ADMINISTRAT 217.00 LICENSE FEE ASCAP 07-12/20 GENERAL FUND RECREATION ADMINISTRAT 217.00_ TOTAL: 434.00
BARBARA BANNERMAN YOGA WITH BARBARA GENERAL FUND SPECIAL CLASSES 1,124.50 YOGA WITH BARBARA GENERAL FUND SPECIAL CLASSES 338.00_
TOTAL: 1,462.50
BROCKCOM. INC WINTER WONDERLAND RADIO RE GENERAL FUND SPECIAL EVENTS 298.50_ TOTAL: 298.50
CALLYO 2009 CORP 02-06/2024 INVESTIGATION S GENERAL FUND INVESTIGATION 531.44 07-01/2025 INVESTIGATION S GENERAL FUND INVESTIGATION 2,124.28_ TOTAL: 2,655.72
CALPERS RETIREMENT REPLACEMENT BENEFIT 01/202 GENERAL FUND NON-DEPARTMENTAL 11,843.16_ TOTAL: 11,843.16
CANON FINANCIAL SERVICES, INC. METER USAGE & CONTRACT 11/ GENERAL FUND RECREATION ADMINISTRAT 427.54_ TOTAL: 427.54
CARRI FOX LINE DANCE DROP IN 11/29/2 GENERAL FUND SPECIAL CLASSES 42.00 LINE DANCE DROP IN 12/06/2 GENERAL FUND SPECIAL CLASSES 37.80_ TOTAL: 79.80
CHARLES ABBOTT ASSOCIATES, INC. SERVICES FOR CITY 10/2023 GENERAL FUND BUILDING INSPECTION 40,438.77_ TOTAL: 40,438.77
CHERYL J. SCHNITZER BEG/INT LINE DANCE 12/04/2 GENERAL FUND SPECIAL CLASSES 9.75 BEG/INT LINE DANCE 12/11/2 GENERAL FUND SPECIAL CLASSES 9.75_ TOTAL: 19.50
CITY OF CYPRESS WEST-COMM JPA 3RD INSTALLM GENERAL FUND COMMUNICATIONS TECHNOL 193,674.63_ TOTAL: 193,674.63
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76 ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76 ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 692.28
COUNTY OF ORANGE TREASURER-TAX RPT PKG/EQUIP VIOLATIONS 0 GENERAL FUND NON-DEPARTMENTAL 1,596.50 WARRANTS 01/10/2024
1
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
NON-DEPARTMENTAL 1,892.00
NON-DEPARTMENTAL 1,353.00
COMMUNICATIONS TECHNOL 431.00
RPT PKG/EQUIP VIOLATIONS 1 GENERAL FUND
RPT PKG/EQUIP VIOLATIONS 1 GENERAL FUND
OC FINGERPRINT AFIS 12/20 GENERAL FUND
OCATS CIRCUIT & SUPPORT DE GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33_ TOTAL: 6,545.83
DATA TICKET, INC. 11/2023 MONTHLY CHARGES GENERAL FUND TRAFFIC 531.62_ TOTAL: 531.62
DOOLEY ENTERPRISES, INC. AMMO PURCHASE GENERAL FUND PATROL 4,370.12_ TOTAL: 4,370.12
ECOFERT, INC. LANDSCAPE MAINTENANCE CITY GENERAL FUND PARK MAINTENANCE 630.00_ TOTAL: 630.00
EMERALD ISLE ENTERTAINMENT INC REISSUE: ICE SKATING RINK GENERAL FUND SPECIAL EVENTS 7,347.50_ TOTAL: 7,347.50
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 12/2 GARAGE FUND GARAGE 8,783.75_ TOTAL: 8,783.75
EQUIPMENT DEPOT CALIFORNIA INC WIRE DECKING GENERAL FUND BUILDING MAINTENANCE 2,065.92_ TOTAL: 2,065.92
FIELD TIME TARGET AND TRAINING RANGE RENTAL 12/12 & 12/15 GENERAL FUND PATROL 750.00_ TOTAL: 750.00
FRONTIER COMMUNICATIONS JAIL ALARM 12/2023 GENERAL FUND COMMUNICATIONS TECHNOL 334.84_ TOTAL: 334.84
FUSCOE ENGINEERING REISSUE: PEA REPORT 09/20 GENERAL FUND NPDES 1,381.25 REISSUE : PEA REPORT 09/20 GENERAL FUND NPDES 5,374.75
PEA REPORT 10/2023 GENERAL FUND NPDES 4,972.50
PEA REPORT 11/2023 GENERAL FUND NPDES 814.00_
TOTAL: 12,542.50
GALLS / QUARTERMASTER PATROL RAIN GEAR GENERAL FUND PATROL 110.52 UNIFORMS FOR RECRUIT BOICE GENERAL FUND PATROL 447.87
UNIFORMS FOR RECRUIT PEACO GENERAL FUND PATROL 587.21
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 27.70
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 99.21
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 817.89
UNIFORMS FOR RECRUIT BOICE GENERAL FUND PATROL 666.79
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 344.20
UNIFORMS FOR RECRUIT PEACO GENERAL FUND PATROL 224.46
UNIFORMS FOR RECRUIT PEACO GENERAL FUND PATROL 94.26
UNIFORMS FOR RECRUIT BOICE GENERAL FUND PATROL 564.01
UNIFORMS FOR RECRUIT PEACO GENERAL FUND PATROL 870.11
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 27.39
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 368.05
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 112.65
UNIFORMS FOR RECRUIT BLACK GENERAL FUND PATROL 125.53
UNIFORMS FOR RECRUIT BOICE GENERAL FUND PATROL 48.42
UNIFORM SHIRT FOR ABEND GENERAL FUND TRAFFIC 57.31_
TOTAL: 5,593.58
WARRANTS 01/10/2024
2
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GEORGE HILLS COMPANY, INC. SERVICE FLAT FEE GENERAL FUND ADMINISTRATION 1,291.67_ TOTAL: 1,291.67
GOLDEN STATE WATER COMPANY GOLDEN STATE WATER COMPANY GENERAL FUND STREET MAINTENANCE 354.09 GOLDEN STATE WATER COMPANY GENERAL FUND PARK MAINTENANCE 635.43_ TOTAL: 989.52
HI-WAY SAFETY, INC. STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 1,172.88 STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 282.76_ TOTAL: 1,455.64
HINDERLITER, DE LLAMAS & ASSOCIATES Q2 CONTRACT SVCS SALES TAX GENERAL FUND FINANCE 937.88 Q2 CONTRACT SVCS TRANS TAX GENERAL FUND FINANCE 600.00_ TOTAL: 1,537.88
HISPANIC ARBORIST ASSOCIATION QUARTERLY TRAINING GENERAL FUND STREET MAINTENANCE 2,400.00_ TOTAL: 2,400.00
IEEE WAREHOUSE RENT 01/2024 GENERAL FUND NON-DEPARTMENTAL 12,000.00_ TOTAL: 12,000.00
INTEGRITY NEWSPAPER INC. ADOPTED ORD 2023-05 GENERAL FUND CITY COUNCIL 410.00 136820 PUBLIC NOTICE CIP 2 GENERAL FUND PLANNING 2,480.00_ TOTAL: 2,890.00
JARED E. LLOYD HCE DROP IN 12/03/2023 GENERAL FUND SPORTS 32.00 HCE DROP IN 11/30/2023 GENERAL FUND SPORTS 160.00
HCE DROP IN 12/05/2023 GENERAL FUND SPORTS 208.00
HCE DROP IN 12/07/2023 GENERAL FUND SPORTS 256.00
HCE DROP IN 12/10/2023 GENERAL FUND SPORTS 128.00
HCE DROP IN 12/12/2023 GENERAL FUND SPORTS 144.00_
TOTAL: 928.00
KESTER CORPORATION STREET MAINTENANCE GENERAL FUND STREET MAINTENANCE 49.49_ TOTAL: 49.49
KEVIN & VICKY GARRETT TENNIS, INC. PEEWEE TENNIS TUESDAY GENERAL FUND SPECIAL CLASSES 211.90 YOUTH BEGINNING TENNIS TUE GENERAL FUND SPECIAL CLASSES 373.10 YOUTH BEGINNING TENNIS WED GENERAL FUND SPECIAL CLASSES 293.15 ADULT BEGINNING TENNIS WED GENERAL FUND SPECIAL CLASSES 239.20 PEE WEE TENNIS THURSDAY GENERAL FUND SPECIAL CLASSES 136.50 YOUTH BEGINNING TENNIS THU GENERAL FUND SPECIAL CLASSES 274.30 YOUTH INTERMEDIATE TENNIS GENERAL FUND SPECIAL CLASSES 204.10 PEE WEE TENNIS SATURDAY GENERAL FUND SPECIAL CLASSES 208.65 YOUTH BEGINNING TENNIS SAT GENERAL FUND SPECIAL CLASSES 306.15 YOUTH INTERMEDIATE TENNIS GENERAL FUND SPECIAL CLASSES 309.40_ TOTAL: 2,556.45
KONICA MINOLTA BUSINESS SOLUTIONS U.S. PD COPIER MONTHLY MAINT 12 GENERAL FUND POLICE ADMINISTRATION 249.99 PD COPIER MONTHLY MAINT 11 GENERAL FUND POLICE ADMINISTRATION 249.99_ TOTAL: 499.98
KONICA MINOLTA BUSINESS SOLUTIONS PD COPIER USAGE 11-12/2023 GENERAL FUND POLICE ADMINISTRATION 460.62_ TOTAL: 460.62
L.N. CURTIS AND SONS BPV CARRIER GALLAUGHER GENERAL FUND POLICE ADMINISTRATION 293.13 WARRANTS 01/10/2024
3
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 293.13
LIEBERT CASSIDY WHITMORE GENERAL ADVISORY 11/2023 GENERAL FUND CITY ATTORNEY 449.50 LITIGATION SERVICES 11/202 GENERAL FUND CITY ATTORNEY 85.00_ TOTAL: 534.50
LOS ALAMITOS LOCK SERVICE BLDG MAINTENANCE 4 KEYS GENERAL FUND BUILDING MAINTENANCE 21.11_ TOTAL: 21.11
MCKENZIE RICKS SUGAR COOKIE DECORATING GENERAL FUND SPECIAL CLASSES 422.50_ TOTAL: 422.50
MCLEAN ENTERPRISES, INC. PD ENVELOPES GENERAL FUND PATROL 211.84_ TOTAL: 211.84
MISC. VENDOR EMILY HIBARD EMILY HIBARD:MILEAGE REIMB GENERAL FUND CITY COUNCIL 15.26_ TOTAL: 15.26
MV CHENG ASSOCIATES, INC. FINANCE 8,360.00_
TOTAL: 8,360.00
NANCY K. BOHL INCORPORATED POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
NEWPORT EXTERMINATING BUILDING MAINTENANCE 175.00
BUILDING MAINTENANCE 60.00
BUILDING MAINTENANCE 60.00_
TOTAL: 295.00
NORM'S AUTOMOTIVE CENTER, INC. GARAGE 54.95
GARAGE 54.95_
TOTAL: 109.90
NORTH STAR LAND CARE PARK MAINTENANCE 9,505.66_
TOTAL: 9,505.66
ONE SPORTS ACADEMY LLC SPORTS 200.00_
TOTAL: 200.00
PACIFIC SECURED EQUITIES, INC. ADMINISTRATION 1,181.95_ TOTAL: 1,181.95
PENINSULA SEPTIC SERVICE, INC. PUMP SEPTIC TANK LITTLE CO GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 580.00
PETTY CASH OCCPSA LUNCHEON GENERAL FUND POLICE ADMINISTRATION 60.00 CVS PHARMACY GENERAL FUND POLICE ADMINISTRATION 7.20
USPS GENERAL FUND POLICE ADMINISTRATION 262.93
GALLS GENERAL FUND POLICE ADMINISTRATION 16.91
OCPCA K9 LIABILITY COURSE GENERAL FUND PATROL 50.00
LOCKER NAMEPLATES GENERAL FUND EMERGENCY PREPAREDNESS 26.00_ TOTAL: 423.04
PTS PROVIDERS INC PAYPHONE SERVICES 01/2024 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 43.00_ TOTAL: 43.00
INTERIM FINANCE MGR 12/202 GENERAL FUND
EXTERIOR TREATED GENERAL P GENERAL FUND
RODENT CTRL BAIT REFILL (1 GENERAL FUND
RODENT CTRL BAIT REFILL (2 GENERAL FUND
PD 48-2 OIL MAINTENANCE GARAGE FUND
2022 FORD MAVERICK (PD-2) GARAGE FUND
11/2023 LANDSCAPE MAINTENA GENERAL FUND
YOUTH BASKETBALL COACH TRA GENERAL FUND
ADMIN FEES FLAT RATE 01/20 GENERAL FUND
WARRANTS 01/10/2024
4
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
QUADIENT FINANCE USA, INC POSTAGE GENERAL FUND FINANCE 1,220.93_ TOTAL: 1,220.93
R.J. NOBLE COMPANY MEAS Y CIP 21/22-03 FINAL GENERAL FUND NON-DEPARTMENTAL 73,273.97_ TOTAL: 73,273.97
RCS INVESTIGATIONS & CONSULTING, LLC IA INVESTIGATION GENERAL FUND NON-DEPARTMENTAL 3,755.00_ TOTAL: 3,755.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 12/2023 GENERAL FUND TRAFFIC 10,887.54_ TOTAL: 10,887.54
RK SPORTS LLC SOCCER AND T-BALL COMBO GENERAL FUND SPECIAL CLASSES 604.50 SOCCER AND T-BALL COMBO GENERAL FUND SPECIAL CLASSES 503.75 8 SPORT MULTI SPORTBALL GENERAL FUND SPECIAL CLASSES 1,095.25_ TOTAL: 2,203.50
SCOTT ANTHONY WINNINGHAM GOOD EVENING LOS AL SIGN GENERAL FUND COMMUNITY DEVEL ADMIN 105.43_ TOTAL: 105.43
SDI PRESENCE LLC IT SUPPORT SERVICES 11/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 5,871.00 T&M IT SUPPORT SVCS 11/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 8,455.00 CLOUD BACK UP LICENSE 11/2 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,180.00 SENTINELONE CTRL 11/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 382.85_ TOTAL: 15,888.85
SESAC, INC. RENEWAL MUSIC LICENSE 01-0 GENERAL FUND RECREATION ADMINISTRAT 290.50 RENEWAL MUSIC LICENSE 07-1 GENERAL FUND RECREATION ADMINISTRAT 290.50_ TOTAL: 581.00
SITEONE LANDSCAPE SUPPLY HOLDING, LLC LANDSCAPE MAINTENANCE BIRD GENERAL FUND PARK MAINTENANCE 7.24_ TOTAL: 7.24
SOUTHERN CALIFORNIA EDISON TRAFFIC SIGS/ST LIGHTS GENERAL FUND STREET MAINTENANCE 397.41 PARKS GENERAL FUND PARK MAINTENANCE 30.50
SPRINKLERS GENERAL FUND PARK MAINTENANCE 101.71_
TOTAL: 529.62
SOUTHERN CALIFORNIA GAS SOUTHERN CALIFORNIA GAS GENERAL FUND BUILDING MAINTENANCE 254.32_ TOTAL: 254.32
SPECTRUM ENTERPRISE SPECTRUM TV 12/16-01/15/20 GENERAL FUND ADMINISTRATION 70.62_ TOTAL: 70.62
ST. OF CALIFORNIA DEPT. OF JUSTICE LIVESCANS (3) 11/2023 GENERAL FUND NON-DEPARTMENTAL 130.00 FINGERPRINTING 11/2023 GENERAL FUND NON-DEPARTMENTAL 32.00_ TOTAL: 162.00
SUSAN SAXE-CLIFFORD, PH.D. PSYCHOLOGICAL EXAM BOICE GENERAL FUND NON-DEPARTMENTAL 450.00_ TOTAL: 450.00
TRUTH BE TOLD POLYGRAPGH, LLC 1 PRE-EMPLOYMENT POLYGRAPH GENERAL FUND NON-DEPARTMENTAL 250.00_ TOTAL: 250.00
UNITED HOME REMODELING INC. DEMO COMM CTR 50% PYMT GENERAL FUND BUILDING MAINTENANCE 25,000.00_ TOTAL: 25,000.00
WARRANTS 01/10/2024
5
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
UNITED PAVING CO REISSUE:RETENTION PAYMENT GENERAL FUND NON-DEPARTMENTAL 7,571.87_ TOTAL: 7,571.87
UNITED STATES POSTMASTER POSTAGE SPRING 2024 ACTIVI GENERAL FUND RECREATION ADMINISTRAT 1,978.87_ TOTAL: 1,978.87
V & V MANUFACTURING, INC. CAPTAIN BADGE #161 GENERAL FUND POLICE ADMINISTRATION 61.13 SERGEANT BADGES #184 AND # GENERAL FUND PATROL 403.90_
TOTAL: 465.03
VERIZON WIRELESS MDC 1-8 12/11-01/10/2024 GENERAL FUND PATROL 306.08 PD JETPACKS 12/11-01/10/20 GENERAL FUND PATROL 76.02
20 OFFICERS 12/11-01/10/20 GENERAL FUND PATROL 835.20
3 MOBILE ID 12/11-01/10/20 GENERAL FUND PATROL 124.53
2POLICE4GLTE 12/11-01/10/2 GENERAL FUND PATROL 90.04
CHIEFS PHONE 12/11-01/10/2 GENERAL FUND PATROL 41.51
3 TRIAL MDCS 12/11-01/10/2 GENERAL FUND PATROL 120.03
4 DETECTIVE 12/11-01/10/20 GENERAL FUND INVESTIGATION 166.04 CLO PHONE 12/11-01/10/2024 GENERAL FUND COMMUNITY OUTREACH 41.51 7 CITY PHONES 12/11-01/10/ GENERAL FUND COMMUNITY DEVEL ADMIN 738.69_ TOTAL: 2,539.65
VOYAGER FLEET SYSTEMS, INC. FUEL GARAGE FUND GARAGE 10,981.50 TAX CREDIT GARAGE FUND GARAGE 383.39-
TOTAL: 10,598.11
WAXIE'S ENTERPRISES INC. BUILDING SUPPLIES SOAP DIS GENERAL FUND BUILDING MAINTENANCE 279.24_ TOTAL: 279.24
WEST COAST ARBORISTS, INC. REISSUE: PARK REHAB MAINT GENERAL FUND STREET MAINTENANCE 9,676.00 REISSUE: TREE MAINT 10/202 GENERAL FUND PARK MAINTENANCE 763.50 LANDSCAPE MAINT 11/6-7/202 GENERAL FUND PARK MAINTENANCE 4,940.00_ TOTAL: 15,379.50
WHITTIER FERTILIZER COMPANY LANDSCAPE MAINT SEED COVER GENERAL FUND PARK MAINTENANCE 781.19 LANDSCAPE MAINT SEED COVER GENERAL FUND PARK MAINTENANCE 781.19_ TOTAL: 1,562.38
WILLDAN ENGINEERING INTERIM PW MANAGER 10/2023 GENERAL FUND CITY ENGINEER 21,510.00 TRAFFIC ENGINEER GENERAL FUND CITY ENGINEER 4,190.00
PLAN CHECK GENERAL FUND CITY ENGINEER 1,316.00
TRAFFIC ENGINEER GENERAL FUND CITY ENGINEER 2,960.00
TRAFFIC PLAN CHECK GENERAL FUND CITY ENGINEER 4,418.00
LANDSCAPE JFTB GENERAL ENG GENERAL FUND CITY ENGINEER 3,793.00 STREET MARKINGS MEASURE M CAPITAL PROJECTS 640.00_
TOTAL: 38,827.00
WARRANTS 01/10/2024
6
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 545,799.01
26 MEASURE M 640.00
50 GARAGE FUND 19,491.76
53 TECHNOLOGY REPLACEMENT 15,931.85
99 POOL CLEARING FUND 692.28
--------------------------------------------
GRAND TOTAL: 582,554.90
--------------------------------------------
WARRANTS 01/10/2024
7
VENDOR NAME
ADVANCED WARRANT 01/16/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
MR C'S OF SOUTH GATE REISSUE:TRAILER INBOUND GARAGE FUND GARAGE 600.00_ TOTAL: 600.00
=============== FUND TOTALS ================
50 GARAGE FUND 600.00
--------------------------------------------
GRAND TOTAL: 600.00
--------------------------------------------
8
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ADAMSON POLICE PRODUCTS K9 VEHICLE GARAGE FUND GARAGE 26,440.65 UNITS 48-1 & 48-3 OUTFIT V GARAGE FUND GARAGE 550.00_
TOTAL: 26,990.65
ADMINSURE WORKER'S COMP CLAIM 12/202 SELF INSURANCE TRU INSURANCE 411.94_ TOTAL: 411.94
ALAN MCCLINTOCK MOBILE SERVER 02/2024-02/2 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 2,587.50_ TOTAL: 2,587.50
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 11-12/2023 GENERAL FUND TRAFFIC 7,408.80 CROSSING GUARDS 12/2023 GENERAL FUND TRAFFIC 7,407.29_
TOTAL: 14,816.09
AMERICAN LEGION POST 716 LOS ALAMITOS HALL RENTAL 02/2024 GENERAL FUND NON-DEPARTMENTAL 2,256.00_ TOTAL: 2,256.00
BMI ANNUAL LICENSE FEE #514252 GENERAL FUND RECREATION ADMINISTRAT 435.00_ TOTAL: 435.00
CALIFORNIA FORENSIC PHLEBOTOMY, INC. 1 BLOOD DRAW 12/2023 GENERAL FUND PATROL 147.00_ TOTAL: 147.00
CHARLES ABBOTT ASSOCIATES, INC. WQMP REVIEW SVCS 10/2023 GENERAL FUND NPDES 785.00 WQMP REVIEW SVCS 11/2023 GENERAL FUND NPDES 315.00
WQMP REVIEW SVCS 11/2023 GENERAL FUND NPDES 577.50_
TOTAL: 1,677.50
CITIZENLAB PUBLIC ENGAGE SOFTWARE GENERAL FUND ADMINISTRATION 9,300.00_ TOTAL: 9,300.00
COLORADO FAMILY SUPPORT REGISTRY ID #12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COUNTY OF ORANGE TREASURER-TAX OC FINGERPRINT AFIS 01/202 GENERAL FUND COMMUNICATIONS TECHNOL 431.00 OCSD TECH DIVISION QTR1 GENERAL FUND COMMUNICATIONS TECHNOL 6,364.00 TECH DIVISION CHARGES 09/2 GARAGE FUND GARAGE 682.10_
TOTAL: 7,477.10
CROSSTOWN ELECTRICAL & DATA, INC. 12/2023 CERRITOS & BLOOM GENERAL FUND STREET MAINTENANCE 1,228.50_ TOTAL: 1,228.50
DANIELS TIRE SERVICE PD48-6 TIRE REPLACEMENT GARAGE FUND GARAGE 367.57 PC-1 TIRE REPLACEMENT (PD) GARAGE FUND GARAGE 375.12_
TOTAL: 742.69
DATA TICKET, INC. MONTHLY CHARGES 12/2023 GENERAL FUND TRAFFIC 538.92_ TOTAL: 538.92
DEPARTMENT OF INDUSTRIAL RELATIONS ASSESSMENT FY 23/24 SELF INSURANCE TRU INSURANCE 1,800.78_ TOTAL: 1,800.78
EBERHARD EQUIPMENT PARK REHAB EQUIPMENT RENTA GENERAL FUND STREET MAINTENANCE 969.75_ TOTAL: 969.75
ECOFERT, INC. FERTIGATION SERVICE 12/202 GENERAL FUND PARK MAINTENANCE 630.00 WARRANTS 01/10/2024
9
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 630.00
EDGAR A YOUNG DINE & DOUGH HOUSE ENTERTA GENERAL FUND NON-DEPARTMENTAL 100.00_ TOTAL: 100.00
EWLES MATERIALS REISSUE: KING ST CONCRETE GENERAL FUND STREET MAINTENANCE 150.00 REISSUE: HUMBOLDT ST CONCR GENERAL FUND STREET MAINTENANCE 150.00 REISSUE: KING ST CONCRETE GENERAL FUND STREET MAINTENANCE 150.00_ TOTAL: 450.00
FRONTIER COMMUNICATIONS JAIL ALARM 01/2024 GENERAL FUND COMMUNICATIONS TECHNOL 399.37_ TOTAL: 399.37
GANAHL LUMBER COMPANY PPE AND SAFETY MASKS GENERAL FUND STREET MAINTENANCE 62.91 YARD SUPPLIES GENERAL FUND BUILDING MAINTENANCE 142.48
FILE ROOM POLICE DEPT SUPP GENERAL FUND BUILDING MAINTENANCE 37.13 SUPPLIES POLICE DEPT ROOM GENERAL FUND BUILDING MAINTENANCE 63.54 ICE MAKER REPAIR COMM CENT GENERAL FUND BUILDING MAINTENANCE 24.25_ TOTAL: 330.31
GOLDEN STATE WATER COMPANY WATER GENERAL FUND STREET MAINTENANCE 5,343.52 WATER GENERAL FUND PARK MAINTENANCE 6,269.57
WATER GENERAL FUND PARK MAINTENANCE 2,014.07
WATER GENERAL FUND BUILDING MAINTENANCE 1,142.74_
TOTAL: 14,769.90
HDL COREN & CONE PROPERTY TAX 01-03/2024 GENERAL FUND FINANCE 1,582.96_ TOTAL: 1,582.96
HISPANIC ARBORIST ASSOCIATION SAFETY GOGGLES SUPPLIES GENERAL FUND PARK MAINTENANCE 327.00_ TOTAL: 327.00
HOLIDAYGOO, INC. SPRING CARNIVAL SUPPLIES GENERAL FUND SPECIAL EVENTS 2,007.47_ TOTAL: 2,007.47
JHM SUPPLY, INC. STREET SUPPLIES GENERAL FUND STREET MAINTENANCE 76.60 PARK MAINTENANCE IRRIGATIO GENERAL FUND PARK MAINTENANCE 1,298.70_ TOTAL: 1,375.30
JOSE MARTINEZ GARAGE FUND GARAGE 135.00
GARAGE FUND GARAGE 45.00
GARAGE FUND GARAGE 145.00
GARAGE FUND GARAGE 450.00
GARAGE FUND GARAGE 685.00
GARAGE FUND GARAGE 90.00
GARAGE FUND GARAGE 45.00
GARAGE FUND GARAGE 45.00
GARAGE FUND GARAGE 730.00
GARAGE FUND GARAGE 135.00
GARAGE FUND GARAGE 45.00
GARAGE FUND GARAGE 90.00
GARAGE FUND GARAGE 405.00
CAR WASH CODE & ADMIN
CAR WASH PUBLIC WORKS
CAR WASH RECREATION
CAR WASH POLICE DEPT
CAR WASH POLICE DEPT
CAR WASH CODE & ADMIN
CAR WASH POLICE DEPT
CAR WASH PUBLIC WORKS
CAR WASH POLICE DEPT
CAR WASH CODE & ADMIN
CAR WASH PUBLIC WORKS
CAR WASH RECREATION
CAR WASH POLICE DEPT
CAR WASH POLICE DEPT GARAGE FUND GARAGE 735.00_
TOTAL: 3,780.00
KARI HALL SPRING CARNIVAL SPECIAL EV GENERAL FUND SPECIAL EVENTS 1,175.00 WARRANTS 01/10/2024
10
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,175.00
KONICA MINOLTA BUSINESS SOLUTIONS POLICE DEPT COPIER LEASE GENERAL FUND POLICE ADMINISTRATION 230.31_ TOTAL: 230.31
KONICA MINOLTA PREMIER COPIER LEASE 01/20-02/19/2 GENERAL FUND FINANCE 1,048.46_ TOTAL: 1,048.46
LAURA COLE TRANSPARENCY ADVISING 01/2 GENERAL FUND NON-DEPARTMENTAL 3,000.00_ TOTAL: 3,000.00
LEAGUE OF CALIFORNIA CITIES HIBARD OC DIVISION MEETING GENERAL FUND CITY COUNCIL 30.00 MURPHY OC DIVISION MEETING GENERAL FUND CITY COUNCIL 30.00 MEMBERSHIP DUES 2024 GENERAL FUND ADMINISTRATION 6,742.00_ TOTAL: 6,802.00
LOS ALAMITOS AREA CHAMBER OF COMMERCE MURPHY LOS AL CHAMBER BREA GENERAL FUND CITY COUNCIL 30.00 NEFULDA LOS AL CHAMBER BRE GENERAL FUND CITY COUNCIL 30.00_ TOTAL: 60.00
LOWE'S 2 TOILETS CITY HALL GENERAL FUND BUILDING MAINTENANCE 306.80 2 TOILETS POLICE DEPARTMEN GENERAL FUND BUILDING MAINTENANCE 395.91 COMMUNITY CENTER SUPPLIES GENERAL FUND BUILDING MAINTENANCE 6.88_ TOTAL: 709.59
MCGRATH RENTCORP 01/2024 TRAILER RENT GENERAL FUND COMMUNITY DEVEL ADMIN 739.73_ TOTAL: 739.73
MCLEAN ENTERPRISES, INC. WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 280.77 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 639.11_ TOTAL: 919.88
MISC. VENDOR NORMA HACKWORTH NORMA HACKWORTH:REFUND GENERAL FUND NON-DEPARTMENTAL 153.00 CAROL HANAKI CAROL HANAKI:REFUND LOW EN GENERAL FUND NON-DEPARTMENTAL 162.00 CAROL HANAKI CAROL HANAKI:REFUND LOW EN GENERAL FUND NON-DEPARTMENTAL 12.00_ TOTAL: 327.00
MTC ISLAND MARKERS AND BORDERS GENERAL FUND STREET MAINTENANCE 1,045.25_ TOTAL: 1,045.25
NANCY K. BOHL INCORPORATED CONTRACT SERVICES 01/2024 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
NICHOLAS BRESLIN MAHANIN 50 TITLE PLAQUES GENERAL FUND ADMINISTRATION 3,501.88_ TOTAL: 3,501.88
NORM'S AUTOMOTIVE CENTER, INC. GARAGE 54.95
GARAGE 49.50
GARAGE 49.50
GARAGE 49.50
GARAGE 49.50_
TOTAL: 252.95
ORANGE CO CHIEFS OF POLICE & SHERIFF'S
POLICE DEPT 48-8 OIL MAINT GARAGE FUND
2009 FORD F350 SMOG INSPEC GARAGE FUND
2003 FORD F550 SMOG INSPEC GARAGE FUND
2013 CHEVY SMOG INSPECTION GARAGE FUND
2012 FORD F250 SMOG INSPEC GARAGE FUND
2024 TRI COUNTY WORKSHOP R GENERAL FUND POLICE ADMINISTRATION 200.00_ TOTAL: 200.00
WARRANTS 01/10/2024
11
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
OUR LOS AL MANAGEMENT SERVICES 01/202 LOS ALAMITOS TV LOS ALAMITOS TV 2,083.33_ TOTAL: 2,083.33
PAPER RECYCLING SPECIALISTS SHREDDING 01/04/2024 GENERAL FUND FINANCE 39.00 SHREDDING 01/04/2024 GENERAL FUND RECORDS 39.00
SHREDDING 01/04/2024 GENERAL FUND RECREATION ADMINISTRAT 39.00_ TOTAL: 117.00
PENINSULA SEPTIC SERVICE, INC. PUMP SEPTIC TANK LITTLE CO GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 580.00
PRINTMASTERS 2024 POLICE DEPT CALENDAR GENERAL FUND POLICE ADMINISTRATION 98.33_ TOTAL: 98.33
PUBLIC SECTOR PERSONNEL CONSULTANTS IN TOTAL COMPENSATION SURVEY GENERAL FUND ADMINISTRATION 10,000.00_ TOTAL: 10,000.00
QUALITY CODE PUBLISHING, LLC ECODE 360 ANNUAL MAINTENAN GENERAL FUND ADMINISTRATION 1,195.00 ORDINANCE ANNUAL UPDATE FE GENERAL FUND ADMINISTRATION 150.00 CODE ALERT MONTHLY FEE CRE GENERAL FUND ADMINISTRATION 50.00- WEBSITE MAINTENANCE & STOR GENERAL FUND ADMINISTRATION 80.00- TOTAL: 1,215.00
ROGERS, ANDERSON, MALODY & SCOTT, LLP AUDIT FY 2022/2023 GENERAL FUND FINANCE 10,000.00_ TOTAL: 10,000.00
SAFEGUARD BUSINESS SYSTEMS INC. ADDITIONAL W-2 FORMS GENERAL FUND FINANCE 108.53_ TOTAL: 108.53
SANBON PRO APPAREL STAFF UNIFORMS GENERAL FUND SPORTS 641.11_ TOTAL: 641.11
SCA OF CA LLC STREET SWEEPING 11/2023 GENERAL FUND STREET MAINTENANCE 9,463.99 STREET SWEEPING 12/2023 GENERAL FUND STREET MAINTENANCE 9,463.99_ TOTAL: 18,927.98
SITEONE LANDSCAPE SUPPLY HOLDING, LLC PRESCHOOL PUMP REPAIR GENERAL FUND PARK MAINTENANCE 13.12_ TOTAL: 13.12
SOUTHERN CALIFORNIA EDISON TRAFFIC SIGS/ST GENERAL FUND STREET MAINTENANCE 18,269.05 PARKS GENERAL FUND PARK MAINTENANCE 499.11
MCAULIFFE PARK GENERAL FUND PARK MAINTENANCE 421.10
PUMP STATIONS GENERAL FUND BUILDING MAINTENANCE 87.26
POLICE STATION GENERAL FUND BUILDING MAINTENANCE 4,800.61 COMMUNITY CENTER GENERAL FUND BUILDING MAINTENANCE 1,964.40_ TOTAL: 26,041.53
SPECTRUM ENTERPRISE FIBER INTERNET GENERAL FUND ADMINISTRATION 489.13_ TOTAL: 489.13
ST. OF CALIFORNIA DEPT. OF JUSTICE LIVESCANS (3) 12/2023 GENERAL FUND NON-DEPARTMENTAL 130.00 FINGERPRINTING 12/2023 GENERAL FUND NON-DEPARTMENTAL 96.00_ TOTAL: 226.00
SUPERIOR PAVEMENT MARKINGS, INC. REPAINT INTERSECTION KAT & GENERAL FUND STREET MAINTENANCE 7,910.00_ TOTAL: 7,910.00
WARRANTS 01/10/2024
12
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
THE CONVERSE PROFESSIONAL GROUP PROFESSIONAL SVCS 10-11/20 GENERAL FUND BUILDING MAINTENANCE 1,133.39_ TOTAL: 1,133.39
TRACY MILLER CONSULTING, INC. COMMUNICATION CONSULT 11/2 GENERAL FUND ADMINISTRATION 5,500.00_ TOTAL: 5,500.00
U.S. BANK BREAD SLICER BREAD PROGRAM GENERAL FUND NON-DEPARTMENTAL 1,370.00 GIFT CARDS VOLUNTEER END O GENERAL FUND NON-DEPARTMENTAL 120.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 82.47 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 23.83 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 54.29 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 30.16 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 16.96 SENIOR PROGRAMS GENERAL FUND NON-DEPARTMENTAL 12.61
DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 104.81 DINE & DOUGH HOUSE LUNCH GENERAL FUND NON-DEPARTMENTAL 83.98 DINE & DOUGH HOUSE LUNCH GENERAL FUND NON-DEPARTMENTAL 19.95 PERSONAL ITEM PAID WITH CA GENERAL FUND NON-DEPARTMENTAL 5.05 DINE & DOUGH HOUSE MEALS GENERAL FUND NON-DEPARTMENTAL 70.67 DINE & DOUGH HOUSE MEALS GENERAL FUND NON-DEPARTMENTAL 19.31 HIBARD JFTB SUNDAY FUNDAY GENERAL FUND CITY COUNCIL 65.00 DOBY ACC-OC 24 DC ADVOCACY GENERAL FUND CITY COUNCIL 1,650.00 DOBY & GUEST ACC-OC WED CL GENERAL FUND CITY COUNCIL 400.00 NEFULDA MEMBER CITY OFFICI GENERAL FUND CITY COUNCIL 675.00 MURPHY OCREGISTER.COM SUBS GENERAL FUND CITY COUNCIL 18.00 COUNCIL MEETINGS DINNER 12 GENERAL FUND CITY COUNCIL 126.26 SNACKS COUNCIL MEETING 12/ GENERAL FUND CITY COUNCIL 68.97 COUNCIL MEETING DINNER 12/ GENERAL FUND CITY COUNCIL 102.35 RETRACTABLE BADGE HOLDER GENERAL FUND ADMINISTRATION 545.06 ILLUSTRATOR AND ACROBAT MO GENERAL FUND ADMINISTRATION 59.98 TRAVEL LCW CONFERENCE GENERAL FUND ADMINISTRATION 15.00 TRAVEL LCW CONFERENCE GENERAL FUND ADMINISTRATION 15.00 TRAVEL LCW CONFERENCE GENERAL FUND ADMINISTRATION 219.80 PUBLIC SECTOR LAW CONFEREN GENERAL FUND ADMINISTRATION 645.00 OCREGISTER.COM MONTHLY SUB GENERAL FUND ADMINISTRATION 26.00 EMPLOYEE SURVEY GENERAL FUND ADMINISTRATION 99.00
2 DAY BASIC PEER SUPPORT T GENERAL FUND ADMINISTRATION 250.00 2024 MASTER ACADEMY CIVIC GENERAL FUND ADMINISTRATION 289.00 IIMC 3 ATHENIAN DIALOGUE C GENERAL FUND ADMINISTRATION 300.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 9.86
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 26.91
BUSINESS LUNCH WITH CM & J GENERAL FUND ADMINISTRATION 108.74 SHRED TRUCK RECORD MGMT DA GENERAL FUND ADMINISTRATION 750.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 31.11
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 126.70
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 21.71
QUINTANAR HOTEL 2023 CITY GENERAL FUND ADMINISTRATION 433.88 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 151.14
LIGHT FOR IG BADGE PICTURE GENERAL FUND ADMINISTRATION 32.33 WHITE BACKDROP SUPPLIES GENERAL FUND ADMINISTRATION 147.43 LUNCH & LEARN DRINKS GENERAL FUND ADMINISTRATION 53.34
LUNCH & LEARN LUNCH GENERAL FUND ADMINISTRATION 593.07
WELLNESS WINNERS GIFT CARD GENERAL FUND ADMINISTRATION 140.00 HOLIDAY PARTY LUNCH GENERAL FUND ADMINISTRATION 250.00
QUINTANAR WEBINAR UNLOCK S GENERAL FUND ADMINISTRATION 45.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 107.05
WARRANTS 01/10/2024
13
WARRANTS 01/24/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
DECORATIONS FOR COUNCIL 12 GENERAL FUND ADMINISTRATION 97.98 SUPPLIES GENERAL FUND FINANCE 22.93
SUPPLIES GENERAL FUND FINANCE 155.96
SUPPLIES GENERAL FUND FINANCE 59.12
DUES / SUBSCRIPTION GENERAL FUND FINANCE 10.00
EMPLOYEE HOLIDAY LUNCH GENERAL FUND FINANCE 143.29
SUPPLIES GENERAL FUND FINANCE 514.25
REFUND TRAINING CLASS GENERAL FUND POLICE ADMINISTRATION 249.00- SUPERVISORY COURSE CPL KIM GENERAL FUND POLICE ADMINISTRATION 465.00 WINDOW TINTING GENERAL FUND POLICE ADMINISTRATION 250.00 OFFICE SUPPLY GENERAL FUND POLICE ADMINISTRATION 32.75
CHIEF USB TO USB CONNECTIO GENERAL FUND POLICE ADMINISTRATION 22.92 PERSONAL ITEM REIMB CHK 29 GENERAL FUND POLICE ADMINISTRATION 50.21 CONNECTION FOR COMMAND BUS GENERAL FUND POLICE ADMINISTRATION 59.84 CONNECTION FOR COMMAND BUS GENERAL FUND POLICE ADMINISTRATION 40.15 GENERAL FUND POLICE ADMINISTRATION 261.02
GENERAL FUND POLICE ADMINISTRATION 420.00
GENERAL FUND POLICE ADMINISTRATION 28.00
VIP'S APPRECIATION DINNER
POLICE DEPT HOLIDAY DINNER
LOGO
HOLIDAY SUPPLIES GENERAL FUND POLICE ADMINISTRATION 25.01 OFFICE & HOLIDAY SUPPLIES GENERAL FUND POLICE ADMINISTRATION 136.52 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 256.91 GENERAL FUND POLICE ADMINISTRATION 241.20
GENERAL FUND POLICE ADMINISTRATION 74.45
GENERAL FUND POLICE ADMINISTRATION 125.00
GENERAL FUND POLICE ADMINISTRATION 61.00
GENERAL FUND POLICE ADMINISTRATION 350.00
GENERAL FUND POLICE ADMINISTRATION 6.51
GENERAL FUND POLICE ADMINISTRATION 30.00
GENERAL FUND POLICE ADMINISTRATION 6.89
GENERAL FUND PATROL 8.78
OFFICE SUPPLIES
OFFICE SUPPLIES
CPOA TRAINING COURSE
TABLECLOTHS
CPCA TRAINING COURSE
ORAL PANEL SUPPLIES
ORAL PANEL SUPPLIES
HOLIDAY SUPPLIES
SUPPLIES FOR POLICE DEPT
EYE GLASSES FOR RANGE GENERAL FUND PATROL 78.92
REFUND EYE GLASSES FOR RAN GENERAL FUND PATROL 45.20-
OFFICE SUPPLIES GENERAL FUND PATROL 114.73
REFUND FOR RETURN GENERAL FUND PATROL 13.99-
OFFICE SUPPLIES GENERAL FUND PATROL 16.12
2024 PC/CVC BOOKS GENERAL FUND PATROL 146.97
OFFICE SUPPLIES GENERAL FUND PATROL 127.01
ACADEMY BOOKS GENERAL FUND PATROL 41.76
K9 FOOD GENERAL FUND PATROL 108.81
UNIFORMS FOR RECRUITS GENERAL FUND PATROL 585.12
UNIFORMS FOR RECRUITS GENERAL FUND PATROL 403.47
PT GEAR FOR RECRUITS GENERAL FUND PATROL 1,000.00
HOLSTER FOR RECRUIT GENERAL FUND PATROL 159.44
K9 UNIFORM NAVARRO GENERAL FUND PATROL 44.10
K9 FOOD GENERAL FUND PATROL 159.64
EVIDENCE STORAGE BINS GENERAL FUND RECORDS 101.06
LOCKS FOR STORAGE BINS GENERAL FUND RECORDS 226.15
PROPERTY/EVIDENCE SUPPLIES GENERAL FUND RECORDS 40.56
PROPERTY/EVIDENCE SUPPLIES GENERAL FUND RECORDS 38.64
PROPERTY/EVIDENCE SUPPLIES GENERAL FUND RECORDS 43.90
OFFICE SUPPLIES GENERAL FUND RECORDS 39.72
MONTHLY SUBSCRIPTION GENERAL FUND RECORDS 8.70
OFFICE SUPPLIES GENERAL FUND RECORDS 87.35
COFFEE WITH A COP/TOY DRIV GENERAL FUND COMMUNITY OUTREACH 61.89 COFFEE WITH A COP/TOY DRIV GENERAL FUND COMMUNITY OUTREACH 41.25 COFFEE WITH A COP/TOY DRIV GENERAL FUND COMMUNITY OUTREACH 22.00 14
WARRANTS 01/24/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
POLICE DEPT SUPPLIES GENERAL FUND COMMUNITY OUTREACH 6.54 CITATION PAPER GENERAL FUND TRAFFIC 91.27
TRAFFIC CHALK GENERAL FUND TRAFFIC 56.37
MEETING SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 17.99 REFUND CHRISTMAS DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 422.81- CHRISTMAS DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 432.62 CHRISTMAS DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 782.23 MARKETING GMLA GENERAL FUND COMMUNITY DEVEL ADMIN 1.94
PARKING GMLA GENERAL FUND COMMUNITY DEVEL ADMIN 144.49
ROSSMOOR LIVING ADVERTISEM GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 MEN'S POLO FOR DEVELOPMENT GENERAL FUND COMMUNITY DEVEL ADMIN 879.46 GENERAL FUND COMMUNITY DEVEL ADMIN 72.99
GENERAL FUND COMMUNITY DEVEL ADMIN 43.98
GENERAL FUND COMMUNITY DEVEL ADMIN 21.73
GENERAL FUND COMMUNITY DEVEL ADMIN 22.91
GENERAL FUND COMMUNITY DEVEL ADMIN 345.13
GENERAL FUND COMMUNITY DEVEL ADMIN 24.36
GENERAL FUND COMMUNITY DEVEL ADMIN 8.25
YOUTUBE TV 12/2023
SNACKS/DRINKS 12/2023
CALENDAR SUPPLIES
CALENDAR SUPPLIES
CALENDAR SUPPLIES
BIRTHDAY SUPPLIES
BIRTHDAY SUPPLIES
WOMEN'S POLO SHIRTS GENERAL FUND COMMUNITY DEVEL ADMIN 791.99 DEPARTMENT BOMBER JACKETS GENERAL FUND COMMUNITY DEVEL ADMIN 1,201.64 EXPEDITED SHIPPING TOM GENERAL FUND COMMUNITY DEVEL ADMIN 28.88 BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 5.78 BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 51.20 CITY HALL CHRISTMAS TREES GENERAL FUND COMMUNITY DEVEL ADMIN 365.73 CITY HALL CHRISTMAS TREES GENERAL FUND COMMUNITY DEVEL ADMIN 21.54 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 15.20 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 59.75 CITY HALL OUTDOOR DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 418.91 CITY HALL OUTDOOR DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 42.60 DEPARTMENT HOLIDAY CARDS GENERAL FUND COMMUNITY DEVEL ADMIN 195.25 CITY HALL OUTDOOR DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 137.59 CODE SUPPLIES KEY FOR OSVA GENERAL FUND NEIGHBORHOOD PRESERVAT 3.05 CODE SUPPLIES BADGE HOLDER GENERAL FUND NEIGHBORHOOD PRESERVAT 60.06 CODE SUPPLIES NAME TAPE OS GENERAL FUND NEIGHBORHOOD PRESERVAT 13.08 PW SUPERVISOR CELLPHONE ST GENERAL FUND STREET MAINTENANCE 8.89 OFFICE SUPPLIES GENERAL FUND STREET MAINTENANCE 41.15
STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 70.74 STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 464.86 STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 150.00 STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 276.24 TRAILER LOCKS GENERAL FUND STREET MAINTENANCE 83.68
STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 102.45 SAND BAGS GENERAL FUND STREET MAINTENANCE 610.94
VEHICLE KEY SAFE GENERAL FUND PARK MAINTENANCE 185.71
PARK MAINTENANCE 572.11
PARK MAINTENANCE 472.48
PARK MAINTENANCE 419.88
BUILDING MAINTENANCE 34.80
BUILDING MAINTENANCE 1,025.00
BUILDING MAINTENANCE 260.13
BUILDING MAINTENANCE 21.52
RECREATION ADMINISTRAT 16.99
RECREATION ADMINISTRAT 15.00
PARK MAINTENANCE SUPPLIES GENERAL FUND
PARK MAINTENANCE SUPPLIES GENERAL FUND
PARK MAINTENANCE SUPPLIES GENERAL FUND
BLDG MAINTENANCE SUPPLIES GENERAL FUND
BLDG MAINTENANCE SUPPLIES GENERAL FUND
BLDG MAINTENANCE SUPPLIES GENERAL FUND
BLDG MAINTENANCE SUPPLIES GENERAL FUND
MONTHLY SUBSCRIPTION FEE GENERAL FUND
PARKING CSULB MEETING LIFE GENERAL FUND
PRINTER COMMUNITY CENTER 2 GENERAL FUND RECREATION ADMINISTRAT 328.49 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 54.90 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 88.93 15
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 41.99 OFFICE SUPPLIES EMPLOYEE F GENERAL FUND RECREATION ADMINISTRAT 40.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 29.90 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 30.62 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 63.67 DIRECT TV DUES AND SUBSCRI GENERAL FUND RECREATION ADMINISTRAT 128.23 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 54.35 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 211.20 EVENTBRITE ANNUAL FEE GENERAL FUND RECREATION ADMINISTRAT 29.00 ADC MEMBERSHIP GENERAL FUND RECREATION ADMINISTRAT 450.00 CSULB PARKING GENERAL FUND RECREATION ADMINISTRAT 15.00 CPRS DUES GENERAL FUND RECREATION ADMINISTRAT 745.00
APPLE ICLOUD MONTHLY SUBSC GENERAL FUND RECREATION ADMINISTRAT 9.99 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 368.51 CPRS DUES GENERAL FUND RECREATION ADMINISTRAT 20.00
CPRS TRAVEL GENERAL FUND RECREATION ADMINISTRAT 85.00
E NODA LOCC MEMBERS ACADEM GENERAL FUND RECREATION ADMINISTRAT 675.00 CONSTANT CONTACTS DUES GENERAL FUND RECREATION ADMINISTRAT 342.00 WINTER DAY CAMP SNACKS GENERAL FUND DAY CAMP 51.41
WINTER DAY CAMP SNACKS GENERAL FUND DAY CAMP 352.26
WINTER DAY CAMP CRAFT SUPP GENERAL FUND DAY CAMP 72.06
WINTER DAY CAMP CRAFT SUPP GENERAL FUND DAY CAMP 82.96
WINTER DAY CAMP CRAFT SUPP GENERAL FUND DAY CAMP 169.31 WINTER DAY SUPPLIES GENERAL FUND DAY CAMP 158.93
YOUTH VOLLEYBALL GENERAL FUND SPORTS 88.20
CHEER SUPPLIES GENERAL FUND SPORTS 272.60
CHEER SUPPLIES GENERAL FUND SPORTS 39.30
VOLLEYBALL SUPPLIES GENERAL FUND SPORTS 8.00
MAT SERVICE COMMUNITY CENT GENERAL FUND SPECIAL CLASSES 106.47 MAT SERVICE COMMUNITY CENT GENERAL FUND SPECIAL CLASSES 106.47 PRESCHOOL PERFORMANCE GENERAL FUND SPECIAL CLASSES 48.15 PRESCHOOL HOLIDAY CARDS GENERAL FUND SPECIAL CLASSES 52.80 PRESCHOOL HOLIDAY CRAFT GENERAL FUND SPECIAL CLASSES 5.16 REFUND WINTER WONDERLAND GENERAL FUND SPECIAL EVENTS 0.10- WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 141.36 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 38.09 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 54.35 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 45.84 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 16.27 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 16.27 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 282.42 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 21.51 TOY DRIVE SPECIAL EVENT SU GENERAL FUND SPECIAL EVENTS 120.18 TOY DRIVE SPECIAL EVENT SU GENERAL FUND SPECIAL EVENTS 321.17 WINTER WONDERLAND ICE RINK GENERAL FUND SPECIAL EVENTS 130.26 SPEAKER STAND SUPPLIES GENERAL FUND SPECIAL EVENTS 24.00 SPEAKER STAND SUPPLIES GENERAL FUND SPECIAL EVENTS 13.82 SPEAKER STAND SUPPLIES GENERAL FUND SPECIAL EVENTS 218.46 WINTER WONDERLAND BALLOONS GENERAL FUND SPECIAL EVENTS 309.74 HOLIDAY DECOR GENERAL FUND SPECIAL EVENTS 725.00
MOBILE REC GENERAL FUND SPECIAL EVENTS 389.81
ICE GENERAL FUND SPECIAL EVENTS 163.60
FOUNTAIN BEER GARDEN GENERAL FUND SPECIAL EVENTS 78.53
WINTER WONDERLAND CANDY GENERAL FUND SPECIAL EVENTS 65.97 HOLIDAY DECOR GENERAL FUND SPECIAL EVENTS 72.08
RACE LOS AL GENERAL FUND SPECIAL EVENTS 364.00
WARRANTS 01/10/2024
16
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
HOLIDAY DECORATING GENERAL FUND SPECIAL EVENTS 15.27
HOLIDAY DECORATING GENERAL FUND SPECIAL EVENTS 106.16
WINTER WONDERLAND GENERAL FUND SPECIAL EVENTS 364.00
WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 120.79 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 35.98 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 19.38 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 23.27 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 229.75 REFUND WINTER WONDERLAND S GENERAL FUND SPECIAL EVENTS 29.71- REFUND WINTER WONDERLAND S GENERAL FUND SPECIAL EVENTS 16.38- REFUND WINTER WONDERLAND S GENERAL FUND SPECIAL EVENTS 74.70- WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 39.26 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 83.98 WINTER WONDERLAND SUPPLIES GENERAL FUND SPECIAL EVENTS 151.63 SPECIAL EVENTS SUPPLIES GENERAL FUND SPECIAL EVENTS 76.46 WINTER WONDERLAND STAGE GENERAL FUND SPECIAL EVENTS 45.45 WINTER WONDERLAND SNOW ARE GENERAL FUND SPECIAL EVENTS 84.08 RECREATION STAGE GARAGE FUND GARAGE 51.70
TRAILER TITLE REPLACEMENT GARAGE FUND GARAGE 0.50
TRAILER TITLE REPLACEMENT GARAGE FUND GARAGE 25.00
TRAILER LOCKS GARAGE FUND GARAGE 228.29
F350 REPLACE REAR WINDOW GARAGE FUND GARAGE 270.00_
TOTAL: 40,444.51
UNDERGROUND SERVICE ALERT OF SO CAL MONTHLY DATABASE 01/2024 GENERAL FUND STREET MAINTENANCE 29.25_ TOTAL: 29.25
VERIZON WIRELESS EMERGENCY PREP GENERAL FUND EMERGENCY PREPAREDNESS 166.04 ADMINISTRATION GENERAL FUND COMMUNITY DEVEL ADMIN 306.62 COMM DEVELOPEMENT GENERAL FUND NEIGHBORHOOD PRESERVAT 123.43 PUBLIC WORKS GENERAL FUND STREET MAINTENANCE 331.68_
TOTAL: 927.77
WEST PUBLISHING CORPORATION ONLINE/SOFTWARE SUB 12/202 GENERAL FUND INVESTIGATION 335.20_ TOTAL: 335.20
WEX HEALTH, INC. FSA MONTHLY 12/2023 GENERAL FUND FINANCE 50.00_ TOTAL: 50.00
WILLDAN FINANCIAL SERVICES COST RECOVERY 12/2023 GENERAL FUND ADMINISTRATION 1,168.00_ TOTAL: 1,168.00
WOODRUFF & SMART, APC GENERAL ADVISORY 12/2023 GENERAL FUND CITY ATTORNEY 12,150.60 LITIGATION SERVICES 12/202 GENERAL FUND CITY ATTORNEY 5,803.90 GENERAL ADVISORY 12/2023 GENERAL FUND CITY ATTORNEY 88.50 PROSECUTOR SERVICES 12/202 GENERAL FUND CITY ATTORNEY 3,874.00_ TOTAL: 21,917.00
WARRANTS 01/10/2024
17
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 228,292.53
28 LOS ALAMITOS TV 2,083.33
50 GARAGE FUND 33,023.88
53 TECHNOLOGY REPLACEMENT 2,587.50
54 SELF INSURANCE TRUST 2,212.72
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 268,430.72
--------------------------------------------
WARRANTS 01/10/2024
18
Retirees Medical Reimbursement
Date: January 1, 2024 Number of Transactions: 17 Total Batch: $12,502.56 19
Payroll 01/05/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 36.50 13.40 873.30 923.20
8,345.15 0.00 9,778.05 9,397.57 3,223.33 2,960.85 21,336.59 27,520.77 2,476.70 0.00 6862.42 3,353.04 1079.36 1534.47 10,078.33 12,692.16 21,224.40 0.00 0.00 7,894.80 5,287.57 5,245.63 18,586.00 29,119.20 47,328.29 18,245.26 6,906.37 4,393.43 12,202.33 12,903.69 51,767.33 76,873.35 15,301.20 1,565.77 1,598.00 1,852.91 4,493.86 3,451.28 12,372.74 20,317.88 3,747.60 0.00 1873.80 3,725.22 694.75 1,377.84 7,274.03 9,346.62 0.00 0.00 0.00 1,680.36 63.01 95.13 1,522.22 1,680.36 3,758.36 26.41 0.00 696.08 880.33 466.16 3,134.36 4,480.85 0.00 0.00 0.00 2,453.34 92.01 50.99 2,310.34 2,453.34 8,564.30 0.00 8,086.25 8,104.52 3,129.11 4,399.90 17,226.06 24,755.07 1,278.30 0.00 1278.30 882.20 518.63 644.75 2,275.42 3,438.80 1,502.82 0.00 588.06 3,390.35 331.02 657.84 4,492.37 5,481.23 5,973.30 973.08 2,778.30 3,552.20 1,681.86 1,010.28 10,584.74 13,276.88 904.64 254.43 904.64 477.32 404.56 40.22 2,096.25 2,541.03 1,247.10 0.00 1247.10 861.40 258.66 217.28 2,879.66 3,355.60 15,412.41 0.00 9,953.05 12,198.64 4,670.59 5,796.10 27,097.41 37,564.10
0.00 0.00 114.60 9,850.84 373.72 447.04 9,144.68 9,965.44 TOTALS $285,785.88 $137,987.77 $21,064.95 $51,968.94 $74,764.22 $39,421.20 $41,312.85 $205,051.8310-528 Police- Traffic -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-521 Police Administration10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-557 Special Classes10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-545 Economic Development10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 111 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 111 20
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $34,156.16 $30,124.20 $4,031.96State Taxes Employee $10,979.73ICMA Employee $2,967.35 PD Association Employee $1,416.56
LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $1,696.76 848.38 $ 848.38 $ PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $56,786.63 $22,437.42 $34,349.21 AFLAC EmployeePERS Medical Employee/ Employer $1,023.84Delta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $112,532.79 $53,410.00 $39,229.55
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 3191.33 $137,660.81 125 I-125 $ 770.05 FED W/H $ 26,092.24 248,997.92 $ PTRG 875.75 $19,116.94 129 I-129 $ 192.31 ST WH CA $ 10,979.73 248,997.92 $ PHEO 62.00 $1,839.70 AFP AFLPT $ 163.06 FICA $ 3,369.60 $ 208.92 $ 208.92HOL 792.00 $37,134.64 CMP CLOAN $ 30.72 MEDI $ 4,031.96 278,062.27 $ 4,031.96 $ ABST 23.00 $0.00 CS1 CS-C0 $ 230.76
OT 30.00 $1,227.51 DCI DCICM $ 2,347.60
OTST 6.67 $326.96 DCM DCICM $ 350.00
OTS 235.34 $19,837.44 DCN DCNW $1,590.00MOT 0.00 $139.32 DCP DCPRS $ 1,555.76 CAR 0.00 $1,100.00 DD1 DPPO1 $ 247.50
CELL 0.00 $970.00 DD2 DPPO2 $ 253.80
PPHC 0.00 $1,570.52 DD3 DPPO3 $ 697.95
MEDR 0.00 $6,300.00 DD4 DDMO1 $ 38.55
SPAS 0.00 $2,111.32 DD5 DDMO2 $ 41.67
SPSK 0.00 $127.84 DD6 DDMO3 $ 123.30
OCWD 0.00 $250.00 DI% DCI% $ 92.88OCWE 0.00 $160.00 DIS DISAF $ 178.22 UNIF 0.00 $150.00 DLI DCLIC $ 176.87
UNI2 0.00 $75.00 LEA LAEAD $ 360.00
ADML 68.00 $4,375.73 LIF LIFE $ 157.38COMP 57.33 $2,028.91 LTD A LTD $ 82.73EAU 60.00 $3,287.76 MED MDINS $ 26,319.18 6,790.50 $ EAA 6.00 $0.00 PBB PRSBB $ 481.97
COMA 12.00 $0.00 PN1 PEPME $ 5,760.58
FLHO 181.00 $5,993.27 PN2 PEPMR $ 5,708.57
SICK 99.67 $4,306.88 PN3 PEPSE $ 7,622.45
VAC 592.66 $30,156.13 PN4 PEPSR $ 7,506.03
POST5 $0.00 $200.00 POS POAS 1,416.56 $ POST6 $0.00 $450.00 PR0 PRM8 2,395.05 $ POST7 $0.00 $2,405.99 PR2 PRSMR $ 8,857.89POST8 $0.00 $357.95 PR4 PRSSR $ 12,276.72 POVA $39.34 $1,820.26 PR5 PRSB4 1,088.28 $
BILI $0.00 $250.00 PR6 PRSAF 2,287.81 $
HOT $0.00 $55.00 PR7 PRMB4 597.52 $
PR8 PRMAF 1,450.27 $ PR9 PRSCC 699.55 $ RTP RT-PT 848.38 $ 848.38 $ SUR SURVI $ 53.94 VS1 VIS1 85.12 $
VS2 VIS2 68.67 $ VS3 VIS3 192.08 $
Totals 6,332.09 $ 285,785.88 $ $ 63,615.41 39,421.20 $ $ 41,312.85 4,240.88 $ Payroll 01/05/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES------------------
DESC HRS AMOUNT CD
21
Payroll 01/19/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
20,129.80 0.00 843.60 7,395.60 3,556.71 4,774.44 20,037.85 28,369.00 8,706.47 0.00 1696.24 2,621.98 1139.45 1629.12 10,256.12 13,024.69 24,761.80 0.00 14,137.60 4,237.40 5,453.63 7,986.11 29,697.06 43,136.80 47,382.08 11,291.97 7,213.20 43,758.08 13,813.56 16,062.55 79,769.22 109,645.33 11,326.00 2,685.81 5,573.20 5,552.91 4,734.34 4,887.64 15,515.94 25,137.92 5,309.10 0.00 1249.20 3,907.85 740.30 1,476.61 8,249.24 10,466.15
0.00 0.00 0.00 1,680.36 63.01 95.13 1,522.22 1,680.36 3,006.40 693.76 490.20 1546.08 866.45 872.92 3,997.07 5,736.44 0.00 0.00 0.00 3,233.65 121.26 119.77 2,992.62 3,233.65 14,729.40 0.00 5,560.80 5,368.52 3,439.20 3,969.14 18,250.38 25,658.72 2,130.50 0.00 852.20 426.10 518.63 634.65 2,255.52 3,408.80 1,829.52 0.00 522.72 2,921.58 323.24 630.92 4,319.66 5,273.82 7,547.22 0.00 2,662.98 1,583.60 1,897.62 1,001.73 8,894.45 11,793.80 2,035.44 0.00 0.00 661.16 386.17 48.53 2,261.90 2,696.60 2,909.90 0.00 0.00 415.70 258.66 211.26 2,855.68 3,325.60 19,831.90 189.97 4,554.99 9,426.11 4,647.73 4,770.32 24,584.92 34,002.97 0.00 0.00 23.84 17,836.07 669.75 1,171.15 16,019.01 17,859.91
0.00 0.00 0.00 281.61 10.56 4.08 266.97 281.61
TOTALS $345,655.37 $172,558.73 $14,861.51 $45,380.77 $112,854.36 $42,679.73 $50,359.47 $252,616.1710-528 Police- Traffic -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-521 Police Administration10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-557 Special Classes10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-545 Economic Development10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 123 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 123 22
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $41,779.40 $36,911.31 $4,868.09State Taxes Employee $13,241.10ICMA Employee $2,791.56 PD Association Employee $1,416.56
LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $3,091.30 1,545.65 $ 1,545.65 $ PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $58,897.36 $22,949.53 $35,947.83 AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ Employer $1,834.17Standard Life Optional Employee $351.85TOTALS $126,909.06 $61,406.49 $42,361.57
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 3939.85 $172,542.55 125 I-125 $ 671.09 FED W/H $ 32,043.22 305,627.45 $ PTRG 1,779.25 $38,100.41 129 I-129 $ 192.31 ST WH CA $ 13,241.10 305,627.45 $ PHEO 67.83 $2,170.10 AFP AFLPT $ 163.06 FICA $ 3,339.60 $ 207.06 $ 207.06HOL 386.00 $18,104.62 CMP CLOAN $ 30.72 MEDI $ 4,868.09 335,725.39 $ 4,868.09 $ OT 4.50 $189.97 CS1 CS-C0 $ 230.76
OTST 0.33 $16.18 DCI DCICM $ 2,170.00
OTS 156.48 $13,333.83 DCM DCICM $ 350.00
CTOT 10.00 $787.96 DCN DCNW $1,590.00STBY 6.00 $549.75 DCP DCPRS $ 1,555.76 CAR 0.00 $1,100.00 DD1 DPPO1 $ 272.25
PPHC 0.00 $1,728.16 DD2 DPPO2 $ 211.50
MEDR 0.00 $6,300.00 DD3 DPPO3 $ 634.50
SPAS 0.00 $2,111.32 DD4 DDMO1 $ 30.84
SPSK 0.00 $127.84 DD5 DDMO2 $ 55.56
OCWD 0.00 $250.00 DD6 DDMO3 $ 123.30
OCWE 0.00 $160.00 DI% DCI% $ 94.69UNIF 0.00 $18,150.00 DIS DISAF $ 178.22 UNI2 0.00 $75.00 DLI DCLIC $ 176.87RTRO 0.00 $1,712.97 LEA LAEAD $ 360.00 ADML 52.00 $3,780.22 LIF LIFE $ 175.95COMP 111.00 $5,805.60 LTD A LTD $ 82.73EAU 6.00 $383.52 MED MDINS $ 26,640.68 9,095.83 $ EAA 66.00 $0.00 PBB PRSBB $ 481.97
COMA 6.50 $0.00 PN1 PEPME $ 5,531.14
FLHO 49.33 $2,581.50 PN2 PEPMR $ 5,481.20
SICK 141.66 $5,460.93 PN3 PEPSE $ 7,824.93
VAC 273.65 $13,075.01 PN4 PEPSR $ 7,705.42
POST7 $0.00 $2,405.99 POS POAS 1,416.56 $
POST8 $0.00 $357.95 PR0 PRM8 2,395.05 $ POVA $163.38 $14,293.99 PR2 PRSMR $ 8,857.89 RTBS $0.00 $20,000.00 PR4 PRSSR $ 13,903.32
PR5 PRSB4 1,178.28 $ PR6 PRSAF 2,737.81 $ PR7 PRMB4 597.52 $ PR8 PRMAF 1,450.27 $ PR9 PRSCC 699.55 $ RTP RT-PT 1,545.65 $ 1,545.65 $ SUR SURVI $ 53.01
VS1 VIS1 85.12 $
VS2 VIS2 68.67 $ VS3 VIS3 178.36 $
Totals 7,219.76 $ 345,655.37 $ $ 66,144.26 42,679.73 $ $ 50,359.47 5,075.15 $ Payroll 01/19/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES------------------
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23
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
Tuesday, January 16, 2024
1. CALL TO ORDER
The City Council met in Regular Session at 6:03 p.m., Tuesday, January 16, 2024, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Nefulda presiding.
2. ROLL CALL
Present: Council Members: Hasselbrink, Hibard, Murphy
Mayor Pro Tem Nefulda, Mayor Doby
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Michael Daudt, City Attorney
Kain Gallaguher, Police Chief
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Jennifer Sisoev, Recreation Manager
Luke South, Captain
Chelsi Wilson, Administrative Services Manager
3. PLEDGE OF ALLEGIANCE
Mayor Nefulda will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Pro Tem Hasselbrink will give the Invocation.
5. PRESENTATIONS
A. Presentation by Belinda Roma, Los Alamitos Police Department, Providing an Update regarding the Volunteer in Policing (VIP) Program
Chief Claborn introduced the item. Ms. Roma gave a presentation.
B. Oath of Office for Los Alamitos Police Officer Renteria Chief Claborn spoke briefly regarding Officer Renteria and swore Officer Renteria into office.
City Council Regular Minutes
January 16, 2024
C. Community Introduction for the Canine Program
Captain South gave an overview of the program and introduced Officer Marc Navarro and canine, Elvis.
D. Presentation of a Certificate to Bernie Martin and David Soto, Starbucks (Katella and Los Alamitos Blvd.), in Recognition of its Partnership with the Los Alamitos Police Department
Mayor Nefulda and the City Council presented a Certificate to Mr. Martin and Mr. Soto. Mr. Martin spoke briefly.
E. Presentation to Craig Koehler, Finance Director, in Recognition of Earning the Government Finance Officer Associations Award of Excellence
Mayor Nefulda and the City Council presented a Certificate to Director Koehler. Director Koehler spoke briefly.
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Nefulda opened Oral Communications. There being no one present wishing to speak, Mayor Nefulda closed Oral Communications.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Nefulda encouraged the community to participate in the upcoming Weekend of Art, March 16-17, and the Race on the Base, April 13.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
Chief Claborn provided a PowerPoint overview regarding Police staffing.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from December 1, 2023 to December 31, 2023.
Council Member Murphy indicated she had several questions which she
City Council Regular Minutes
January 16, 2024
briefly listed.
City Manager Simmons stated there had been a slight misunderstanding and the warrant delivery had been delayed by two days. Staff would provide answers to the questions before the next Council meeting.
Council Member Hibard advised she had not had a chance to review the warrants.
Motion/Second: Hasselbrink/Dony
Carried 3/2: The City Council ratified the Warrants from December 1, 2023, to December 31, 2023, in the amount of $1,324,048.35.
Roll Call
Mayor Nefulda Aye
Mayor Pro Tem Hasselbrink Aye
Council Member Doby Aye
Council Member Hibard No
Council Member Murphy No, until corrected
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Council Member Murphy pulled item 10B.
Council Member Hibard pulled item 10E.
Motion/Second: Hibard/Doby
Unanimously Carried: The City Council approved the following Consent Calendar items:
A. Approval of Minutes (Administration)
The City Council approved the City Council Special and Regular Meeting Minutes of December 18, 2023.
C. Personnel Polices and Procedures Manual Update (Administration) This report sought approval to update the Personnel Policies and Procedures Manual ("Manual") to comply with current law, clarify and streamline the language, and make the Manual consistent with City practices.
The City Council adopted Resolution No.2024-01, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, REVISING THE CITY’S PERSONNEL
POLICIES AND PROCEDURES MANUAL AND REPEALING
RESOLUTION NO. 2015-33".
City Council Regular Minutes
January 16, 2024
D. 2024 Budget Calendar (Finance)
This report sought to establish the 2024 budget calendar.
The City Council approved the recommended budget calendar for 2024.
F. Award of Plans and Specifications for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) (Development Services)
This item recommended the award of a bid to begin the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06). The City of Los Alamitos proposes to overlay a portion of Bloomfield Street from Katella Avenue to Florista Street. The total project cost is $330,000.
The City Council:
1. Awarded construction for the Bloomfield Neighborhood Street Rehabilitation Project (CIP No. 22/23-06) for $207,000.00 to Hardy & Harper, Inc.; and,
2. Authorized the Mayor to execute the contract with Hardy & Harper, Inc. for the Bloomfield Neighborhood Street
Rehabilitation Project (CIP No. 22/23-06); and,
3. Authorized the City Engineer to add work and execute change orders in an amount not to exceed the contingency reserve of 10% or $20,700.00.
G. Orange County Transportation Authority (OCTA) Project V:
Community-Based Transit/Circulator Application Resolution (Development Services)
This item recommended the adoption of a Resolution authorizing Staff to submit the Fiscal Year 2024/2025 project application with the Orange County Transportation Authority (OCTA).
The City Council adopted Resolution No. 2024-02, entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA APPROVING THE CITY’S PARTICIPATION IN THE ORANGE COUNTY TRANSPORTATION AUTHORITY’S (OCTA)
COMMUNITY-BASED TRANSIT/CIRCULATORS PROGRAM (PROJECT
V UNDER MEASURE M2)”.
End of Consent Calendar
City Council Regular Minutes
January 16, 2024
Items Pulled from Consent Calendar
B. City Council Travel Policy (Administration)
This item updates the Travel Policy specific to City Council and Appointed Officials.
Council Member Murphy questioned the legality of this policy with Charter Section 503 and Government Code Section 36516 and Ordinance No. 09-01.
City Attorney Daudt indicated there is a distinction between general law cities and charter cities and that typically compensation and mileage reimbursements are separate; however, would need additional time to provide a thorough legal analysis.
Council Member Murphy indicated she would be voting no.
Council Member Hibard questioned how much was spent on mileage reimbursements in 2023. City Manager Simmons estimated between $800-$1,500.
Council Member Hibard stated concern regarding the lack of Council training and the lack of value being placed on Council networking.
Council Member Murphy requested an itemized review of each Council Member’s expenses. City Manager Simmons advised the Council budget was not tracked by individual Council Member and pulling such information would be labor intensive review of paper invoices. Such a review could be done at the direction of the Council body.
Council Member Hibard asked if a report for the entire Council travel budget could be produced. City Manager Simmons reiterated yes and pointed out expenses would not show individual Council Members.
Motion/Second: Doby/Hasselbrink
Carried 3/2 (Hibard and Murphy voted No): The City Council adopted Revised Administrative Regulation 6.2 - City Council Travel Policy.
E. Annual Comprehensive Financial Report (ACFR) Fiscal Year 2021-22 (Finance)
For the City Council to receive and file the fiscal year 2021-2022 audit reports.
Council Member Hibard expressed concerns and the importance of being transparent, lack of Council training, and lack of staff’s response to her
City Council Regular Minutes
January 16, 2024
inquiries.
City Manager Simmons stated staff responds to requests as outlined in Council policies and added the lack of modernization in the Finance Department provides challenges in responding to certain requests. He committed to acknowledging all emails within 24 hours.
Council Member Hibard discussed her concerns the initial document took over a year to be corrected and brought back to staff.
City Manager Simmons stated the City is working towards modernization of records and simply cannot move any faster at this time.
Mayor Nefulda stated he has experienced quick information turnaround from Staff. He clarified City Staff works for the City Manager and questions should be directed to City Manager Simmons.
Finance Director Koehler explained the new auditing firm would review the entire report.
Motion/Second: Doby/Hasselbrink
Carried 3/2 (Hibard voted No. Murphy abstained): The City Council received and filed the annual audit reports for fiscal year 2021-2022, including the Annual Comprehensive Financial Report (ACFR), and award of Financial Reporting Achievement issued by the Government Finance Officers Association of the United States (GFOA).
11. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Mayor Pro Tem Hasselbrink thanked staff for the work in the center medians and spoke in support of the canine program.
Council Member Murphy reported attendance at the Chamber Breakfast.
Council Member Hibard wished the community a Happy New Year.
Council Member Doby reported attendance at the Orange County Mosquito and Vector Control Board meeting, Orange County Council of Governments Committee meeting, and requested the homeless liaison information be pushed out to business owners.
Mayor Nefulda reported attendance at the Chamber Breakfast and encouraged
City Council Regular Minutes
January 16, 2024
the community to support local businesses.
12. CLOSED SESSION
City Attorney Daudt read the item aloud.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 4370 Farquhar Avenue, Los Alamitos, CA 90720 Agency Negotiator: Chet Simmons, City Manager
Negotiating Parties: Joint Forces Training Base and Los Alamitos Youth Baseball
Under Negotiation: Price and terms of payment
RECESS
The City Council recessed into Closed Session at 7:35 p.m.
Mayor Pro Tem Hasselbrink recused herself for a potential conflict of interest.
RECONVENE
The City Council reconvened in Regular Session at 7:58 p.m.
City Attorney Daudt stated there was no reportable action.
13. ADJOURNMENT
The City Council adjourned at 7:58 p.m.
Jordan B. Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11B
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Windmera Quintanar, City Clerk
Subject: Annual Update of the Records Management Program
SUMMARY
In October 2015, the City Council adopted the City-wide Records Management Program. Part of this Program included a day dedicated to records management and annual updates to the retention schedule. This item recommends changes to the policy to ensure continued success of the program.
RECOMMENDATION
Adopt Resolution 2024-07, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS MANAGEMENT PROGRAM AND REPEALING RESOLUTION NO. 2023-05 IN ITS ENTIRETY”.
BACKGROUND
Records management is the systematic control of the creation, acquisition, processing, use, protection, storage and final disposition of all recorded information required by the City to conduct its business effectively. It involves assembling and managing the correct information.
The primary concern is the efficient, effective, and economic management of information.
Records management is more than just retention schedules and destruction. It is the proper management of records through the entirety of their life cycles.
Part of the Records Management Policy states the City Clerk shall submit proposals for any scheduled amendments annually to the City Attorney and City Council for approval via a Council resolution.
DISCUSSION
The staff has actively been identifying records and purging obsolete records since the adoption of the program in 2015. Staff held its Annual Records Management Day on October 16, 2023.
On Records Management Day, City Hall is closed to the public so that staff can focus solely on records. This is a detail-orientated, labor-intensive task, and the ability to fully focus on records management uninterrupted for one day has been well received.
In conjunction with Records Management Day, staff holds a free Community Paper Shredding event for the public. The public was allowed to bring up to three bankers' boxes of records to be shredded on-site. The event ran for three hours. There was not as much public participation as there had been in previous years. This could be attributed to the addition of paper
shredding to the Spring Neighborhood clean-up held earlier in the year. Staff will continue to monitor the public's participation to ensure it's still a needed service.
The City Clerk’s Office made minor changes to formatting throughout the policy and revised retention schedules to comply with current legal requirements. Below is an outline of the Requests for Amendments received from each department. The City Clerk’s Office and City Attorney have reviewed the changes and required retention of all records and have found them to be within legal statutes.
General Records
• Merge Incoming and outgoing general correspondence
• Update email retention to 1 year to coincide with the City's current practices • Update Recordings of telephone and radio communications to exclude Police Department recordings
• Update Video Recordings to exclude Police Department recordings City Clerk
• Capital improvement projects (CIP) update retention from Termination+4 to coincide with the Secretary of State (Close of the Project plus 10 years) Police
• Add audio and video recordings to the record description for Police Reports The annual review and adoption of the Records Management Policy ensures the continued use of an effective program that helps to increase Staff efficiency, properly allocate scarce resources, and ensure compliance with legal, administrative, and fiscal retention requirements.
It is important to note that the Retention Schedule is not an inventory of all records the City has but a tool to use should the City need to use such records in the course of business.
FISCAL IMPACT
There is no cost to continue the implementation of this policy.
Attachment: 1. Resolution No. 2024-07 - Records Management Program
2. Exhibit A - Policy
3. Exhibit B - Retention Schedule
4. Exhibits C-E - Forms
RESOLUTION NO. 2024-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS
MANAGEMENT PROGRAM AND REPEALING
RESOLUTION NO. 2023-05 IN ITS ENTIRETY
WHEREAS, the City wishes to establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, based on State and Federal statutes governing public records; and,
WHEREAS, the City wishes to ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public; and, WHEREAS, the objectives of the Records Management Program include:
• Efficient information retrieval
• Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space
• Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule • Preservation of records with long-term or permanent value • Protection of records vital to the City in the event of a disaster • Elimination of duplicate records
WHEREAS, Section 34090 of the Government Code of the State of California requires permanent retention of certain records and authorizes destruction of others after stated periods of time on established terms and conditions; and, WHEREAS, on October 19, 2015, the City Council adopted Resolution 2015-30, which established the Records Management Program; and,
WHEREAS, the City Council finds it desirable to update the City's Records Management Program annually; and,
WHEREAS, the Records Management Program was last updated on February 21, 2023, via Resolution No. 2023-05.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
CC RESO 2024-07
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.
SECTION 2. Columbus Day is hereby recognized as Records Management Day.
City facilities will be closed to the public to allow Staff to work on Records Management.
SECTION 3. Adopts the Records Management Program, attached hereto as Exhibit A, which shall supersede and replace any and all records management programs adopted by prior resolution of the City Council.
SECTION 4. The City Council does hereby repeal Resolution No. 2023-05 SECTION 5. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 20th day of February, 2024. ________________________________
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
CC RESO 2024-07
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of February, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
____________________________________
Windmera Quintanar, MMC, City Clerk
RECORDS
MANAGEMENT
PROGRAM
Policy and Procedures
Administered by the City Clerk’s Office
Approved by the City Council on February 20, 2024
Resolution 2024-07 – Exhibit A
Records Management Program
CC RESO 2024-07 – Exhibit A
CITY OF LOS ALAMITOS
RECORDS MANAGEMENT POLICY & PROCEDURES
California Public Records Act: In enacting Chapter 6250 et seq. of the Government Code, “the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this State.”
1. PURPOSE
To establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, based on State and Federal statutes governing public records.
To ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public.
2. REFERENCES
Including, but not limited to: California Government Code Sections 6250 et seq. (Public Records Act), 12236, 34090, 34090.5, 34090.6, and 34090.7 (See Records Retention Schedule – Legal Citation Reference List). “Govt. Code” shall hereinafter refer to the California Government Code.
3. POLICY STATEMENT
Policies and procedures, under the supervision and administration of the City Clerk’s Office, are hereby established for the coordination, administration and implementation of the Records Management Program, under which City records are retained for administrative, operational, legal, fiscal, historical or research purposes.
The City Clerk’s Office will distribute the Records Management Policy and Procedures document to all Department Directors and each Department records coordination. Each Department Director is responsible for ensuring that the records under his/her control are maintained and destroyed in accordance with the Policy. The Policy shall be revised as necessary to meet legal and administrative requirements.
4. OBJECTIVES
The Objectives of the Records Management Policy are:
4.1 Meet legal standards for public examination, protection, storage and retrieval of records.
4.2 Efficient information retrieval.
Records Management Program
CC RESO 2024-07 – Exhibit A
4.3 Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space.
4.4 Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule.
4.5 Preservation of records with long-term or permanent value.
4.6 Protection of records vital to the City in the event of a disaster.
4.7 Elimination of duplicate records.
5. APPLICABILITY
Records polices apply to all records, whether that are maintained in hard (paper) copy, electronically, or in some other fashion. Each department shall develop, implement, maintain, and adhered to a records management plan appropriate for the particular records it maintains, in cooperation with the office of the City Clerk.
The City is subject to a range of statutes and rules regarding record retention and disclosure.
6. RESPONSIBILITIES
6.1 City Clerk
The City Clerk is responsible for developing, coordinating, and administering policies and procedures for the implementation of the Records Management Program, and to provide assistance to Department Records Coordinators.
To perform this function, the City Clerk and/or his/her designee shall, on an ongoing and periodic basis:
• Create, maintain and distribute the necessary forms to implement the Records Management Program.
• Develop and maintain a retention and disposition schedule for all City records, including the preparation of any amendments as dictated by statute or administrative policy. Submit proposals for any scheduled amendments to the City Attorney and City Council for approval via a Council Resolution.
• Maintain a current inventory and index of records transferred to the Records Center for storage. Coordinate the transfer of records from department office areas to the Records Center.
Records Management Program
CC RESO 2024-07 – Exhibit A
• Establish guidelines and coordinate periodic reviews of City records to determine which records are eligible for destruction in accordance with the Records Retention Schedule and subject to the approval of the Department Director, City Clerk, and City Attorney.
• Coordinate with all City Departments, on a routine basis, the timely destruction of obsolete records according to the procedures herein.
Certify and document that records have been destroyed. Certificates of Destruction shall be permanently kept on file with the office of the City Clerk.
• Oversee the special handling of confidential, historical, and essential records, and ensure the safety of Vital Records in the event of a disaster. • Maintain accurate and timely electronic databases and a uniform filing system of all legislative actions affecting the creation, utilization, maintenance, retention, preservation and disposition of City records, in order to efficiently track and retrieve City records.
• Respond to records requests by City staff in an efficient and timely manner.
• Respond to public records requests and subpoenas for public records in accordance with law.
6.2 City Departments
• Each Department Director is responsible for designating a qualified Department Records Coordinator, who shall serve on the Records Management Committee.
• Each Department Director or his/her designee is responsible for maintaining a reliable and accurate filing system to ensure the efficient maintenance, retrieval and disposition of the records under his/her control.
• Each Department Director or his/her designee is responsible for ensuring that obsolete records under his/her control are destroyed in a timely manner, and authorizing the destruction, in accordance with the policies and procedures stated herein.
• Each Department Director or designee is responsible for submitting a request for any suggested revisions to its Records Retention Schedule, to the City Clerk who will review the request and submit a recommendation to the City Attorney and City Council.
Records Management Program
CC RESO 2024-07 – Exhibit A
• Each Department Records Coordinator is responsible for maintaining and controlling the disposition of records.
7. IDENTIFYING RECORDS
The simplest way to identify if material is a record is to consult the City’s Retention Schedule. If the material in question is identified on the schedule, records coordinators are obligated to maintain the record in accordance with the schedule. One of the most challenging aspects of records management can be determining if a document or media is a record when it is not identified on the schedule. If it is unclear if the material is a record or if it is clear that the material is a record, but is not included on the schedule the coordinator should contact the City’s Record Manager for additional assistance.
7.1 What is a Record?
Some records, because of their enduring administrative, fiscal, legal or historical value, should be permanently retained. These records require that special care and consideration be given to their storage conditions and enduring preservation. Examples of permanent records include meeting minutes from Brown Act governed bodies; resolutions, and ordinances.
Most records do not have values that warrant their permanent preservation.
Those records with short-term value should, upon reaching the end of the retention period, be destroyed.
Records are any writing or recording that contains information related to the conduct of the public's business prepared, owned, used, or retained by the City regardless of physical form or characteristics. "Regardless of physical form" means that video, audio files and data in a computer system used to conduct business are also records.
7.2 Non-Records
Even though records include a broad spectrum of recorded information, not all information held by the City is a record. Transitory Communications (routine correspondence not integrally related to City business) such as texts, instant messaging, and voice mail messages that are temporary or of a brief duration are not records. Additional guidelines for emails and use of personnel devices are covered in Administrative Regulation 7.1, Telecommunications Policy.
Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive accumulation, it is necessary to keep only current, useful materials and to destroy non-records immediately after needs have been satisfied. Staff should take care not to file non-records with records.
Examples of non-records include the following materials:
• Identical copies of documents maintained in the same file • Blank forms
Records Management Program
CC RESO 2024-07 – Exhibit A
• Extra copies of printed or processed materials
• Superseded manuals and other directives (maintained outside the office of record)
• Routine messages not integral to City business of a brief duration such as texts, instant messaging, and voicemails
• Materials received from other agencies, people, or businesses that require no action
• Catalogs, trade journals and other publications or papers received from government agencies, commercial firms or private institutions that require no action and are not part of an action case record
8. STORAGE OF RECORDS
The City of Los Alamitos is committed to effective records management and appropriate utilization of City resources. Proper storage of records in all states of a record’s lifecycle, regardless of format, aids in the allocation of space and reduces liability and cost to the organization. City records should only be stored on approved devices and in appropriate storage locations.
8.1 Electronically
State laws generally preclude the destruction of a public record less than two years old unless the record has been reproduced in some manner, properly stored, and is available for public disclosure to the same extent as the original. Accordingly, the Electronic Media Imaging System (EMIS) shall be the official repository used to retain and store electronic copies of City records. Use of any other system or device to store electronic copies in lieu of an original, must be approved by the City clerk prior to destruction of the original record. No page of any record shall be destroyed f the page cannot be reproduced electronically with full legibility. Every irreproducible page she be preserved in a manner that shall afford easy reference for the retention period set forth in the retention scheduled. Every reproduction made pursuant to this section shall be deemed an original record.
8.1.1 EMIS Storage Medium
The City recognizes the EMIS as the official electronic repository of the City.
This system complies with requirements regarding electronic record storage as set forth in section 34090.5 of the California State Government Code.
Records stored or transferred to the EMIS are eligible for destruction 30 days after entry in the EMIS with no further approval required provided the following criteria is met.
1. Department Records Coordinator identifies records that are imaged and stored in a medium other than the EMIS and are also stored in the EMIS.
2. The Department Records Coordinator confirms that quality control process is completed as outlined in the City’s Imaging Policy and Guidelines for City Records (administered by the City Clerk’s Office and adopted by Administrative Regulation) on designated records and that
Records Management Program
CC RESO 2024-07 – Exhibit A
30 days has elapsed from entry in the EMIS.
3. The Department Records Coordinator destroys the records as outlined in the City’s record retention schedule.
8.2 Offsite
The City will make every effort to avoid storing records in offsite storage facilities. Whenever possible, records will be held in the department responsible for the document (Office of Record) in their original form in the EMIS.
8.3 Duplicate Records
When a duplicate of an official record exists, it may be destroyed as the discretion of the department director when the original record is on file electronically in the EMIS or in original format in the Office of Record, without further authorization from the City Clerk of City Attorney.
8.4 Records Disposition
Record disposition applies to all records, regardless of the physical form or location of the record. At the conclusion of a records retention period, the record shall be disposed of in accordance with this policy.
9. REQUIRED FORMS
The following forms are to be utilized by all City Department Directors or their designees in order to efficiently and accurately identify, inventory, transfer to storage, retrieve, and destroy records under his/her control: (Each form, including instructions, is attached hereto.)
9.1 Records Retention Schedule (Exhibit B)
This form governs the mandatory disposition of City records by indicating the minimum length of time records shall be maintained in the office and in storage, and the time period after which they may be destroyed.
The Retention Schedules are created by the Office of the City Clerk based on a detailed examination of the Records Inventory & Identification Forms, and interviews with each department to determine the legal, vital, administrative, or historical value of the records. Applicable codes and statues are referenced to determine the required retention period.
Retention schedules and amendments thereto are approved by the City Attorney, City Clerk and Department Head, and authorized by City Council resolution.
9.2 Records Inventory & Identification Form (Exhibit C) This form is used to collect the inventory and appraisal information needed to develop retention periods for public records under the control of each City Department. The records inventory is a detailed review of the quantity, type, function, and organization of records by category or record “series”. This
Records Management Program
CC RESO 2024-07 – Exhibit A
information is used by the Office of the City Clerk to research and apply the retention periods to each record “series” per legal and/or administrative requirements. When more than one legal citation applies to a particular record, the longest retention period shall apply. Once completed, the inventory forms are retained by the Office of the City Clerk.
9.3 Request for Amendment to Records Retention Schedule Form (Exhibit D)
This form is used when any change is needed in the Records Retention Schedule. It is completed by the requesting department and reviewed by the City Clerk or his/her designee. Each “Request for Amendment to Records Retention Schedule” form is then submitted to the City Attorney and City Clerk for approval and must be authorized by City Council resolution. The City Clerk or his/her designee will initiate and coordinate a periodic review of all department Retention Schedules to ensure compliance with legal requirements.
9.4 Authority to Destroy Obsolete Records Form (Exhibit E) This form is prepared by the department wishing to destroy records. The City Clerk or his/her designee reviews the form and forwards it to the City Attorney for approval. Once approved by the City Attorney, the records are destroyed. The form is then signed by the department verifying destruction and returned to the Office of the City Clerk for permanent retention.
10. DISPOSITION OF RECORDS
As provided by Govt. Code Section 34090, upon the request of the Department Head and with the written consent of the City Attorney and the City Clerk, the records identified in the Records Retention Schedule are authorized to be destroyed on an on-going basis in accordance with the retention periods described therein without the necessity of a specific resolution of the City Council.
10.1 Procedure
The Office of the City Clerk shall be responsible for scheduling and coordinating with all City Departments the destruction of records on an annual basis. The appropriate forms will be distributed to all City Departments in order to document the records to be destroyed.
It shall be required that the Department Head, City Attorney, City Clerk and Records Management Coordinator authorize and sign each “Authority to Destroy Obsolete Record” form prior to the records being destroyed.
NOTE: It is imperative that the requests for Authority to Destroy Obsolete Records be reviewed carefully by all signatory staff in order to determine whether records listed are involved in litigation, or if there is an administrative and/or operational requirement which may require a temporary extension of the retention period.
Records Management Program
CC RESO 2024-07 – Exhibit A
Records deemed to be confidential in nature shall be shredded. All other records shall be removed from their locations for secure destruction.
The Department Director in control of the records and City Clerk or his/her designee shall certify each and every destruction of records. The City Clerk or his/her designee shall maintain a permanent record of all destroyed records and destruction certifications.
10.2 Exceptions
In accordance with Government Code Section 34090, the City is not authorized to destroy the following City records:
• Records affecting the title of real property or liens thereon. • Court records (unless the originals are maintained by a court of law). • Records required to be kept by statute.
• Records less than two years old.
• The minutes, resolutions, or ordinances of the City Council or the City’s Boards or Commissions.
11. VITAL RECORDS PROTECTION
Vital Records contain information necessary for the City to resume operations after a disaster. Each Department Director is responsible for identifying the Vital Records under his/her control and ensuring that the Vital Records are maintained according to the following procedures:
• All Vital Records shall be stored in a secure, safe and controlled environment, to protect the records from theft or damage (i.e. vault or Records Center). • Vital Records that are in use but are required to be kept in a secured area, should be returned to the secured area at the end of each workday. Vital Records should not be allowed to accumulate on desks or in unprotected areas. • The Information Technology Division shall back up the City’s Servers, and imaged records each business day in accordance with procedures established with the Administrative Services Director. The backup copy will be stored at an off-site location to be used for recovery if necessary. The address of the offsite location is on file with the City Clerk’s office.
12. DEFINITIONS
Agency
State Agency: Means every state office, officer, department, division bureau, board and commission, or other state body or agency, except courts and the Legislature.
Local Agency: Includes a county, city, school district, or any board, commission
Records Management Program
CC RESO 2024-07 – Exhibit A
or agency thereof, other local public agency, or entity that is a legislative body of a local agency pursuant to subdivision (c) and (d) of Govt. Code Section 54952.
Duplicate Records
Copies or reproductions of original records, whether or not the same physical form as the original, which are retained for personal reference or for operational requirements. (Note:
a copy is considered an “original” if the original cannot be located.) Electronic Media Imaging System (EMIS)
In accordance with Govt. Code Section 34090.5, any process or system where City records are photographed, micro graphed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data-processing system, recorded on optical disk, reproduced on film, optical disk, or any other medium that is a “trusted system” and that does not permit additions, deletions, or changes to the original document.
“Trusted System”: Per Govt. Code Section 12168.7, a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.
Inactive Records
Records more than two years old, which are accessed infrequently but may continue to have administrative, operational, legal, fiscal, or historical value in carrying out City business. Inactive Records may be stored off-site, and shall be destroyed in accordance with the City Records Retention Schedule.
Permanent Records
Original records required to be maintained permanently according to law, regardless of whether the record is converted to an electronic media (i.e. magnetic surface, optical disk, etc.). Permanent Records may include, but are not limited to, records affecting the title of real property or liens thereon; court records; records required to be kept by statue; records less than two years old; and minutes, resolutions, or ordinances of the City Council or of its Boards and Commissions.
Person
Includes any natural person, corporation, partnership, limited liability company, firm, or association.
Public Record
Any writing containing information relating to the conduct of the City’s business, prepared, owned, used or retained by the City, regardless of physical form or characteristics (Govt.
Code Section 6252(e)).
Records Management Committee
An administrative committee consisting of designated representatives from each City department (Department Records Coordinators) and the Records Management Staff; created for the purpose of administering and coordinating the Records Management
Records Management Program
CC RESO 2024-07 – Exhibit A
Program. Department Records Coordinators are designated by department directors to maintain and control the disposition of records in the respective departments.
Records Management Program
A system for the creation, utilization, maintenance, retention, preservation, and disposition of City records.
Records Management Staff
All City Employees and City Attorney.
Record’s Manager
The City Clerk or his/her designee.
Records Retention Schedule (Exhibit B)
A schedule identifying the records maintained by each City department by class or “series”, and specifying, in accordance with statutory and administrative requirements, the period of time records must be retained before they may be destroyed.
Subpoena duces tecum
(also called a subpoena for production of business records if documents are sought before trial) requires the person or entity that is served to gather and produce certain records or documents identified in the subpoena. A subpoena may call for both personal attendance at trial/deposition and the production of records. Failure to obey a subpoena is a contempt of court and can result in sanctions imposed by the court, including a fine.
Transitory Communications
Routine correspondence or other documents having short-term value and which are (1) not an integral part of administrative or operational records, (2) not required to sustain administrative or operational functions, (3) not regularly filed under a standard records classification system, (4) not required to meet statutory obligations, and (5) recorded only for the time required for completion of actions or ongoing records associated with them.
Vital Records
Records containing information essential for the City to resume operation after a disaster; records containing information regarding claims to present or future income; records necessary to protect the City against fraud or overpayment; and records furnishing data on current assets, equipment, securities and real estate. Vital Records may include, but are not limited to, current financial statements, ledgers, property deeds, leases, contracts, permits, licenses, original plans and specifications for City streets and facilities, ordinances, resolutions, and minutes of the City Council, Commission and Committee meetings.
Writing
Means handwriting, typewriting, printing, photostating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created regardless of the manner in which the record has been stored.
Records Management Program
CC RESO 2024-07 – Exhibit A
EXHIBITS
Exhibit B – Records Retention Schedule
Exhibit C – Records Inventory & Identification Form
Exhibit D – Request for Amendment to Records Retention Schedule Form Exhibit E – Authority to Destroy Obsolete Records Form
City of Los Alamitos Records Retention Schedule
Recreation and Community Services (RCS) Schedule I
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE RETENTION PERIOD AUTHORITY CUSTODIAN Administration Applications Application date 2 years GC 34090 et seq. RCS Correspondences Misc. correspondences Date created 2 years GC 34090 et seq. RCS Permits Permit date 2 years GC 34090 et seq. RCS
Events City Sponsored Events Records the planning and history of events sponsored by the City. May include, but is not limited to mailing lists, invitations, photographs, media releases, correspondence, and event diagrams.
Event date 5 years GC 34090 et seq.
RCS
Projects General Project Files Project files including correspondence, reports, and relevant back-up documentation
Folder year date 3 years GC 34090 et seq. Originating
Dept.
Registration Participant Registration and
Attendance Records
Documents the registration and attendance of participants in sponsored events, activities, and classes. Records may include registration forms or cards, class or activity rosters, consent/waiver forms and related documents.
Last date of participation
2 years GC 34090 et seq.
RCS
Reservations Reservation Form Facility reservations Event date 2 years GC 34090 et seq. RCS CC RESO 2024-07, Exhibit B
1 of 1
Records Inventory Identification Form
Box Number: (if applicable)
Department: Date:
Division/Office:
Inventoried By: Ext:
Record Series Title: Record Category:
Alternate Title(s):
Inclusive Dates from: to:
Record Series Description: (content & purpose-be detailed) Record is: Value:
Vital Administrative
Non-record Fiscal
Confidential Historical
Exempt from Legal
Public Disclosure
Original Record Container:
Duplicate Type:
If duplicate, location of original: Quantity:
Filing Method: File Location:
Chronological City Hall-Vault
Alphabetical Room/Office
Subject Records Center
Numerical (inactive)
Geographic
Other:
Department Head's Suggested Retention: Total Years
DESTRUCTION YEAR:
Method and basis for Filing/Retention:
File at Dept. Level then destroy Total Years
File at Dept. Level then transfer to Record Center Total Years Safeguard at Records Center then Destroy Total Years
Retain at Records Center Permanently
Retain at City Hall (vault) Permanently
City of Los Alamitos
Records Management Program
Request for Amendment to Records Retention Schedule Page of Department: Requested By:
Series Title and Description Add, Change, Reason for Authority/ Current Retention Proposed or Delete Requested Amendment Legal Retention Retention example:
Council Meetings Change Add record series for meeting preparation GC 34090/2 Years 2 years 2 years Approved
Department Head: Signature: Date:
City Clerk/Records Manager: Signature: Date:
City Attorney: Signature: Date:
City of Los Alamitos
Records Management Program
Authority to Destroy Obsolete Records
The below records are submitted for destruction in accordance with the procedures outlined in the City of Los Alamitos Records Management Program adopted by City Council Resolution. Note: Documents will be reviewed for historical value and, if applicable, retained in the Archives. Documents involved in litigation or pending audit may not be destroyed.
DEPARTMENT: DATE: PAGE OF
DIVISION: PREPARED BY: DESTRUCTION DATE:
RECORD CATEGORY RECORD SERIES DATE OF RECORDS: REQUIRED LOCATION BOX (Use Retention Schedule) Description. Attach additional sheets if needed FROM: TO: RETENTION NUMBER Documents have been reviewed and approved for destruction.
APPROVAL (print name and sign)
Department Head Date
Michael S. Daudt, City Attorney
City Attorney Date
Windmera Quintanar, MMC, City Clerk
City Clerk or Records Manager Date
CERTIFICATION OF DESTRUCTION OF RECORDS Destruction Method (circle one) I hereby certify that I caused the records listed above to be destroyed. Shredding Discard Outside Vendor Signature Name/Title Date
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11C
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Eleanor Granflor, Deputy City Clerk
Subject: Appointment to the Parks, Recreation, and Cultural Arts Commission
SUMMARY
This report provides relevant information by which the City Council may appoint to the Parks, Recreation, and Cultural Arts Commissions.
RECOMMENDATION
Appoint Elliott Singer to the Parks, Recreation, and Cultural Arts Commission for a three-year term expiring December 2026.
BACKGROUND
The Los Alamitos Municipal Code provides for the appointment of residents to City Boards and Commissions. City Council policy has determined interested parties, including incumbents, need to submit an application for consideration by the Council.
A vacancy has occurred on the Parks, Recreation, and Cultural Arts (PRCA) Commission.
Availability Notices were posted at City facilities, on the City’s website and social media sites.
Copies were provided to the press inviting residents to apply for these positions.
DISCUSSION
In November 2023, Staff began recruiting for the annual scheduled vacancies on City Commissions. City Council considered the annual appointments to Commissions at its December 18, 2023, Special meeting. For PRCA, incumbents William Bandak and Morgan Beck were re-appointed, and new applicant Richard Wright was appointed. An application was not received from Commissioner Katelyn Duran. Former Commissioner Wendy Cope no longer resides in the City. This left one vacancy.
Staff re-notified the vacancy through social media and the city's website. One application from former incumbent Elliott Singer has been received for the PRCA Commission. If appointed, the Mr. Singer would begin service in February 2024 and have a three-year term ending December 2026.
Historically, the Council has appointed applicants who have previously served on a Commission without an interview. As there is only one applicant for one position, an appointment is being recommended.
FISCAL IMPACT
None.
Attachment: 1. Elliot Singer - PRCA Application
2. Local Appointments List
CITY OF LOS ALAMITOS
3191 Katella Ave., Los Alamitos CA 90720
(562) 431-3538 http://cityoflosalamitos.org
COMMISSION APPLICATION
Application to be considered for the following Commissions:
Parks, Recreation, and Cultural Arts
Personnel Appeals Planning Traffic
Applicant's Name
Registered Voter’s Address Los Alamitos, CA 90720
Home Telephone: Cell Phone:
E-mail: Years Lived in Los Alamitos __
Previous service on any Commission/Board? Yes No
If Yes, which Commission? When?
Are you available to attend evening meetings?
Do you presently contract any services or are you otherwise employed by the City? Yes No If so, what is the nature of the contract or employment? Please describe how your qualifications and skills would benefit the Commission:
Please describe your educational background and list any professional or vocational licenses/certificates:
Signature Date
Date Received
(date stamp)
Received
1/24/24
eg
Highlands
CITY OF LOS ALAMITOS
3191 Katella Avenue, Los Alamitos, CA 90720
LOCAL APPOINTMENTS LIST
NOTICE IS HEREBY GIVEN that the City of Los Alamitos encourages residents to apply for positions on City Commissions, Boards and Committees. At the end of each year, the City releases a list of expiring appointed terms for the coming year, names of incumbents, and the dates of their appointments. The following is a complete list. Interested residents may contact the Office of the City Clerk for applications and additional information, (562) 431-3538, Ext. 220.
QUALIFICATIONS AND REQUIREMENTS: Members of the following Commissions and Boards shall be appointed, and shall be subject to removal, by motion of the City Council adopted by a majority vote.
The members thereof shall be appointed from the qualified electors of the City for a term of three years, none of who shall hold any paid office or employment in the City government and shall serve until their respective successors are appointed and qualified. If a member of a Board or Commission is absent from three (3) consecutive meetings of such Board or Commission, unless by permission of such Board or Commission expressed in its official minutes, or is convicted of a crime involving moral turpitude, or ceases to be a qualified elector of the City, his/her office shall become vacant and shall be so declared by the City Council.
Planning Commissioners are designated “code filers” under California Government Code Section 87200.
All other Boards/Commissions are designated “code filers” under the City’s Conflict of Interest Code (COIC).
Financial disclosure must be made periodically on specific forms and become documents of public record.
PARKS, RECREATION & CULTURAL ARTS COMMISSION - This is a seven-member Commission, which meets on the first Wednesday of each month at 7:00 p.m. in the City Council Chamber, 3191 Katella Avenue, Los Alamitos. It is responsible for advising the City Council in all matters pertaining to public recreation and parks, including problems of development of recreation areas, facilities, programs and services and formulating policies on recreational services, and also programming yearly events within the community that promote fine arts.
Members First Appointed Exp. Date Residential Area District Katelyn Duran January 2021 December 2023 Apartment Row 3 Alexander Duran February 2018 December 2025 Apartment Row 3 Janet Gallagher April 2022 December 2025 Royal Oak Park 1 Ray Joseph January 2021 December 2025 Apartment Row 1
William Bandak January 2020 December 2026 Apartment Row 1 Morgan Beck January 2021 December 2026 Highlands 5
Richard Wright December 2023 December 2026 Royal Oak Park 1 PERSONNEL APPEALS COMMISSION - This is a five-member Commission is appointed for a four-year term and meets on an as-needed basis. The Personnel Appeals Commission receives and hears appeals on personnel matters.
Members First Appointed Exp. Date Residential Area District William Bandak January 2021 December 2024 Apartment Row 1 Chuck Landon August 2014 December 2024 Greenbrook 2
Elvester Richardson January 2021 December 2024 Old Town West 1 Cathie Salai August 2008 August 2024 Greenbrook 2
Lisa Tekolian December 2022 December 2026 Apartment Row 3
PLANNING COMMISSION - This is a seven-member Commission that meets on the fourth Wednesday of each month at 7:00 p.m. in the Los Alamitos Council Chamber, 3191 Katella Avenue, Los Alamitos. The Planning Commission is responsible for recommendations and implementation of the City's General Plan and zoning ordinances, as well as review of development proposals.
Members First Appointed Exp. Date Residential Area District Mary Anne Cuilty December 2013 December 2024 Highlands 5 Art DeBolt January 2013 December 2024 Suburbia 3
Wendy Grose January 2010 December 2024 Old Town West 1
Gary Loe January 2010 December 2024 Greenbrook 2
Davis Zellmer February 2022 December 2024 Suburbia 3
Joseph Hastie December 2023 December 2026 Carrier Row 4 Jean Legere December 2023 December 2026 Highlands 5
TRAFFIC COMMISSION - This is a seven-member Commission that meets monthly on the second Wednesday of each month at 7:00 p.m. in the Los Alamitos Council Chamber, 3191 Katella Avenue, Los Alamitos. The Traffic Commission is responsible for reviewing complaints, requests or suggestions concerning traffic safety conditions and making recommendations to the City Council.
Members First Appointed Exp. Date Residential Area District Randall Hill December 2016 December 2025 Highlands 5
Maggie Marchese December 2022 December 2025 Carrier Row 4 Javier Mejia January 2013 December 2025 Apartment Row 2 Bruce Murphy January 2020 December 2025 Old Town West 1 Daniel Patz January 2013 December 2025 Greenbrook 2
Dean Hill January 2021 December 2026 Highlands 5
Joel Rojas December 2023 December 2026 Highlands 5
GC 54972
(12/19/23 eg)
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11D
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Treasurer's Quarterly Investment Report - December 2023
SUMMARY
The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.
RECOMMENDATION
Receive and file the Treasurer’s Quarterly Investment Report – December 2023.
BACKGROUND
Sound investment practices are essential to the City’s fiscal management. The City Treasurer is responsible for managing the City’s investment portfolio, focusing first on the safety of investments and then on liquidity and an appropriate rate of return. The investment report and portfolio composition are attached.
DISCUSSION
This report summarizes the City’s investment activities and portfolio listing and balances for the quarter ending December 31, 2023.
FISCAL IMPACT
None.
Attachment: 1. Quaterly Investment Report - December 31, 2023
2. Pooled Investment Portfolio Holdings - December 31, 2023
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11E
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Kain Gallaugher, Captain
Subject: Award of Bid for the Purchase of One (1) Armored Police Vehicle (RFP 2023-06)
SUMMARY
This item recommends the purchase of one (1) armored police vehicle.
RECOMMENDATION
1. Approve the purchase of one (1) Lenco BearCat armored tactical vehicle in the amount of $380,868; and,
2. Authorize the City Manager to execute a purchase contract with Lenco Armored Vehicles, LLC, in a form approved by the City Attorney.
BACKGROUND
The Los Alamitos Police Department participates on the West Orange County SWAT team, a regional SWAT team comprised of members from the Los Alamitos, Seal Beach, Cypress, Westminster, and Fountain Valley Police Departments. In order for the team to effectively carry out its mission to protect the citizens and critical infrastructure of the region, it must have sufficient equipment to do the job.
The City of Los Alamitos is in need of an armored police vehicle to enhance the regional collaboration and response capabilities of the West Orange County SWAT team to significant incidents, active shooter incidents, Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE), and natural disasters. This vehicle will provide a safe working environment for regional law enforcement during high-risk situations, allowing teams to deploy directly in hot zones to respond to ongoing emergencies.
DISCUSSION
In May 2022, the Los Alamitos Police Department submitted a Project Funding Request to the Homeland Security Grant Program for a new armored police vehicle. The Urban Area Working Groups (UAWG) approved the request, and the Police Department was awarded funding to support this purchase. In 2023, a Request for Proposal was created (RFP# 2023-06), soliciting bids for vehicles that would suit the needs of our department and the regional West Orange County SWAT team. The Police Department received two competitive bids in response to this RFP (Lenco and Terradyne).
Company Name Bid Amount
Lenco $380,868
Terradyne $329,895
A committee was created to evaluate these bids. This committee was comprised of one subject matter expert from each agency participating on the regional SWAT team (Los Alamitos, Seal Beach, Cypress, Westminster, and Fountain Valley). Each committee member has had several years of experience on the SWAT team, has operated armored police vehicles, and is familiar with the current equipment, training, and capabilities of the West Orange County SWAT team. Several of these committee members also toured vehicles from Lenco and Terradyne at the 2023 IACP and CATO conferences.
The committee used an Evaluation Committee Tabulation Sheet to assess the proposed vehicles and their suitability for our SWAT team. This tabulation broke down the proposals into five categories:
1. Approach & Work Plan
2. Qualifications & Experience of Company and its Key Individuals
3. Interoperability with Currently Owned and Utilized Equipment
4. Clarity of Proposal
5. Pricing
Through an exhaustive discussion and review, the committee did not disqualify Terradyne from the RFP, but rather Lenco scored higher in the evaluation. The City is not obligated to accept the lowest-price proposal, but instead to make an award in the best interests of the CIty after all the factors listed above have been evaluated. The results of the evaluation clearly revealed Lenco to be the most advantageous proposal and the best-suited armored police vehicle to meet the needs of our team.
FISCAL IMPACT
The reimbursement grant awarded to the City for the purchase of this armored tactical vehicle is in the amount of $375,000.00. Reimbursement grants require the City to initially pay for the vehicle. The expected cost of the vehicle is approximately $380,868.00, and funds should be used from account 10-570-5501-2420. Once the City purchases the vehicle, proof of purchase will be submitted to the governing body of the grant, and reimbursement funds are typically received within 30 days. The City will be responsible for the remaining $5,868.00 over the grant amount of $375,000.00.
Attachment: 1. Armored Vehicle RFP (Final) (002)
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
CITY OF LOS ALAMITOS
Request for Proposal (RFP) 2023-06
ARMORED POLICE VEHICLE
FOR
Los Alamitos Police Department (West County SWAT)
Attn: Kain Gallaugher
Captain of Administrative Services and Investigations
3201 Katella Avenue
Los Alamitos, California 90720
(562) 431-2255, Extension 420
(562) 431-6499 Fax
Email: [email protected]
DATED: September 1, 2023
Deadline/Bid Opening Date:
Must be received by 11:00 am
November 16, 2023
RFP Available at http://www.cityoflosalamitos.org
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
TABLE OF CONTENTS
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
SECTION
NOTICE INVITING SEALED PROPOSALS…………………………………………… A
PROPOSAL RESPONSE REQUIREMENTS……………………………………………. B
BACKGROUND………………………………………………………………………….. C
PROPOSAL SCHEDULE………………………………………………………………… D
PRODUCT SPECS………………………………………………………………………... E
FEDERAL REGULATIONS……………..………………………………………………. F
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
SECTION A
NOTICE INVITING SEALED BIDS
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
NOTICE INVITING PROPOSALS
CITY OF LOS ALAMITOS
Police Department
NOTICE OF REQUEST FOR PROPOSALS 2023-06
Sealed proposals will be received at the office of the City Clerk of the City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, California 90720 until 11:00 AM on November 16, 2023 (the “Submittal Deadline”), as follows:
ARMORED POLICE VEHICLE
Proposals must be submitted on the City’s Request for Proposal Forms and submitted in sealed envelopes marked on the outside, “SEALED PROPOSAL FOR THE ACQUISITION OF AN ARMORED POLICE VEHICLE. DO NOT OPEN WITH REGULAR MAIL.”
Withdrawal of proposals shall not be permitted for a period of sixty (60) days after the date set for the opening thereof. The City reserves the right to reject any and all proposals.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
SECTION B
PROPOSAL RESPONSE REQUIREMENTS
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
SECTION I - PROPOSAL RESPONSE REQUIREMENTS
1.1 PURPOSE
The purpose of this Request for Proposal (RFP) is to solicit bids for the acquisition of one (1) Armored Police Vehicle.
It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and providing a complete and clear description of the offer. The proposal should be concise and be able to properly convey all information.
1.2 INSTRUCTIONS TO PROPOSERS AND PROCEDURES FOR SUBMITTAL Proposers shall submit one “original” proposal bearing wet signatures, two (2) bound copies, and one (1) Microsoft Word digital version of the proposal in a sealed envelope and submitted to the following address:
City of Los Alamitos
Attn: City Clerk
3191 Katella Avenue
Los Alamitos CA 90720
Proposers are solely responsible for ensuring their proposal is received by the City in accordance with the solicitation requirements, before the Submittal Deadline, and at the place specified.
Postmarks will not be accepted in lieu of actual delivery. No oral, telegraphic, electronic, facsimile, or telephonic Proposals or modifications will be considered. The City shall not be responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Delivery of proposals shall be made at the office specified in this RFP. All proposals shall become the property of the City. Late proposals will not be accepted and will be returned to the Proposer unopened.
SECTION II – ADDITIONAL PROPOSAL RESPONSE REQUIREMENTS
2.1 LETTER OF TRANSMITTAL
Please include a brief introduction and history of your firm. Be sure to state why you believe that your firm is the best qualified to provide the Armored Police Vehicle to the City of Los Alamitos.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
2.2 COMPANY DATA
Please submit the following information:
a) Official firm name and address
b) Name, address, telephone number, and email address of the Proposer’s point of contact c) Indicate what type of entity (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture d) Federal Employer I.D. Number
e) The address, telephone numbers, and fax numbers of each of your firm’s locations f) A detailed statement indicating whether Proposer is entirely or partially owned by another business organization or individual
g) Number of years Proposer has been in business under the present business name h) All comparable contracts currently in effect
i) Please describe areas of specialization provided by the Proposer j) Any failures or refusals to complete a contract and explanation k) Financial interests in other lines of business
l) Known conflicts of interest
2.3 PROPOSAL
The proposal shall clearly address all of the information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, it is required for the proposal to be organized and contain all information as specified below:
a) Letter of Transmittal,
b) The firm’s approach to delivering the Armored Police Vehicle, c) Brief company profile and number of years the firm has been in business, d) Location of principal office that will be responsible for the implementation of any contracts,
e) Three references to include: name, address, and phone number of the organization, length of time services were provided, and a description of the goods and/or services provided.
f) Cost Proposal,
g) Any other information which should be considered, such as any special services or customer service philosophy, which define your firm’s practices.
The City of Los Alamitos reserves the right to accept or reject any and all proposals, or any portion of any proposal, or to waive any irregularities or informalities in the proposal or in the
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
proposal process, or to make the award on the basis of that item or combination or items which, in its opinion, serves the best interest of the City. Responses to this Request for Proposal become the property of the City.
SECTION III - GENERAL CONDITIONS
3.1 SCOPE OF SERVICES
The City of Los Alamitos is soliciting Request for Proposals (RFP) from qualified vendors for one (1) Armored Police Vehicle.
3.2 REFERENCES AND QUALIFICATION REQUIREMENTS
Firm must present evidence indicative of its ability to finance, provide, and sustain the specified services to the satisfaction of the City. Failure to include any of the following information, as requested below, may cause proposal to be deemed non-responsive if the City has no prior experience with the Firm .
a) Client References: On a separate sheet of paper, firm must furnish a list of five (5) current customers, including company name, street address, telephone number and contact person, for whom firm has provided similar services. The City intends to contact these customers to determine reliability, Firms’ performance, services and other information.
b) General Business Statement: A statement of all of the important business activities of firms’ major business. This statement should emphasize the required minimum of two (2) consecutive years of recent experience in the provision of the specified maintenance services at similar size facilities and areas (or with gross acreage equal to or greater than) with similar service levels as those required for this Contract. Firms shall guarantee that the actual on-site supervisor or foreman shall possess this experience. c) Financial Statement: Most recent and complete financial statement of firm’s current assets, liabilities, and net worth.
d) Credit References: A minimum of five (5) credit or financial references giving names, street addresses, and telephone numbers in each instance. e) Work History: In addition to Client References, list all Contracts canceled or not renewed within the last three (3) years, giving reason for cancellation or non-renewal.
Give names, street addresses, and telephone numbers in each instance.
3.3 REQUIREMENT FOR SUPPLEMENTAL INFORMATION
Following the evaluation of proposals, and prior to any consideration of award, the apparent responsible firm(s) may be required to provide supplemental information such as the number of
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
employees used under this Contract. The supplemental information will be used to evaluate the firms’ ability to fulfill the terms of the Contract and determine the relative values and benefits of utilizing a Contract in lieu of City staff.
3.4 AUTHORIZED SIGNATURES
Every Proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City, any agent submitting a Proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer. If an individual makes the Proposal, his or her name, signature, and post office address must be shown. If a firm or partnership makes the Proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the Proposal, the Proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation, and the title of the person signing on behalf of the corporation.
3.5 SELECTION AND AWARD OF PROPOSAL
Award will be made to the Proposers offering the most advantageous Proposals after consideration of all Evaluation Criteria set forth below. The criteria are not listed in any order of preference. An Evaluation Committee will be established by the City. The Committee will evaluate all responsive proposals received in accordance with the Evaluation Criteria. The City reserves the right to establish weight factors that will be applied to the criteria depending upon the order of importance. Weight factors and evaluation scores will not be released until after award of contract. The City shall not be obligated to accept the lowest-priced Proposal but will make an award in the best interests of the City after all factors have been evaluated.
The following criteria will be used in evaluating the proposals:
a) Approach and work plan (services provided by the vendor to include preventive maintenance; remedial repairs; repairs necessitated by accident, abuse, and vandalism; mobile service; tire service; and other related services required to assure the effective and economical operation of the City’s investment) to achieve specified City objectives. b) Qualifications and experience of the project manager and other key individuals. c) Results of reference checks. Reference checks will only be conducted for a short list of vendors or the top-rated proposer.
d) Clarity of proposal.
e) Pricing.
Discussions may, at the City's option, be conducted with responsible Proposers who submit proposals determined to be potentially selected for an award. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
requirements. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers
The City may elect to interview a short list of qualified vendors or to interview only the toprated proposer based upon the proposals received.
The City staff will negotiate an agreement with the best-qualified vendor for the Armored Police Vehicle. Should the City staff be unable to negotiate a satisfactory agreement with the vendor considered to be the most qualified, negotiations with that vendor shall be formally terminated.
Negotiations will then be undertaken with the next most qualified vendor. Failing accord with the second most qualified vendor, the City staff will terminate negotiations and continue the negotiation process with the next most qualified vendors in order of their evaluation ranking until an agreement is reached and a vendor is selected, and an agreement is executed.
The agreement shall be in a form approved by the City Attorney and will include the following terms and conditions:
1. Insurance Requirements
Types of Required Coverages. Contractor shall maintain in full force and effect during the term of this Agreement the following insurance policies:
a) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, with minimum limits of at least $5,000,000 for each occurrence, and if written with an aggregate, the aggregate shall be double the each occurrence limit. b) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Code 1) with minimum limits of $1,000,000 each accident.
c) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance, with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
2. Indemnification
The Contractor shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person or persons, for damage to property, including property owned by City, arising from errors and omissions of Contractor, its officers, employees and agents, or arising out of or related to Contractor's performance under this Agreement, except for such loss as may be caused by City's sole negligence.
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PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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The Contractor shall also defend, indemnify and hold the City harmless from any claims or liability for City health and welfare, retirement benefits, or any other benefits of part-time or fulltime City employment sought by Contractor’s officers, employees, or independent contractors, whether legal action, administrative proceeding or pursuant to State statue.
Additional information related to the proposer selection process will be made available in the future once the City has executed this agreement. Please refrain from making any verbal inquiries or requests for a formal debriefing related to the subject RFP until the City completes the ongoing process.
3.6 CANCELLATION OF SOLICITATION
The City may cancel this solicitation at any time for any reason whatsoever.
3.7 COMPLIANCE WITH LAWS
All Proposals shall comply with current federal, state, and other laws relative thereto.
3.8 FEMA U.S. DEPARTMENT OF HOMELAND SECURITY GRANT – FEDERAL
REGULATIONS
Federal funding for this procurement has been received in part or in whole from the Federal Emergency Management Agency (FEMA), U.S. Department of Homeland Security. All aspects of this purchase will be subject to FEMA - U.S. Department of Homeland Security Grant Program requirements, as set forth in attached “Exhibit G – Federal Regulations,” which will be incorporated by reference into any purchase order issued pursuant to this RFP.
Fraud and False or Fraudulent or Related Acts:
Proposer acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Proposer’s actions pertaining to this procurement.
No Obligation by Federal Government:
The Federal Government is not a party to any contract or purchase order resulting from this procurement and is not subject to any obligations or liabilities to the non-Federal entity, contractor or any other party pertaining to any matter resulting from the contract or purchase order.
3.9 COSTS
The City is not liable for any costs incurred by Proposers before entering into a formal contract.
Costs of developing the proposal or any other such expenses incurred by the Proposer in responding to the RFP are entirely the responsibility of the Proposer and shall not be reimbursed in any manner by the City. No reimbursable cost may be incurred in anticipation of award.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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3.10 PERFORMANCE BOND
The selected vendor must obtain a performance bond for 100 percent of the amount of any purchase order issued pursuant to this RFP within 15 days after receipt of the order. Selected vendor to submit a proposed sample of the performance bond to be approved by the City in its sole discretion.
3.11 DISQUALIFICATION OF PROPOSER
No person, firm, or corporation under the same or different name shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider proposals from participants in such collusion. Proposers shall submit as part of their Proposal documents the completed Non-Collusion Affidavit provided herein.
3.12 INTERPRETATION OF RFP DOCUMENTS
City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or terms or finds discrepancies or omissions in the specifications, he or she may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations, or clarifications concerning the meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Requests for interpretations shall be made in writing and delivered to Captain K. Gallaugher, Los Alamitos Police Department, 3201 Katella Avenue, Los Alamitos, CA 90720, at least ten (10) days before the Submittal Deadline. The requesting party is responsible for the prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP and, when issued, will be sent as promptly as is practical to all parties recorded by the City as having received the RFP.
All such addenda shall become a part of the RFP. It is the responsibility of each Proposer to ensure the City has their correct business name and address on file. Any prospective Proposer who obtained a copy of the RFP is responsible for advising the City that they wish to receive subsequent addenda.
3.13 IRREGULARITIES
City reserves the right to waive non-material irregularities if such would be in the best interest of the City.
3.14 NON-EXCLUSIVE CONTRACT
The successful Proposer will enter into a NON-EXCLUSIVE contract, and the City reserves the right to enter into agreements with other firms for the procurement of goods and/or services.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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3.15 NO OBLIGATION
The release of this RFP does not obligate nor compel the City to enter into a contract or agreement.
3.16 OFFERS OF MORE THAN ONE PRICE
Proposers are NOT allowed to submit more than one Proposal or alternative pricing options for one armored police vehicle.
3.17 PROPOSAL, REJECTION OF
The City reserves the right to reject any or all Proposals or any part of a Proposal. The City reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses, or other monies due the City.
3.18 PROPRIETARY INFORMATION
Proposal must NOT be marked as confidential or proprietary. City may refuse to consider a Proposal so marked. Information in Proposals shall become public information and is subject to disclosure laws.
3.19 PUBLIC OPENING
There will be a public opening of Proposals. Prices and other Proposal information shall not be made public until the proposal is awarded. At that time, the submitted proposal information and executed contract will become public information.
3.20 SUBCONTRACTOR INFORMATION
If the Proposal includes the use of subcontractors, Proposer must identify subcontractors and the specific requirements of this RFP for which each proposed subcontractor would perform services.
3.21 SUBCONTRACTOR REFERENCES
For all subcontractors that will be used on this project, Proposers must provide a minimum of two references from similar projects performed for any local government clients within the last three years. Information provided shall include:
a. Client name
b. Project description
c. Dates (starting and ending)
d. Technical environment
e. Staff assigned to reference engagement that will be designated for work per this RFP
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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f. Client project manager's name and telephone number.
3.22 WITHDRAWAL OF PROPOSAL
Proposers’ authorized representative may withdraw their proposals only by written request received by Captain Gallaugher before the Submittal Deadline.
3.23 FILING A PROTEST
Prosers may file a protest to an RFP with the City Clerk. In order for a Proposer’s protest to be considered valid, the protest must:
- Be filed in writing within five (5) business days after the proposal is awarded or before 4:00 p.m. of the 5th business day following the posting of a Notice of Intent to Award Contract on the City’s website;
- Clearly identify the specific irregularity or accusation; - Clearly identify the specific City staff determination or recommendation being protested; - Specify, in detail, the grounds of the protest and the facts supporting the protest; and - Include all relevant, supporting documentation with the protest at time of filing If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City’s Purchasing Officer, or other designated City staff member, shall review the basis of the protest and all relevant information. The Purchasing Officer will provide a written decision to the protestor within ten (10) business days from the receipt of the protest.
The decision of the Purchasing Officer, or his/her designee, is final and no further appeals will be considered.
3.24 DELIVERY
Proposer must perform a complete pre-delivery service prior to delivery of equipment. All units are F.O.B., Los Alamitos Police Department.
3.25 INSPECTION AND ACCEPTANCE
When the selected vendor delivers the Armored Police Vehicle to the Los Alamitos Police Department, the City shall make the final inspection and acceptance. Until that acceptance is complete, insurance coverage shall remain the responsibility of the vendor. If, upon initial inspection or during the warranty term, the vehicle(s) is found to be defective in its construction or deficient in any of the requirements of these specifications, the vendor shall remedy or remove and replace the vehicle equipment in an acceptable manner and no compensation shall be allowed for such correction for either material, labor or transportation of material and/or repair.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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SECTION C
BACKGROUND
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
1794175.1
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
4.1 BACKGROUND
The Los Alamitos Police Department participates on the West Orange County SWAT team, a regional SWAT team comprised of members from the Los Alamitos, Seal Beach, Cypress, Westminster, and Fountain Valley Police Departments. In order for the team to effectively carry out its mission to protect the citizens and critical infrastructure of the region, it must have sufficient equipment to do the job.
The City of Los Alamitos is in need of an Armored Police Vehicle to enhance the regional collaboration and response capabilities of the West Orange County SWAT team to significant incidents, active shooter incidents, Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE), and natural disasters. This vehicle will provide a safe working environment for regional law enforcement during high-risk situations, allowing teams to deploy directly in hot zones to respond to ongoing emergencies.
The City of Los Alamitos is soliciting Request for Proposals (RFP) from qualified vendors for one (1) Armored Police Vehicle meeting the product specifications listed herein.
Request For Proposal 2023-06
PURCHASE OF ARMORED POLICE VEHICLE
City of Los Alamitos
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SECTION D
PROPOSAL SCHEDULE
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
1794175.1
PROPOSALSCHEDULE
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
DESCRIPTION OF EQUIPMENT COST PER UNIT
Armored Police Vehicle comparably equipped with
specifications contained herein
Vehicle Delivery
The Firm shall be responsible for calculating and providing unit prices for the schedule. The Proposal Schedule shall include all costs for services, labor, materials, equipment, and installation associated with completing the work in place per the plans, specifications, and details.
Proposal ScheduleTotal: $______________________
Proposal Schedule Total (in word):
Company Name of Proposer Date
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NON-COLLUSION AFFIDAVIT
I, , being first duly sworn, deposes and says that he or she is of ______________________ the party making the attached Proposal; that the Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain from proposing; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the Proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, Proposal depository, or to any member or agent thereof to effectuate a collusive or sham Proposal.
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Proposer
Signature
Name
Title
Dated
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SECTION E
ARMORED POLICE VEHICLE SPECIFICATIONS
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
1794175.1
Equipped
1. Vehicle Chassis: Yes No
1.1 Base OEM vehicle shall be a NEW or unused
1.2 Ten (10) speed or greater HD Automatic Transmission with Select-Shift
1.3 Power brakes w/4 wheel anti-lock
1.4 Wheelbase: Maximum length of 132 inches, Minimum Length of 126 inches. (Must include a drawing that verifies wheelbase length). -OEM disclaimers are irrelevant
1.5 Crew area floor height distance to ground maximum 40 inches
2. Vehicle interior: Yes No
2.1 Tilt Steering Wheel
2.2 Two (2) Front Seats with Heavy Duty Fabric (Driver Seat Armrest)
2.3 Minimum of Fourteen (14) USB charging ports
2.4 In-dash OEM AM/FM Radio
2.5 OEM AC/Heat for the front drivers’ area
2.6 Cup Holders in front and rear
2.7 Front and Rear HD Floor Mats
2.8 Heavy Duty Tie Down/Tie off Points in the Interior
2.9 Minimum of a Five (5) lb. Fire Extinguisher on Board
2.10 Eight (8) Interior Red & White Dome Lights for rear passenger area and cab area
2.11 Custom-made Console – must contain amenities for future installation of Police Radios
2.12 Three (3) position observation stand. (Must provide video of observation stand, in operation and set at each of the three (3) positions
2.13 Seating for 12-14 people (2) front and (10-12) rear with rear bench seats, bench seat minimum length 72 inches per side (must provide drawing to verify length)
3. Vehicle Body: Yes No
3.1 Total of Six (6) doors (to include two rear 50-50 split rear barn doors)
3.2 Forward Opening Two (2) Front Doors and two (2) side doors with auto hold out and foot tap release (Must include video demonstration of auto hold out system and foot tap release in operation)
3.3 Double Rear Doors that can be locked open at 180 degrees or 90 degrees
3.4 Heavy Duty Battle Bolts/door locking system on all Doors, including Rear Double Doors
3.5 Emergency Exit Door-lock Override
3.6 Multiple Tow/Pull Points on Front and Rear
3.7 Non-Slip Surface Grip Tape on the Roof
3.8 Exterior Grab Handles on Roof, Front to Rear
3.9 Exterior Grab Handles on Side Walls the full length of the vehicle
3.10 Running Boards must be Military Specifications armor plate, Side and Rear minimum 11 inches deep
3.11 Side Running Boards with Weight Capacity of 3,000 lbs. individually (engineering documentation supporting weight capacity mandatory)
3.12 Rear Running Boards with Weight Capacity of 2,500 lbs. individually (engineering documentation supporting weight capacity mandatory)
3.13 Bolt-On Running Boards are prohibited
3.14 Heavy Duty LED Headlights
3.15 Brush/Debris Protection over Headlight Area (does not have to be ballistic protection)
4. Vehicle Performance Yes No
4.1 Armored Vehicle Aberdeen Performance Tested or U.S. equivalent with minimum 36.8-degree side slope (must provide documentation, test results must be within the last 20 years)
4.2 Armored Vehicle Aberdeen Brake Performance Testing or U.S. Equivalent (must provide documentation, results no older than 20 years)
4.3 Paved Surface Requirements
20 mph stopping distance maximum 27.5 feet
40 mph stopping distance maximum 97.5 feet
60 mph stopping distance maximum 230.5 feet
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4.4 Secondary Road requirements
20 mph stopping distance maximum 27.5 feet
30 mph stopping distance maximum 51.5 feet
35 mph stopping distance maximum 83.5 feet
5. Vehicle Ballistics Yes No
5.1 Ballistic Protection
5.1.1 US Government Ballistic Certification for Armor Plate used in vehicle construction.
5.1.2 0.50 Caliber M2 Defeat Capability to include all vertical panels, including front fenders around the engine compartment
5.1.3 0.5 inch thick Military Specifications Steel Vertical Panels
5.1.4 Multi-Layer Armor Systems with Tubular Framing are NOT permitted.
5.1.5 Defeats 10 Rounds 0.50 Cal M2 (3rd party test lab verification document required)
5.1.6 One-Piece Single Layer 0.5-inch Military Specifications Steel Side Walls extending from front to rear corner. (Must include photo of one-piece sidewall).
5.2 All Windows Exceed NIJ IV, Defeat 0.50 Caliber M2 and 0.30 Caliber AP
5.2.1 Ballistic Windows 2.5” Maximum Thickness.
5.2.2 Must provide ballistic test lab evidence for transparent armor to defeat (1) 20 mm FSP Artillery Round.
5.2.3 Must provide ballistic test lab evidence for transparent armor to defeat (3) rounds on 120 mm triangle of 7.62 x 51-mm, 150-grain M61 AP
5.3 Two (2) Piece Front Windshield minimum; (1) Piece Windshields not permitted.
5.3.1 All Doors, All Windows Overlapped with 0.5-inch-thick Military Specifications Steel.
5.3.2 Crew Area minimum of (4) Ballistic Windows on side walls, minimum size 10” by 24” (must provide drawings validating rear window dimensions
5.4 Armor may not exceed 534 Brinell Hardness
5.5 Blast Resistant Floor Material, Military Specifications Steel 0.25 inch minimum
5.6 Fully Armored Hood Traditional Opening Hood with safety rod
5.7 Roof Hatch must open and close with one hand; must be counterbalanced (must include video demonstration)
5.8 Thirteen (13) Total Gun ports (11) minimum must be Seven inches (7") Vertical for Rifle Optics, gun ports must be 0.5 inches thick made of Military Specifications 46100; 0.25-inch thick gun ports are not permitted
5.9 Floor and Fuel Tank minimum 0.25 inch Military Specifications steel
6. Emergency Lighting and Siren Equipment Yes No
6.1 Emergency Lighting
6.1.1 Two (2) Forward Facing LED Lights, red and blue in the front bumper area
6.1.2 Two (2) Rear-facing Amber and blue
6.1.3 Wig Wag Headlights Front
6.1.4 Alternating Lights Rear
6.2 Stealth switch to disable brake lights and backup lights
6.3 200 Watt Siren with PA with Speakers behind bumper wall, not exposed to potential damage in a ramming event
7. Additional Equipment Yes No
7.1 V8 Diesel 6.7 Liter or greater
7.2 Four (4) Wheel Super Single tires with field serviceable run flats and off-road suspension upgrade
7.3 Total of Six (6) doors (to include two rear 50-50 split rear barn doors)
7.4 Electric Power Mirrors
7.5 360 Camera System to include (4) exterior cameras: (1) Left, (1) Right and (1) rear. 7” Monitor to include DVR capabilities. Left Camera, right camera, and rear camera are to be wired so camera views activate during left signaling, right signaling, and braking. All four views can be selected at the monitor
7.6 Radio Prep Package to include police antenna mounted to roof and wired into console
7.7 Rear A/C – Heating system to include ceiling-mounted Evaporator and Heater Core along with an add on engine driven compressor and standalone condenser
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7.8 Hydraulic Adjustable Ram Bar 2-piece, minimum length 148.25 inches and fully extended minimum height 133 inches (Must include drawing showing system with dimensions verifying it meets minimum requirements. Video of system ramming through cement block wall also mandatory). (Electric Powered Ram Bars Prohibited)
7.9 Break and Rake Hydraulic Ram Bar Attachment
7.10 Door Pivoting Ram Head Hydraulic Ram Bar Attachment
7.11 Lighting and scene lighting package to include (8) lights above the front windshield, (2) lights mounted Driver Side, and (2) lights mounted on the passenger side along with (2) scene lights mounted Driver side and (2) scene lights mounted passenger side. Visor lights and Scene lights are to be switched individually at the main switch panel
7.12 Two (2) Roof Mounted LED Spotlight with internal controls
7.13 High-Intensity Driving Lights in the front bumper
2.14 Fender Intersection Lights
2.15 Two (2) Roof Mounted Ally Lights (1) Driver Side (1) Passenger Side Mounted
2.106 Take Down Light (Bumper Mounted)
2.17 AC DC Power Inverter with up to 2,000 Watts of Internal Power available and a trickle charge feature with auto eject
2.18 Police Style Cupola with Glass and Barn Doors and Mechanical Hand Crank Rotating System
2.19 Armor system to protect oil pan, must be removable and have access panel for oil filter
2.20 Two (2) Rear Crew Area Electric Fans
2.21 Two Way intercom system with Push to talk and volume control on the master station
2.22 Six (6) Weapon Mounts located at Driver Side and Passenger Side Front Seats, (1) at each Jump Seat Location, and (2) at the Passenger Side Rear Wall Location
2.23 LRAD Wiring Kit for Plug and Play use of LRAD
2.24 LRAD Roof Rail Mount
2.25 Total of (4) Ford Ignition Keys
2.26 Bedrock Paint on Exterior of Vehicle to include secondary Side Doors, Side Walls, and Door Thresholds
2.27 Instrument Blackout Panel
2.28 Paint must be Lusterless Urban green
2.29 All Lighting to be California Mandated Solid Burn Red and Blue-Front, Amber, and Blue- Rear
2.30 Warranty/Insurance:
2.30.1 Minimum three years Bumper to Bumper Limited Warranty on Chassis
2.30.2 Minimum three years Manufacturer’s Parts Warranty
2.31 Chassis and Body must be of U.S. origin to provide U.S. warranty at OEM for 3 years or 36,000 miles.
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SECTION F
FEDERAL REGULATIONS
ARMORED POLICE VEHICLE
REQUEST FOR PROPOSAL (RFP) 2023-06
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government.
c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Anaheim. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours.
d. Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act).
Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to
1794175.1
further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
h. No Lobbying- Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
1794175.1
o. Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C. 7401- 7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable.
r. Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable.
s. Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights.
t. Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
1794175.1
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11F
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Robert Acosta, Support Services Manager
Subject: Resolution No. 2024-03 - West Orange County Community Emergency Response Team (CERT) Memorandum of Understanding (MOU)
SUMMARY
Within the United States, there are 2,700 local Community Emergency Response Teams (CERT) authorized by the Federal Emergency Management Agency (FEMA). CERT academy participants receive 18 hours of training in Disaster Preparedness, Fire Safety, Light Search and Rescue, Team Organization, Disaster Medical Operations, Disaster Psychology, and Terrorism. Since 1993, over 600,000 people have completed CERT training nationwide.
RECOMMENDATION
Adopt a Resolution No. 2024-03, entitled, "A RESOLUTION OF CITY COUNCIL OF THE CITY
OF LOS ALAMITOS, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF THE WEST ORANGE COUNTY CERT MEMORANDUM OF UNDERSTANDING".
BACKGROUND
Currently, Los Alamitos has eight rostered members who have joined the CERT team as cityaffiliated volunteers. Since 2008, the West Orange County CERT training academy has successfully trained over 1,000 residents through a casual joint venture between the six cities of Buena Park, Cypress, La Palma, Los Alamitos, Seal Beach, and Westminster. This informal alliance, utilizing the combined resources of the six cities, has yielded economies of scale and a quality of instruction that would be unattainable by individual cities acting alone. The West Orange County CERT training academy is available to anyone, with preference given to residents of the six participating cities, along with residents of neighboring unincorporated areas, such as Rossmoor. Local CERT teams are typically sponsored by a city police or fire department.
DISCUSSION
The West Orange County CERT academy has been remarkably successful in joint recruitment and joint training, but it lacks the jurisdictional authority customarily afforded to a city government. Without official city affiliation, individual CERT volunteers lack state disaster service worker protection, while the City lacks liability protection. Agenda Item 2024-22 and the attached MOU preserve the high-quality, collaborative, sixcity CERT academy for our collective residents. Simultaneously, the attached MOU formally assigns each retained CERT member to their respective City for registration as Disaster Service Worker Volunteers. This results in improved liability protection for the City and improved consistency in state worker compensation insurance for each affiliated CERT volunteer. Under this MOU, CERT volunteers from one city retain their insurance protection as they cross city borders to assist neighboring cities with both emergency and nonPage 100 of 405 emergency functions. The attached MOU does not produce a new joint powers authority, special district, non-profit corporation, accredited disaster council, or any other new layer of government. Instead, this MOU utilizes existing human resource processes vested within the current local governing bodies within each participating city.
FISCAL IMPACT
If the City of Los Alamitos signs and adopts the six-city West Orange County CERT Memorandum of Understanding, the City will achieve enhanced liability protection. At the same time, City-affiliated CERT volunteers will receive state-level worker compensation protection during authorized training and disaster response. The City of Los Alamitos currently manages eight CERT members; this could increase as new academy graduates are added to the CERT team as assigned. Some increase in administrative costs may be anticipated as the City of Los Alamitos conducts background checks and processes disaster service worker registrations for newly affiliated city volunteers. Some costs may be offset during a proclaimed disaster when a volunteer’s time can count toward the City’s matching funds, as required for FEMA grants.
Attachment: 1. Resolution No. 2023-04 - West OC CERT MOU
2. Exhibit A - West OC CERT MOU
RESOLUTION NO. 2024-03
A RESOLUTION OF CITY COUNCIL OF THE CITY OF
LOS ALAMITOS, CALIFORNIA, APPROVING AND
AUTHORIZING EXECUTION OF THE WEST ORANGE
COUNTY CERT MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of Los Alamitos desires to enter a Memorandum of Understanding (MOU) for the Community Emergency Response Team (CERT) known as West Orange County CERT; and,
WHEREAS, The West Orange County CERT training academy has successfully trained over 1,000 residents through an informal alliance between the six cities of Buena Park, Cypress, La Palma, Los Alamitos, Seal Beach, and Westminster; and,
WHEREAS, this informal alliance, utilizing the combined resources of the six cities, has yielded economies of scale and a quality of instruction that would be unattainable by individual cities acting alone; and, WHEREAS, the current informal arrangement between the six participating cities lacks the jurisdictional authority normally afforded to a City government. Without official city affiliation, individual CERT volunteers lack state disaster service worker protection, while the City lacks liability protection; and, WHEREAS, the attached MOU formally assigns each retained CERT member to their respective City for registration as Disaster Service Worker Volunteers. This will result in improved liability protection for the City and improved consistency in state worker compensation insurance for each affiliated CERT volunteer; and,
WHEREAS, The attached MOU will not produce a new joint powers authority, special district, non-profit corporation, accredited disaster council, or any other new layer of government. Instead, the MOU utilizes existing human resource processes vetted within each participating city's current local governing bodies.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.
CC RESO 2024-03
SECTION 2. The City Council hereby approves the West Orange County CERT MOU appended hereto as Exhibit “A”, and incorporated herein by this reference, and authorizes the Chief of Police to execute said MOU.
SECTION 3. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 20th day of February, 2024. ________________________________
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of February, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
________________________________________
Windmera Quintanar, MMC, City Clerk
West Orange County CERT
Memorandum of Understanding
Drafted by Ed Fleming, City of La Palma, in partnership with the CERT Program Managers from the Cities of Buena Park, Cypress, Los Alamitos, Seal Beach, and Westminster October 4, 2023
October 4, 2023 Page 1 of 30
Table of Contents
CERT GOALS AND MISSION STATEMENTS ............................................................................................................................2 PURPOSE AND SCOPE ..........................................................................................................................................................3 BENEFITS OF THIS MOU .......................................................................................................................................................4 AUTHORITIES .......................................................................................................................................................................5 DEFINITIONS ........................................................................................................................................................................6 GOVERNANCE AND PARTICIPATION ....................................................................................................................................7 GOVERNANCE .............................................................................................................................................................................7 PARTICIPATING CITIES...................................................................................................................................................................7 FUNDING .............................................................................................................................................................................8 LIABILITY AND INDEMNIFICATION .......................................................................................................................................8 WORKERS’ COMPENSATION AND LIABILITY INSURANCE .....................................................................................................9 LICENSE, CERTIFICATE, PERMIT, AND INSURANCE PORTABILITY ..........................................................................................9 CERT UNIFORM AND IDENTIFICATION POLICY ...................................................................................................................10 DEPLOYMENT, NOTIFICATION, AND INTEROPERABLE COMMUNICATIONS........................................................................10 RECRUITMENT, TRAINING AND EXERCISES ........................................................................................................................11 RECRUITMENT...........................................................................................................................................................................11 TRAINING AND EXERCISES............................................................................................................................................................11 CITY GOVERNMENT ROLES AND RESPONSIBILITIES............................................................................................................12 PLAN MAINTENANCE .........................................................................................................................................................13 SIGNATURES ......................................................................................................................................................................14 APPENDICES.......................................................................................................................................................................15 APPENDIX-1: WEST ORANGE COUNTY CERT HISTORY AND BACKGROUND ...........................................................................................15 APPENDIX-2: FEMA CERT TEAM REQUIREMENTS & EXPECTATIONS...................................................................................................17 APPENDIX-3: CALIFORNIA DSWVP REQUIREMENTS AND LIMITATIONS ................................................................................................18 APPENDIX-4: CERT PROGRAM MANAGERS’ RESPONSIBILITIES ...........................................................................................................20 APPENDIX-5: POTENTIAL ROLES FOR CERT VOLUNTEERS ..................................................................................................................21 APPENDIX-6: ON-BOARDING CHECKLIST FOR BASIC CERT ACADEMY ..................................................................................................22 APPENDIX-7: ON-BOARDING CHECKLIST FOR TRAIN AND RETAIN CERT VOLUNTEERS.............................................................................23 APPENDIX-8: CERT VOLUNTEER TERMINATION...............................................................................................................................24 APPENDIX-9: VOLUNTEER ILLNESS OR INJURY CHECKLIST ...................................................................................................................25 APPENDIX-10: OPERATIONAL CONTROL .........................................................................................................................................27 CERT Response to Planned or Emergency Events.............................................................................................................27 CERT Mutual Aid Response ..............................................................................................................................................27 CERT Agency Representative............................................................................................................................................27 Mutual Aid Reimbursement .............................................................................................................................................27 Hosting Jurisdiction Responsibilities During Mutual Aid ..................................................................................................28 Assisting Jurisdiction Responsibilities During Mutual Aid ................................................................................................28 APPENDIX-11: COUNTYWIDE CERT MUTUAL AID PROGRAM (CMAP)................................................................................................29 REFERENCES.......................................................................................................................................................................30
October 4, 2023 Page 2 of 30
CERT Goals and Mission Statements
NATIONAL CERT GOAL1
• Do the greatest good for the greatest number in the shortest amount of time.
NATIONAL CERT MISSION2
• The primary mission of CERT is to promote personal, family, and neighborhood preparedness through education, outreach, and community engagement.
• During major emergencies, the mission of CERT members may include immediate basic response to assist family members and neighbors.
• Upon request from local government officials, a CERT Team may be activated to assist with community safety and disaster response within an Incident Command System.
OC CERT MUTUAL AID PROGRAM (CMAP) MISSION3
• The purpose of CMAP is to provide CERT Mutual Aid within Orange County in the event of a disaster.
WEST ORANGE COUNTY CERT MISSION
• To act as a joint CERT recruitment and training hub for the six participating cities. • To support community events and to supplement emergency response within the six cities upon request from local government officials.
• To support countywide CERT mutual aid response upon request from county mutual aid officials.
1 CERT Field Operations Guide, p. 3
2 CERT Field Operations Guide, p. 3
3 Policy and Guidelines, Orange County CERT Mutual Aid Program (2017)
October 4, 2023 Page 3 of 30
Purpose and Scope
This MEMORANDUM OF UNDERSTANDING (MOU) is entered into by and between the cities of Buena Park, Cypress, La Palma, Los Alamitos, Seal Beach, and Westminster. This MOU is as an administrative companion to the existing West County CERT Standard Operating Procedure (SOP) that was developed in June 2013 as an operational response guideline.
This MOU does not produce a new joint powers authority, special district, non-profit corporation, accredited disaster council, or any other new layer of government. Instead, this instrument utilizes existing human resource processes vested within the current local governing bodies within each participating city.
This MOU requires each participating city to manage its own CERT administrative and human resource functions, such as onboarding affiliated CERT volunteers, running background checks, providing oaths of office, managing liability insurance, and retaining Disaster Service Worker Volunteer forms as required by Title 19 CCR 2573.2(a)(3). This MOU individually assigns each affiliated West County CERT volunteer to one of the train-andretain CERT teams for human resources functions.
This MOU jointly assigns to West Orange County CERT the collaborative roles of recruitment, training, meetings, exercises, responses, and other activities that are traditionally conducted jointly by all participating city CERT teams. West Orange County CERT functions as a unified recruitment hub and training academy for the participating cities, similar to a college-based police academy.
October 4, 2023 Page 4 of 30
Benefits of This MOU
This MOU establishes the following benefits and obligations.
Insurance Coverage & Insurance Portability (p. 9)
• Each CERT Volunteer is covered by city insurance and state DSWV insurance; both types of insurance are administered by the volunteer’s home city.
• While participating in CERT mutual aid activities within any jurisdiction, the CERT volunteer continues to receive insurance protection from the city where the DSWV registration is on file.
Manageable Span of Control (p. 7)
• Eliminates concentrating personnel files from all six cities at the City of Seal Beach. • Reduces administrative burdens on Seal Beach Police and Seal Beach Human Resources.
Common Terminology
• Adopts FEMA terminology for “Train & Retain” and “Train & Release” (aka “Train-Only”). (p. 6) • Adopts CERT volunteer training and typing definitions, as approved by FEMA and CMAP. (p. 6) • Initially assigns new academy graduates to “unaffiliated” status (formerly known as “level-C”). (p. 7) Unity of Command (p. 7)
• Assigns each CERT volunteer to one “train & retain” city for the purposes of training records, background checks, Disaster Service Worker Volunteer registration, and City insurance protection.
Economies of Scale (pp. 7, 11)
• Maintains economies of scale by jointly conducting multi-city training academies and meetings.
Comprehensive Resource Management (p. 7)
• Allows any train-and-retain city to incorporate a CERT volunteer from another jurisdiction, including:
o Residents of Buena Park (a “train and release” city)
o Residents of Rossmoor (a county island that has no CERT Team) o Residents of Stanton (a city bordering Cypress that has no CERT Team) o Residents of Long Beach (a city that borders Seal Beach) o Other
Uniform and CERT Identification Policy (p. 10)
• Clarifies policies regarding when to issue green CERT equipment, West County CERT patches, and CERT/DSWV identification cards.
• Uniform procedures and protocols will remain in the CERT Standard Operating Procedures (SOPs).
Accountability
• In case of volunteer injury, worker’s compensation claims are managed by the city where the volunteer’s DSWV registration is on file, instead of the City of Seal Beach (p. 9). • Requires each CERT volunteer to maintain the original copies of their training certificates (p. 21, 23). • Duplicate training certificates may be filed with CERT program managers and with the CERT administrative volunteer as prescribed (pp 21-23).
• Encourages a CERT Agency Representative (AREP) to report, if available, to the incident liaison officer during emergencies (p. 20, 27).
October 4, 2023 Page 5 of 30
Authorities
California Office of Emergency Services (2016). Disaster Service Worker Volunteer Program Guidance California Office of Emergency Services (2016). Regulations for the Standardized Emergency Management System SEMS
California Office of Emergency Services (2014). Volunteer Resource Management Function. Out-of-Jurisdiction Volunteer Deployment Guidance for Disaster Volunteer Program Coordinators County of Orange. (2018). Orange County Operational Area Emergency Operations Plan. Volunteer & Donations Management Annex/Attachment-H (CMAP)
County of Orange. (2023). Orange County CERT Mutual Aid Program (CMAP) Training Matrix FEMA/CERT Basic Training Instructor Guide (n.d.).
FEMA/CERT Liability Guide (n.d.).
FEMA/CERT Program Guide, FEMA P-2321 (November 2022).
National Incident Management System (NIMS) Guideline for Mutual Aid Title 19 California Code of Regulations § 2570. Disaster Service Worker Volunteers West Orange County CERT (2013). Standard Operating Procedures
October 4, 2023 Page 6 of 30
Definitions
• Affiliated Volunteer: A volunteer who is pre-screened and pre-registered with a local government sponsoring agency that trains and employs volunteers to assist during emergencies or disasters.4 • CERT: Community Emergency Response Team, as referenced in Title 19 CCR 2572.1 (c). • CERT Program Manager: A city employee who manages the city’s CERT program, as assigned by the city sponsoring agency.
• CERT Volunteer: A CERT member who has training in basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations, per Title 19 CCR 2572.1(c). • CERT Volunteer Typing: Each CERT volunteer is typed by individual qualifications and capabilities. A Type-1 CERT volunteer is more qualified than a Type-2 volunteer, who is more qualified than a Type-3 volunteer. • CMAP: Orange County CERT Mutual Aid Program, as defined in Orange County Operational Area Emergency Operations Plan--Volunteer & Donations Management Annex/Attachment-H (CMAP). • DSWV: Disaster Service Worker Volunteer, as defined in Title 19 CCR 2570.2. • NIMS: National Incident Management System (Homeland Security Presidential Directive #5). • Participating Cities: The cities of Buena Park, Cypress, La Palma, Los Alamitos, Seal Beach, and Westminster. • SEMS: Standardized Emergency Management System, as defined in Title 19 CCR 2405. • Sponsoring Agency: Local CERT programs are usually sponsored by a local government agency—typically fire departments, police departments, courts, or local emergency management agencies.5 • Train and Release (aka Train-Only): A local CERT training program, authorized by FEMA, that provides basic CERT academy training for the community. After the training, academy graduates are released, they are not members of a CERT team, and they are not issued DSWV identification cards or green CERT equipment. • Train and Retain: A local CERT training program, authorized by FEMA, that provides basic CERT academy training to community members. After the training, academy graduates who complete additional requirements are retained as members of the city CERT team. Retained CERT volunteers are issued a CERT/DSWV identification card, a West County CERT patch, and green CERT equipment. • West County CERT (WCC): West Orange County Regional CERT jointly provides a basic CERT training academy for residents of the participating cities. While CERT volunteers are each assigned a single home city for administration of human resources, the West County CERT regional cities jointly act as a unified recruitment hub and CERT training academy, similar to a college-based police academy.
4 Cal-OES Volunteer Resource/Out-of-Jurisdiction Volunteer Deployment Guidance (2014), p.4. 5CERT Liability Guide (n.d.), p. 2. https://www.ready.gov/sites/default/files/2021-04/CERT_Liability_Guide%20v2.pdf
October 4, 2023 Page 7 of 30
Governance and Participation
Governance
This MOU does not produce a new joint powers authority, special district, non-profit corporation, accredited disaster council, or any other new layer of government. Instead, this instrument utilizes existing human resource processes vested within the current local governing bodies within each participating city.
Participating Cities
The following table lists the six cities who participate in the joint West Orange County CERT Academy:
Participating City Sponsoring Agency Mission Type CERT Trailer Buena Park Buena Park Police Department Train-and-Release (aka Train-Only) No Cypress Cypress Police Department Train-and-Retain No
La Palma La Palma Police Department Train-and-Retain Yes Los Alamitos Los Alamitos Police Department Train-and-Retain No Seal Beach Seal Beach Police Department Train-and-Retain Yes Westminster Westminster Police Department Train-and-Retain No CERT Academy
The six participating cities agree to jointly support and fund a unified basic CERT academy on an annual or asneeded basis. This 18-hour basic CERT academy is offered primarily for persons who live or work within, or near the border of, one of the six participating cities. Each participating city traditionally contributes emergency management staff, materials, and supplies to ensure a successful joint CERT academy.
Train and Release (aka Train-Only)
Upon academy completion, most academy participants typically wish to be released as unaffiliated trained citizens. When unaffiliated academy graduates are released, they are not members of a CERT team, and they are not issued DSWV identification cards or green CERT equipment.
Train and Retain
Those academy graduates who desire CERT team membership shall possess a certificate of completion from any approved basic CERT academy and they shall meet all CMAP Type-3 training requirements. 6 Following a written
application and a successful interview, each affiliated CERT volunteer shall be assigned to one of the train-andretain cities for administrative purposes including background checks, DSWV-registration, and insurance coverage.
Incorporating CERT Volunteers From Neighboring Jurisdictions Any train-and-retain city may, at the city’s discretion, incorporate a CERT volunteer from another jurisdiction into its CERT team if the CERT volunteer has undergone all required training and met minimum standards set forth by the train-and-retain city. Once the CERT volunteer is incorporated into the city’s CERT team, he or she shall be deemed a member of such CERT team with the same obligations, privileges, and insurance protections as other CERT Team members.
6 CMAP training requirements can be viewed on the Countywide Emergency Management PrepareOC system (SharePoint).
October 4, 2023 Page 8 of 30
Funding
No additional city funds are required or requested for the administration of this MOU. Each participating city contributes some staff time, in-kind materials, and food in support of the basic CERT academy.
CERT training academy courses are offered free of charge to the public; however, a small materials fee is usually collected from each academy participant to offset costs of expendable items, such as fire extinguishers and fuel used during fire suppression training. Federal grants have historically paid for student manuals, CERT Field Operations Guides, green backpacks, green helmets, and fire-training burn-pans.
Each train-and-retain city shall cover the cost of background checks for their assigned volunteers. The cities of La Palma and Seal Beach have assumed financial responsibility for equipping and maintaining their own assigned CERT response trailers.
CERT mutual aid response is free. When providing or receiving city-to-city assistance, there is no provision to offset any costs incurred by the assisting jurisdiction.
Train-and-retain CERT volunteers purchase their own uniforms pursuant to the West Orange County CERT SOP and the uniform authorization letter.
Liability and Indemnification
Each participating city shall defend, indemnify and hold harmless the other cities and their council members, officers, employees, and other representatives and agents from and against any and all liabilities, actions, suits proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorney’s fees, for injury to or death of person(s), for damage to property (including property owned by any city) for negligent or intentional acts, errors and omissions committed by the indemnifying city or its officers, employees, and agents, arising out of or related to that city’s performance under this MOU, except for such loss as may be caused by any other city’s negligence or that of its officers, employees, or other representatives and agents.
October 4, 2023 Page 9 of 30
Workers’ Compensation and Liability Insurance
State Disaster Service Worker Volunteer Program (DSWVP) Each West Orange County CERT team volunteer shall be assigned to one train-and-retain city that will act as their employer for administrative purposes. This designated home city shall provide pre-hire background checks; fingerprinting; Disaster Service Worker Volunteer registration per 19 CCR 2573.2(a)(3); and non-disaster insurance coverage per Title 19 CCR 2573.1(b)(3).
The California Disaster Service Worker Volunteer Program (DSWVP) covers registered volunteers during emergency response and qualified training. CERT volunteers responding to or rendering assistance who sustain injury or death in the course of, and arising out of, their employment are entitled to all applicable DSWVP benefits through their home employer where their DSWV registration is on file.
CERT responders shall receive any state and federal benefits that may be available to them for line of duty deaths. Workers' compensation claims for injuries/illnesses sustained by disaster service worker volunteers while performing disaster service, shall be filed under the same authorities and guidelines as claims filed by paid employees, per Title 19 CCR 2573.3.
City Liability Insurance (Non-DSWVP)
Volunteers are not covered under the California Disaster Service Worker Volunteer Program (DSWVP) if they are serving in a non-emergency/non-disaster capacity or in a non-authorized training capacity.
Activities excluded from DSWVP coverage include, but are not limited to, day-to-day (non-disaster) emergency operations, parades, public exhibitions, physical fitness training, public education, staffing a first-aid station, working at a DUI-checkpoint, equipment maintenance, smoke alarm installation, non-training meetings, travel to and from training, or participating in other non-disaster training activities, per Title 19 CCR 2573.1(b)(3).
Whenever a city deploys its CERT volunteers in non-disaster capacities, such as parades, public exhibitions, or public education, the city shall provide its CERT volunteer workers with liability coverage for bodily injury, property damage, and personal injury.
License, Certificate, Permit, and Insurance Portability CERT volunteers from one city frequently cross city borders to assist a neighboring city with both emergency and non-emergency functions. Insurance portability allows individual CERT volunteers to take their home city’s insurance benefits with them. While participating in CERT mutual aid activities within any jurisdiction, the CERT volunteer shall continue to receive insurance protection from the city where the DSWV registration is on file.
The city where a volunteer is registered as a DSWV is responsible for managing any injury claims, regardless of the jurisdiction where the injury occurs.
The participating cities agree that if a CERT volunteer holds a license, certificate, permit, or insurance coverage issued by the assisting political subdivision, the CERT volunteer shall be deemed to be licensed, certified, permitted, and insured while performing duties in the political subdivision receiving mutual aid assistance.
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CERT Uniform and Identification Policy
Unaffiliated Academy Participants
During the CERT academy, each participant will be issued goggles, gloves, and a white unmarked helmet. During the CERT academy, participants should not receive any green apparel or insignias that might imply official affiliation with a CERT team. Those who graduate the academy will be issued a certificate of completion.
Affiliated CERT Volunteers
After basic CERT training, those academy graduates who complete all minimum Type-3 CERT requirements, including written enrollment/application and interview, shall be assigned to a train-and-retain city for background checks, DSWV-registration, insurance coverage, and registration in the city’s local AlertOC system.
Qualified Type-3 CERT volunteers will be issued a West Orange County Regional CERT patch, 7 along with a green
backpack and a green CERT helmet. The City of Seal Beach will issue a West County CERT/DSWV identification card to each qualified volunteer, regardless of city affiliation. Type-3 and above volunteers will be registered in West Comm’s regional AlertOC system.
FEMA does not establish a uniform standard for CERT volunteers. 8 Uniform protocols and procedures are
located in the West Orange County Regional CERT Standard Operating Procedures (SOPs). All West Orange County CERTs use the same logo, uniform, patch, and CERT/DSWV Identification-card. Train-and-retain CERT members purchase their own uniforms per West County CERT SOPs and the uniform authorization letter.
Deployment, Notification, and Interoperable Communications City AlertOC
Each city shall maintain a list of their own city CERT volunteers. The individual city may initiate a singlejurisdiction CERT call-out of local city volunteers via the internal AlertOC system.
West Comm AlertOC
West Comm dispatch center, in cooperation with the Seal Beach CERT Program Manager, shall maintain a master list of all West County Train-and Retain Volunteers, along with a list of all West Orange County CERT Program Managers. West-Comm may initiate a multi-jurisdictional CERT call-out of West Orange County regional CERT volunteers via the internal AlertOC system.
CERT Radios
La Palma and Seal Beach CERT Trailers are each equipped with MURS radios that are programmed for interoperable communications. Any additional CERT radios purchased should mirror the existing frequency plan.
7 The West Orange County CERT patch, representing the unified six-city regional CERT program will be used by all West County CERT volunteers, regardless of city affiliation. 8 FEMA/CERT. CERT Program Guide. (November 2022), p. 18.
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Recruitment, Training and Exercises
Recruitment
The six West Orange County CERT Cities agree to jointly recruit community members for CERT training academies. CERT Academy flyers may be distributed as hardcopies or electronically through the various City websites, community fairs, media outlets, allied agencies, and other channels.
Training and Exercises
1. Basic CERT Academy. The six West Orange County CERT cities agree to jointly train community members who desire CERT training. FEMA requires a minimum 18-hour basic CERT academy, which is typically conducted by the six cities annually, depending upon demand. The joint six-city basic CERT Training Academy efficiently trains up to 60 participants at a time in a collaborative fashion that would not be possible by a single city acting alone.
2. CERT Volunteer Training and Typing. Academy graduates who are retained by a City CERT team shall comply with the FEMA and County volunteer typing and training requirements as specified in the CMAP SOP. The CMAP training matrix and typing requirements can be viewed on the Countywide Emergency Management PrepareOC system (SharePoint).
3. CERT Volunteer Advanced Training and Typing. Training standards for advanced CERT Volunteers, CERT Section Chiefs, and CERT Team Leaders are established by FEMA and CMAP. The CMAP Training matrix and typing requirements can be viewed on the Countywide Emergency Management PrepareOC system (SharePoint).
4. CERT Program Manager Training. City CERT program managers are encouraged to complete training listed in the CMAP Training matrix, including the CERT Train the Trainer course, the CERT Program Manager Course, and courses on volunteer management.
5. CERT Trailer Driver Training. Those cities with CERT response trailers will develop driver training programs and driver qualification criteria specifically for their city vehicles.
6. CERT Volunteer Refresher Training and Exercises. A refresher training topic is typically provided at each bimonthly West Orange County CERT meeting. In addition, special weekend training sessions and exercises may be scheduled by West Orange County CERT. These exercises may include a position task book (PTB).
7. CERT Volunteer Group Supervisor Exercise. Current West Orange County CERT volunteers typically act as team leaders and group supervisors during the basic academy’s final exercise. This serves the triple purposes of (a) satisfying the basic academy exercise requirements; (b) serving as an annual exercise for existing West Orange County CERT team members; and (c) providing an opportunity for signing off portions of the CERT position task book (PTB). SEMS concepts are used to manage exercises per Title 19 CCR 2405.
8. CMAP Training/Exercises. Multi-team exercises and advanced training may be provided by CMAP on a countywide basis.
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City Government Roles and Responsibilities
Each participating City with jurisdiction and responsibility for CERT agrees to perform the following:
1) City Management Responsibilities
a) Each city shall annually declare their CERT mission with FEMA as train-and-retain or train-only. b) Each city shall annually designate their CERT program’s sponsoring agency and CERT program manager. c) See FEMA website in Appendix-2.
2) City Sponsoring Agency Responsibilities
a) Each city sponsoring agency shall assist in jointly recruiting for and conducting the unified West County Basic CERT Training Academy for residents of all participating cities. b) City sponsoring agencies shall jointly provide bi-monthly meetings and ongoing CERT training for retained CERT volunteers.
c) Each city sponsoring agency will assist city human resources, as needed, with hiring, background checks, retention, and termination procedures for retained CERT volunteers per city policy. d) Each city sponsoring agency shall file a statement of membership with the secretary of the Orange County CERT Mutual Aid Program (CMAP).
e) Each city sponsoring agency will act as the point of contact, as needed, for CERT preparedness and response activities, including issuing or receiving requests for CERT mutual aid. f) Cities with assigned CERT response trailers shall provide tow vehicles, driver training, and vehicle maintenance for their assigned CERT response trailers.
3) City Human Resources Responsibilities
a) For administrative purposes, each qualified West Orange County CERT team member will be assigned to one of the train-and-retain City CERT teams.
b) Cities that operate a train-and-retain response team may incorporate qualified CERT academy graduates from neighboring communities if necessary.
c) City Human Resources Departments will provide the following for its retained CERT volunteers:
i) Personnel services, such as pre-hire background checks and fingerprinting. ii) Insurance coverage for both disaster and non-disaster response (See Title 19 CCR 2573.1(b)(3)). iii) Registration of CERT members as Disaster Service Worker Volunteers (DSWV). 9 iv) Retention of signed Disaster Service Worker Volunteer registration forms (See 19 CCR 2573.2 (a)(3)). v) The city where a volunteer is registered as a DSWV is responsible for managing any injury claims, regardless of the jurisdiction where the injury occurs.
9 Note: West County CERT will issue the physical CERT/Disaster Service Worker ID-card.
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Plan Maintenance
Plan Maintenance
To ensure continued success of the joint West Orange County CERT training academy, this MOU should be reviewed periodically and assessed to make sure it still meets the needs of all parties. Maintenance of this MOU shall be the responsibility of the six City CERT program managers with approval of the sponsoring agencies.
Severability
Should any portion, section, or subsection of this MOU be ruled invalid or nullified, that fact shall not affect or invalidate any other portion, section, or subsection; and all remaining portions, sections, or subsections of this Memorandum of Understanding shall remain in full force and effect.
Opting Out
This M.O.U. is entered into voluntarily by the six participating cities. A city that alters its mission status from train-and-retain to train only, or vice versa, shall notify FEMA, CMAP, and the other participating cities within West Orange County Regional CERT. Qualified volunteers from a disestablished CERT program may be incorporated into a neighboring train-and-retain city with approval of the host city’s sponsoring agency.
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Signatures
City of Buena Park
_____________________________ ________________________________ Frank E. Nunes, Police Chief Aaron France, City Manager City of Cypress
________________________________ ________________________________ Mark Lauderback, Police Chief Peter Grant, City Manager City of La Palma
________________________________ ________________________________ Ron Wilkerson, Police Chief Conal McNamara, City Manager City of Los Alamitos
________________________________ ________________________________ Michael Claborn, Police Chief Chet Simmons, City Manager City of Seal Beach
________________________________ ________________________________ Mike Henderson, Police Chief Jill Ingram, City Manager
City of Westminster
________________________________ ________________________________ Darin Lenyi, Police Chief Christine Cordon, City Manager
October 4, 2023 Page 15 of 30
Appendices
Appendix-1: West Orange County CERT History and Background History and Background
Per former Los Alamitos Police Chiefs Todd Mattern and Mike McCrary (McCrary, 2016), a formal CERT agreement or memorandum of understanding was never established between the six cities that make up West County CERT. At one time, a draft agreement had been started, modeled after the regional mobile command center; however, that draft agreement was never completed and never executed.
The crown jewel of West County CERT is the multi-city integrated 18-hour basic CERT academy that is typically held at Joint Forces Training Base in Los Alamitos. During the past several academies, we have enlisted advanced CERT members to act as academy instructors and group supervisors. With support from the six cities, this basic CERT academy has trained over 1000 citizens across six cities between 2008 and 2022. Of those 1000 trainees, approximately 50 dedicated volunteers have completed the additional training necessary to become affiliated members of the CERT team.
Some other cities in Orange County conduct similar joint CERT training academies; however, no group is known to sponsor a single, standalone, multi-jurisdictional, CERT team.
Problem
Superficially, West Orange County CERT has acted like a single standalone CERT team. This includes a team website, a six-city seal, two CERT response trailers (La Palma and Seal Beach) and a group of dedicated volunteers and program managers. West County CERT, however, lacks the jurisdictional authority normally afforded to a City government. FEMA and Cal-OES require each CERT team to have a sponsoring City and/or a sponsoring Accredited Disaster Council (California Office of Emergency Services, 2016, pp. 7-8).
Administrative gaps and uncertainties have been exposed in areas such as the annual FEMA team registration (six teams vs one team); CMAP membership (six teams vs one team); human resource functions; and volunteer insurance coverage. These gaps have led to diminished liability protection for our cities and uncertain liability protection for our individual CERT volunteers.
Historically, some administrative gaps were filled by the six CERT Program Managers (especially the Seal Beach PD CERT Program Manager). Other functions were assigned to CERT volunteers themselves; while still other functions, such as Disaster Service Worker Volunteer (DSWV) registration forms, were not always captured and retained by any of the City Clerks, as is required by Title 19 CCR 2573.2(a)(3).
Risks to Cities and Volunteers
Failure to address human resource, insurance, and DSWV obligations places our cities at risk and our volunteers at risk. A CERT volunteer in CERT uniform with CERT equipment should reasonably expect some level of liability protection coverage while they perform their CERT duties.
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Proposed Solution
This Memorandum of Understanding seeks to clarify the role of each city in the governance, participation, and funding of the West County CERT training academy. This MOU describes how each CERT volunteer would fall under the jurisdictional protection of one of the train-and-retain cities. Additionally, the CERT volunteer training matrix, developed by CMAP, clarifies the volunteer’s role in tracking their progress to ensure they meet minimum CERT training and administrative requirements.
Although volunteers continue to fill certain assigned administrative roles, there are specific city government obligations that either cannot or should not be delegated to volunteers. This proposal assigns the participating cities functions such as background checks, liability insurance, and disaster service worker volunteer (DSWV) registration: these are functions that only a city can perform. Each city would provide administrative services for their respective affiliated CERT members.
Governance
This solution will not create a joint powers authority or any new layer of government. Each existing City government would perform its own jurisdictional CERT administrative functions. Meanwhile, West County CERT would continue to function as a unified recruitment hub and training academy, similar to a college-based police academy.
Allocation of CERT Volunteers
Each participating city will be allocated a portion of the West County CERT volunteers, typically those who reside within the given city. In addition, a few volunteers who live outside of a city limit (such as Rossmoor) or outside a train-and-retain city (such as Buena Park) would need to be incorporated into one of the train-and-retain cities.
This is similar to a career city employee who lives elsewhere, but is registered as a local city Disaster Service Worker. Cities that operate a train-and-release CERT program may steer trained volunteers toward a train-andretain CERT team managed by a neighboring city.
Suggested Actions
With the concurrence of the respective city managers and sponsoring agency chiefs, each registered volunteer within West County CERT will be assigned to a particular train & retain city for administrative purposes. This includes filing a Disaster Service Worker Volunteer (DSWV) registration form for each CERT volunteer with the respective City Clerk or Human Resources Department as required per Title 19 CCR 2573.2(a)(3).
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Appendix-2: FEMA CERT Team Requirements & Expectations10 Following the CERT requirements is essential to the integrity and benefit of this program. Each CERT team shall complete the following annual requirements:
Drills and
Exercises
Take part in a drill or exercise at least once per year. (CERT drills and exercises may be held jointly with other CERT teams).
CERT Basic
Training
Deliver CERT Basic Training once per year, including the culminating exercise. (CERT training academies may be held jointly with other CERT teams).
Programmatic
Information
• Must be approved by State Coordinator
• Must have a Sponsoring Organization
• Complete annual on-line CERT team registration:
o Complete annual questionnaire on your CERT once per year o Verify Program Manager and sponsor information once per year o Update team registration information each year in the FEMA portal https://community.fema.gov/cert/s/login/?ec=302&startURL=%2Fcert%2Fs%2FCE RT-registration-form
10 CERT Team Requirements. https://community.fema.gov/PreparednessCommunity/s/about-registering-a-cert
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Appendix-3: California DSWVP Requirements and Limitations 1) Classifications and General Duties of Disaster Service Worker Volunteers a) Title 19 California Code of Regulations 2572.1. The various classifications of disaster service worker volunteers and the general duties of the members of each classification shall be limited to those described below. It is the responsibility of the accredited disaster council (or designated agency or authority) to determine the appropriate level of background check, if any, for each classification. b) Title 19 CCR 2572.1 (c). Community Emergency Response Team Member (CERT). Under the direction of emergency personnel or a designated team leader, assist emergency units within their block, neighborhood, or other area assignment; survey area conditions; disseminate information; secure data desirable for emergency preparedness planning; report incidents; and generally assist officials and individuals in the protection of life and property.
2) Oath of Allegiance and Workers Compensation Insurance for Emergency Response a) Title 19 CCR 2572.1 (c). Registration of Disaster Service Worker Volunteers. Registration of Disaster Service Worker Volunteers (DSWVs) must include the name of registrant; address of registrant; date enrolled (established as the date the loyalty oath is administered); name of registering government agency or jurisdiction with signature and title of authorized person; and classification of disaster service to which the volunteer is assigned.
b) Title 19 CCR 2573.1(a)(6) The statement must be signed before an officer authorized to administer oaths.
3) Title 19 CCR 2573.2 (a)(3). Filing the DSWV Oath or Affirmation a) Documented proof of the oath or affirmation of any disaster service worker volunteer is an integral part of an injury claim for workers' compensation. File retention shall follow the same rules as other public personnel records. The oath or affirmation shall be filed as follows: (3) City. File in the office of the city clerk.
4) Accident/injury/liability protection for Non-Emergency Response a) Title 19 CCR 2573.1(b)(3). Activities that not covered by DSWVP include, but are not limited to, parades, public exhibitions, physical fitness training, out-of-state training not conducted in a manner geographically and functionally specific to cross-border emergency response, or other training activities not related to disaster service.
b) The California Disaster Service Worker Volunteers program only covers volunteers during emergency response and qualified training. Volunteers are not covered under this program if they are serving in a non-emergency/non-disaster capacity, such as working at a public education booth, a parade, a first-aid station, or a DUI-checkpoint.
c) If a city chooses to deploy CERT volunteers in non-emergency/non-disaster capacities, the City shall provide supplemental insurance for its CERT volunteer workers.
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5) Training Requirements for Disaster Service Worker Volunteers a) Title 19 CCR 2573.1(b) Training.
i) Accredited disaster councils may require each person registered as a disaster service worker volunteer to satisfactorily complete a course of training or instruction, including periodic refresher training. If warranted by the classification, disaster councils may require documented proof of professional certification or licensing.
ii) The accredited disaster council (or designated agency or authority) shall ensure disaster training is approved, documented, and supervised, and shall ensure disaster training is commensurate with the duties of the disaster service worker volunteer.
iii) Exclusions: Unless the volunteer is directly providing disaster services, activities that are not covered include, but are not limited to, parades, public exhibitions, physical fitness training, out-of-state training not conducted in a manner geographically and functionally specific to cross-border emergency response or other training activities not related to disaster service.
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Appendix-4: CERT Program Managers’ Responsibilities
1) Each City CERT Program Manager is responsible for the day-to-day management of its own city CERT team, which includes, but is not limited to the following functions:
a) Assisting with the annual team registration within FEMA’s community preparedness portal (Appx-2). b) Maintaining a City CERT Group, within the city AlertOC system, for local in-city activations. c) Contributing names to the master AlertOC CERT Group within WestComm for full regional activations. d) Assisting the City’s sponsoring agency with CERT team budgeting and purchasing, if necessary. e) Participating in local, regional, and countywide response and training activities. f) If available, acting as a CERT Agency Representative (AREP) during CERT emergency activations. g) Maintaining equipment, supplies, response trailers, personnel, and other resources related to CERT planning, prevention, mitigation, response, and recovery activities. h) Maintaining non-confidential records for each assigned CERT volunteer assigned to their city, including:
i) West Orange County Regional CERT SOP Statement of Understanding (signed) ii) CERT Code of Conduct (signed)
iii) CERT Volunteer Enrollment Form
iv) CERT Release of Liability Form (signed).
v) Maintaining copies of training records and certificates. (The CERT volunteer retains originals). i) Assisting HR with on-boarding new city CERT volunteers, including insurance and DSWV registration. j) Assisting separating CERT volunteers with the CERT volunteer termination process k) Participating in West Orange County Regional CERT Program Manager’s meetings. l) Participating in the Orange County CERT Mutual Aid Program (CMAP) group, including:
i) Attending monthly CMAP meetings
ii) Filing the city’s Statement of Membership with CMAP (Orange County CERT Mutual Aid Program). iii) Participating in the Countywide CERT grant program, such as UASI and Citizen Corps iv) Reviewing countywide CERT Mutual Aid Response Procedures (CMAP SOPs) v) Supporting countywide CERT Mutual Aid training, exercises, and activations. vi) Corresponding with Cal-Volunteers, Cal OES, and FEMA 2) West Orange County Regional CERT (WCC) Program Managers’ Joint Responsibilities:
The following functions are performed jointly by the CERT program Mangers from the participating cities:
a) West County CERT will act as the recruitment hub and CERT training academy for the six cities. b) West County CERT program managers will assist each other in producing a unified CERT academy, including academy planning, operations, logistics, finance/administration, and outreach. c) West County CERT will seek pre-authorization from Cal-OES to temporarily cover academy participants. d) West County CERT program managers will assist each other with CERT administration and response. e) West County CERT cities will host unified bimonthly meetings on a rotating basis with a unified agenda. f) West County CERT will utilize a unified calendar of events to foster inter-city cooperation. g) West County CERT will conduct periodic skills refresher training. h) West County CERT will maintain operational SOPs for recruitment, training, and response. i) All West County CERTs will use the same logo, uniform, patch, and CERT/DSWV Identification-card. j) Seal Beach PD will issue a West Orange County Regional CERT/DSWV Identification-card to each qualified volunteer.
k) Seal Beach PD will maintain the master CERT Group, within AlertOC, in order to activate a full, six-city, West County regional CERT mobilization.
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Appendix-5: Potential Roles for CERT Volunteers
West Orange County CERT Volunteers’ Roles
a) Each CERT volunteer is responsible for maintaining the original copy of their own training certificates. b) CERT Volunteers, with oversight from the City CERT program managers, may be delegated certain responsibilities including, but not limited, to:
i. Webmaster and Communication Lead
a. Maintains joint West County CERT website at https://westcountycert.com/ b. Distributes availability sheets for training opportunities and service opportunities ii. Administrative and Training Records Lead
iii. Mentoring/Retention Lead
iv. Photography/Videography
v. Medical Lead
vi. Safety Lead & After-Action Reports
vii. Planning & Training Lead
viii. Trailer Team Lead--Seal Beach
ix. Trailer Team Lead--La Palma
x. Acting as an instructor during the CERT Academy under a certified CERT-Instructor xi. Acting as CERT Team Leaders or Group Supervisors during academies, exercises, and responses.
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Appendix-6: On-Boarding Checklist for Basic CERT Academy 1) Pre-Academy
a) Academy coordinator will acquire training pre-authorization from the police chiefs to temporarily cover all academy participants under a 10-day DSWV program. 11 b) Requesting written pre-authorization to conduct training may occur on a one-time, monthly, quarterly, or annual basis provided it is in advance of the activity. A training request includes dates, location, name of training/exercise, objectives, and supervisor’s name/title (if known). c) Sample process for requesting training pre-authorization below:
i) Step 1: CERT Program Manager Writes request for training to be pre-approved. ii) Step-2: CERT Program Manager Submits request to Fire Chief or Police Chief iii) Step-3: Chief reviews request for DSW Program compliancy iv) Step-4: Chief approves the request:
(1) Approves in writing via letterhead, e-mail, etc.
(2) Provides pre-authorization to CERT Program Manager and retains copy. (3) Provides copy to Cal OES ONLY IF a claim is submitted. v) CERT Program Manager Retains Training Pre-Authorization for files. vi) Example Pre-Authorization Email:
TO: NAME, CERT Program Manager
FROM: NAME, Police Chief
RE: DSWV Training Pre-Authorization Decision
DATE: October 1, 2037
I hereby authorize the CERT Academy training scheduled on Date to Date. The CERT Program Managers are authorized to conduct and supervise this training. All participants will be required to sign in and out.
###
2) During Academy (For all participants):
a) Academy Application & Emergency Contacts
b) Liability Waiver
c) Payment of any supply/material fees
d) Temporary 10-day DSWV registration with respective city of residence to cover 2-weeks’ training. 3) Academy Graduation (Prospective volunteers will be provided with the following):
a) Graduation Certificate
b) Copy of CMAP Training Matrix and CMAP Flow-Chart showing requirements for Type-1/2/3 volunteer. c) Contact list of WCC Program Managers
d) WCC meeting schedule and web address
11 Page-31: https://www.caloes.ca.gov/wp-content/uploads/Admin-Services/Documents/2.-DSW-Program-GUIDANCE-10.2016.pdf
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Appendix-7: On-Boarding Checklist for Train and Retain CERT Volunteers
1) Screening for academy graduates who desire to join a City CERT Team:
a) Confirm completion of CERT Type-3 training criteria. b) Collect or inspect copies of relevant training certificates (originals remain with the volunteer). c) Collect the following from the prospective volunteer:
i) SOP Statement of Understanding (Signed).12
ii) CERT Code of Conduct (Signed)13
iii) CERT Volunteer Enrollment Form and Emergency Contact Form (Signed)14 iv) CERT Informed Consent, Waiver and Release of Liability Form (Signed)15 v) Parent or Guardian’s Agreement (if participant is under 18)16 d) Interview with two (or more) City CERT Program Managers 2) City will provide each new affiliated CERT volunteer with the following:
a) Pre-hire background check with City Human Resources. b) Liability coverage for both disaster and non-disaster response (see 19 CCR 2573.1(b)(3)). c) Permanent DSWV registration form, signed and retained by City Clerk per 19 CCR 2573.2 (a)(3). 17 d) Addition of CERT Volunteer into the City’s local AlertOC notification group. 3) West Orange County CERT will provide each retained CERT volunteer with the following:
a) A West Orange County CERT patch.
b) A physical West Orange County CERT/Disaster Service Worker identification card. 18 c) Addition of basic CERT volunteer information and type-rating to WC CERT regional training data base. d) Addition of CERT Volunteer to the West Orange County CERT Regional AlertOC notification group. e) Personal Protective Equipment (PPE) including a green CERT backpack and a green CERT helmet. f) A copy of WC CERT uniform authorization letter.
12 West Orange County CERT Standard Operating Procedure 2013, p. 17. 13 West Orange County CERT Standard Operating Procedure 2013, p. 20. 14 West Orange County CERT Standard Operating Procedure 2013, p. 22. 15 West Orange County CERT Standard Operating Procedure 2013, p. 24. 16 West Orange County CERT Standard Operating Procedure 2013, p. 26. 17 The physical CERT/DSWV identification card will be issued by West County CERT. 18 The physical CERT/DSWV identification card is issued by the City of Seal Beach on behalf of West County CERT.
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Appendix-8: CERT Volunteer Termination
Termination19
A retained CERT volunteer can be terminated from a CERT program by a City Sponsor, with or without cause. As at-will personnel, volunteers do not have the right to appeal the termination. Upon termination, the former CERT volunteer is required to relinquish their CERT name badge and CERT identification card and any equipment they possess that belongs to CERT or to the city that they represent.
CERT Program Resignation20
A retained CERT volunteer may resign at any time by submitting a written or email “Notice of Resignation” to their CERT Program Manager. A CERT volunteer who has resigned may not request re-instatement until ninety (90) days have passed from their date of their resignation.
City Actions During Termination Process
Regardless of the cause of separation, the respective City CERT Program Manager should consult with the City Human Resources Department for guidance before taking any action. The City CERT Program Manager will assist the City Sponsor and City Human Resources Department with the following:
1. Collect the CERT name badge.
2. Collect the CERT/DSWV identification card.
3. Collect any CERT equipment that belongs to CERT or to the city that they represent.
4. Remove the volunteer from the DSWVP rolls and the city insurance rolls.
5. Remove the volunteer’s contact information from the city’s internal AlertOC database.
6. Remove the volunteer’s contact information from the WestComm Regional AlertOC database.
7. Change volunteer’s status in the WestComm Regional Training database.
19 West Orange County CERT Standard Operating Procedure 2013, p. 12. 20 West Orange County CERT Standard Operating Procedure 2013, p. 12.
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Appendix-9: Volunteer Illness or Injury Checklist
• Treatment and Transportation:
If a CERT Volunteer or CERT Academy Trainee becomes ill or is injured during any CERT function, the city representative onsite shall immediately notify the Incident Commander and summon the appropriate level of medical care, including transportation to a hospital as needed. • City Notifications:
Notify City Sponsor, HR Director, and CERT Program Manager from the volunteer’s home city. • State Fund Notifications:
1. See State Claim Checklist
2. State Fund Form 3301:
• Sponsoring agency provides the injured volunteer a 3301 form within 24 hours of the injury. • Injured volunteer completes employee section; Supervising agency completes employer section. • A copy of form 3301 should accompany the patient, even if patient declines treatment. • Employer submits to State Comp Insurance after receiving completed form from the volunteer.
3. State Fund Form 3267:
• Employer completes Form 3267 (Employer’s Report). This form is NOT shared with volunteer. • Employer notifies 24-Hour Claims Reporting Center within 5 days. • State Fund Contact Information: (888) 222-3211
• Cal-OES Notification:
1. Submit copies of the following to Cal-OES within 24 hours of Program Manager knowledge of injury. • 3301, 3267, DSWV Registration & Oath, and Written Incident Report • Written Training Pre-Authorization
• Training Sign-In Sheet
2. Cal-OES Contact Information:
• (916) 845-8328
• [email protected]
• Cal-OSHA Notification:
1. Notify Cal-OSHA within eight hours of any serious injury, illness, or death of an employee occurring in a place of employment or in connection with any employment as required per 8 CCR 342(a). • (714) 558-4232 or [email protected]
2. Include the following in the Cal-OSHA Notification:
a) Time and date and location (address) of accident event b) Employer's name, address, and telephone number
c) Name and job title of the person reporting the accident d) Name of person to contact at accident event site
e) Name and address of injured employee(s)
f) Nature of injuries
g) Location where injured employee(s) was/were taken for medical treatment h) List and identity of other law enforcement agencies present at the accident event site i) Description of accident event and whether accident scene or instrumentality has been altered.
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Insurance Claims:
The city where the volunteer is registered as a DSWV is responsible for managing any injury claims, regardless of the jurisdiction where the injury occurs. For example, the City of La Palma is responsible for managing the injury claim of a La Palma CERT Volunteer engaged in authorized training or response, whether that injury occurs in La Palma or in any other city.
Typically, State Workers Compensation insurance covers disaster-related injuries, while the city’s liability insurance covers non-disaster-related injuries.
The City CERT Program Manager in charge of that CERT volunteer will act as the liaison between the ill/injured member, the City Human Resources Department, Cal-OSHA, and the insurance agencies.
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Appendix-10: Operational Control
CERT Response to Planned or Emergency Events
The CERT team will only activate upon request from a local City Emergency Operations Center (EOC) or upon request from the responsible Incident Commander (typically a police, fire, or Unified Incident Command Post).
The CERT Team Leader reports to the responsible Incident Commander or incident liaison officer. NIMS and SEMS concepts will be used, per Title 19 CCR 2405. Each participating city will determine whether and how to deploy their registered City CERT Volunteers.
• Type-1 CERT Volunteers may be used countywide (through the CERT mutual aid program) for disaster and emergency responses or for non-disaster planned events. • Type-2 CERT Volunteers are typically used within the six-city region for all types of CERT-related disaster and emergency responses and/or for non-disaster events, such as parades, checkpoints, community safety fairs, and public education activities.
• Type-3 CERT Volunteers are typically used within their own city or in neighboring jurisdictions for most types of CERT-related emergencies and/or for non-disaster events, such as parades, checkpoints, community safety fairs, and public education activities.
Self-deployment of the CERT team is not permitted.21 In certain circumstances, a volunteer may arrive on scene before professional responders. In these cases, the volunteer may immediately act as a Good Samaritan, within the scope of their training, until relieved by professional first responders.
CERT Mutual Aid Response
During a widespread disaster, participating west county cities may activate city-to-city mutual aid. West Orange County CERT SOPs address procedures relating to alerting, mobilizing, staging, and responding as a CERT team.
When a CERT mutual aid request is received, each participating city may choose to provide its CERT volunteers in support of regional emergencies or planned events. The primary objective is to facilitate the rapid, short-term deployment of emergency support prior to, during, and/or after an incident or planned event.
Self-dispatch into another jurisdiction is not acceptable. Unsolicited aid effectively violates the terms and conditions of a mutual aid agreement. SEMS concepts will be followed per Title 19 CCR 2405.
CERT Agency Representative
When dispatching CERT Team members from the six-City West Orange County Region, one CERT Program Manager, if available, should respond as a CERT Agency Representative (AREP). The CERT AREP will report to the incident liaison officer or to the local government official who requested the CERT mutual aid assistance.
Mutual Aid Reimbursement
CERT mutual aid is free. There is no provision to offset any costs claimed by the assisting political subdivision.
21 CERT Program Guide (2022) p. 17. CERT Program Guide 2023 01 31.pdf
October 4, 2023 Page 28 of 30
Hosting Jurisdiction Responsibilities During Mutual Aid Operational Control
The responsible local official in whose jurisdiction an incident requiring mutual aid has occurred shall remain in charge at such incident, including the direction of such personnel and equipment provided through CERT Mutual Aid.
Assisting Jurisdiction Responsibilities During Mutual Aid CERT Team Availability
Each City CERT team may furnish CERT personnel, equipment, and services to each and every other party during any type of disaster. However, no party shall be required to unreasonably deplete its own resources, facilities, and services while furnishing mutual aid. The assisting jurisdiction may recall or withdraw deployed resources due to unforeseen emergencies that have developed in the assisting party’s jurisdiction.
Operational Control
CERT personnel from the assisting jurisdiction will continue under the administrative control of their home jurisdiction with regard to insurance coverage, but they shall fall under the operational control of the local incident commander who is receiving the assistance.
October 4, 2023 Page 29 of 30
Appendix-11: Countywide CERT Mutual Aid Program (CMAP)
The countywide CERT Mutual Aid Program (CMAP) is described in the Orange County Emergency Operations Plan’s Volunteer and Donations Management Annex, Attachment H. Most city-sponsored CERT teams within Orange County have filed a Statement of Membership with the Countywide CERT Mutual Aid Program, and each City CERT team is represented at CMAP meetings by the City’s CERT Program Manager.
CMAP maintains a training matrix that establishes minimum standards for CERT mutual aid responders in Orange County. Only Type-1 CERT volunteers are qualified for countywide mutual aid response.
During a major emergency, the Orange County EOC may activate the countywide CERT Mutual Aid Plan to assist the broader Orange County region. During a countywide activation, each City CERT Program Manager will participate in a CMAP conference call to establish needs, capabilities, and response priorities.
October 4, 2023 Page 30 of 30
References
California Department of Industrial Relations (2022). Report a Work-Relalted Accident. Sacramento: Cal-OSHA. https://www.dir.ca.gov/dosh/report-accident-or-injury.html California Office of Emergency Services (2016). Disaster Service Worker Volunteer Program Guidance.
Sacramento: Cal-OES.
California Office of Emergency Services (2016). Regulations for the Standardized Emergency Management System SEMS. Sacramento: Cal-OES.
California Office of Emergency Services (2014). Volunteer Resource Management Function. Out-of-Jurisdiction Volunteer Deployment Guidance for Disaster Volunteer Program Coordinators. https://www.caloes.ca.gov/wp-content/uploads/Preparedness/Documents/11- VolunteerDeploymentGuidance4.14.15finalPDF.pdf
City of La Palma (May 4, 2010). City Council Agenda Item #5. La Palma, CA: City of La Palma.
County of Orange. (2018). Orange County Operational Area Emergency Operations Plan. In O. C. Area, Volunteer & Donations Management Annex/Attachment-H (CMAP) (p. 49). Silverado: Orange County.
FEMA/CERT Basic Training (n.d.). Instructor Guide.
FEMA/CERT Liability Guide (n.d.). Washington DC. (https://www.ready.gov/sites/default/files/2021- 04/CERT_Liability_Guide%20v2.pdf)
FEMA/CERT Program Guide (November 2022). Washington DC. FEMA P-2321 CERT Program Guide 2023 01 31.pdf
McCrary, M. (2016). Police Chief/Retired. (E. Fleming, Interviewer) National Incidnet Management System (NIMS) Guideline for Mutual AId Title 19 California Code of Regulations § 2570. Disaster Service Worker Volunteer Program (DSWVP).
West Orange County CERT (2013). Standard Operating Procedures. Seal Beach: West County CERT
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 20, 2024 ITEM NUMBER: 11G
To: Mayor Jordan Nefulda & Members of the City Council
Presented By: Ron Noda, Development Services Director
Subject: Resolution No. 2024-04 - General Fund Specific Grant (Community Center Renovation Project)
SUMMARY
The City of Los Alamitos applied through the office of State Senator Janet Nguyen for a State General Fund Specific Grant to assist with the renovation of the Community Center.
RECOMMENDATION
1. Adopt Resolution No. 2024-04, entitled, A RESOLUTION OF CITY COUNCIL OF THE
CITY OF LOS ALAMITOS, CALIFORNIA, APPROVING THE ACCEPTANCE OF GENERAL FUND GRANT FUNDS FOR THE CIVIC CENTER RENOVATION PROJECT"; and,
2. Authorize the Mayor to execute the Grant Agreement with the State of California for the Civic Center Renovation Project.
BACKGROUND
Los Alamitos has one central Community Center that serves all ages and abilities, from babies to older adults. It is the hub of Los Alamitos that extends far beyond the City's borders, is home to hundreds of classes and programs, and serves as the only current Voting Center for this community. Thousands of patrons walk through each week to partake in special interest classes and camps, older adult programs, and community service offerings all year round.
During times of emergency, the Community Center also serves as our Emergency Operations Center (EOC) and also serves as the Point of Distribution (POD) for food distribution and vaccine efforts.
DISCUSSION
Like most of the City's facilities, the Community Center was built in early 1970s and is primarily in its original form. As the programs and services that the City provides continue to expand and grow, services are only limited by the hard infrastructure that is currently in place. As such, the City requested local assistance through the office of Senator Janet Nguyen to expand and modernize the facility to provide the services that our extended community needs. Below is a brief description of the requested assistance:
1. While the City is currently in the process of working through the appropriate channels to repair damage to the roof caused by the recent storms, the floor of the facility is also in need of significant unrelated repairs. Flooring renovation includes flooring to the kitchen, office spaces,
general classroom spaces, and restroom facilities.
2. The City uses this facility as our Emergency Operations Center (EOC) and as an emergency shelter. Currently, the buildings are not connected to any emergency power source and if we were to lose power during a catastrophic event, the City could not supply the community with the necessary emergency assistance. Assisting the City with this project would ensure that the City can operate all of its critical public safety.
3. With our growing population, specifically our senior population, the City has been consistently increasing the amount of programming and events aimed at all segments of the population including adaptive. This is becoming increasingly difficult given our limited space and the inefficient layout of the building. Tenant improvident (TI) projects have been identified aimed at expanding the usage areas and complying with American Disability Act (ADA) compliance and energy-saving measures.
FISCAL IMPACT
$2,500,000 was awarded to the City through a State's General Fund Specific Grant.
Attachment: 1. Resolution No. 2024-04 - Acceptance of State Grant Fund
2. Exhibit A - Project Information Form
3. Exhibit B - Procedural Guide for General Fund Specified Grants FY 2023-24
RESOLUTION NO. 2024-04
A RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, APPROVING THE ACCEPTANCE
OF GENERAL FUND GRANT FUNDS FOR THE CIVIC
CENTER RENOVATION PROJECT
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the Civic Center renovation project; and, WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and,
WHEREAS, said procedures established by the California Natural Resources Agency require the City, as Grantee, to certify by resolution the approval of a Project Information Package before submission of said package to the State.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California (hereinafter, the “City Council”), finds that the above recitals are true and correct.
SECTION 2. The City Council approves the acceptance of a general fund allocation for local assistance for the Civic Center renovation project.
SECTION 3. The City Council certifies that said agency understands the assurances and certification in the Project Information Form, attached hereto, as Exhibit “A”.
SECTION 4. The City Council certifies that said agency will have sufficient funds to develop, operate and maintain the project consistent with the land tenure requirements of the Grant Agreement; or will secure the resources to do so.
SECTION 5. The City Council certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code.
SECTION 6. The City Council certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.
CC RESO 2024-04
SECTION 7. The City Council Certifies that said agency has reviewed and understands the General Provisions contained in the sample Grant Agreement contained in the Procedural Guide, attached hereto, as Exhibit “B”.
SECTION 8. The City Council authorizes the City Manager to conduct all negotiations, execute and submit all documents including, but not limited to the Project Information Form, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project.
PASSED, APPROVED, AND ADOPTED this 20th day of February 2024 ________________________________
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of February, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
________________________________________
Windmera Quintanar, MMC, City Clerk
F. PROJECT INFORMATION FORM
Project Name Estimated Date of Completion: 6/30/2025
Grant Amount: $2,500,000 Los Alamitos Civic Center Renovation Project Estimated Total Project Cost: $3,500,000
(State grant, other funds, and in-kind)
Grantee Name (with mailing address) County Nearest City/Town City of Los Alamitos Check one: Orange Enter city/town
3191 Katella Avenue ☐ Nonprofit Project Address (or nearest cross street) Los Alamitos, CA 90720 ☒ Local Agency 10909 & 10911 Oak Street ☐ State Agency Los Alamitos, CA 90720
Senate Dist. Assembly Dist. US Congressional Dist.
Enter number Enter number Enter number
Grantee’s Representative Authorized in Resolution (Signature required at bottom of this page) Name: Jordan B. Nefulda Title: Mayor
Phone: 562-431-3538 Email: [email protected] Project Manager – Person with day-to-day responsibility for project (if different from authorized representative) Name: Chet Simmons Title: City Manager
Phone: 562-431-3538 Email: [email protected] Brief Description of Project Latitude Longitude
(Summarize major activities to be funded by this Grant) Enter data Enter data Site Control/Land Tenure (check the box that applies)
☒ Grantee owns the property
☐
Grantee leases the property – Term
End: Enter date
☐ Grantee owns an easement on the property.
☐ Grantee has an MOU with the property owner.
☐ Not applicable.
1. Emergency Power – Generator, electrical work
including panels and outlets to provide emergency
power to Com. Ctr. 1 (emergency shelter) and
Com. Ctr. 2 (E.O.C.). Includes upgrade to interior
lighting.
2. Flooring – New flooring includes flooring in general space, office/classroom space, and kitchen.
Include interior painting.
3. Expansion (T.I. Work)
- Addition of hallway and general office space
- Connection of Com. Ctr. 1 and Com. Ctr. 2
- Conversion to multipurpose space including
E.O.C., Council Chambers, Recreation
classrooms.
- ADA Compliance
- Roofing including gutter work and exterior
paint.
I certify that the information in this Project Information Form, including all attachments, is complete and accurate.
Signed: Enter date
Grantee’s Authorized Representative as shown in Resolution Date Jordan B. Nefulda Mayor Designee? ☐ Yes ☐ No
Print Name Title (If yes, attach letter of designation
from authorized representative.)
PROCEDURAL GUIDE FOR
GENERAL FUND SPECIFIED GRANTS
FY 2023-2024
DEVELOPMENT & ACQUISITION PROJECTS
California Natural Resources Agency
Bonds & Grants Office
715 P Street, 20th Floor
Sacramento, CA 95814
(916) 653-2812
www.resources.ca.gov/grants
TABLE OF CONTENTS
Page
A. INTRODUCTION 1
B. GENERAL GRANT INFORMATION, TERMS AND REQUIREMENTS 2
C. PROJECT ADMINISTRATION 4
D. STATE AUDIT AND ACCOUNTING REQUIREMENTS 6
E. PROJECT INFORMATION PACKAGE CHECKLIST 7
F. PROJECT INFORMATION PACKAGE – WHAT TO SUBMIT 8
G. PROJECT INFORMATION FORM 11
H. PROJECT SUMMARY 12
I. AUTHORIZING RESOLUTION TEMPLATE 13
J. SAMPLE COST ESTIMATE FORM DEVELOPMENT PROJECTS 14
K. SAMPLE COST ESTIMATE FORM ACQUISITION PROJECTS 15
L. SAMPLE DEVELOPMENT PROJECT TIMELINE 16
M. PROPERTY DATA SHEET 17
N. PROJECT PERMIT/APPROVAL STATUS 18
O. PAYEE DATA FORM/GOVERNMENT AGENCY TAXPAYER ID FORM 19 P. WILLING SELLER LETTER (ACQUISITONS ONLY) 20
Q. LAND TENURE TERM 21
R. SAMPLE DEED RESTRICTION LANGUAGE
(ACQUISITIONS FOR CONSERVATION PURPOSES ONLY)
23 S. MEMORANDUM OF UNRECORDED GRANT AGREEMENT TEMPLATE (ACQUISITIONS NOT FOR CONSERVATION PURPOSES ONLY)
24 T. ELIGIBLE COSTS 25
U. PAYMENT REQUEST INSTRUCTIONS 28
V. GENERAL FUND SPECIFIED GRANT ADVANCE POLICY 31
W. SAMPLE DEVELOPMENT GRANT AGREEMENT 33
X. SAMPLE ACQUISITION GRANT AGREEMENT 43
1 A. INTRODUCTION
This guide governs the administration of general fund appropriations made to the California Natural Resources Agency (Agency) for local assistance grants for specified projects. Enclosed are information and forms to complete a Project Information Package (“Package”) which must be submitted to Agency before a Grant Agreement can be developed and funds distributed. A Sample Grant Agreement template is also provided.
2 B. GENERAL GRANT INFORMATION, TERMS AND REQUIREMENTS
Grant Agreement – Funds will not be disbursed until there is a fully executed Grant Agreement between the California Natural Resources Agency (Agency) and the Grantee. Expenditures made by the Grantee prior to the effective date of the appropriation and outside of the project performance period will not be reimbursed by grant funds.
Funding Availability – General fund appropriations are available for use by Grantee for the limited time period described in the state budget and these guidelines. For this appropriation, funds must be fully expended and all invoices for reimbursement be submitted to Agency by March 1, 2027, unless otherwise specified in a subsequent Budget Act.
Grant Performance Period – The Grant Agreement will specify a specific time frame consisting of a start date and end date for performance of the project, called the Project Performance Period. All project costs to be covered by grant funds must be incurred within the Project Performance Period.
Required Approvals – Grantee must certify that all approvals (including, but not limited to, local permitting requirements and/or rules from local agencies) required for the project will be obtained.
Grantee is responsible for ensuring the project complies with all applicable local, state, and federal laws and regulations, including, but not limited to, CEQA/NEPA, legal requirements for construction, building codes, health and safety codes, state contractor and other licenses, and disabled access laws. By submitting a Package, Grantee certifies that, prior to commencement of construction, all applicable permits, and licenses (e.g., state contractor’s license) will have been obtained.
Reporting Requirements – Grantee may be required to submit periodic progress reports to Agency detailing progress on the project to date.
Financial Management and Grant Administration Requirements – It is Grantee’s responsibility to ensure appropriate stewardship of State grant funds. Grantee must maintain a financial management system that provide accurate, current, and complete disclosure of the financial activities of the grant-funded project. To meet this requirement, Grantee must maintain adequate accounting practices and procedures, internal controls, and audit trails.
Payment Requests – This is generally a reimbursement grant, where expenses are incurred and paid for prior to the submission of a payment request for reimbursement. Once a Grant Agreement is executed, Grantee may submit payment requests on a regular basis, but not more frequently than once a month. Generally, Grantee will receive reimbursement within six to eight weeks of submitting a properly completed payment request. Grantee is advised to maintain adequate funds to cover project costs prior to reimbursement. Ten percent of the amount requested in each payment request is retained until project completion.
3 Although primarily a reimbursement grant, advances of funds may be requested to assist in cash flow. The amount of an advance request must be based on Grantee’s immediate cash needs and the timeline for expenditure of requested advanced funds. Generally, advanced funds should be expended within three to six months. Grantee must submit reconciliation documentation showing how advanced funds were used at least quarterly. Generally, Grantee may not seek a second advance until the first is fully reconciled. No more than 90 percent of grant funds can be advanced. The remaining 10 percent must be sought as a reimbursement. See Section U Payment Request Instructions and Section V General Fund Specified Grant Advance Policy.
For acquisition projects, Grantee may request an advance of funds into escrow (subject to retention).
4 C. PROJECT ADMINSTRATION
Process after Designation of Grant Award by Legislature
1. Grantee completes and submits Project Information Package (Package) to Agency.
2. Agency reviews Package and, if the proposed project scope meets the legislative intent of the appropriation, develops a Grant Agreement with Grantee.
3. Grantee and Agency execute the Grant Agreement via DocuSign.
4. Grantee submits periodic progress reports throughout the project performance period.
For Acquisitions
5. Grantee submits an appraisal and purchase documents to Agency for Department of General Services (DGS) review.
6. Grantee requests an advance of funds into escrow (subject to retention).
7. Grantee records Deed Restrictions.
8. After close of escrow, Grantee submits close out documents to Agency.
9. Agency releases retained funds to Grantee.
10. The State may perform audits as frequently as annually during the course of the project and for four years after project completion.
For Development Projects
5. Grantee submits land tenure/site control documents to Agency.
6. Grantee commences preliminary project work (planning, design, permitting, CEQA, etc.).
7. Grantee submits payment requests for reimbursement of project expenditures. (See Section U Payment Request Instructions).
8. Grantee commences project construction/implementation work.
9. Grantee completes project and submits final payment request.
10. Agency may perform final project inspection.
11. Grantee submits close out documents.
12. Agency releases retained funds to Grantee.
13. The State may perform audits as frequently as annually during the course of the project and for four years after project completion.
5 Project Withdrawal
If Grantee fails to submit a Project Information Package to Agency or otherwise elects not to use its general fund appropriation, the appropriation will be lost to that Grantee.
If grant funds were advanced and Grantee cannot complete an approved project, Grantee must return the advanced funds plus any accrued interest to the State within 30 days.
Changes to Approved Project
A Grantee wishing to change an approved project shall submit the proposed change in writing to Agency for approval. Any change must be consistent with the authorizing legislation.
Time Extensions
A request for a time extension to complete a project and the justification for the request must be submitted to Agency for approval.
6 D. STATE AUDIT AND ACCOUNTING REQUIREMENTS
Audit Requirements
Projects are subject to audit by the State annually and for three (3) years following the final payment of grant funds. If the project is selected for audit, grantee will be contacted in advance. The audit shall include all books, papers, accounts, documents, or other records of grantee, as they relate to the project for which the funds were granted. All project expenditure documentation should be available for an audit, whether paid with grant funds or other funds.
Grantee must have project records, including source documents and evidence of payment, readily available and provide an employee with knowledge of the project to assist the auditor. Grantee must provide a copy of any document, paper, record, etc., requested by the auditor. Further, grantees must include planning, monitoring, and reporting necessary to ensure successful implementation of the project objectives and have documentation available for State review upon request.
Accounting Requirements
Grantee must maintain an accounting system that:
• Accurately reflects fiscal transactions, with the necessary controls and safeguards. • Provides a good audit trail, including original source documents such as purchase orders, receipts, progress payments, invoices, employee paystubs and timecards, evidence of payment, etc.
• Provides accounting data so the total cost of each individual project can be readily determined.
Records Retention
Records must be retained for a period of three (3) years after final payment is made by the State. Grantee must retain all project records at least one (1) year following an audit.
7 E. PROJECT INFORMATION PACKAGE CHECKLIST
Before a Grant Agreement can be developed, Grantee must send a completed Project Information Package (“Package”) to Agency. Grantee should keep a complete copy of the Package for future use and reference.
All applicable documents must be submitted to Agency along with the checklist below.
Grantee should check the appropriate box indicating a document is included in the Package or is not applicable to the project.
Required for All Projects
• Project Information Form (Section G) ☐
• Project Summary ☐
• Authorizing Resolution (Section I) ☐
• Cost Estimate (Section J or K) ☐
• Development Project Timeline (Section L) ☐
• Property Data Sheet (Section M) ☐
• Proof of Ownership ☐
• Photos of the Project Site ☐ • Payee Data Form (Std. 204 for nonprofits; Gov. TIN Form for government entities) (Section O) ☐
Additional Documents for Development Projects
• Site Control/Land Tenure ☐
• Site Plan ☐
• Permit Approval Status (Section N) ☐
Additional Documents for Acquisition Projects
• Willing Seller Letter(s) (Section P) ☐
• Appraisal, Preliminary Title Report, if available ☐ • If Conservation Easement, provide description of restrictions, reservations, and funding mechanism for long term stewardship ☐
8 F. PROJECT INFORMATION PACKAGE - WHAT TO SUBMIT
For All Projects
1. Project Information Form - Fill out as follows:
• Grantee Information:
o Grantee Name: The Grantee is the organization that takes formal responsibility and assumes liability for the project. All correspondence regarding the administrative process will be sent to the listed day-to-day contact person. Grant documents should be signed by the authorized representative named in the Grantee’s Authorizing Resolution. o Grantee Contact information: Provide the day-to-day contact’s name, title, phone and email address and the authorized representative’s name, title, phone number and email address.
• Project Information:
o Project Name: Provide the project title.
o Project Location: Provide address, city, county, and longitude and latitude coordinates of where the project is located.
o Brief Project Description: Provide a brief description that addresses the “who, what, when, where, and why” of the project.
• District Information: List the district numbers for the Congressional, State Senate, and State Assembly districts in which the project is located. • Land Tenure/Site Control: Indicate how the Grantee will satisfy site control by checking the applicable box.
• Certification Signature: The individual authorized to execute documents on behalf of the Grantee in the Authorizing Resolution must sign the certification at the bottom of the Project Information Form.
2. Project Summary - Provide a one-page overview of the project, including expected project deliverables.
3. Authorizing Resolution - Provide a signed resolution from the Grantee’s governing board. See Section I for the required Resolution format and content. Resolutions must include all of the assurances indicated in the template. The Resolution should specify the position, not a specific individual, authorized to execute grant documents.
4. Cost Estimate – Provide a cost estimate reflecting all costs associated with the project. Identify costs to be covered by the general fund grant and costs covered by other funding sources in separate columns. Where possible, the cost of project elements funded by the grant should not be split between the grant and other funding sources. See Section J for a sample format for development projects and Section K for a sample format for acquisition projects.
9 5. Development Project Timeline - Provide the timeline for key milestones and estimated date ranges of accomplishments. See Section L for a sample development project timeline.
6. Property Data Sheet - Complete the Property Data Sheet for all property/ parcels to be developed or acquired. See Section M for the Property Data Sheet form.
7. Proof of Ownership - Provide copies of documents verifying current ownership of each parcel listed on the Property Data Sheet. Examples of such documents include recorded deeds, tax records, and owner data sheets from county records, title reports or other documents that verify ownership. All documents verifying ownership must have the parcel numbers clearly indicated on the document (handwritten acceptable).
8. Photos - Provide a maximum of five (5) labeled color photographs of the project site.
9. Payee Data Record / Government Agency Taxpayer ID Forms – Nonprofit organizations must provide a completed and signed Std 204 Payee Data Record form. Government entities must provide a completed and signed Government Agency Taxpayer ID Form. See Section O for links to both forms. These forms are required to receive payment from the State of California.
For Development Projects
10. Site Control/Land Tenure – For parcels not owned by the Grantee, provide a copy of an agreement giving the Grantee legal access to and permission to construct and maintain the project on the property and permit public access to the project, if applicable, for the required number of years. See Section Q.
If an agreement has not yet been executed at the time of Package submittal, Grantee may submit a signed letter from each landowner identifying the property/parcel(s), and indicating the owner is willing to enter into an agreement with Grantee to allow long-term access for construction, maintenance, and public use of project, if applicable, for the required number of years. See Section Q. No grant funds can be released until all landowner agreements have been fully executed and submitted to Agency.
11. Site Plan - Plans should contain details of the property to be developed and show the location of each feature and amenity listed in the project summary and cost estimate.
12. Permit Approval Status - Indicate the types of permits necessary to complete the project. See Section N for the Permit Approval Status form.
For Acquisition Projects
13. Evidence of Willing Seller - Provide a letter from each landowner indicating they are a willing participant in the proposed real property transaction. The letter should clearly identify the parcels owned by each seller and state the seller is willing to enter
10 into an agreement or negotiation for an agreement for the sale of the real property at a purchase price not to exceed fair market value. If available, include a copy of the fully executed purchase option agreement as well. See Section P for Willing Seller Letter template.
14. Conservation Easement – If acquiring a conservation easement, describe the proposed restrictions and reservations for the easement and the funding mechanism to support long-term stewardship.
15. Appraisal and Preliminary Title Report – If available.
11 G. PROJECT INFORMATION FORM
Project Name Estimated Date of Completion: Enter date
Enter project name Grant Amount: $Enter amount
Estimated Total Project Cost: $Enter amount
(State grant, other funds, and in-kind)
Grantee Name (with mailing address) County Nearest City/Town Enter name Check one: Enter county Enter city/town
Enter address ☐ Nonprofit Project Address (or nearest cross street) Enter address ☐ Local Agency Enter address
☐ State Agency Enter address
Senate Dist. Assembly Dist. US Congressional Dist.
Enter number Enter number Enter number
Grantee’s Representative Authorized in
Resolution (Signature required at bottom of this page)
Name: Enter name Title: Enter title
Phone: Enter telephone number Email: Enter email
Project Manager – Person with day-to-day responsibility for project (if different from authorized representative) Name: Enter name Title: Enter title
Phone: Enter telephone number Email: Enter email
Brief Description of Project Latitude Longitude
(Summarize major activities to be funded by this Grant) Enter data Enter data Enter brief project description
Site Control/Land Tenure (check the box that applies)
☐ Grantee owns the property
☐
Grantee leases the property – Term
End: Enter date
☐ Grantee owns an easement on the property.
☐ Grantee has an MOU with the property owner.
☐ Not applicable – Project is a plan or program.
I certify that the information in this Project Information Form, including all attachments, is complete and accurate.
Signed: Enter date
Grantee’s Authorized Representative as shown in Resolution Date Enter name Enter title Designee? ☐ Yes ☐ No
Print Name Title (If yes, attach letter of designation from authorized representative.)
12 H. PROJECT SUMMARY
With the Package, submit a one-page summary that provides a description of the proposed project and expected project deliverables.
13 I. AUTHORIZING RESOLUTION TEMPLATE
Resolution No.______________________
RESOLUTION OF (Governing Body))
APPROVING THE ACCEPTANCE OF GENERAL FUND GRANT FUNDS FOR ______________________________ (Title of Project)
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the project shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of a Project Information Package before submission of said package to the State; and
WHEREAS, the Grantee will enter into an agreement with the State of California for the above project:
NOW, THEREFORE, BE IT RESOLVED that the _____________________ (Governing Body)
1. Approves the acceptance of a general fund allocation for local assistance for the above project; and
2. Certifies that said agency understands the assurances and certification in the Project Information Form; and
3. Certifies that said agency will have sufficient funds to develop, operate and maintain the project consistent with the land tenure requirements of the Grant Agreement; or will secure the resources to do so; and
4. Certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code.
5. If applicable, certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.
6. Certifies that said agency has reviewed and understands the General Provisions contained in the sample Grant Agreement contained in the Procedural Guide; and
7. Appoints the ______________ (designated position, not person occupying position) as agent to conduct all negotiations, execute and submit all documents including, but not limited to the Project Information Form, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s).
Approved and adopted the ___ day of _______20XX. I, the undersigned, hereby certify that the forgoing Resolution Number _____ was duly adopted by the ________________ (Governing Body).
Following Roll Call Vote: Ayes: _____
Nos: _____
Absent: _____
_______________________________________
Clerk/Secretary for the Governing Board