Agenda packet — Los Alamitos City Council, March 18, 2024

NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.

Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.

Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.

If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.

CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720

CITY COUNCIL AGENDA

REGULAR MEETING
Monday, March 18, 2024 – 5:30 PM

1. CALL TO ORDER

2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy

3. CLOSED SESSION
A. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Teamsters Local 911
Authority: Government Code Section 54957.6

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City Council Regular Agenda
March 18, 2024

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B. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
C. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Police Officers Association
Authority: Government Code Section 54957.6

4. PLEDGE OF ALLEGIANCE
Council Member Doby will lead the Pledge of Allegiance.

5. INVOCATION
Council Member Hibard will give the Invocation.

6. PRESENTATIONS
A. Presentation of a Certificate to Amber and Tony Tran, owners of Formula Fitness, in Recognition of Being Featured in the Mayor's Business Spotlight
B. Introduction of the Newest Additions to the Los Alamitos Police Department's Volunteers in Policing (VIP) Program
C. Presentation to the City of Los Alamitos from Jenni Worsham, California Park and Recreation Society Vice President, in Recognition of Receiving the Creating Community Award of Excellence in Economic Vitality for Celebrate Los Al
D. Presentation from Michael Balliet, City Green Consulting President, Regarding SB 1383, Organic Waste Reduction

7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.

8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.

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City Council Regular Agenda
March 18, 2024

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9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.

10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic fund transfers from February 1, 2024, to February 29, 2024.

Recommendation: Ratify the Warrants from February 1, 2024, to February 29, 2024, for $1,702,650.18.

ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy

11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.

A. Approval of Minutes (Administration)
Approve the City Council Regular minutes of February 20, 2024.

B. Signing and Striping Improvements on Los Alamitos Boulevard Between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06) (Development Services)
Striping and pavement marking assist in maintaining safe and up-to-date standards that comply with current Federal and State guidelines.

Currently, the existing striping is faded on Los Alamitos Boulevard between Katella Avenue and the Coyote Creek Trail/Bridge and needs restriping. This Capital Improvement Project (CIP No. 23/24- 06) is proposing to re-stripe and modify the striping to include bike lanes and create a safer environment for all modes of transportation.

Recommendation:

1. Approve the plans and specifications for the Signing and Striping Improvements on Los Alamitos Boulevard between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06) Project; and,

2. Authorize staff to advertise and solicit bid proposals.

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City Council Regular Agenda
March 18, 2024

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C. Request for Proposal (RFP 2024-01) for Citywide Tree Maintenance Services (Development Services)
This item facilitates the solicitation of requests for proposals (RFP) for the Citywide Tree Maintenance Services.

Recommendation:

1. Approve Requests for Proposals (RFP) 2024-01 for Citywide Tree Maintenance Services; and,

2. Authorize staff to advertise and solicit bid proposals.

D. Labourdette Park Playground and Fitness Equipment Purchase (Development Services)
This item is for the purchase of playground and fitness equipment directly from the manufacturer, Landscape Structures Inc., through the use of a cooperative purchasing agreement via Sourcewell for $297,238 (excluding taxes and delivery). The purchase of the playground and fitness equipment is part of the Labourdette Park Project and would enable greater cost savings and assurance that the project continues forward on its intended timeline.

Recommendation:

1. Review and discuss the proposal and purchasing agreement for Landscape Structures Inc. playground and fitness equipment; and,

2. Authorize the City Manager to use a cooperative purchasing agreement, in a form approved by the City Attorney, for the playground and fitness equipment in the amount of $297,238 (excluding taxes and delivery).

E. Employee of the Quarter; California Teamsters 911 and Police Officers Association (POA) Side Letter Agreements (Administration) This report seeks approval of the Employee of the Quarter side letter agreements for; California Teamsters (“Teamsters”) 911 amending the November 1, 2021 to October 31, 2024 Memorandum of Understanding (MOU) and Police Officers Association (“POA”) amending the July 1, 2021 to June 30, 2024 Memorandum of Understanding (MOU).

Recommendation:

1. Adopt Resolution No. 2024-10, entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,

AMENDING THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF LOS ALAMITOS AND THE

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City Council Regular Agenda
March 18, 2024

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TEAMSTERS LOCAL 911 EFFECTIVE NOVEMBER 1, 2021
THROUGH OCTOBER 31, 2024; EMPLOYEE OF THE
QUARTER”; and,

2. Adopt Resolution No. 2024-11, entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,

AMENDING THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF LOS ALAMITOS AND THE POLICE
OFFICERS ASSOCIATION EFFECTIVE JULY 1, 2021 THROUGH
JUNE 30, 2024; EMPLOYEE OF THE QUARTER"; and,

3. Authorize the Mayor to execute the side letter agreements amending the California Teamsters 911 and Police Officers Association (“POA”) Memorandum of Understandings (MOU).

12. WORKSHOP DISCUSSION
A. Mid-Year General Fund Budget Review and Financial Update for Fiscal Year 2023-24 (Finance)
This report provides the Council with a review of Mid-Year General Fund budget for the Fiscal Year 2023-24 and a projection for the fiscal year ending June 30, 2024.

Recommendation:

1. Review the Mid-Year General Fund budget for the Fiscal Year 2023-24 and the projection for the fiscal year ending June 30, 2024; and,

2. Consider additional appropriations for approval.

13. DISCUSSION ITEM
A. Apartment Row Name Change (Development Services)
Renaming of the Apartment Row neighborhood by surveying the residents of Apartment Row with three alternatives and a write-in option.

Recommendation:

1. Review and discuss; and,

2. Provide direction to staff.

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City Council Regular Agenda
March 18, 2024

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B. Neighborhood Permit Parking and Street Sweeping Survey Results (Development Services)
The City of Los Alamitos is seeking the community’s feedback on the current neighborhood permit parking and street sweeping schedule. The online survey was conducted from October 23, 2023, to January 19, 2024.

Several public workshops were held to gain additional feedback.

Recommendation:

1. Review and discuss; and,

2. Receive and file.

14. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.

15. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.

Windmera Quintanar, MMC, City Clerk
Dated: March 13, 2024

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 10A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Warrants

SUMMARY
The attached Warrant Register contains checks and electronic fund transfers from February 1, 2024, to February 29, 2024.

RECOMMENDATION
Ratify the Warrants from February 1, 2024, to February 29, 2024, for $1,702,650.18.

BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.

DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.

FISCAL IMPACT
The total of $1,702,650.18 represents checks and electronic fund transfers for the period February 1, 2024, to February 29, 2024.

Attachment: 1. Warrants March 20, 2024

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Pages:
1-8 $ 392,272.00 Warrant 02/07/2024
9-17 $ 490,750.39 Warrant 02/21/2024
18-19 $ 46,247.26 Advanced Warrant 02/27/2024
20 $ 11,487.90 February Retirees 02/01/2024
21 $ 225,463.10 Payroll 02/02/2024
22 $ 206,941.80 Benefits & Withholdings 02/02/2024
23 $ 213,100.55 Payroll 02/16/2024
24 $ 116,387.18 Benefits & Withholdings 02/16/2024
Grand Total $ 1,702,650.18
Statement:

I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.

Certified by Craig Koehler, Finance Director
this 4th day of March, 2024
To Ratify
The attached Warrant Register containing checks and electronic funds transfers for the period from February 1, 2024 to Feburary 29, 2024, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.

CITY OF LOS ALAMITOS
A/P Warrants
March 18, 2024

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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ADA SIGN DEPOT ADA SIGNS LAUREL & COTTON GENERAL FUND STREET MAINTENANCE 250.63_ TOTAL: 250.63
AMBERWICK CORPORATION ELECTRONIC WASTE RECYCLE GENERAL FUND BUILDING MAINTENANCE 1,088.88 ELECTRONIC WASTE PICK UP GENERAL FUND BUILDING MAINTENANCE 939.53_ TOTAL: 2,028.41
AMERICREDIT FINANCIAL SERVICES, INC 2022 CHEVY TRUCK TAHOE 01/ GARAGE FUND GARAGE 1,159.21_ TOTAL: 1,159.21
ANIMAL PEST MANAGEMENT SERVICES GENERAL FUND PARK MAINTENANCE 490.00_ TOTAL: 490.00
ARAMARK UNIFORM & CAREER APPAREL GROUP GENERAL FUND STREET MAINTENANCE 54.12 GENERAL FUND STREET MAINTENANCE 258.17
GENERAL FUND STREET MAINTENANCE 52.27
GENERAL FUND STREET MAINTENANCE 126.62
GENERAL FUND STREET MAINTENANCE 199.96
GENERAL FUND STREET MAINTENANCE 105.93
GENERAL FUND STREET MAINTENANCE 96.10
GENERAL FUND STREET MAINTENANCE 188.02
GENERAL FUND STREET MAINTENANCE 100.84
GENERAL FUND STREET MAINTENANCE 55.76
GENERAL FUND STREET MAINTENANCE 61.59
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 50.58
GENERAL FUND STREET MAINTENANCE 131.47
GENERAL FUND STREET MAINTENANCE 57.29
GENERAL FUND STREET MAINTENANCE 57.29
GENERAL FUND STREET MAINTENANCE 57.29
GENERAL FUND STREET MAINTENANCE 69.50

GOPHER CTRL CITY PARKS

PUBLIC WORKS UNIFORMS

PUBLIC WORKS UNIFORMS
PUBLIC WORKS UNIFORMS GENERAL FUND STREET MAINTENANCE 58.20_ TOTAL: 2,135.06
ARCHI.TXTURE LLC NEW FURNITURE ADMIN OFFIC GENERAL FUND BUILDING MAINTENANCE 20,129.65_ TOTAL: 20,129.65
ASTRA STAGES, LLC OUTRIGGER JACK GARAGE FUND GARAGE 574.77_ TOTAL: 574.77
BARBARA BANNERMAN YOGA WITH BARBARA 01/09/20 GENERAL FUND SPECIAL CLASSES 19.50 YOGA WITH BARBARA 10/24/20 GENERAL FUND SPECIAL CLASSES 9.75 YOGA WITH BARBARA 01/16/20 GENERAL FUND SPECIAL CLASSES 19.50 YOGA WITH BARBARA 01/20/20 GENERAL FUND SPECIAL CLASSES 19.50_ TOTAL: 68.25
BASE HILL INC JANITORIAL SERVICES 12/23 GENERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 5,809.99
BORDIN SEMMER, LLP KEENAN & ASSOC VS CITY OF SELF INSURANCE TRU INSURANCE 7,534.59 WARRANTS 02/07/2024
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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 7,534.59
BRIGHTLIFE DESIGNS LLC COMMUNITY DEVEL ADMIN 3,735.00_
TOTAL: 3,735.00
CANON FINANCIAL SERVICES, INC. RECREATION ADMINISTRAT 419.00_ TOTAL: 419.00
CARRI FOX SPECIAL CLASSES 29.40
SPECIAL CLASSES 33.60
SPECIAL CLASSES 29.40_
TOTAL: 92.40
CHARLES ABBOTT ASSOCIATES, INC. NON-DEPARTMENTAL 620.00 COMMUNITY DEVEL ADMIN 1,120.00

MEDIAN HOLIDAY DECOR LIGHT GENERAL FUND
METER USAGE & CONTRACT 12/ GENERAL FUND
LINE DANCE DROP IN 12/13/2 GENERAL FUND
LINE DANCE DROP IN 01/10/2 GENERAL FUND
LINE DANCE DROP IN 01/24/2 GENERAL FUND
12/2023 WQMP REVIEW SERVIC GENERAL FUND

CONSULTANT SERVICES GENERAL FUND
CONSULTANT SERVICES GENERAL FUND PLANNING 1,480.00
ASSISTANT PLANNER GENERAL FUND PLANNING 6,877.50
SERVICES FOR CITY 11/2023 GENERAL FUND BUILDING INSPECTION 33,561.24 BLDG PERMIT FEES GENERAL FUND BUILDING INSPECTION 16,331.11 WQMP REVIEW SERVICES GENERAL FUND NPDES 135.00_
TOTAL: 60,124.85
CHERYL J. SCHNITZER BEG/INT LINE DANCE 01/22/2 GENERAL FUND SPECIAL CLASSES 39.00 BEG/INT LINE DANCE 01/08/2 GENERAL FUND SPECIAL CLASSES 58.50_ TOTAL: 97.50
CINTAS CORPORATION NO. 2 FIRST AID REFILL 11/2023 GENERAL FUND BUILDING MAINTENANCE 1,659.22_ TOTAL: 1,659.22
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
CROSSTOWN ELECTRICAL & DATA, INC. KATELLA & LEXINGTON 12/20 GENERAL FUND STREET MAINTENANCE 585.00 KATELLA & LEXINGTON 12/20 GENERAL FUND STREET MAINTENANCE 296.00 KATELLA & LEXINGTON 12/20 GENERAL FUND STREET MAINTENANCE 144.20 KATELLA & LOS AL 12/2023 GENERAL FUND STREET MAINTENANCE 296.00 LOS AL & SAUSILTO 12/2023 GENERAL FUND STREET MAINTENANCE 65.15 KATELLA & WINNERS 12/2023 GENERAL FUND STREET MAINTENANCE 281.63 KATELLA & LOS AL 12/2023 GENERAL FUND STREET MAINTENANCE 585.00 CERRITOS & BLOOMF 12/2023 GENERAL FUND STREET MAINTENANCE 831.51 PREVENTATIVE MAINT 11/202 GENERAL FUND STREET MAINTENANCE 1,228.50_ TOTAL: 4,312.99
DANIELS TIRE SERVICE PD 48-8 TIRE REPLACEMENT GARAGE FUND GARAGE 479.74 PD 48-6 TIRE REPLACEMENT GARAGE FUND GARAGE 406.30
PD 48-3 TIRE REPLACEMENT GARAGE FUND GARAGE 883.92
PD 48-2 TIRE REPLACEMENT GARAGE FUND GARAGE 497.46_
TOTAL: 2,267.42
DATA TICKET, INC. WEBSITE ACCESS 12/2023 GENERAL FUND NEIGHBORHOOD PRESERVAT 50.00_ TOTAL: 50.00
DEWEY PEST CONTROL FUMIGATION FOR TERMITES GENERAL FUND BUILDING MAINTENANCE 19,900.00_ TOTAL: 19,900.00
DFM ASSOCIATES 2024 CA ELECTION CODE BOOK GENERAL FUND ADMINISTRATION 76.48 WARRANTS 02/07/2024
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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 76.48
DMV RENEWAL REGISTRATION RENEWAL 2022 GARAGE FUND GARAGE 4,362.00_ TOTAL: 4,362.00
ECOFERT, INC. REISSUE: FERTIGATION 10/20 GENERAL FUND PARK MAINTENANCE 630.00_ TOTAL: 630.00
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 01/2 GARAGE FUND GARAGE 8,725.91_ TOTAL: 8,725.91
FACILITRON INC YOUTH VOLLEYBALL FACILITY GENERAL FUND SPORTS 600.65 ADULT SOCCER FACILITY FEE GENERAL FUND SPORTS 8,703.83
SPECIAL EVENTS GENERAL FUND SPECIAL EVENTS 2,280.89_
TOTAL: 11,585.37
FIRE SERVICE CORP. FIRE PROTECTION SYSTEM GENERAL FUND BUILDING MAINTENANCE 277.45_ TOTAL: 277.45
FORVIS LLP FYE STREET SCO REPORT GENERAL FUND FINANCE 900.00_ TOTAL: 900.00
GANAHL LUMBER COMPANY STREET MAINTENANCE 10.20
STREET MAINTENANCE 25.76
STREET MAINTENANCE 13.65
BUILDING MAINTENANCE 14.36
BUILDING MAINTENANCE 35.34
BUILDING MAINTENANCE 93.94
BUILDING MAINTENANCE 57.33
BUILDING MAINTENANCE 131.70_
TOTAL: 382.28
GMC PEST CONTROL INC BUILDING MAINTENANCE 1,850.00
BUILDING MAINTENANCE 650.00_
TOTAL: 2,500.00
GOLDEN STATE WATER COMPANY STREET MAINTENANCE 349.82

STREET MAINTENANCE SUPPLIE GENERAL FUND

POLICE DEPT DOOR GENERAL FUND

BLDG MAINTENANCE WAREHOUSE GENERAL FUND

BLDG MAINTENANCE COMM CTR GENERAL FUND

BLDG MAINTENANCE CITY YARD GENERAL FUND

BLDG MAINTENANCE YOUTH CTR GENERAL FUND

PPE FOR NEW HIRE GENERAL FUND

PEST CTRL PUBLIC WORKS GAR GENERAL FUND

PEST CTRL ALL BLDGS CITY H GENERAL FUND
GOLDEN STATE WATER 01/2024 GENERAL FUND
GOLDEN STATE WATER 01/2024 GENERAL FUND
PARK MAINTENANCE 711.96_
TOTAL: 1,061.78
GRANITE CONSTRUCTION COMPANY POTHOLE REPAIR GENERAL FUND STREET MAINTENANCE 1,689.50 STREET MAINTENANCE GENERAL FUND STREET MAINTENANCE 1,689.50_ TOTAL: 3,379.00
GREGORY MILES ELECTRICAL SERVICES BLDG M GENERAL FUND BUILDING MAINTENANCE 1,910.00_ TOTAL: 1,910.00
HARRIS & ASSOCIATES INC LAMPSON PEER REVIEW GENERAL FUND NON-DEPARTMENTAL 32,387.50_ TOTAL: 32,387.50
HI-WAY SAFETY, INC. STREET MAINTENANCE GENERAL FUND STREET MAINTENANCE 2,078.04_ TOTAL: 2,078.04
HIRSCH & ASSOCIATES, INC. LABOURDETTE PARK 11/2023 C.D.B.G CAPITAL PROJECTS 4,853.00 LABOURDETTE PARK 12/2023 C.D.B.G CAPITAL PROJECTS 3,006.50_ TOTAL: 7,859.50
WARRANTS 02/07/2024
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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
INTEGRITY NEWSPAPER INC. GOOD EVENING LOS AL BACK P GENERAL FUND COMMUNITY DEVEL ADMIN 1,150.00 PUBLIC NOTICE PERMIT PARKI GENERAL FUND COMMUNITY DEVEL ADMIN 676.72 PUBLIC NOTICE CUP 23-02 GENERAL FUND PLANNING 240.00
PUBLIC NOTICE 10912 WALNUT GENERAL FUND PLANNING 240.00_ TOTAL: 2,306.72
JARED E. LLOYD HCE DROP IN 12/17/2023 GENERAL FUND SPORTS 144.00 HCE DROP IN 12/24/2023 GENERAL FUND SPORTS 256.00
HCE DROP IN 01/09/2024 GENERAL FUND SPORTS 256.00
HCE DROP IN 01/14/2024 GENERAL FUND SPORTS 192.00
HCE DROP IN 01/11/2024 GENERAL FUND SPORTS 240.00
HCE DROP IN 01/16/2024 GENERAL FUND SPORTS 256.00
HCE DROP IN 01/21/2024 GENERAL FUND SPORTS 192.00
HCE DROP IN 01/18/2024 GENERAL FUND SPORTS 160.00
HCE DROP IN 01/23/2024 GENERAL FUND SPORTS 240.00_
TOTAL: 1,936.00
JHM SUPPLY, INC. KATELLA AVE STREET MAINTEN GENERAL FUND STREET MAINTENANCE 104.03 COTTONWOOD PARK MAINTENANC GENERAL FUND PARK MAINTENANCE 155.38 STANSBURY PARK MAINTENANCE GENERAL FUND PARK MAINTENANCE 101.17 LAUREL PARK MAINTENANCE GENERAL FUND PARK MAINTENANCE 78.23 CITY HALL FACILITY MAINTEN GENERAL FUND PARK MAINTENANCE 151.93 COTTONWOOD PARK MAINTENANC GENERAL FUND PARK MAINTENANCE 345.95_ TOTAL: 936.69
JOSE MARTINEZ POLICE DEPT CAR WASH (3) GARAGE FUND GARAGE 135.00 CODE & ADMIN CAR WASH (2) GARAGE FUND GARAGE 90.00
PUBLIC WORKS CAR WASH GARAGE FUND GARAGE 45.00
RECREATION CAR WASH (3) GARAGE FUND GARAGE 145.00
POLICE DEPT CAR WASH GARAGE FUND GARAGE 605.00
POLICE DEPT CAR WASH DETAI GARAGE FUND GARAGE 360.00
POLICE DEPT CAR WASH GARAGE FUND GARAGE 135.00
PUBLIC WORKS CAR WASH GARAGE FUND GARAGE 45.00
RECREATION CAR WASH GARAGE FUND GARAGE 145.00
CODE & ADMIN CAR WASH GARAGE FUND GARAGE 90.00
POLICE DEPT CAR WASH GARAGE FUND GARAGE 565.00
POLICE DEPT CAR WASH GARAGE FUND GARAGE 90.00
PUBLIC WORKS CAR WASH GARAGE FUND GARAGE 315.00
RECREATION CAR WASH GARAGE FUND GARAGE 145.00
POLICE DEPT CAR WASH GARAGE FUND GARAGE 645.00_
TOTAL: 3,555.00
K&S AIR CONDITIONING, INC. THERMOSTAT POLICE DEPT MAI GENERAL FUND BUILDING MAINTENANCE 427.50 THERMOSTAT COUNCIL CHAMBER GENERAL FUND BUILDING MAINTENANCE 585.79_ TOTAL: 1,013.29
KONICA MINOLTA PREMIER FINANCE REISSUE: COPIER LEASE 01/2 GENERAL FUND FINANCE 1,048.46_ TOTAL: 1,048.46
LIEBERT CASSIDY WHITMORE GENERAL ADVISORY 12/2023 GENERAL FUND CITY ATTORNEY 120.50_ TOTAL: 120.50
LOS ALAMITOS LOCK SERVICE TIMER ADJUSTMENT CITY PARK GENERAL FUND BUILDING MAINTENANCE 235.93_ TOTAL: 235.93
LOS ALTOS TROPHY NEFULDA MAYOR NAME PLATE ( GENERAL FUND CITY COUNCIL 36.71 WARRANTS 02/07/2024
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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GRANFLOR NAME BADGE GENERAL FUND ADMINISTRATION 11.80_
TOTAL: 48.51
LOWE'S SAND DISTRIBUTION STREET M GENERAL FUND BUILDING MAINTENANCE 167.44_ TOTAL: 167.44
MARY ANN REMNET BOOMERS TO ZOOMERS 01/22/2 GENERAL FUND SPECIAL CLASSES 9.75_ TOTAL: 9.75
MCLEAN ENTERPRISES, INC. BUSINESS CARDS FOR STAFF GENERAL FUND COMMUNITY DEVEL ADMIN 431.54 SPRING CARNIVAL SPECIAL EV GENERAL FUND SPECIAL EVENTS 284.05_ TOTAL: 715.59
MICHAEL BALLIET CONSULTING, LLC CONSULTING 10-11/2023 GENERAL FUND NON-DEPARTMENTAL 4,406.25 CONSULTING 12/2023 GENERAL FUND NON-DEPARTMENTAL 3,468.75_ TOTAL: 7,875.00
MICHAEL YOON LAVP SCHOLARSHIP PROGRAM A GENERAL FUND NON-DEPARTMENTAL 750.00_ TOTAL: 750.00
MISC. VENDOR CAROL HANAKI CAROL HANAKI:REFUND GENERAL FUND NON-DEPARTMENTAL 69.00 ADAM BUTT ADAM BUTT: REFUND GENERAL FUND NON-DEPARTMENTAL 157.95 ST HEDWIG PONY BASEBAL ST HEDWIG PONY BASEBALL:RE GENERAL FUND NON-DEPARTMENTAL 22.50 CHRIS LEVEQUE CHRIS LEVEQUE:REFUND GENERAL FUND NON-DEPARTMENTAL 681.50 EMILY HIBARD EMILY HIBARD: MILEAGE REIM GENERAL FUND CITY COUNCIL 23.31 EMILY HIBARD EMILY HIBARD: MILEAGE REIM GENERAL FUND CITY COUNCIL 6.09 OSVALDO DUARTE OSVALDO DUARTE:REIMBURSEME GENERAL FUND NEIGHBORHOOD PRESERVAT 106.00 DANIEL CROSBY DANIEL CROSBY:REFUND ASSET SEIZURE NON-DEPARTMENTAL 15,000.00_ TOTAL: 16,066.35
MTC STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 38.57 STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 115.81_ TOTAL: 154.38
NATIONAL PLANT SERVICES INC CLEAN CATCHBASINS GENERAL FUND STREET MAINTENANCE 4,100.00 LIFT STATION CLEANING GENERAL FUND STREET MAINTENANCE 4,387.50 CLEANING LIFT STATION DISP GENERAL FUND STREET MAINTENANCE 1,500.00_ TOTAL: 9,987.50
NEWPORT EXTERMINATING PEST CTRL EXTERIOR GENERAL FUND BUILDING MAINTENANCE 175.00 PEST CTRL BAIT REFILL (15) GENERAL FUND BUILDING MAINTENANCE 60.00 PEST CTRL BAIT REFILL (20) GENERAL FUND BUILDING MAINTENANCE 60.00_ TOTAL: 295.00
NOBEL SYSTEMS, INC. GEOVIEWER 11/2023-10/2024 GENERAL FUND COMMUNITY DEVEL ADMIN 9,800.00_ TOTAL: 9,800.00
NORCO TRAILERS TRAILER 11/2023 GARAGE FUND GARAGE 13,504.62_ TOTAL: 13,504.62
NORM'S AUTOMOTIVE CENTER, INC. PD 48-2 BRAKE PAD REPLACEM GARAGE FUND GARAGE 286.51 LATV VAN BATTERY REPLACEME GARAGE FUND GARAGE 179.08
GARAGE FUND GARAGE 282.58
GARAGE FUND GARAGE 103.13
PD 48-S2 OIL CHANGE
PD 48-S2 BELT CHANGE
PD 48-S2 OIL CHANGE GARAGE FUND GARAGE 54.95
PD 48-6 OIL CHANGE AND BRA GARAGE FUND GARAGE 252.57
WARRANTS 02/07/2024
5

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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
PD 48-7 OIL CHANGE GARAGE FUND GARAGE 54.95
PD 48-5 WATER PUMP REPLACE GARAGE FUND GARAGE 497.68
PD SILVER CHARGER OIL CHAN GARAGE FUND GARAGE 558.40_
TOTAL: 2,269.85
NORTH STAR LAND CARE LANDSCAPE MAINTENANCE 12/2 GENERAL FUND PARK MAINTENANCE 9,505.66_ TOTAL: 9,505.66
ORANGE COUNTY JUMPERS LLC SPRING CARNIVAL INFLATABLE GENERAL FUND SPECIAL EVENTS 946.00_ TOTAL: 946.00
ORANGE COUNTY SANITATION DISTRICT CONNECTION FEES 08/2023 GENERAL FUND NON-DEPARTMENTAL 2,564.58 BLDG PERMITS 08/2023 GENERAL FUND NON-DEPARTMENTAL 128.23- CONNECTION FEES 10/2023 GENERAL FUND NON-DEPARTMENTAL 2,411.19 BLDG PERMITS 10/2023 GENERAL FUND NON-DEPARTMENTAL 120.56- CONNECTION FEES 11/2023 GENERAL FUND NON-DEPARTMENTAL 5,602.06 BLDG PERMITS 11/2023 GENERAL FUND NON-DEPARTMENTAL 280.10- CONNECTION FEES 12/2023 GENERAL FUND NON-DEPARTMENTAL 3,756.60 BLDG PERMITS 12/2023 GENERAL FUND NON-DEPARTMENTAL 187.83- TOTAL: 13,617.71
ORKIN SERVICES OF CALIFORNIA, INC. PEST CTRL 12/2023 GENERAL FUND BUILDING MAINTENANCE 120.00_ TOTAL: 120.00
OSTS INC. BLOODBORNE PATHOGENS TRAIN GENERAL FUND STREET MAINTENANCE 375.00_ TOTAL: 375.00
OUR LOS AL MGMT SERVICES 12/2023 LOS ALAMITOS TV 2,083.33_ TOTAL: 2,083.33
PENINSULA SEPTIC SERVICE, INC. PUMP SEPTIC TANK COTTONWOO GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 580.00
PFI OFFICE FURNUTURE OFFICE SUPPLIES FURNITURE GENERAL FUND COMMUNITY DEVEL ADMIN 4,325.21_ TOTAL: 4,325.21
POWERTRIP RENTALS, LLC SUMMER CONCERTS GENERAL FUND SPECIAL EVENTS 63.00 3RD OF JULY SPECIAL EVENTS GENERAL FUND SPECIAL EVENTS 495.56 TRUNK OR TREAT EQUIPMENT GENERAL FUND SPECIAL EVENTS 2,803.49 CELEBRATE LOS AL EQUIPME GENERAL FUND SPECIAL EVENTS 6,914.98_ TOTAL: 10,277.03
PREMIER FIRST RESPONDER PSYCHOLOGICAL PSYCHOLOGICAL SERVICES GENERAL FUND POLICE ADMINISTRATION 750.00 PSYCHOLOGICAL SERVICES GENERAL FUND POLICE ADMINISTRATION 150.00_ TOTAL: 900.00
PRINTMASTERS ACFR BOOKS (5) GENERAL FUND FINANCE 163.88_ TOTAL: 163.88
PTS PROVIDERS INC PAYPHONE SERVICES 02/2024 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 43.00_ TOTAL: 43.00
QUADIENT FINANCE USA, INC POSTAGE GENERAL FUND FINANCE 39.00_ TOTAL: 39.00
SAMYS CAMERA, INC CANON EOS CAMERA KIT SUPPL GENERAL FUND COMMUNITY DEVEL ADMIN 6,334.32 WARRANTS 02/07/2024

LOS ALAMITOS TV
6

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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 6,334.32
SITEONE LANDSCAPE SUPPLY HOLDING, LLC LANDSCAPE MAINTENANCE SUPP GENERAL FUND PARK MAINTENANCE 26.60_ TOTAL: 26.60
SO CAL SANITATION LLC TRAILER RENTAL POLICE DEPT GENERAL FUND BUILDING MAINTENANCE 4,038.63_ TOTAL: 4,038.63
SOCAL AUTO & TRUCK PARTS INC. CREDIT FOR PARTS GARAGE FUND GARAGE 36.20- AUTO PARTS - LAMPS GARAGE FUND GARAGE 87.79
AUTO PARTS 2012 F250 FUEL GARAGE FUND GARAGE 12.78_
TOTAL: 64.37
SOUTHERN CALIFORNIA EDISON SIGNALS/ST LIGHTS 12/2023 GENERAL FUND STREET MAINTENANCE 1,686.13 PARK LIGHTS 12/2023 GENERAL FUND PARK MAINTENANCE 38.32 SPRINKLERS 12/2023 GENERAL FUND PARK MAINTENANCE 242.92_ TOTAL: 1,967.37
SOUTHERN CALIFORNIA GAS SOCAL GAS 12/2023-01/2024 GENERAL FUND BUILDING MAINTENANCE 327.63_ TOTAL: 327.63
SPARKLETTS DRINKING WATER WATER 12/2023 GENERAL FUND BUILDING MAINTENANCE 196.66_ TOTAL: 196.66
STATEWIDE TRAFFIC SAFETY & SIGNS, INC. STREET MAINTENANCE SIGN PO GENERAL FUND STREET MAINTENANCE 623.39_ TOTAL: 623.39
TERRA NOVA PLANNING & RESEARCH, INC PLANNING CONSULT 10-12/202 GENERAL FUND PLANNING 5,239.05_ TOTAL: 5,239.05
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SERVICES 01/24 GENERAL FUND ADMINISTRATION 4,000.00 GRANT WRITING 01/2024 GENERAL FUND FINANCE 2,000.00
GRANT WRITING 12/2023 GENERAL FUND FINANCE 2,000.00_
TOTAL: 8,000.00
ULINE, INC. BLDG MAINTENANCE UTILITY C GENERAL FUND BUILDING MAINTENANCE 187.55_ TOTAL: 187.55
UNDERGROUND SERVICE ALERT OF SO CAL REISSUE: MONTHLY DATABASE GENERAL FUND STREET MAINTENANCE 38.00_ TOTAL: 38.00
VOYAGER FLEET SYSTEMS, INC. FUEL 12/2023 GARAGE FUND GARAGE 10,450.86 FUEL TAX CREDIT 12/2023 GARAGE FUND GARAGE 385.71-
TOTAL: 10,065.15
WAXIE'S ENTERPRISES INC. CLEANING SUPPLIES GENERAL FUND BUILDING MAINTENANCE 101.35 CLEANING SUPPLIES GENERAL FUND BUILDING MAINTENANCE 2,184.31 CLEANING SUPPLIES BLDG MAI GENERAL FUND BUILDING MAINTENANCE 54.46_ TOTAL: 2,340.12
WILLDAN ENGINEERING TRAFFIC ENGINEER 11/2023 GENERAL FUND CITY ENGINEER 5,128.00 PLAN CHECK 11/2023 GENERAL FUND CITY ENGINEER 658.00
INTERIM PW MANAGER GENERAL FUND CITY ENGINEER 19,875.00_ TOTAL: 25,661.00
YING LIU PORTRAIT WORKSHOP 01/13/20 GENERAL FUND SPECIAL CLASSES 87.75 WARRANTS 02/07/2024
7

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VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
PORTRAIT WORKSHOP 01/20/20 GENERAL FUND SPECIAL CLASSES 117.00_ TOTAL: 204.75
=============== FUND TOTALS ================
10 GENERAL FUND 312,972.52
19 C.D.B.G 7,859.50
27 ASSET SEIZURE 15,000.00
28 LOS ALAMITOS TV 2,083.33
50 GARAGE FUND 46,548.30
53 TECHNOLOGY REPLACEMENT 43.00
54 SELF INSURANCE TRUST 7,534.59
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 392,272.00
--------------------------------------------
WARRANTS 02/07/2024
8

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WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ADLERHORST INTERNATIONAL LLC K-9 BOARDING 02/2024 GENERAL FUND PATROL 245.00_ TOTAL: 245.00
AERO PRECISION LLC PATROL RIFLES GENERAL FUND PATROL 19,422.00_ TOTAL: 19,422.00
AGILE OCCUPATIONAL MEDICINE PC PRE-EMPLOYMENT PHYSICAL (3 GENERAL FUND NON-DEPARTMENTAL 170.00_ TOTAL: 170.00
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 01/2024 GENERAL FUND TRAFFIC 6,546.66 CROSSING GUARDS 01-02/2024 GENERAL FUND TRAFFIC 7,394.28_ TOTAL: 13,940.94
AMERICAN LEGION POST 716 LOS ALAMITOS HALL RENTAL 03/2024 GENERAL FUND NON-DEPARTMENTAL 2,256.00_ TOTAL: 2,256.00
ARAMARK UNIFORM & CAREER APPAREL GROUP PUBLIC WORKS UNIFORMS GENERAL FUND STREET MAINTENANCE 58.20_ TOTAL: 58.20
BIDNET TEAM EDITION CONTRACT MODU GENERAL FUND ADMINISTRATION 6,695.00_ TOTAL: 6,695.00
BIG TOP RENTALS WEEKEND OF ART RENTAL DUE GENERAL FUND NON-DEPARTMENTAL 3,215.89_ TOTAL: 3,215.89
CALIFORNIA FORENSIC PHLEBOTOMY, INC. (2) BLOOD DRAWS 12/2023 GENERAL FUND PATROL 294.00_ TOTAL: 294.00
CHARTER COMMUNICATIONS CITY INTERNET 01/2024 GENERAL FUND ADMINISTRATION 141.24 FIBER INTERNET 01/2024 GENERAL FUND ADMINISTRATION 1,734.00 FIBER INTERNET 02/2024 GENERAL FUND ADMINISTRATION 1,734.00 YOUTH CENTER INTERNET 01/2 GENERAL FUND ADMINISTRATION 980.10 EQUIPMENT CHARGES GENERAL FUND COMMUNICATIONS TECHNOL 443.23_ TOTAL: 5,032.57
CITY OF CYPRESS MCP MAINTENANCE 1/3 COST GENERAL FUND EMERGENCY PREPAREDNESS 448.44_ TOTAL: 448.44
CLINICAL COUNSELING WITH TSELANE HEALING HEARTS SOUND BATH GENERAL FUND SPECIAL CLASSES 26.65 HEALING HEARTS SOUND BATH GENERAL FUND SPECIAL CLASSES 26.65_ TOTAL: 53.30
COLE PRO MEDIA, LLC TRANSPARENCY ADVISING 02/2 GENERAL FUND NON-DEPARTMENTAL 3,000.00_ TOTAL: 3,000.00
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COP WARE, INC. SOURCEBOOK SITE LICENSE 24 GENERAL FUND POLICE ADMINISTRATION 705.00_ TOTAL: 705.00
COSTAR REALTY INFORMATION, INC. DATA FOR 01/2024 GENERAL FUND ADMINISTRATION 795.00 DATA FOR 02/2024 GENERAL FUND ADMINISTRATION 795.00_
TOTAL: 1,590.00
COUNTY OF ORANGE TREASURER-TAX OCATS CIRCUIT SUPPORT 01/2 GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33 9

Page 17 of 136 ends

WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,273.33
EMBLEM ENTRERPRISES, INC. SERGEANT AND CORPORAL PATC GENERAL FUND PATROL 721.18_ TOTAL: 721.18
FIELD TIME TARGET AND TRAINING RANGE RENTAL 01/2024 GENERAL FUND PATROL 500.00_ TOTAL: 500.00
FRONTIER COMMUNICATIONS JAIL ALARM 02/2024 GENERAL FUND COMMUNICATIONS TECHNOL 399.37_ TOTAL: 399.37
GALLS / QUARTERMASTER GALLAUGHER UNIFORMS GENERAL FUND POLICE ADMINISTRATION 109.10 RAIN COAT FOR RENTERIA GENERAL FUND PATROL 61.21
BOICE RECRUIT UNIFORMS GENERAL FUND PATROL 191.81
REMNET VIP UNIFORMS GENERAL FUND EMERGENCY PREPAREDNESS 76.81 PATZ VIP UNIFORMS GENERAL FUND EMERGENCY PREPAREDNESS 70.75_ TOTAL: 509.68
GEORGE HILLS COMPANY, INC. SERVICE FLAT FEE 02/2024 GENERAL FUND ADMINISTRATION 1,291.67_ TOTAL: 1,291.67
GOLDEN STATE WATER COMPANY STREET MAINTENANCE 5,802.61
PARK MAINTENANCE 7,875.66
PARK MAINTENANCE 814.94
BUILDING MAINTENANCE 1,121.76_
TOTAL: 15,614.97
GOLDEN WEST COLLEGE ATTN: BURSAR'S OFF PATROL 6,912.00_ TOTAL: 6,912.00
HOLIDAYGOO, INC.

GOLDEN STATE WATER 01/2024 GENERAL FUND
GOLDEN STATE WATER 01/2024 GENERAL FUND
GOLDEN STATE WATER 01/2024 GENERAL FUND
GOLDEN STATE WATER 01/2024 GENERAL FUND
GWC POLICE ACADEMY 3 RECRU GENERAL FUND
ADAPTIVE RECREATION MEET U GENERAL FUND NON-DEPARTMENTAL 309.18_ TOTAL: 309.18
HORSEMEN INC BACKGROUND FOR LISLE GENERAL FUND NON-DEPARTMENTAL 1,800.00 BACKGROUND FOR MCLEOD GENERAL FUND NON-DEPARTMENTAL 1,000.00_ TOTAL: 2,800.00
JARED E. LLOYD HCE BALL HANDLING & SHOOTI GENERAL FUND SPORTS 580.00 GENERAL FUND SPORTS 488.00
GENERAL FUND SPORTS 252.00
GENERAL FUND SPORTS 84.00
GENERAL FUND SPORTS 2,604.00_
TOTAL: 4,008.00
KONICA MINOLTA GENERAL FUND POLICE ADMINISTRATION 211.00_ TOTAL: 211.00
KONICA MINOLTA BUSINESS SOLUTIONS U.S.

HCE TRIPLE BUNDLE

HCE ATTACK SERIES

HCE BALLHANDLING

HCE TRAVEL BALL
GENERAL FUND POLICE ADMINISTRATION 249.99_
TOTAL: 249.99
KONICA MINOLTA PREMIER FINANCE COPIER LEASE 02/20-03/19/2 GENERAL FUND FINANCE 1,048.46_ TOTAL: 1,048.46
LIBERTY MUTUAL INSURANCE CLAIM SETTLEMENT SELF INSURANCE TRU INSURANCE 14,625.80_ TOTAL: 14,625.80
10 PD COPIER LEASE 02/2024

PD COPIER MAINT 01/2024

Page 18 of 136 ends

WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
LIVETEN MEDIA SERVICES WEEKEND OF ART:AUDIO SERVI GENERAL FUND SPECIAL EVENTS 1,340.00_ TOTAL: 1,340.00
LONG BEACH SOCCER REFEREE ASSOCIATION ADULT SOCCER REFEREE FEES GENERAL FUND SPORTS 869.00_ TOTAL: 869.00
LOS ALAMITOS AREA CHAMBER OF COMMERCE BREAKFAST 02/2024 GENERAL FUND POLICE ADMINISTRATION 90.00_ TOTAL: 90.00
LOS ALTOS TROPHY DOBY OUT GOING MAYOR PLAQU GENERAL FUND CITY COUNCIL 52.38 NEFULDA MAYOR NAME BADGE GENERAL FUND CITY COUNCIL 11.87 OCFA REPRESENTATIVE NAME P GENERAL FUND ADMINISTRATION 17.87_ TOTAL: 82.12
M&C CONSTRUCTION GROUP INC CONDUIT RECREATION LIGHT S GENERAL FUND BUILDING MAINTENANCE 1,250.00_ TOTAL: 1,250.00
MARY ANN REMNET BOOMERS TO ZOOMERS GENERAL FUND SPECIAL CLASSES 119.60_ TOTAL: 119.60
MATRIX IMAGING PRODUCTS, INC. LARGE FORMAT SCANNING GENERAL FUND PLANNING 2,640.97_ TOTAL: 2,640.97
MCLEAN ENTERPRISES, INC. KROGMAN BUSINESS CARDS GENERAL FUND PATROL 88.71 BLANK BUSINESS CARDS GENERAL FUND PATROL 88.71
STEINHAUSER BUSINESS CARDS GENERAL FUND PATROL 88.71
GENERAL FUND RECREATION ADMINISTRAT 382.38
GENERAL FUND RECREATION ADMINISTRAT 114.71

BUSINESS CARDS FOR STAFF

BUSINESS CARDS FOR STAFF
YOUTH SPORT SUPPLIES GENERAL FUND SPORTS 213.04_
TOTAL: 976.26
MISC. VENDOR CHET SIMMIONS CHET SIMMIONS:REIMBURSEMEN GENERAL FUND ADMINISTRATION 122.31 RILEY HILL RILEY HILL:REIMBURSEMENT GENERAL FUND NEIGHBORHOOD PRESERVAT 154.97 CHIARA SOLAR CHIARA SOLAR:WEEKEND OF AR GENERAL FUND SPECIAL EVENTS 300.00_ TOTAL: 577.28
MV CHENG ASSOCIATES, INC. INTERIM FINANCE MGR 01/202 GENERAL FUND FINANCE 12,730.00_ TOTAL: 12,730.00
OC PARTY COMPANY WEEKEND OF ART: FACE PAINT GENERAL FUND SPECIAL EVENTS 385.00_ TOTAL: 385.00
PRINTMASTERS CITE BOOKS (2500) GENERAL FUND TRAFFIC 1,638.75_ TOTAL: 1,638.75
PUBLIC AGENCY RETIREMENT SERVICES AND PAYMENT 2 PARS TRUST GENERAL FUND NON-DEPARTMENTAL 50,000.00_ TOTAL: 50,000.00
QUALITY CODE PUBLISHING, LLC REISSUE: ECODE MAINTENANCE GENERAL FUND ADMINISTRATION 1,215.00_ TOTAL: 1,215.00
RCS INVESTIGATIONS & CONSULTING, LLC I.A INVESTIGATION GENERAL FUND NON-DEPARTMENTAL 4,980.00_ TOTAL: 4,980.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 01/2024 GENERAL FUND TRAFFIC 10,887.54_ TOTAL: 10,887.54
11

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WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
SDI PRESENCE LLC 5,871.00
441.96
1,191.00
441.93
5,871.00
441.96
1,147.50
2,327.50
390.91
5,871.00
1,947.50
390.91
IT SUPPORT CONTRACT 04/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IRON SCALES LICENSE 04/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE CLOUD BACKUP LICENSE 02/20 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IRON SCALES LICENSE 07/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IT SUPPORT CONTRACT 09/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IRON SCALES LICENSE 09/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE CLOUD BACK UP LICENSE 09/2 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE T&M IT SUPPORT 09/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE SENTINEL ONE CTRL 09/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IT SUPPORT CONTRACT 12/202 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE T&M IT SUPPORT 12/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE SENTINEL ONE CTRL 12/2023 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE CLOUD BACKUP LICENSE 12/20 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,180.00_ TOTAL: 27,514.17
SECURE - A - DOOR BUILDING MAINTENANCE 3,432.28
BUILDING MAINTENANCE 813.70
BUILDING MAINTENANCE 1,156.14
BUILDING MAINTENANCE 300.00
BUILDING MAINTENANCE 728.03_
TOTAL: 6,430.15

SOUTHERN CALIFORNIA EDISON
REISSUE: MAINTENANCE GATE GENERAL FUND
REISSUE: COMM CTR DOOR MAI GENERAL FUND
REISSUE: ENTRANCE GATE GENERAL FUND
REISSUE: GATE REPAIR MAINT GENERAL FUND
REISSUE: PRESCHOOL DOOR MA GENERAL FUND
SIGNALS/ST LIGHTS 12/2023 GENERAL FUND STREET MAINTENANCE 18,468.02 GENERAL FUND PARK MAINTENANCE 283.97
GENERAL FUND PARK MAINTENANCE 106.95
GENERAL FUND BUILDING MAINTENANCE 381.16
GENERAL FUND BUILDING MAINTENANCE 1,819.89
GENERAL FUND BUILDING MAINTENANCE 4,337.96_
TOTAL: 25,397.95
ST. OF CALIFORNIA DEPT. OF JUSTICE GENERAL FUND NON-DEPARTMENTAL 64.00_ TOTAL: 64.00
SUGARLIPS GENERAL FUND SPECIAL EVENTS 700.00_
TOTAL: 700.00

SUZANNE ROADY-ROSS
PARKS 12/2023
MCAULIFFE PARK 12/2023
PUMP STATIONS 12/2023
CITY HALL 12/2023
POLICE STATION 12/2023
LIVESCANS 01/2024

SPRING CARNIVAL BAND
T'AI CHI CHIH BEG/INT GENERAL FUND SPECIAL CLASSES 286.00_ TOTAL: 286.00
THE COUNSELING TEAM INTERNATIONAL CONTRACT SERVICES 02/2024 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
THOMSON REUTERS - WEST ONLINE SOFTWARE SUB 01/202 GENERAL FUND INVESTIGATION 335.20_ TOTAL: 335.20
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SERVICES 02/24 GENERAL FUND ADMINISTRATION 4,000.00 GRANT WRITING 02/2024 GENERAL FUND FINANCE 2,000.00_
TOTAL: 6,000.00
U.S. BANK DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 102.53 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 48.08 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 254.48 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 147.33 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 32.13 SENIOR PROGRAMS SUPPLIES GENERAL FUND NON-DEPARTMENTAL 38.78 12

Page 20 of 136 ends

WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
SENIOR PROGRAMS SUPPLIES GENERAL FUND NON-DEPARTMENTAL 33.87 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 9.78 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 44.13 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 194.45 NON-DEPARTMENTAL 33.83
NON-DEPARTMENTAL 111.97
CITY COUNCIL 85.00
CITY COUNCIL 18.00
CITY COUNCIL 400.00-
CITY COUNCIL 1,650.00-
CITY COUNCIL 65.55
CITY COUNCIL 85.00
CITY COUNCIL 170.00
CITY COUNCIL 85.00
CITY COUNCIL 30.00
CITY COUNCIL 85.00
CITY COUNCIL 85.00
CITY COUNCIL 123.18
CITY COUNCIL 54.63
CITY COUNCIL 154.50
CITY COUNCIL 300.00
CITY COUNCIL 300.00
CITY COUNCIL 300.00
CITY COUNCIL 300.00
ADMINISTRATION 59.98
ADMINISTRATION 1,500.00
ADMINISTRATION 26.00
ADMINISTRATION 99.00

ADAPTIVE RECREATION JAN MT GENERAL FUND

HIBARD ACC-OC POLICY DINNE GENERAL FUND

MURPHY OC REGISTER SUBSCRI GENERAL FUND
REFUND: DOBY ACC-OC DC DIN GENERAL FUND
REFUND: DOBY ACC-OC DC TRI GENERAL FUND
MURPHY BUSINESS CARDS(500) GENERAL FUND

MURPHY LAEF ROYAL GALA GENERAL FUND

DOBY & GUEST LAEF ROYAL GA GENERAL FUND

HASSELBRINK LAEF ROYAL GAL GENERAL FUND

HIBARD BREAKFAST BOARD INS GENERAL FUND

HIBARD LAEF ROYAL GALA GENERAL FUND

MURPHY ACC-OC POLICY DINNE GENERAL FUND
COUNCIL MTG DINNER 01/16/2 GENERAL FUND
NEFULDA BUSINESS CARDS(250)GENERAL FUND

MUPRHY AFFAIR OF THE HEART GENERAL FUND

DOBY AMERICANA ANNUAL AWARD GENERAL FUND

DOBY GUEST AMERICANA ANNUAL GENERAL FUND

HASSELBRINK AMERICANA ANNUA GENERAL FUND

HIBARD AMERICANA ANNUAL AW GENERAL FUND

ILLUSTRATOR & ACROBAT SUBS GENERAL FUND

HOLIDAY PARTY - LUNCH GENERAL FUND
OCREGISTER.COM SUBSCRIPTIO GENERAL FUND

EMPLOYEE SURVEY GENERAL FUND
BOMBER JACKET CITY MANAGER GENERAL FUND ADMINISTRATION 1,638.63 REFUND OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 71.76- REFUND OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 79.38- OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 16.39
GENERAL FUND ADMINISTRATION 25.00
GENERAL FUND ADMINISTRATION 100.00

WELLNESS WINNERS - GIFT

EMPLOYEE ID BADGES
HOLIDAY PARTY SUPPLIES GENERAL FUND ADMINISTRATION 25.12 HOLIDAY PARTY SUPPLIES GENERAL FUND ADMINISTRATION 50.00 HOLIDAY PARTY SUPPLIES GENERAL FUND ADMINISTRATION 21.82 HOLIDAY PARTY SUPPLIES GENERAL FUND ADMINISTRATION 56.72 HOLIDAY PARTY LUNCH DEPOSI GENERAL FUND ADMINISTRATION 274.12 GENERAL FUND ADMINISTRATION 37.13
GENERAL FUND ADMINISTRATION 89.22
GENERAL FUND ADMINISTRATION 42.86
GENERAL FUND ADMINISTRATION 860.92
GENERAL FUND ADMINISTRATION 244.31
ADMINISTRATION 54.63
ADMINISTRATION 618.00
ADMINISTRATION 18.00-
GENERAL FUND FINANCE 67.32
GENERAL FUND FINANCE 4.30
GENERAL FUND FINANCE 10.00
GENERAL FUND FINANCE 62.40
GENERAL FUND FINANCE 14.60
GENERAL FUND FINANCE 72.80

HOLIDAY PARTY SUPPLIES

EMPLOYEE ID CAMERA

COPY PAPER
GRANFLOR BUSINESS CARDS(250

CHET & GUEST AMERICANA ANN
REFUND: AMERICANA ANNUAL A

SUPPLIES

CONTRACTUAL SERVICES

SUPPLIES

SUPPLIES
SUPPLIES GENERAL FUND FINANCE 26.93

GENERAL FUND

GENERAL FUND
13

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WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GENERAL FUND FINANCE 244.31
GENERAL FUND POLICE ADMINISTRATION 898.00
GENERAL FUND POLICE ADMINISTRATION 351.00
GENERAL FUND POLICE ADMINISTRATION 11.91
GENERAL FUND POLICE ADMINISTRATION 16.49
GENERAL FUND POLICE ADMINISTRATION 131.09
GENERAL FUND POLICE ADMINISTRATION 16.38
GENERAL FUND POLICE ADMINISTRATION 20.43
GENERAL FUND POLICE ADMINISTRATION 28.00-
GENERAL FUND POLICE ADMINISTRATION 262.81
GENERAL FUND POLICE ADMINISTRATION 60.07

COPY PAPER

SOCIAL MEDIA TRAINING

SWAT TRAINING

SUPPLIES FOR MCP

OFFICE SUPPLIES

MONTHLY CHARGE

OFFICE SUPPLIES
REFUND

OFFICE SUPPLIES

OFFICE SUPPLIES
TABLECLOTHS GENERAL FUND POLICE ADMINISTRATION 18.00
SUPPLIES PROMOTIONAL CEREM GENERAL FUND POLICE ADMINISTRATION 70.72 SUPPLIES PROMOTIONAL CEREM GENERAL FUND POLICE ADMINISTRATION 32.84 SUPPLIES PROMOTIONAL CEREM GENERAL FUND POLICE ADMINISTRATION 1.10 SUPPLIES PROMOTIONAL CEREM GENERAL FUND POLICE ADMINISTRATION 47.19 TRAINING GENERAL FUND POLICE ADMINISTRATION 26.13
TRAINING GENERAL FUND POLICE ADMINISTRATION 26.13
TRAINING GENERAL FUND POLICE ADMINISTRATION 26.13
GENERAL FUND POLICE ADMINISTRATION 244.32
GENERAL FUND PATROL 201.70
GENERAL FUND PATROL 53.20

COPY PAPER

RANGE DOOR SUPPLIES

RANGE DOOR SUPPLIES
REFUND GENERAL FUND PATROL 195.04-
K-9 FOOD GENERAL FUND PATROL 109.33
MAILING COSTS GENERAL FUND PATROL 20.00
KITCHEN SUPPLIES GENERAL FUND PATROL 304.46
KITCHEN SUPPLIES GENERAL FUND PATROL 151.04
K-9 FOOD GENERAL FUND PATROL 113.46
KITCHEN AND OFFICE SUPPLIE GENERAL FUND PATROL 44.59
K-9 SUPPLIES GENERAL FUND PATROL 213.25
MAILING COSTS GENERAL FUND PATROL 4.85
OFFICE SUPPLIES GENERAL FUND PATROL 40.39
K-9 TRAINING & SUPPLIES GENERAL FUND PATROL 1,500.00
K-9 TRAINING & SUPPLIES GENERAL FUND PATROL 1,500.00
REFUND GENERAL FUND RECORDS 68.45-
REFUND GENERAL FUND RECORDS 226.15-
YEARLY MEMBERSHIP GENERAL FUND RECORDS 65.00
YEARLY MEMBERSHIP GENERAL FUND RECORDS 65.00
MONTHLY SUPPLIES GENERAL FUND RECORDS 8.70
PUBLIC WORKS PHONE STORAGE GENERAL FUND COMMUNITY DEVEL ADMIN 9.99 PUBLIC WORKS CALENDAR & PL GENERAL FUND COMMUNITY DEVEL ADMIN 33.74 AD IN ROSSMOOR LIVING MAGA GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 CHAMBER BREAKFAST GENERAL FUND COMMUNITY DEVEL ADMIN 30.00 MGMT ANALYST PANELIST LUNC GENERAL FUND COMMUNITY DEVEL ADMIN 33.57 YOUTUBE TV SUBSCRIPTION GENERAL FUND COMMUNITY DEVEL ADMIN 72.99 HP PRINTER INK CARTRIDGES GENERAL FUND COMMUNITY DEVEL ADMIN 460.52 MGMT ANALYST PANELIST LUNC GENERAL FUND COMMUNITY DEVEL ADMIN 160.00 GENERAL FUND COMMUNITY DEVEL ADMIN 162.20
GENERAL FUND COMMUNITY DEVEL ADMIN 10.75
GENERAL FUND COMMUNITY DEVEL ADMIN 74.88
GENERAL FUND COMMUNITY DEVEL ADMIN 30.04
GENERAL FUND COMMUNITY DEVEL ADMIN 20.91
GENERAL FUND COMMUNITY DEVEL ADMIN 35.83
GENERAL FUND COMMUNITY DEVEL ADMIN 26.76
GENERAL FUND COMMUNITY DEVEL ADMIN 26.19

SUPPLIES

STAFF GOING AWAY PARTY

STAFF GOING AWAY PARTY
STAFF GOING AWAY PARTY GENERAL FUND COMMUNITY DEVEL ADMIN 54.00 14

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WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GENERAL FUND COMMUNITY DEVEL ADMIN 50.00
GENERAL FUND COMMUNITY DEVEL ADMIN 244.72
GENERAL FUND COMMUNITY DEVEL ADMIN 244.32

CEAOC ANNUAL MEMBERSHIP

TRANSCEIVER MODULE

COPY PAPER
COPY PAPER GENERAL FUND COMMUNITY DEVEL ADMIN 244.31
COMMUNITY DEVEL ADMIN 659.27
COMMUNITY DEVEL ADMIN 278.92

MONTHLY SUPPLIES GENERAL FUND

MONTHLY SUPPLIES GENERAL FUND
SUPPLIES GENERAL FUND NEIGHBORHOOD PRESERVAT 98.06
SHIRT EMBROIDERY GENERAL FUND NEIGHBORHOOD PRESERVAT 30.00 SAND BAG GIVEAWAY GENERAL FUND STREET MAINTENANCE 643.31 CPSI PREP TRAINING REYES, GENERAL FUND STREET MAINTENANCE 515.00 YOUTH CENTER WINDOW REPAIR GENERAL FUND BUILDING MAINTENANCE 880.00 WET/DRY VACUUM GENERAL FUND BUILDING MAINTENANCE 336.13 CPR CERTIFICATION GENERAL FUND RECREATION ADMINISTRAT 37.00 CHAMBERS BREAKFAST 02/2024 GENERAL FUND RECREATION ADMINISTRAT 30.00 GENERAL FUND RECREATION ADMINISTRAT 60.99
GENERAL FUND RECREATION ADMINISTRAT 16.99
GENERAL FUND RECREATION ADMINISTRAT 30.00
GENERAL FUND RECREATION ADMINISTRAT 68.28
GENERAL FUND RECREATION ADMINISTRAT 32.76
GENERAL FUND RECREATION ADMINISTRAT 75.00
GENERAL FUND RECREATION ADMINISTRAT 90.00
GENERAL FUND RECREATION ADMINISTRAT 280.00
GENERAL FUND RECREATION ADMINISTRAT 75.00
GENERAL FUND RECREATION ADMINISTRAT 38.10
GENERAL FUND RECREATION ADMINISTRAT 29.00

DIRECT TV SUBSCRIPTION

SPOTIFY MONTHLY FEE

CHAMBER EVENT TRAINING

OFFICE SUPPLIES

CPRS JOB POSTINGS

CPRS TRAINING

CPRS CONFERENCE TRAINING

OFFICE SUPPLIES

EVENTBRITE ANNUAL FEE
COPY PAPER GENERAL FUND RECREATION ADMINISTRAT 244.32
AQUATICS STAFF TRAINING/CE GENERAL FUND RECREATION ADMINISTRAT 210.00 TRAVEL & TRAINING GENERAL FUND RECREATION ADMINISTRAT 90.99 TRAVEL & TRAINING GENERAL FUND RECREATION ADMINISTRAT 387.80 APPLE ICLOUD STORAGE GENERAL FUND RECREATION ADMINISTRAT 9.99 TRAVEL & TRAINING GENERAL FUND RECREATION ADMINISTRAT 85.00 TRAVEL & TRAINING GENERAL FUND RECREATION ADMINISTRAT 76.99 CPRS CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 1,400.00 CPRS CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 1,400.00 CONSTANT CONTACTS SUBSCRIP GENERAL FUND RECREATION ADMINISTRAT 342.00 AQUATIC SUPPLIES GENERAL FUND AQUATICS 43.69
YOUTH SPORT SUPPLIES GENERAL FUND SPORTS 78.64
STAFF APPRECIATION GENERAL FUND SPORTS 100.00
PARENT & ME BASKETBALL SUP GENERAL FUND SPORTS 64.59
MAT SERVICE FOR COMM CTR GENERAL FUND SPECIAL CLASSES 106.47 MAT SERVICE FOR COMM CTR GENERAL FUND SPECIAL CLASSES 106.47 MAT SERVICE FOR COMM CTR GENERAL FUND SPECIAL CLASSES 106.47 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 59.86
SENIOR STRETCH AND STRENGT GENERAL FUND SPECIAL CLASSES 7.23 SENIOR STRETCH AND STRENGT GENERAL FUND SPECIAL CLASSES 41.50 SENIOR STRETCH AND STRENGT GENERAL FUND SPECIAL CLASSES 50.61 EVENT DECORATIONS GENERAL FUND SPECIAL EVENTS 13.98
WEEKEND OF ART AWARDS GENERAL FUND SPECIAL EVENTS 251.61 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 4.17 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 22.57 WEEKEND OF ART AWARDS GENERAL FUND SPECIAL EVENTS 580.00 WEEKEND OF ART AWARDS GENERAL FUND SPECIAL EVENTS 1,000.00 SPRING CARNIVAL GENERAL FUND SPECIAL EVENTS 337.06
SPECIAL EVENTS SUPPLIES GENERAL FUND SPECIAL EVENTS 311.19_ TOTAL: 28,616.39
15

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WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
V & V MANUFACTURING, INC. HONOR GUARD CAP PIECES GENERAL FUND PATROL 156.10 K-9 BADGE GENERAL FUND PATROL 98.27
REISSUE:DETECTIVE BADGE 48 GENERAL FUND INVESTIGATION 110.27_ TOTAL: 364.64
VERIZON WIRELESS MDC 1-8 01/2024 GENERAL FUND PATROL 306.08 PD JETPACKS 01/2024 GENERAL FUND PATROL 76.02
(20) PD CELLPHONES 01/2024 GENERAL FUND PATROL 835.60
(3) MOBILE ID READERS 01/2 GENERAL FUND PATROL 124.59
CHIEF OF POLICE PHONE 01/2 GENERAL FUND PATROL 41.53
(1) TRIAL MDCS 01/2024 GENERAL FUND PATROL 40.01
(3) POLICE 4GLTE SIM 01/20 GENERAL FUND PATROL 556.63
(4) DETECTIVE PHONES 01/20 GENERAL FUND INVESTIGATION 166.12 CLO PHONE 01/2024 GENERAL FUND COMMUNITY OUTREACH 41.53 (6) CITY PHONES 01/2024 GENERAL FUND COMMUNITY DEVEL ADMIN 267.88 (2) TRIAL MDCS REFUND 01/2 GENERAL FUND STREET MAINTENANCE 20.64- (2) CITY PHONES 01/2024 GENERAL FUND STREET MAINTENANCE 41.53_ TOTAL: 2,476.88
WEST COAST ARBORISTS, INC. TREE MAINTENANCE BALL ROAD GENERAL FUND PARK MAINTENANCE 22,192.00_ TOTAL: 22,192.00
WEX HEALTH, INC. FSA MONTHLY 01/2024 GENERAL FUND NON-DEPARTMENTAL 50.00_ TOTAL: 50.00
WILLDAN ENGINEERING GENERAL FUND CITY ENGINEER 14,272.00 GENERAL FUND CITY ENGINEER 9,274.75
GENERAL FUND CITY ENGINEER 7,950.00
GENERAL FUND CITY ENGINEER 16,000.00
GENERAL FUND CITY ENGINEER 15,770.75
GENERAL FUND CITY ENGINEER 15,720.00
GENERAL FUND CITY ENGINEER 8,612.75
GENERAL FUND CITY ENGINEER 4,010.00
GENERAL FUND CITY ENGINEER 1,128.00
GENERAL FUND CAPITAL PROJECTS 2,112.00
CAPITAL PROJECTS 7,762.00
CAPITAL PROJECTS 93.50
CAPITAL PROJECTS 1,544.00
2022-23 STREET IMPROV 11/GENERAL FUND
LATV BLDG 11/2023 GENERAL FUND
MEDIAN ISLAND CONCEPT 11/ GENERAL FUND
MEDIAN ISLAND CONCEPT 11/20 GENERAL FUND CAPITAL PROJECTS 864.00 COMM CTR ROOF PROJECT 09/ GENERAL FUND CAPITAL PROJECTS 2,400.00 COMM CTR ROOF PROJECT 10/ GENERAL FUND CAPITAL PROJECTS 1,600.00 PHASE II STREET 09/2023 GENERAL FUND CAPITAL PROJECTS 7,076.00 PINE STREET IMPROV 10/2023 GENERAL FUND CAPITAL PROJECTS 30,000.00 MEDIAN ISLAND CONCEPT09/20 GENERAL FUND CAPITAL PROJECTS 5,143.00 COMM CTR ROOF PROJECT 09/2 GENERAL FUND CAPITAL PROJECTS 374.00 GENERAL FUND CAPITAL PROJECTS 4,091.50
GENERAL FUND CAPITAL PROJECTS 2,599.00
PHASE II STREET 10/2023
LATV BLDG 10/2023
BLOOMFIELD PMRF 11/2023 GAS TAX CAPITAL PROJECTS 530.25 CDBG HOWARD STREET 09/202 GAS TAX CAPITAL PROJECTS 1,440.00 GAS TAX CAPITAL PROJECTS 360.00
GAS TAX CAPITAL PROJECTS 1,298.50
GAS TAX CAPITAL PROJECTS 745.00
MEASURE M CAPITAL PROJECTS 150.00
MEASURE M CAPITAL PROJECTS 480.00
MEASURE M CAPITAL PROJECTS 87.50
CDBG HOWARD STREET 10/2023
BLOOMFIELD PMRF 09/2023
BLOOMFIELD PMRF 10/2023
CONCRETE SHAVING 11/2023
STREET MARKINGS 09/2023
PMP UPDATE 09/2023
EMERGENCY GENERATOR 09/202 FACILITY CAPITAL E CAPITAL PROJECTS 561.00 16 CITY ENGINEER 10/2023
PLAN CHECKING 10/2023
INTERIM PW MANAGER 11/2023
CITY ENGINEER 09/2023
PLAN CHECKING 11/2023
CITY ENGINEER 11/2023
PLAN CHECKING 10/2023
PLAN CHECKING 09/2023
COMM CTR ROOF PROJECT 11/
TRAFFIC ENGINEER 09/2023

Page 24 of 136 ends

WARRANTS 02/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
EMERGENCY GENERATOR 09/20 FACILITY CAPITAL E CAPITAL PROJECTS 1,702.00_ TOTAL: 165,751.50
WILLDAN FINANCIAL SERVICES COST RECOVERY 01/2024 GENERAL FUND ADMINISTRATION 2,922.00_ TOTAL: 2,922.00
WORLD TRADE PRINTING COMPANY CITY NEWS FALL 2023 BROCHU GENERAL FUND ADMINISTRATION 1,398.27 CITY NEWS BROCHURE 23/24 GENERAL FUND ADMINISTRATION 1,537.99_ TOTAL: 2,936.26
=============== FUND TOTALS ================
10 GENERAL FUND 441,025.41
20 GAS TAX 4,373.75
26 MEASURE M 717.50
52 FACILITY CAPITAL EXPENSES 2,263.00
53 TECHNOLOGY REPLACEMENT 27,514.17
54 SELF INSURANCE TRUST 14,625.80
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 490,750.39
--------------------------------------------

WILLDAN ENGINEERING
17

Page 25 of 136 ends

ADVANCED WARRANT 02/27/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
U.S. BANK NON-DEPARTMENTAL 1,636.49
NON-DEPARTMENTAL 1,263.78
CITY COUNCIL 32.00
CITY COUNCIL 217.29
ADMINISTRATION 1,120.46
ADMINISTRATION 2,157.00
ADMINISTRATION 460.98
ADMINISTRATION 750.00
ADMINISTRATION 849.56
ADMINISTRATION 119.99
FINANCE 551.46
FINANCE 35.00
POLICE ADMINISTRATION 685.70
POLICE ADMINISTRATION 1,099.69
PATROL 1,019.13
RECORDS 589.49
RECORDS 250.00
RECORDS 8.70
COMMUNITY OUTREACH 1,530.73
EMERGENCY PREPAREDNESS 83.94
COMMUNITY DEVEL ADMIN 3,794.20
COMMUNITY DEVEL ADMIN 1,400.00
COMMUNITY DEVEL ADMIN 825.00
NEIGHBORHOOD PRESERVAT 100.00
STREET MAINTENANCE 1,778.23
STREET MAINTENANCE 2.99
PARK MAINTENANCE 1,356.06
BUILDING MAINTENANCE 846.28
BUILDING MAINTENANCE 703.61
ECONOMIC DEVELOPMENT 900.00
ECONOMIC DEVELOPMENT 25.00
RECREATION ADMINISTRAT 989.06
RECREATION ADMINISTRAT 1,641.42
RECREATION ADMINISTRAT 70.98
COMMUNITY SERVICES 280.00
DAY CAMP 567.23
SPORTS 21.84
SPORTS 371.42
SPORTS 85.95
SPORTS 200.00
SPORTS 20.75
SPECIAL CLASSES 135.19
SPECIAL CLASSES 1,192.99
SPECIAL EVENTS 11,143.36

GENERAL FUND
SPECIAL EVENTS 3,190.48
REISSUE:CAL CARD 111769
AMERICAN RESCUE PL NON - DEPARTMENTAL 143.83_
TOTAL: 46,247.26
18

Page 26 of 136 ends

ADVANCED WARRANT 02/27/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 46,103.43
56 AMERICAN RESCUE PLAN ACT 143.83
--------------------------------------------
GRAND TOTAL: 46,247.26
--------------------------------------------
19

Page 27 of 136 ends

Retirees Medical Reimbursement
Date: February 1, 2024 Number of Transactions: 17 Total Batch: $11,487.90 20

Page 28 of 136 ends

Payroll 02/02/2024

GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
20,575.10 0.00 398.30 8,298.55 4,035.54 4,452.24 20,784.17 29,271.95 9,621.90 22.51 780.80 2,571.14 1134.17 1617.41 10,244.77 12,996.35 24,761.80 0.00 0.00 4,357.40 5,453.63 5,045.41 18,620.16 29,119.20 52,783.92 21,065.75 5,442.56 7,835.80 13,574.77 13,099.62 60,453.64 87,128.03 15,426.00 2,504.52 1,473.20 1,933.41 4,685.60 3,636.78 13,014.75 21,337.13 6,074.24 0.00 542.42 4,138.83 747.78 1,463.48 8,544.23 10,755.49

0.00 0.00 0.00 1,658.25 62.18 86.02 1,510.05 1,658.25 2,941.20 440.10 980.40 696.08 947.74 598.79 3,511.25 5,057.78 0.00 0.00 336.00 2,968.25 123.91 108.12 3,072.22 3,304.25 17,141.90 0.00 3,372.81 5,800.38 3,229.61 3,967.15 19,118.33 26,315.09 2,982.70 191.75 0.00 456.10 518.63 688.30 2,423.62 3,630.55 2,352.24 0.00 335.40 3,044.25 340.42 659.78 4,731.69 5,731.89 10,001.98 0.00 1,837.82 2,326.40 2,111.24 1,224.86 10,830.10 14,166.20 2,035.44 0.00 0.00 251.16 386.17 30.40 1,870.03 2,286.60 2,743.62 0.00 166.28 445.70 258.66 207.09 2,889.85 3,355.60 29,955.10 208.62 0.00 11,663.50 5,159.91 5,806.30 30,861.01 41,827.22 0.00 0.00 0.00 13,209.13 495.34 633.76 12,080.03 13,209.13

0.00 0.00 0.00 34.66 1.30 0.50 32.86 34.66
TOTALS $312,108.57 $200,320.34 $24,433.25 $15,665.99 $71,688.99 $43,306.06 $43,339.41 $225,463.1010-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 121 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 121 10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance 21

Page 29 of 136 ends

Employee Employer
Fed Taxes Employee/ Employer (MediCare) $37,495.55 $28,587.73 $8,907.82State Taxes Employee $10,977.75ICMA Employee $3,243.19PD Association Employee $360.00LosAl Employees Assoc Employee $1,416.56Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $3,036.08 1,518.04 $ 1,518.04 $ PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $58,295.84 $23,267.23 $35,028.61AFLAC Employee $82,096.35PERS Medical Employee/ Employer $690.88Delta Dental PPO Employer $4,325.40Delta Dental HMO Employer $461.53VSP Vision Employer $1,045.06Standard Self Admin Employee/ EmployerStandard Life Optional Employee $351.85TOTALS $206,941.80 $53,373.00 $45,454.47

ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 4599.10 $200,320.34 125 I-125 671.09 $ FED W/H $ 28,154.37 271,505.04 $ PTRG 1431.20 $31,014.67 129 I-129 192.31 $ ST WH CA $ 10,803.79 271,505.04 $ PHEO 66.75 $2,135.65 AFP AFLPT 167.22 $ FICA $ 4,381.25 302,157.73 $ 4,381.25 $ HOL 426.00 $19,155.22 CMP CLOAN 61.44 $ MEDIABST 70.00 $0.00 CS1 CS-C0 230.76 $ OT 8.50 $422.88 DCI DCICM 2,620.00 $ OTS 276.50 $23,494.97 DCM DCICM 350.00 $ CTOT 4.00 $323.64 DCN DCNW $1,590.00 STBY 2.00 $191.76 DCP DCPRS 1,555.76 $
MOT 0.00 $174.71 DD1 DPPO1 272.25 $
CAR 0.00 $1,100.00 DD2 DPPO2 211.50 $ CELL 0.00 $1,060.00 DD3 DPPO3 634.50 $ PPHC 0.00 $1,728.16 DD4 DDMO1 38.55 $ MEDR 0.00 $7,350.00 DD5 DDMO2 69.45 $ SPAS 0.00 $2,111.32 DD6 DDMO3 123.30 $ SPSK 0.00 $127.84 DI% DCI% 96.32 $ OCWD 0.00 $250.00 DIS DISAF $ 178.22
OCWE 0.00 $160.00 DLI DCLIC $ 176.87UNIF 0.00 $1,150.00 LEA LAEAD $ 380.00 UNI2 0.00 $75.00 LIF LIFE $ 175.95FTO 0.00 $147.00 LTD A LTD $ 82.73 RTRO 0.00 $230.48 MED MDINS $ 27,869.54 9,112.53 $ ADML 1.50 $90.30 PBB PRSBB $ 481.97 EAU 66.00 $3,539.81 PN1 PEPME $ 6,182.51
EAA 6.00 $0.00 PN2 PEPMR $ 6,126.70COMA 56.63 $0.00 PN3 PEPSE 8,205.19 $ FLHO 10.00 $514.40 PN4 PEPSR $ 8,079.85
SICK 158.83 $5,283.93 POS POAS 1,416.56 $
VAC 78.66 $3,247.04 PR0 PRM8 2,395.05 $ POST5 0.00 $200.00 PR2 PRSMR $ 8,416.71 POST6 0.00 $450.00 PR4 PRSSR $ 12,405.35
POST7 0.00 $2,405.99 PR5 PRSB4 1,088.28 $ POST8 0.00 $357.95 PR6 PRSAF $ 2,330.51 POCO 27.50 $1,267.75 PR7 PRMB4 597.52 $ POVA 37.37 $1,722.76 PR8 PRMAF $ 1,228.99BILI 0.00 $250.00 PR9 PRSCC 699.55 $ HOT 0.00 $55.00 RTP RT-PT 1,330.14 $ 1,330.14 $
SUR SURVI $ 58.59
VS1 VIS1 $ 90.44VS2 VIS2 $ 76.30VS3 VIS3 $ 178.36
Totals $ 7,326.54 $ 312,108.57 $ 66,272.94 43,306.06 $ $ 43,339.41 4,381.25 $ Payroll 02/02/2024

BENEFITS & WITHHOLDINGS

DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-------------------DESC HRS AMOUNT CD 22

Page 30 of 136 ends

Payroll 02/16/2024

GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
20,495.63 0.00 3,711.23 4,762.62 4,033.38 4,364.42 20,571.68 28,969.48 9,023.32 0.00 2863.08 1,276.72 1144.55 1606.37 10,412.20 13,163.12 27,483.64 0.00 815.56 700.00 5,453.63 5,014.50 18,531.07 28,999.20 53,379.98 10,357.53 4,846.50 6,420.62 13,547.07 11,601.91 49,855.65 75,004.63 15,937.36 3,568.32 961.84 1,552.91 4,644.34 3,812.91 13,563.18 22,020.43 6,402.15 0.00 1093.05 2,841.28 735.45 1,391.69 8,209.34 10,336.48

0.00 0.00 0.00 2,034.12 76.28 156.36 1,801.48 2,034.12 3,921.60 773.78 0.00 546.08 927.11 659.88 3,654.47 5,241.46 0.00 0.00 117.60 2,912.67 113.64 73.30 2,843.33 3,030.27 17,657.40 0.00 1,843.40 2,844.08 2,756.18 3,709.48 15,879.22 22,344.88 2,833.57 191.75 575.24 0.00 518.63 678.22 2,403.71 3,600.56 2,548.26 0.00 65.34 3,308.04 347.53 697.75 4,876.36 5,921.64 11,575.53 295.65 414.96 910.00 1,855.13 1,183.00 10,158.01 13,196.14 2,261.60 0.00 0.00 25.00 386.17 30.40 1,870.03 2,286.60 3,325.60 0.00 0.00 0.00 258.66 201.07 2,865.87 3,325.60 33,173.90 443.28 1,060.50 7,662.80 5,181.85 5,825.61 31,333.02 42,340.48 0.00 0.00 0.00 14,669.29 550.12 766.87 13,352.30 14,669.29

0.00 0.00 0.00 51.99 1.95 0.75 49.29 51.99
TOTALS $297,459.57 $210,942.74 $15,630.31 $18,368.30 $52,518.22 $42,571.13 $41,787.89 $213,100.5510-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 117 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 117 23

Page 31 of 136 ends

Employee Employer
Fed Taxes Employee/ Employer (MediCare) $35,713.02 $31,538.01 $4,175.01State Taxes Employee $10,249.88ICMA Employee $3,241.56PD Association Employee $1,416.56LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,840.90 1,420.45 $ 1,420.45 $ PERS Deferred Comp Employee $57,585.33 $22,972.63 $34,612.70PERS Employee/ Employer $1,555.76AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ Employer $1,834.17Standard Life Optional EmployeeTOTALS $116,387.18 $55,931.09 $40,208.16

ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 4883.67 $210,942.74 125 I-125 671.09 $ FED W/H $ 27,363.00 257,489.53 $ PTRG 1568.75 $33,934.13 129 I-129 192.31 $ ST WH CA $ 10,249.88 257,489.53 $ PHEO 71.50 $2,220.72 AFP AFLPT 167.22 $ FICA $ 4,175.01 287,935.37 $ 4,175.01 $ ABST 57.00 $0.00 CS1 CS-C0 230.76 $ MEDIOT 19.70 $930.68 DCI DCICM 2,620.00 $ OTS 177.33 $14,545.31 DCM DCICM 350.00 $ STBY 2.00 $154.32 DCN DCNW 1,590.00 $ CAR 0.00 $1,100.00 DCP DCPRS $1,555.76PPHC 0.00 $1,543.76 DD1 DPPO1 272.25 $ MEDR 0.00 $7,700.00 DD2 DPPO2 211.50 $ SPAS 0.00 $2,123.52 DD3 DPPO3 634.50 $ SPSK 0.00 $127.84 DD4 DDMO1 38.55 $ OCWD 0.00 $250.00 DD5 DDMO2 $ 41.67
OCWE 0.00 $160.00 DD6 DDMO3 $ 102.75
UNIF 0.00 $175.00 DI% DCI% $ 94.69
UNI2 0.00 $75.00 DIS DISAF $ 178.22
FTO 0.00 $162.75 DLI DCLIC $ 176.87
ADML 15.00 $847.00 LEA LAEAD $ 340.00
EAA 78.00 $0.00 LIF LIFE $ 175.95COMA 41.75 $0.00 LTD A LTD $ 82.73 FLHO 44.00 $2,342.28 MED MDINS $8,685.89 25,716.04 $
SICK 132.67 $5,071.07 PBB PRSBB $ 481.97
VAC 144.66 $8,860.85 PN1 PEPME $ 6,062.92
POST7 0.00 $2,587.55 PN2 PEPMR $ 6,008.19POST8 0.00 $357.95 PN3 PEPSE $ 8,139.09JURY 30.00 $1,247.10 PN4 PEPSR $ 8,014.77 POS POAS $ 1,416.56
PR0 PRM8 $ 2,395.05PR2 PRSMR $ 8,240.25
PR4 PRSSR $ 12,349.49
PR5 PRSB4 1,088.28 $ PR6 PRSAF $ 2,311.97
PR7 PRMB4 597.52 $ PR8 PRMAF $ 1,140.48PR9 PRSCC 699.55 $ RTP RT-PT 1,420.45 $ 1,420.45 $ SUR SURVI $ 55.80
VS1 VIS1 $ 90.44VS2 VIS2 $ 61.04VS3 VIS3 $ 164.64
VS3 VIS3
$ 42,571.13 $ 63,716.53 $ 41,787.89 4,175.01 $
Payroll 02/16/2024

BENEFITS & WITHHOLDINGS

DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-------------------

DESC HRS AMOUNT CD
Totals $ 7,266.03 $ 297,459.57
24

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City Council Regular Agenda
March 18, 2024
Item 11A
Minutes to be submitted under separate cover

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 11B
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Signing and Striping Improvements on Los Alamitos Boulevard Between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06)

SUMMARY
Striping and pavement marking assist in maintaining safe and up-to-date standards that comply with current Federal and State guidelines. Currently, the existing striping is faded on Los Alamitos Boulevard between Katella Avenue and the Coyote Creek Trail/Bridge and needs re-striping. This Capital Improvment Project (CIP No. 23/24-06) is proposing to re-stripe and modify the striping to include bike lanes and create a safer environment for all modes of transportation.

RECOMMENDATION

1. Approve the plans and specifications for the Signing and Striping Improvements on Los Alamitos Boulevard between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06) Project; and,

2. Authorize staff to advertise and solicit bid proposals.

BACKGROUND
The City is proposing to restripe Los Alamitos Boulevard between Katella Avenue and the Coyote Creek Trail/bridge and installing the Active Transportation Plan (ATP) recommendation. The proposed plan will improve bicyclist safety, pedestrian safety, and vehicle safety. Painting bicycle lanes will also encourage Los Alamitos High School students to use bicycles as an alternate means of transportation.

DISCUSSION
Street and pavement markings are used to convey important safety messages to roadway users, calm vehicle speed, assist with safety for vehicles, bicyclists, and pedestrians, and provide directions for drivers. The existing striping and pavement marking on Los Alamitos Boulevard between Katella Avenue and the Coyote Creek Trail/bridge (see image below) are faded and need repainting. The City has prepared a pavement marking and striping plan to include the Active Transportation Plan (ATP) recommendations prepared for the City of Los Alamitos. The proposed plan will improve bicycle safety and connectivity to the Downtown/Pine Street activity area. The plan calls for the installation of bike lanes with signs and pavement markings to improve the safety of all modes of transportation.

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The project was presented to the Traffic Commission at their January 10, 2024 meeting, and it was unanimously recommended to City Council for approval. The following is an approximate timeline for the project:
03/18/2024 - Approval of plans & specifications by the City Council 03/25/2024 - Advertise project
04/17/2024 - Bid opening
05/20/2024 - Award of Contract (City Council Meeting)
06/24/2024 - Start of construction
08/01/2024 - End of construction

FISCAL IMPACT
Available funding for this project was approved in the 2023-2024 adopted budget. The project total is $110,000 and would be funded from the City’s Measure M Fund.

Attachment: 1. Signing and Striping Improvements on Los Alamitos Boulevard (CIP No. 23/24-06) Project

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SIGNING AND STRIPING GENERAL NOTES R E V I S I O N S R E F E R E N C E S 2401 East Katella Ave, Suite 450, Anaheim, California 92806 714/978-8200 fax 714/978-8299 USER: MObregon
FILE: W:\WE-CA\los alamitos, city of\112181 - los al te svcs (previous 107051)\los al blvd bike lanes\900-PS&E\901-plans\PL-TITL.dwg DATE: Mar 06, 2024 - 2:15pm Know what'sbelow. Callbefore you dig. R

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SIGNING AND STRIPING GENERAL NOTES STRIPING CONSTRUCTION NOTES LEGEND R E V I S I O N S R E F E R E N C E S 2401 East Katella Ave, Suite 450, Anaheim, California 92806 714/978-8200 fax 714/978-8299 USER: MObregon
FILE: W:\WE-CA\los alamitos, city of\112181 - los al te svcs (previous 107051)\los al blvd bike lanes\900-PS&E\901-plans\PL-STRIPE-01-LOS AL BLVD.dwg DATE: Mar 06, 2024 - 2:16pm Know what'sbelow. Callbefore you dig.

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DETAIL "A" DETAIL "B" DETAIL "C" R E V I S I O N S R E F E R E N C E S 2401 East Katella Ave, Suite 450, Anaheim, California 92806 714/978-8200 fax 714/978-8299 USER: MObregon
FILE: W:\WE-CA\los alamitos, city of\112181 - los al te svcs (previous 107051)\los al blvd bike lanes\900-PS&E\901-plans\PL-STRIPE-01-LOS AL BLVD.dwg DATE: Mar 06, 2024 - 2:16pm Know what'sbelow. Callbefore you dig. R

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 11C
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Request for Proposal (RFP 2024-01) for Citywide Tree Maintenance Services

SUMMARY
This item facilitates the solicitation of requests for proposals (RFP) for the Citywide Tree Maintenance Services.

RECOMMENDATION

1. Approve Requests for Proposals (RFP) 2024-01 for Citywide Tree Maintenance Services; and,

2. Authorize staff to advertise and solicit bid proposals.

BACKGROUND
The City has been on contract with West Coast Arborists (WCA) since June 2020 for citywide tree maintenance services. WCA provides scheduled grid trimming of parkway trees, tree removals, stump removal, tree planting, emergency tree work, and arborist services. The maintenance of trees in the center median islands is serviced by our landscape services vendor, Northstar Landcare.

The current contract with WCA is a one-year contract with three one-year extensions. On May 15, 2023, the City Council approved Amendment No. 3, exercising the last one-year extension under the contract with WCA. The contract with WCA is set to expire on June 15, 2024.

DISCUSSION
The objective of the RFP is to secure reliable tree maintenance services to maintain the City’s urban forest for the health of the trees, the enjoyment of the residents, and the environment.

The selected contractor is expected to provide services efficiently and professionally and to provide labor, tools, equipment materials, and supplies necessary to complete work in a manner that will meet the City’s requirements.

The scope of services sought from this RFP will include, but is not limited to, the following:
• Maintenance of approximately 2,478 trees in the City’s parkways, parks and Civic Center area.
• Tree planting and tree removal.

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• Emergency tree services as needed.
• Grid trimming of trees in the residential area at least every three (3) years. • Trimming of trees in the arterial and commercial areas on an as-needed basis.

Key components of the proposed Agreement include the following:
• One 3-year contract and two 3-year extensions for a possible nine-year term • Authorization for the City Manager to approve 10% of the contract price for additional services.

The following is an approximate timeline for the awarding of this project:
• Request for Proposal Made Available - Tuesday, March 19, 2024 • Optional Site Visit - Tuesday, April 2, 2024 from 10:00 a.m. to 11:00 a.m. • Proposal Due on Bidnet - Tuesday, April 23, 2024 at 5:00 p.m. • Interview of Short Listed Proposer (If Necessary) - Monday, April 29, 2024 • City Review of Proposals - Monday, April 15, 2024 to Thursday, May 2, 2024 • City Council Consideration for Awarding - Monday, May 20, 2024

FISCAL IMPACT
There is no cost to release the RFP. The award of the contract for Citywide Tree Maintenance Services will come to the Council at a future date. It is anticipated that the cost of the tree maintenance services will be $97,000 annually. Funding for grid trimming is from Fund 26 - Measure M. All other services are funded through the Development Services's Park Maintenance Division (543) and included within the adopted budget.

Attachment: 1. Citywide Tree Maintenance Service RFP (2024-01)

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1825787.1
1 City of Los Alamitos

Request for Proposal (RFP) 2024-01
For

TREE MAINTENANCE SERVICES

IN THE CITY OF LOS ALAMITOS, CALIFORNIA
MARCH 2024

NOTICE TO PROPOSERS

1. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).

2. Proposals must be received by 5:00 P.M. on April 23, 2024.

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1825787.1
2 TABLE OF CONTENTS
REQUEST FOR PROPOSAL (RFP) 2024-01

TREE MAINTENANCE SERVICES IN THE CITY OF LOS ALAMITOS, CALIFORNIA Notice of Request for Proposal Page 3
Section I: Instruction to Bidders Page 5
Section II: Scope of Services & Standard of Performance Page 13 Section III: Submittals Page 28
Bid Proposal Form-Attachment A Page 23
Bid Schedule Form -Attachment B Page 32
Response to Technical Questions Form-Attachment C Page 37 Non-Collusion Affidavit Form - Attachment D Page 39
Section IV: Evaluation Page 40
Section V: Exhibits Page 41
Exhibit A- Tree Maintenance Services Agreement Page 42
Exhibit B- Workers’ Compensation Insurance Certificate Page 61 Exhibit C- Endorsements to Insurance Policy Statement Regarding Insurance Coverage

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Exhibit D- Statement Regarding Insurance Coverage Page 63 Exhibit E- Statement Regarding Contractor’s Licensing Laws Page 64

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1825787.1
3 NOTICE OF REQUEST FOR PROPOSALS 2024-01
FOR

TREE MAINTENANCE SERVICES

IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Los Alamitos, as City, is seeking proposals from qualified firms to providel services for the maintenance, removal, and replacement of trees and other tree-related services as needed, within City’s urban forest. Proposals will be received electronically through BidNet Direct
(http://cityoflosalamitos.org/517/Bid-Opportunities).

Submission Deadline: Proposals are due no later than 5:00 P.M. (Pacific Standard Time) on April 23, 2024.

Obtaining a Copy of the RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.

Submittal of Proposal: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/BidOpportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.

Mandatory Pre-Preposal Meeting: There will be a Mandatory Pre-Proposal Meeting on April 2, 2024 at 10:00 at the City Council Chamber at 3191 Katella Avenue, Los Alamitos.

Contractor’s License Classification: The Contractor shall possess a valid, unexpired Class C-61/D-49 (Tree Service) license at the time of submitting a proposal for this RFP.

California Wage Rate requirements: The Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. In accordance with the provisions of Section 1773 of the California Labor Code, the general prevailing rates of per diem wages and holiday and overtime work in the locality in which the Work is to be performed shall be in accordance with the rates posted on the Department of Industrial Relations website, found at https://www.dir.ca.gov/OPRL/dprewagedetermination.htm, or visit their website at www.dir.ca.gov. The Contractor and any subcontractors under him shall pay not less than said specified rates and shall post a copy of said wage rates at the project site.

Registration with DIR: Pursuant to Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in performance of any contract for public work, unless currently registered and qualified to perform public work unless registered with the Department of Industrial Relations.

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1825787.1
4 Contact: Questions or Requests for Information (RFIs) or interpretations are due on April 9, 2024 and shall be submitted on BidNet portal. Please contact Lorry Hempe at [email protected] should you have questions about this procedure.

BY ORDER OF the City Council of the City of Los Alamitos, California.

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1825787.1
5 SECTION I: INSTRUCTION TO BIDDERS

BACKGROUND
The City of Los Alamitos (City) is soliciting proposals from qualified professional urban forest maintenance and management firms with experience in providing tree maintenance services by trained International Society of Arboriculture (ISA) certified arborists and ISA certified tree workers. The selected contractor will provide services for maintenance, removal and replacement of trees within the City. The City’s urban forest is comprised of approximately 2,478 trees. The City is divided into seven (7) zones. Trees in each zone are trimmed every three (3) years. Trees in the median islands are excluded from this RFP. The City has a separate contractor for this work. However, the City may require tree trimming, removal or planting on as-needed basis in the median islands.

The purpose of this RFP is to provide the City with the best possible tree care to maintain the City’s Urban Forest at a level expected by the City’s residents, City Council, City Staff, and visitors to the community. The selected contractor will work closely with City staff to ensure the most appropriate care and maintenance of the City’s Community trees with sensitivity to the City, its residents and visitors.

1. RFP Timeline
The schedule of key milestones related to the City Tree Maintenance Services is as follows:
• Proposal Release Date March 19, 2024
• Optional Pre-Bid Meeting April 2, 2024, 10:00AM
• Last Day for Questions April 9, 2024
• Proposal Submittal Due Date April 23, 2024, 5:00PM
• Interview of Shortisted Contractors April 29, 2024, 10:00AM (If needed)
• Council Award of Contract May 20, 2024

2. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.

All relevant materials shall be obtained from BidNet.

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1825787.1
6 3. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES
Before submitting a proposal, the Respondent must (i) examine the Contract Documents thoroughly; including without limitation the Agreement wherein each of the other Contract Documents is identified; (ii) visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions that may in any manner effect the cost, progress or performance of the work in strict accordance with the Contract Documents; (iii) familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contract Documents; and (iv) study and carefully correlate Respondent's observations with the Contract Documents.

Reports, if any, of investigations of physical conditions at the work sites or otherwise effecting cost, progress or performance of the work, which have been relied upon by staff in preparing the specifications, are identified in the Scope of Services. Before submitting a proposal, the Respondent shall, at their own expense, make such additional investigations and tests as the Respondent may deem necessary to determine their bid for performance of the work in strict accordance with the Contract Documents.

By submitting a proposal, the Respondent warrants that they have complied with every requirement of this proposal and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by April 9, 2024. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/Bid-Opportunities) to ensure receipt of any addendum(a) prior to proposal submittals. Additionally, plans, specifications, bid document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the City’s BidNet Portal.

City makes no guarantee that all Respondents will receive all addenda. All such addenda shall become part of the contract.

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1825787.1
7 5. SUBMITTAL REQUIREMENTS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal.

Contract documents, plans, and specifications if applicable will be available for review on BidNet.

Successful proposals must include:
• Bid Proposal -Attachment A
• Bid Schedule -Attachment B
• Response to Technical Questions-Attachment C
• Non-Collusion Affidavit -Attachment D
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.

Proposals shall include OSHA certification of all aerial equipment and the most recent California Highway Patrol Commercial Vehicle Inspection reports for equipment to be used throughout the term of this project. Both of these provisions shall be provided with the submission of proposals.

Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.

All Respondents shall verify if any addendum for this project has been issued by the City.

It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.

Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 5:00 p.m., on the 23RD of April, 2024 and will be opened online at that time.

A proposal received after the time set for the proposal opening shall not be considered.

The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ePage 48 of 136 1825787.1
8 bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.

6. TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

7. RECOGNITION OF BONDING COMPANIES
All bonding companies used by the Contractor in this contract must be recognized by the Federal Government within Circular 570. All proposals or contracts received that include bonds posted by bonding companies not recognized in Circular 570 will result in the disqualification of the bid proposal and forfeiture of the bid bond.

8. RFP AMENDMENTS AND CANCELLATION
The City reserves the unilateral right to amend this RFP in writing at any time. The City also reserves the right to cancel or re-issue the RFP at its sole discretion.

The City reserves the unilateral right to decline to award the contract to any of the Contractors submitting proposals.

9. REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.

10. POSTPONEMENT OF BID OPENING
The City reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced for bid due date.

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1825787.1
9 11. DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.

12. WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.

13. AWARD OF CONTRACT
It is the intent of the City to award an Agreement in a form approved by the City Attorney, to the selected contractor. The selected contractor will be required to enter into an Agreement with the City based upon the contents of the RFP and the contractor’s proposal. The City’s standard form of agreement is included as Exhibit A. The Respondent shall carefully review the Agreement and include with their proposal a description of any exceptions requested to the standard contract. The City reserves the right to further negotiate the terms and conditions of the Agreement. The City shall preserve the right to reject any proposal for noncompliance with Agreement requirements and provisions, or to not award an agreement because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This Agreement may not be awarded to the lowest Respondent. The City Council will approve, as part of the annual budget, an annual agreement amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the Community. This work consists of preventative maintenance and repair services as specified in the scope of services and/or Requests for Proposal. Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “facility” as used hereinafter shall be understood to mean the location receiving the service. The use of the words “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under the agreement to the awarded Contractor.

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1825787.1
10 Award will be made to the contractor who best meets the City’s requirements for all criteria described in this document. All contractors submitting proposals must hold a valid State California C-27 and a C-61/ D49 Contractor’s License. Both licenses must be in good standing for the previous 7 consecutive years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs.

The contractor shall be held liable for the faithful observance of any lawful instructions of the City, not in conflict, with the Tree Services Agreement, which may be delivered to said party or his representatives on the work.

14. ADDITIONAL CONTRACTOR RESPONSIBILITIES
The Contractor shall be responsible for completing the specified services in accordance with the City’s Tree Maintenance Agreement.

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the services under this Agreement are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and the project site. Contractor shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure of Contractor to comply with the Prevailing Wage Laws.

15. PERMITS AND CODES
The Contractor will comply with all laws, codes, rules and regulations of the State, County, and City applicable to the work to be performed at the City’s location(s). The City will provide permits at no cost to the Contractor.

16. FIXED FEE AND PRICING
The Contractor shall provide a pricing proposal that is a fixed fee per tree per service.

Contractor will also include a cost-per-inch of trunk diameter on complete tree and stump removals. The price given by the Contractor for tree and/or stump removals shall

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1825787.1
11 include all staff, materials, and equipment necessary and backfilling with good quality topsoil.

17. TERM OF AGREEMENT
The term of the agreement is for one three-year contract with an additional two optional three-year extensions by mutual agreement. After the third year and at the first year of the first and second three-year extensions, a CPI increase is allowable subject to a maximum increase of 2.5%.

18. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.

19. EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful Respondent and returned, together with evidence of insurance, within ten (10) calendar days after the notification of the contract award by the City in writing.. After execution by the City, one original contract shall be returned to the Contractor.

20. PROPOSAL RESPONSE
It is imperative that all Respondents responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposal should be concise and be able to properly convey all information.

21. SB 854
Public works reforms (SB 854) were signed into law on June 20, 2014. The reforms made several significant changes to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR). Among other things, SB 854 established a public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bondfunded and other specified public works projects.

SB 854 (Stat. 2014, chapter 28) made several changes to the laws governing how the Department of Industrial Relations (DIR) monitors compliance with prevailing wage requirements on public works projects. These new requirements apply to all public works that are subject to the prevailing wage requirements of the Labor Code, without regard

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1825787.1
12 to funding source. The City may only award public works projects to contractors and subcontractors that comply with the new Public Works Contractor Registration Law (SB 854). Contractors doing public works must register with DIR and meet the requirements before bidding on public works contracts in California. • No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

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13 SECTION II: SCOPE OF SERVICES AND STANDARD OF PERFORMANCE

1. SCOPE OF SERVICES
A. Scope of Services
It shall be understood that the Contractor will be required to perform and complete the proposed tree maintenance work in a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City’s requirements. Contractor shall be required to perform the following tree maintenance activities at various sites throughout the City:
1) Tree trimming
2) Tree removal
3) Stump removal
4) Stump grinding
5) Tree Planting
6) Clean up and recycling of green waste
7) Root pruning and root barrier installation
8) On-line tree inventory and management
9) Small tree care
10) Emergency on-call services
11) Certified Tree Arborist Services
B. Annual Pruning Program.

Contractor shall submit a recommended annual pruning program based upon a three (3) year, street tree pruning cycle. Proposals shall provide suggested time schedules, personnel and vehicles that would be required to complete the annual pruning schedules. Depending on the City’s current and future pruning needs the recommended pruning schedule may require multiple crews to perform concurrently.

C. Tree Inventory Database.

The Contractor shall provide a complete citywide database of the City’s public tree inventory and continue to be responsible for providing the City with information to keep the system current and accurate. The tree inventory data

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14 shall conform to the existing tree inventory database and will include but not be limited to:
1) GPS Tree Inventory
A GPS tree inventory will be created using the City’s standardized addressing system for all parks and open space areas. The address information in the inventory shall be linked to a GIS program (Arc GIS or ArcView). The inventory, when possible, will be capable of showing the location of every existing tree site and vacant tree site on the City’s existing GIS base maps (streets, parcels, addresses, right of way and hardscape, etc.). The Contractor shall update the tree inventory on a daily basis, as conditions require (e.g. tree removed, tree planted, etc.). The City will have access to updated data at all times. The City reserves the right to contact the Contractor for immediate inventory changes on request. 2) Tree Inventory
The Contractor will manage the entire inventory project. The project shall include field data collection, data entry, access to the computer software, and training of City employees on the use of the system and future technical maintenance. Attributes to be collected by field personnel may include, but are not limited to:
a) City District/Grid/LLDs/Parks/R-Areas/Residential;
b) Street;
c) Location by Address;
d) Location by GIS;
e) Species by botanical name & common name;
f) Tree diameter;
g) Tree height;
h) Recommended Maintenance Classification;
i) Existing overhead Utilities;
j) Parkway Size;
k) Parkway Type;
l) Work history; and
m) 12.Condition of surrounding hardscape.

2. STANDARD OF PERFORMANCE
A. This work consists of tree trimming for traffic clearance, palm trimming, and/or trimming and shaping of trees as specified in the contract scope of work

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1825787.1
15 and/or Requests for Proposal. All pruning methods shall comply with the ISA and ANSI Standards
B. Definition
Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “site” as used hereinafter shall be understood to mean the location receiving the service. The use of the word “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under the agreement to the awarded Contractor. This work consists of tree trimming for traffic clearance, palm trimming, and/or trimming and shaping of trees as specified in the Professional Services Agreement scope of work and/or Requests for Proposal. All pruning methods shall comply with the ISA and ANSI Standards.

C. Work Quality
1) All tree trimming shall comply with good arboreal practice for the particular species of trees being trimmed. The Contractor shall be consistent with the pruning standards as adopted by the International Society of Arboriculture, ANSI A-300 Part 1) 2008 accompanied by Best Management Practices, Tree Pruning (Revised 2008). The Contractor shall also meet the requirements of the American National Standards, ANSI-Z133.1-2008 entitled "Safety Requirements for Tree Pruning, Trimming, Repair or Removal," published by the Tree Care Industry Association, Inc. at 136 Harvey Road – Suite B101- 110, Londonderry, NH 03035.
2) Designated City staff shall determine if the Contractor has met all trimming requirements and payment shall not be made for trimming that is not in accordance with the above standards. The Contractor shall be deemed in agreement default if they consistently fail to comply with the aforementioned standards.

D. Standards
1) Prior to beginning the work, the Contractor shall review with the designated City staff the various methods, tools, and work scheduling

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1825787.1
16 to be used on the project. Unless otherwise indicated, tree trimming shall include, but not be limited to, accepted pruning activities. 2) Any structural weakness, decayed trunk or branches, or split crotches or limbs discovered by the Contractor during the course of trimming shall be reported to the Public Works Superintendent for determination of the appropriate course of action.
3) The use of “lopping shears” shall be specifically approved by the Designated City staff.
4) Daily tree trimming operations shall commence no earlier than 8:30 AM and shall be completed each day no later than 5:00 PM.
5) Limbs one inch (1”) in diameter or greater shall be precut to prevent splitting. When there is a chance of bark tearing at the crotch, remove large limbs with three cuts. Make the first cut on the underside of the branch one foot (1’) to two feet (2’) from the crotch. The undercut should be at least one-third (1/3) of the diameter. Make the second cut one-inch (1”) to three inches (3”) further from the crotch than the first.

The final cut is made at the crotch in a manner to favor the earliest possible covering of the wound by callus growth. Cuts shall not be made so large that they will prevent sap flow. All cut branches three and onehalf inches (3 ½”) or larger in diameter shall be lowered by proper ropes to the ground. Any damage caused by dropping limbs shall be repaired within three (3) days at the Contractor's expense and to the satisfaction of the Public Works Superintendent. All debris resulting from tree trimming operations shall be removed from the work site on a daily basis. 6) Removal of all vines entwined in the tree or around its trunk, and the removal of sucker growth on tree trunks is required on all trees.

E. Tool Sanitation
On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a ten (10) percent chlorine bleach solution after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily.

F. General Trimming and Shaping of Conifers

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1825787.1
17 1) Two basic classes of conifers can be found in Los Alamitos, those with branches radiating out from the trunk in whorls such as Pine trees or Cedar trees and those that sprout branches in a random manner such as Juniper or Taxus. Conifers shall typically be pruned in late winter or early spring. Typically, no more than thirty percent (30%) of the live foliage may be removed.
2) Contractor shall avoid damaging the central leader on all conifers. In specific cases the designated City staff may direct the Contractor to remove the central leader in an effort to limit the height of specific trees. 3) At the time of pruning, the designated City staff shall determine which trees shall have the new growth pinched back to control canopy size. 4) To control the growth of large, mature conifers, Contractor shall be required to prune the new growth of lateral limbs.
5) Typical pruning of conifers shall consist of removing crossed limbs, deadwood or unwanted branches from the interior of the canopy.

G. General Trimming and Shaping of Broadleaf Trees
Follow the shape indicated by the natural growth habits of each tree species.

Trimming and shaping of trees shall be as directed by the Public Works Superintendent and in accordance with the following:
1) Cuts to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) but no more than fifty percent (50%).
2) Trim to remove dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.
3) Stubbing shall not be an accepted practice for reducing the size or the framework of any tree.

H. General Trimming and Shaping of City Trees

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1825787.1
18 1) The objective is to control canopy size and basic structure while maintaining an aesthetically pleasing appearance.
2) City trees in the business districts shall be pruned on tri-annual cycle or as needed. The objective is to prune the trees in a manner that will provide clearance for business signs and storefronts while maintaining the natural shape and beauty of individual street trees. Contractor shall be required to meet the schedule requirements as outlined in the Professional Services Agreement requirements and make every attempt possible to reduce the impact on businesses and business patrons during the course of pruning activities.
3) City trees in residential neighborhoods, parks, and city facilities shall be pruned on a tri-annual cycle. The objective shall be to prune the trees in a manner that will provide sunlight for private landscapes, and buildings or homes while maintaining shade over the streets and sidewalks.

I. Trimming for Traffic Clearances
Tree trimming for traffic clearances shall provide clearances of at least fourteen feet (14’) and no greater than sixteen feet (16’) above finish grade for moving vehicles within the traveled roadway, for pedestrians on sidewalks.

Clearances for adjacent structures and their connecting utility lines (service drops), shall be determined by the Public Works Superintendent and conform to the following:
1) The maximum clearance under trees within the street right-of-way shall be sixteen feet (16’) over the traveled road, and ten feet (10’) over the curb line and the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree.

Cut to laterals to preserve the natural form of the tree. Remove lateral branches at their point of origin or shorten the length of a branch by cutting to a lateral, which is large enough to assume leadership. 2) When cutting back, avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed.

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1825787.1
19 J. Trimming Palm Trees
Palm tree trimming shall consist of the removal of all dead fronds, dead frond sheaths, fruit clusters and other vegetation from the trunks of all palms listed in the Agreement Project Requirements in a manner selected by the Contractor and approved by the designated City staff, and in accordance with the following:
1) Dead fronds, and parts thereof, including stubs, shall be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately twenty-four to thirty-six inches (24” – 36”) from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) shall be left in place within a span of at least eighteen inches (18”) but no greater than thirty-six inches (36”).
2) Only the full, green, undamaged fronds shall remain at the crown of the tree. The Contractor shall be required to remove and dispose of any fallen or hanging fronds for a period of thirty (30) days after completion of the Professional Services Agreement.
3) The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by the designated City staff. The Contractor shall be required to use an aerial tower with a height reach of one hundred feet (100’) for the purpose of trimming City Palm trees.
4) Trachycarpus fortunei, Chamaerops humilis, and Phoenix roebeleni species as well as other palm trees having a trunk height not more than eight (8) feet above the ground shall be trimmed but not slicked.

K. Small Tree Care
The City requires an active approach to the care of its young and newly planted trees. The Contractor shall be required to perform basic maintenance that will include but not be limited to tree well adjustments and watering, removal of weeds from tree wells, pruning, re-staking when necessary. The maintenance of small trees shall begin as soon as each individual tree has been planted by the Contractor. This work shall continue until the tree has been in the ground for a period of one year. If the tree dies to what is

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20 determined negligence on the Contractor’s part, it shall be replaced at Contractor’s expense.

L. Utility Line Clearance
During the course of this Professional Services Agreement, the Contractor may be required to perform utility line clearance in conjunction with routine or nonroutine trimming activities. The Contractor shall be required to furnish all supervision, labor, equipment and materials necessary to accomplish the work in accordance with the Professional Services Agreement. The Contractor has the responsibility for compliance with safety and health standards of the California Occupational Safety and Health Act (OSHA) and all applicable rules, regulations and orders. The competency of Contractor's personnel shall be maintained through regular training. All persons performing tree work on City trees in or around primary electrical lines shall be trained to do so in accordance the “Electrical Safety Orders” of the State of California.

M. Tree Removals
1) During the course of trimming activities for a specified street, Contractor shall notify the Public Works Superintendent of any trees which may be dead, hazardous, or in need of removal for any reason. The Public Works Superintendent shall make the final determination to remove or provide public noticing for removal at a later date. Removals shall be conducted in good workmanlike manner in accordance with the standards of the arboricultural profession.
2) All wood from removed trees is the property of the City and shall be disposed of at the direction of the designated City staff. No wood shall be left along public right-of-way unless approved by the Public Works Superintendent. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be tarped, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark and other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday.
3) Contractor shall be required to call Underground Alert at least two (2) days before stumps are to be ground out. All tree stumps must be removed to at least eighteen (18) inches below the lowest soil level

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1825787.1
21 adjacent to the stump, or until deep roots are no longer encountered.

The Contractor shall grind the stump a minimum distance of one and one half (1½’) feet either side of the outer circumference of the stump, or until surface roots are no longer encountered.
4) Stumps should be cut low enough to the ground where routing can be done safely. This may be accomplished by cutting the stump at the time of grinding, or at the time of tree removal. All stumps are to be ground within forty-eight (48) hours of tree removal. Holes created by stump and root grinding must be filled the same day. The resultant chips from routing may be used to fill the hole to two (2) inches above normal ground level unless a new tree is to be planted in the same location and clean fill dirt will be required as a backfill. All excess routing chips debris will be removed and loaded into transport vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition.

N. Pest Control
City may periodically require the Contractor to treat for insects or disease.

Treatment will be done only when specifically requested by the designated City staff, and shall be made in the form of soil injections. Contractor shall be required to provide the City with a written recommendation provided by a State Licensed Pest Control Advisor.

O. Crew Rental Services
Contractor shall provide a minimum standard crew of three (3) persons, one (1) chipper truck, one (1) chipper, one (1) aerial tower truck and all necessary saws and hand tools. Crew complement should also be capable of modification in order to perform miscellaneous tree care tasks. The Public Works Superintendent shall provide a description of the work and recommended tools required to complete the assignment in an efficient and timely manner.

P. Emergency Response Service
1) The Contractor shall be required to provide emergency on call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from

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1825787.1
22 a City authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call.
2) Contractor shall be required to provide twenty-four (24) hour emergency phone numbers and the names of at least five (5) individuals upon award of Professional Services Agreement. Should the contact persons or their phone numbers change during the course of the Professional Services Agreement, those changes shall be submitted to the City within two (2) working days.
3) Contractor shall be required to provide all necessary traffic control during the course of emergency work. Should the work involve any high voltage power lines or any utility lines the Contractor shall be required to notify the responsible utility company.
4) Work performed under the emergency provision of this Professional Services Agreement shall be paid for on a “crew hour” basis. This shall include all labor, tools equipment, disposal fees and necessary materials.

Q. Traffic Control
1) Contractor shall be required to supply the necessary equipment to provide adequate traffic control measures during tree trimming operations. This shall include but not be limited to high visibility arrow boards where appropriate. The contractor must abide by the most current edition of the Work Area Traffic Control Handbook, or W.A.T.C.H. manual, for traffic control. The City, prior to use, must approve all traffic control measures.
2) Tree trimming operations may be conducted on one side of the street at a time and at no time may streets be closed unless authorized, in advance, by designated City staff. During all tree trimming operations, adequate provisions shall be made by the Contractor to
accommodate normal traffic flow over public streets. Means of ingress and egress shall be provided for occupants of adjacent property with convenient access to driveways, buildings, businesses or private residences. Pedestrian traffic shall be accommodated on adjacent sidewalks.

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1825787.1
23 3) Contractor shall be required to provide and maintain barriers, guards, and lights whenever and wherever necessary in order to effectively protect the public from the dangers associated with the tree trimming operations. Contractor shall be required to post proper notices and signals for the public regarding detours and the conditions of work currently in progress.

R. Work Hours
Daily, routine tree trimming operations shall not begin before 8:00 AM and finish no later than 5:00 PM on weekdays. City reserves the right to adjust the start time on certain locations.

S. Public Noticing of Tree Trimming Operations
1) Contractor shall be required to notify residents and/or businesses of scheduled tree trimming operations at least seven (7) calendar days prior to the work being performed. Notifications shall be made in the form of door hangers, or letters mailed through the US Postal system. City to approve notification format and language.
2) City approved “No Parking” signs shall be posted on individual trees scheduled for trimming seventy-two (72) hours prior to the work being performed. Signs shall be taped or tied and not nailed or stapled to the trees.

T. Cleanup of Green Waste and Debris
The Contractor shall insure that the work area shall be kept safe at all times during any procedure, be it pruning or removal. All tree material and debris will be cleared and the job site cleaned at the end of each work day before the work crew leaves. Cleaning shall include but not be limited to:
1) Raking lawn areas;
2) Sweeping all street/sidewalks; and
3) Removing all brush, branches, and other materials.

Under no circumstances will any tree material be allowed to enter any storm drain.

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1825787.1
24 U. Disposal of Debris
All brush generated from tree trimming operations shall be recycled where practical.

V. Green Waste Report
Green waste that is transported to an offsite facility for grinding into mulch shall be documented and submitted to the designated City staff on a monthly basis.

Weight slips shall be required as proof of disposal and shall be included in the monthly Green waste Report.

W. Wood Chips
Chips generated from trimming operations within the City may be dumped and spread at a City designated site, if a site is available. At the direction of the designated City staff, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips shall be dumped and spread in specified locations in the City.

X. Milling
At the direction of the designated City staff, large tree trunks, which meet proper specifications, will be required to be milled into lumber suitable for use in a variety of applications. Milled lumber shall be returned to the City at a cost to be included in the proposal.

Y. Tree Procurement
Contractor shall have the ability to acquire and purchase trees for the City’s Urban Forest. The contractor shall have a facility where the trees are to be stored.

Z. Invoice
Contractor shall be required to submit invoices on a monthly basis. Invoice format shall include but not be limited to: a list of each street where trimming operations took place; the address of each individual tree trimmed; the species and its current condition; and the height, trunk diameter, and canopy spread of each individual tree that was trimmed. Each invoice shall include an exact copy in electronic format that is compatible with the City’s Tree

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25 Inventory program. Failure to submit invoices in this format may result in nonpayment until these requirements are met.

AA. Inspections
1) Designated City staff shall be furnished with every reasonable facility for ascertaining full knowledge of the daily tree maintenance operations involving the workmanship, character of materials and equipment used and employed in the work.
2) Each week, the Contractor shall be required to submit a complete working schedule of all tree maintenance operations including but not limited to trimming, planting, removals, stump grinding and watering. 3) Inspection of the work shall not relieve the Contractor of any obligation to complete the work as outlined in this document. Defective work shall be made good even if the defective work was not pointed out during the initial inspection and the work was accepted for payment. 4) Any work found to be unacceptable will be noted in writing. Upon receipt of notice of these deficiencies, the Contractor shall make a reasonable good faith effort to correct the deficiencies within ten (10) calendar days. If unacceptable conditions are not corrected within this time period the City shall have the right to deduct payment or terminate the Professional Services Agreement.

BB. Withholding Payment
The City may withhold payment to such extent as may be necessary to protect the City from loss due to one or more of the following reasons:
1) Defective or inadequate work not corrected.
2) Claims filed or reasonable evidence indicating probable filing of claims. 3) Failure of the Contractor to make proper payments to subcontractors or for materials or labor.
4) A reasonable doubt that the Professional Services Agreement can be completed for the balance unpaid.

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1825787.1
26 CC. Work Schedule
All contract employees are to adhere to basic standards for working attire including; uniform shirts with Contractor’s name or logo clearly visible at all times when working at all locations, proper shoes and other gear required by State Safety Regulations. Shirts are to be maintained in a neat and presentable condition. All Contractor vehicles are to have a readable sign with Contractor’s name or logo and telephone number. Trucks are to be kept in a clean and presentable condition. The Contractor will be expected to know the streets within the City so that work can be performed independently. Contractor is responsible for (a) having thoroughly investigated and considered the scope of work to be performed, (b) carefully considering how the services should be performed, and (c) fully understanding the facilities, difficulties, and restrictions attending the performance of the services required. Contractor is responsible to investigate each site and be fully acquainted with the conditions of each site. Should the Contractor discover any latent or unforeseeable conditions, which will materially affect the performance of services, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City.

DD. Minor Modifications and/or additional Work
1) The City may modify these specifications with the joint approval of the Contractor and the City. All modifications shall be in writing. 2) Should the City require additional work beyond the requirements of these specifications, the Contractor shall perform all work at a competitive price as listed.
3) Additional work may be added to the Professional Services Agreement work as the need arises. The Contractor shall perform all specified and approved additional work at the unit prices submitted with this proposal. 4) The Contractor must be willing to provide a competitive price for additional work that may be added to the Professional Services Agreement. Contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase

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1825787.1
27 in labor, materials and equipment needed to complete the additional work in a timely manner.
5) The Contractor must have the ability to receive and respond to emergency situations and must respond to emergency call outs within two (2) hours of receipt of the call.

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1825787.1
28 SECTION III: SUBMITTALS
Complete Proposal Submittal Consists of:

1. Bid Proposal- Attachment A

2. Bid Schedule- Attachment B

3. Response to Technical Questions – Attachment C

4. Non-Collusion Affidavit - Attachment D

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29 BID PROPOSAL FORM -ATTACHMENT A
A. Company Information
Contractor Name:__________________________________________________________________ Contractor’s State License # and Expiration Date:______________________________________ DIR Public Works #:___________________________________________________________________ Physical Address:____________________________________________________________________ Name of Authorized Representative:__________________________________________________ Representative’s Email Address:______________________________________________________ Representative Office Phone #_______________________________________________________ Representative Cell Phone #_________________________________________________________ Company Website Address:__________________________________________________________ Company Type:  Corporation  LLC Partnership  Sole Proprietorship  Joint Venture Date Company was Established: _____________________________________________________ Years of Experience: Respondent has______________ years of experience as a contractor in tree maintenance. Cost Proposal
B. Designation of Subcontractor
Listed below is the portion of work which will be done by any subcontractor:

Subcontractor Name:
______________________________________________________________ Work to be
performed:______________________________________________________________

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30 Percentage of
Work:________________________________________________________________ C. Addenda
Respondent acknowledges receipt of Addenda listed below by checking each Addendum received:

Addendum #1: ____________________
Addendum #2: ___________________
Addendum #3: ___________________
Addendum #4: ___________________
Addendum #5: ___________________
Addendum #6: ___________________
D. Acknowledgement & Assurances
(a) Respondent has examined copies of all the Contract Documents, including without limitation the Agreement (Exhibit A) wherein each of the other Contract Documents is identified, and accepts all the terms and conditions thereof. (b) Respondent proposes and agrees, if this bid is accepted, to enter into an agreement with City in the form included in the Contract Documents to complete all work as specified in the Agreement for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents.
(c) This bid will remain open and not be withdrawn for a period of ninety (90) days from the date of submittal. If awarded the contract, Respondent will sign the Agreement and submit the documents required by the Contract Documents within fifteen (15) days after the date of the award of the contract by the City Council.
(d) Respondent has examined the site and locality where the work is to be performed and the legal requirements and conditions affecting the cost, progress and performance of the work in strict accordance with the Contract Documents. (e) The cost proposal must include a firm unit price for each tree maintenance service for Year 1 (July 1, 2024 – June 30, 2024), Year 2 (July 1, 2024 – June 30, 2025), and

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31 Year 3 (July 1, 2025 – June 30, 2026) that incorporates all aspects of the work plan and covers all tasks identified in the Scope of Work.
(f) It is expected that general, overhead, and administrative costs are included in the monthly fee. It will be assumed that all contingencies and/or anticipated escalations are included.
(g) Respondent is fully qualified to perform the work.
(h) The undersigned agrees that the City reserves the right to reject any or all bids and reserves the right to waive informalities in a bid or bids not affected by law, if to do so seems to best serve the public interest.

A signature by a principal or officer having the authority to negotiate and contractually bind and extend the terms of the written proposals is required. __________________________________________ ______________________________________ Print Name Signature of Representative
_________________________________________ ______________________________________ Company Name Date

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32 BID SCHEDULE FORM -ATTACHMENT B
Name of Respondent:______________________________________________________________ The Respondent shall be responsible for calculating and providing unit prices for the schedule. The proposal schedule shall include all costs for services, labor, materials, equipment, and installation associated with completing the work in place per the plans, specifications, and details.

The Respondent hereby declares that it has carefully examined the location of the proposed Work, and has read and examined the Contract Documents, including specifications and all addenda, if any, for the following project: TREE MAINTENANCE IN

CITY OF LOS ALAMITOS
The Respondent proposes to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict compliance with the Contract Documents for the following unit prices:

1. GRID OR ANNUAL TREE PRUNING:

Tree pruning per pre-designed districts, grids or prune routes on a set cycle to include all trees. Pruning will include structural pruning, crown raising, cleaning and light thinning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Special projects that are difficult to assess, require the need for specialty equipment (i.e., 95-foot tower), service request pruning, or pruning to reduce and/or pruning to restore would fall under Crew Rental.

TREE SIZE Unit Cost Per Unit
Small, Medium & Large Trees Per Tree $_________________________

2. FULL PRUNE BASED ON SERVICE OR SPECIAL REQUESTS:

Trees requiring service prior to their regularly scheduled grid or annual prune to rectify a specific problem such as blocked street lighting or signs, right-of-way clearance for utility lines, or broken limbs will be performed as a “Service Request.” Tree Size/Type of Tree Unit Cost Per Unit

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33 Tree Size/Type of Tree Unit Cost Per Unit
0”-6” dbh Per Tree $_________________________
7”-30” dbh Per Tree $_________________________
31” dbh & over Per Tree
$_________________________
Washingtonia Robusta
Per Tree
$_________________________
Phoenix Canariensis Per Tree $_________________________ Palm Prune
Per Tree
$___________________________
Palm Tree Skinning Per Tree $_________________________

3. CLEARANCE PRUNE:

Trees will be raised to a standard height established by the City for the purpose of creating adequate room for utility vehicles, paving equipment, pedestrian traffic, clearance for buildings and signs in accordance with standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards under “Pruning to Raise.” Clearance prunes are performed on a grid system or on a street-by-street basis.

TREE SIZE Unit Cost Per Unit
Small, Medium & Large Trees Per Tree $

4. TREE & STUMP REMOVAL
City prepares list of trees to be removed, marks trees, notifies homeowners and submits lists to contractor. Contractor calls U.S.A. and prepares internal work order.

Crew removes tree and hauls all debris. Crew grinds stumps to a depth of 18 inches.

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34 All holes will be backfilled; as well as all debris cleaned up and hauled away Description Unit Cost Per Unit
Tree and stump removal 0-30” Per dbh inch $
Tree and stump removal over 31” Per dbh inch $
Tree removal only 0-30” Per dbh inch $
Tree removal only 31” and over
dbh
Per dbh inch $
Stump removal only Per dbh inch $

5. TREE PLANTING:

Planting includes the tree, root barrier (when required by specifications), stakes, ties, and complete installation. Planting lists should be compiled by the Inspector and submitted monthly or as-needed. Contractor will guarantee the life of the tree for a period of ninety days (90), excluding vandalism and extreme weather conditions.

Size/Type of Tree Unit Cost Per Unit
15-gallon tree with root barrier -no
watering
Per Tree $
15-gallon tree without root barrier
-no watering
Per Tree $
24-inch box tree with root barrier Per Tree $
24-inch box tree without root
barrier-no watering Per Tree $

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35 Size/Type of Tree Unit Cost Per Unit
15-gallon tree with Root Barrier
and 90-day watering
Per Tree
$
15-gallon tree without Root Barrier
and 90-day watering
Per Tree
$
24-gallon tree with Root Barrier
and 90-day watering
Per Tree
$
24-gallon tree without Root Barrier
and 90-day watering
Per Tree
$

6. CREW RENTAL:

The standard crew is three (3) men, one chipper truck, one chipper, one aerial tower and all necessary hand tools. The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work such as hanging flags, changing light bulbs, or pruning specific trees requiring immediate attention prior to their scheduled prune.

Crew Rental Per Hour $

7. EMERGENCY RESPONSE:

Contractor will respond to emergency calls on a 24-hour basis. Emergency work will begin on-site within (2) hours from the time of notification from the City. The crew will do what is necessary to render the hazardous tree or tree-related condition safe.

Emergency Response Per Hour $

8. ARBORIST SERVICES
Arborist Services (consulting
services for more complex
assessment)
Per Hour $

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1825787.1
36 Arborist Services rooutine
consultation and site visits to
determine tree health, tree
removal, tree root pruning,
recommended tree species, tree
planting locations, allowable tree
root pruning without making the
tree unstable or impacting tree
health, etc.

Duration
of the
contract
This should be at no cost to the City.

9. ON-LINE TREE INVENTORY:

Contractor will provide an on-line tree inventory database. The inventory shall be updated annually by the Contractor and a report generated and submitted to the Public Works Superintendent. Database to be accessible by the City and data transferrable to the City’s GIS platform. Information should be included on the history of tree work. At the end of contract term, Contractor to transfer records on tree inventory to the City in excel format or format agreeable to the City.

On-Line Inventory/Database Lump
Sum
$

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1825787.1
37 RESPONSE TO TECHNICAL QUESTIONS FORM -ATTACHMENT C
On a separate paper, please provide brief narrative entitled, “RESPONSE TO TECHNICAL QUESTIONS-ATTACHMENT C” answering questions listed below.

Section 1: Company Experience & Qualification
a) Provide company experience and qualification to meet the scope of work and standard of performance.
b) Identify principals of the company.
c) State company’s financial condition and identify any condition (e.g. bankruptcy, pending litigation, planned office closures, merger, etc. that may impede the Respondent from providing services).
d) Describe your company’s experience in providing tree maintenance services to like-sized public agencies and/or private companies. e) State all instances of being disqualified, removed, or otherwise prevented from completing the terms of any previous contracts over the past five (5) years. Give names, street addresses, and phone numbers and explain the circumstances.
f) The City currently does not have an arborist, the City will rely on selected contractor to provide recommendation on best practices on tree planting, tree removal, and tree maintenance. Describe your collaborative experience with your clients on their tree program.

Section 2: Personnel
a) Attach an organizational chart for your company or the local office servicing this contract.
b) List of all key persons that will be supervising, scheduling and/or performing the work outlined in the Tree Services Agreement. Personnel must be qualified and trained in the tree maintenance industry. List their certifications, specialty, and licenses. This will include the staffing of an onsite Supervisor who shall be an ISA Certified Arborist and fluent in the English language capable of communicating with any City representative and be authorized to act on behalf of the contractor. At all times during contracted tree maintenance activities, the contractor shall have work crews on site that are represented by an English-speaking supervisor who can receive and carry out instructions given by proper authorities. c) List personnel handling the day-to-day management of the contract.

Section 3: Approach

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1825787.1
38 a) Describe your approach to the Scope of Services and Standard of Performance and any special ideas, techniques, or suggestions that you think might make the Scope of Services and Standard of Performance implemented smoothly.
b) Describe your overall pruning program.
c) Describe your quality control plan and inspection.
d) Describe the Tree Inventory Database and its capability. Describe the company’s experience in managing and rolling out such database and the City’s ability to use the database. Provide information on how data can be transferrable to the City’s GIS platform.
e) Describe your company’s ability to address complaints or deficiencies. f) Provide an implementation schedule.
g) Describe your communication plan between your representative and City’s representative.
h) Describe communication within your company.
i) Describe your employee training program.
j) Describe your safety program.

Section 4: References
Please list at least five (5) references of current or past contracts within the past five years that are similar in scope or scale. Attached additional pages if necessary. Provide the following information on each one:
a. Company Name
b. Customer Contact Name
c. Phone number
d. E-mail address
e. Number of years your contractor has provided tree maintenance services for each reference
f. Location of work
g. Type of service performed
Section 5: Other Fees
Attach other fees not listed on the “Bid Schedule”. Other fees to remain fixed during the first three (3) years of the contract. After the third year and at the first year of the first and second three-year extensions, a CPI increase is allowable subject to a maximum increase of 2.5%.

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1825787.1
39 NON-COLLUSION AFFIDAVIT-ATTACHMENT D
The undersigned declares:

I am the ______________________________ of __________________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______ [date], at _____________ [city], ______________ [state]. __________________________________________
_
Signature of Declarant
__________________________________________
_
Printed Name of Declarant

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1825787.1
40 SECTION IV: EVALUATION

1. SELECTION CRITERIA
City will review and evaluate all proposals based on the following criteria:

A. Completeness of Proposal
Completeness of proposal. Provided all requested information.

B. Qualification
Qualifications of business and personnel. Strength and stability of the business; experience of subcontractors; experience in the management of electronic tree inventory databases; ability to meet project schedule; strength of the quality control check; quality of pruning program; strong contract management.

C. Approach
Approach to delivering services including implementation schedule, communication within the construction company, training program, safety program, resolving complaints and deficiencies.

D. Reference Evaluation
Experience in providing services similar to those requested herein; experience working with public agencies; assessment by client references.

E. Reasonableness of Cost and Price
Reasonableness and competitiveness of the contractor’s cost proposal.

Inclusion of other fees not listed in Bid Schedule-Attachment B.

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1825787.1
41 SECTION V: EXHIBITS

EXHIBIT A- TREE MAINTENANCE SERVICES AGREEMENT
EXHIBIT B- WORKERS’ COMPENSATION INSURANCE CERTFICATE

EXHIBIT C- ENDORSEMENTS TO INSURANCE POLICY STATEMENT

REGARDING INSURANCE COVERAGE
EXHIBIT D- STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS

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1825787.1
42 EXHIBIT A

LANDSCAPE MAINTENANCE SERVICES AGREEMENT
[enter name of contractor]
THIS AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES (“Agreement”) is made and entered into, to be effective this ___ day of _______ 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and ______________________, a ___________________, (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has determined that it requires the services of a qualified contractor to provide landscape maintenance services for City parkways, medians, landscape areas and parks.

B. In response to City’s formal Request for Proposals No. __ (RFP), dated ______, 2024, Contractor has submitted to City a written proposal, dated ____ __, 2024, to provide the desired landscape maintenance services.

D. City desires to engage Contractor to provide such landscape maintenance services subject to the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. SERVICES OF CONTRACTOR

1.1 Scope of Services and Standard of Performance. Contractor shall provide those services set forth in the __________________ Proposal, dated _______ __, 2024, attached hereto as Exhibit “A” (“Scope of Services” and/or “Project Services”). Contractor shall provide the Project Services in compliance with all terms and conditions of this Agreement. Contractor warrants that all Project Services shall be performed in a skillful, competent, professional and satisfactory manner in accordance with all standards prevalent in the same profession in the State of California. Contractor represents and warrants that it and all employees, subconsultants and subcontractors providing any services pursuant to this Agreement shall have sufficient skill and experience to perform the Project Services. All Project Services shall be completed to the reasonable satisfaction of City.

1.1.1 Contract Documents. This Agreement shall consist of the following: (1) the main body of this Agreement; (2) RPF No. ___, dated _____; and (3) Contractor’s Proposal, Exhibit “A”. Should any conflict or inconsistency exist in the Contract Documents, the conflict

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1825787.1
43 or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the main body of this Agreement; (2rd) the RFP, and (3rd) Contractor’s Proposal.

1.2 Compliance with Law. All Project Services shall be provided in accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of City and any federal, state or local governmental agency of competent jurisdiction. Contractor shall be liable for all violations of such laws, ordinances, resolutions, statutes, rules and regulations in connection with performance of the Project Services. If Contractor performs any Project Services in violation of such laws, ordinances, resolutions, statutes, rules or regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to comply with such laws, ordinances, resolutions, statutes, rules or regulations.

1.3 Licenses and Permits. Prior to performing any Project Services, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Project Services. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Project Services, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services.

1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Project Services to be performed, (b) has carefully considered how the Project Services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the Project Services under this Agreement.

1.5 Care in Performance of Project Services. Contractor shall adopt reasonable methods during the term of the Agreement to prevent losses or damage to materials, papers or other components of the Project Services, and shall be responsible for all such damages, to persons or property, until acceptance of the Project Services by the City, except such losses or damages as may be caused by City's own negligence.

1.6 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors, contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.

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1825787.1
44 2. COMPENSATION

2.1 Maximum Contract Amount. Contractor shall be compensated for the Project Services performed, including authorized reimbursements, if any, in accordance with the hourly rates and charges set forth in the Scope of Services in an amount not to exceed _______________ Dollars ($___________). The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.

2.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall no later than first working day of such month, submit to the City, in a form approved by the City Manager or his designee, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. Within thirty (30) calendar days of receipt of invoice, City shall pay all undisputed amounts included on the invoice.

2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, signed by an individual authorized to formally bind the Party for which he/she is signing, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or, (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Los Alamitos City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the Project Services to be performed by Contractor is an essential condition of this Agreement.

3.2 Schedule of Performance. Contractor shall prosecute regularly and diligently the Project Services according to the periods specified in the Scope of Services. When requested by Contractor, extensions of the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant any such extension.

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1825787.1
45 3.3 Force Majeure. The time for performance of the Project Services may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) calendar days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.

3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the Effective Date and shall continue in full force and effect for an initial term of three (3) years, and may thereafter be extended by mutual written agreement of the Parties for up to two additional three (3) year terms.

4. COORDINATION OF PROJECT SERVICES

4.1 Contractor’s Representative. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act on its behalf with respect to the Project Services and to make all decisions in connection therewith:
___________. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Project Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.

4.2 City’s Contract Officer. The City’s Contract Officer shall be such person as may be designated by the City Manager, and is subject to change by the City Manager. It shall be the Contractor's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Project Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not contract with any other entity to perform the Project Services without prior written consent of City.

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1825787.1
46 If Contractor is permitted by City to subcontract any part of this Agreement, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the performance of Project Services will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City.

Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.

4.4 Independent Contractor.

4.4.1 The legal relationship between the Parties is that of an independent contractor; nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Project Services subject to the requirements of this Agreement. The personnel performing the Project Services on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.

Contractor, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, or agents or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Project Services and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.

4.4.2 Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

4.4.3 No City benefits shall be available to Contractor, its officers, employees, representatives, agents, subconsultants or subcontractors in connection with the performance of any Project Services. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Project Services. City shall not be liable for compensation or indemnification to Contractor, its officers, employees, representatives, agents, subconsultants or subcontractors, for injury or sickness arising out of the performance of any Project Services. If for any reason any court or

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1825787.1
47 governmental agency determines that the City has financial obligations, other than pursuant to Section 2 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, agents, or subconsultants or subcontractors, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility Indemnification.

4.5.1 In the event that Contractor or any officer, employee, representative, agent, subconsultant or subcontractor of Contractor providing any Project Services claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City against (1) all such claims and determinations, (2) for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its officers, employees, representatives, agents, subconsultants or subcontractors, and (3) the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its officers, employees, representatives, agents, subconsultants or subcontractors providing any Project Services shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

5. INSURANCE

5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section. Contractor shall not commence any Project Services unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance (CGL). Coverage shall be at least as broad as ISO Form CG 00 01 written on a per occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000.000.00) in the general aggregate.

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1825787.1
48 The policy shall not contain any endorsements or provisions limiting coverage for (1) contractual liability, (2) cross liability exclusion for claims or suits by one insured against another, or (3) contain any other exclusion contrary to the Agreement.

5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance. Coverage shall be at least as broad as ISO Form CA 00 01 written on a per occurrence basis, covering Code 1 (any auto), or if the Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than One Million Dollars ($1,000,000.00) for each occurrence covering bodily injury and property damage.

5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall also obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Notwithstanding the foregoing, Contractor shall not be required to procure either Worker’s Compensation Insurance or Employer’s Liability Insurance if Contractor provides written verification to the City that Contractor does not have any employees.

5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI)), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the work or Project Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

5.4 Specific Insurance Provisions and Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

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1825787.1
49 5.4.1 CGL and Auto Liability Endorsements. The policy or policies of insurance required by this section for CGL and Automobile Liability Insurance shall be endorsed as follows:

5.4.1.1 Additional Insured. The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

5.4.1.1.1 Additional Insured Endorsements. Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

5.4.1.2 Primary and Non-Contributing Insurance. Each CGL and Automobile Liability Insurance policy shall be endorsed to be primary, and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance.

5.4.1.3 Waiver of Subrogation. Each CGL and Automobile Liability Insurance policy shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

5.4.2 Notice of Cancellation. Each policy of any type shall be endorsed to provide that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) calendar days prior written notice has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Contractor’s failure to pay the insurance premium, the notice provided by the insurer to City shall be by not less than ten (10) calendar days prior written notice. (A statement that notice will be provided "in accordance with the policy terms" or words to that effect is inadequate to meet the requirements of this section.)

5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance. The decision whether to approve or withhold approval of a deductible or self-insured retention shall be made by the City in the City's sole and absolute discretion.

5.6 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City may require to verify coverage.

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1825787.1
50 5.6.1 Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval.

5.6.2 Authorized Signatures. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf.

5.6.3 Renewal/Replacement Policies. At least fifteen (15) calendar days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) calendar days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies meeting all requirements of this Agreement.

5.7 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.

5.8 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

5.9 Insurance for Subconsultants. Contractor shall either: (1) include all subconsultants or subcontractors engaged in the performance of Project Services on behalf of Contractor as additional named insureds under the Contractor’s insurance policies; or (2) Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. Contractor shall not allow any subconsultant or subcontractor to commence any work or services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.10 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor and its subconsultants and subcontractors, if any, pursuant to this Agreement:

5.10.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of

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51 the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

5.10.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

5.10.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

5.10.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

5.10.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the provision of Project Services will be submitted to the City for review.

5.10.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the work or Project Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officers, directors, employees, subconsultants, subcontractors, agents or invitees in connection with performance under this Agreement, or in any manner arising out of, pertaining to, related to, or incident to an alleged breach of this Agreement, including without limitation the payment of all consequential damages, expert witness fees and

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52 attorneys’ fees and other related costs and expenses.

Notwithstanding the foregoing, and only to the extent that the Project Services performed by Contractor are subject to California Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless and indemnify the City, its officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims are caused by the sole negligence or willful misconduct of that indemnified party.

The Contractor’s indemnification obligation shall survive termination of this Agreement.

7. REPORTS AND RECORDS

7.1 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Project Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Project Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Project Services as the Contract Officer shall require.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. Except to the extent otherwise required by law, no drawing, specification, report, record, document, or other material prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of Project Services shall

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53 not be released publicly without the prior written approval of the Contract Officer.

8. ENFORCEMENT OF AGREEMENT

8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waiver or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.3 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8.4 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.5 Termination Prior to Expiration of Term. City reserves the right to terminate this Agreement, at any time, with or without cause, upon thirty (30) calendar days written notice to Contractor, except that where the continuation of services would constitute a danger to health, safety or general welfare, the period of notice shall be such shorter time as may be appropriate.

Upon receipt of the notice of termination, Contractor shall immediately cease all Project Services, except as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Project Services rendered prior to receipt of the notice of termination and for any Project Services authorized by the Contract Officer thereafter.

8.6 Termination for Default of Contractor.

8.6.1 Contractor’s failure to comply with any provision of this Agreement shall constitute a default.

8.6.2 If the Contract Officer determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Contractor in writing of such default. If such default is capable of being cured, Contractor shall have ten (10)

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54 calendar days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Contractor fails to cure its default within such period of time, or if such default is not capable of being cured, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.5.

8.6.3 If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.6.2, take over the Project Services and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total direct and indirect costs for completion of the Project Services required hereunder exceeds the Maximum Contract Amount, and City may withhold any payments to Contractor for the purpose of set-off toward the cost of completion of the Project Services. The withholding or failure to withhold payments to Contractor shall not limit Contractor’s liability for completion of the Project Services as provided herein.

8.7 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) calendar days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. For purposes of this section, "Reasonable attorney fees" shall be calculated by multiplying the actual number of hours reasonably expended by the attorney(s) handling the dispute on behalf of the prevailing Party by the hourly rate actually paid by the prevailing Party, but in no case shall the hourly rate exceed Two Hundred and Fifty Dollars ($250.00) per hour.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, subcontractors, subconsultants and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any person or group of persons on account of race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, age, national origin, or ancestry. Contractor shall take affirmative action to insure that applicants and

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55 employees are treated without regard to their race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS

10.1 Notices. Any notice, demand, request, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally during normal hours of operation of the Party receiving the notice, or sent by pre-paid, first-class mail to the address set forth below. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated on the day personally served, or two (2) business days from the date of mailing if mailed as provided in this section. Additionally, notices by email will be considered legal notice if such communications include the following text in the Subject field: FORMAL LEGAL NOTICE – _____________________.

To City: Chet Simmons, City Manager
City of Los Alamitos
3191 Katella Ave.

Los Alamitos, CA 90720
[email protected]
With copy to:

Michael S. Daudt, City Attorney
Woodruff & Smart
555 Anton Blvd., Suite 1200
Costa Mesa, CA 92626
[email protected]
To Contractor: Name of Contractor
Street
City, State, Zip Code
Email

10.2 Entire Agreement; Amendments in Writing. This Agreement constitutes the entire agreement between the Parties and is intended as an integrated agreement, superseding all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.3 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties hereunder.

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56 10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.5 Third Party Beneficiary. Except as expressly provided herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.

10.6 Recitals. The above-stated Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

10.7 Prevailing Wages. The City has determined that the Project Services under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of California Labor Code. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects.

Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Project Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. Contractor understands and agrees to comply with the following California Labor Code compliance conditions [Labor Code Sections 1720 et seq., 1813, 1860, 1861, 3700]:

10.7.1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agree to be bound by all the provisions thereof as though set forth in full herein.

10.7.2 Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

10.7.3 Contractor agrees to comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.qov/OPRUDPreWaqeDetermination.htm), are on file with City, and are available to any interested party upon request. A copy of said rates shall be posted at each job site during the Term of this Agreement.

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57 10.7.4 Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractor shall post job site notices as prescribed by DIR regulations and furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

10.7.5 Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

10.7.6 Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

10.7.7 Eight (8) hours of labor shall constitute a legal day’s work for all workmen employed in the execution of this Agreement, and the Contractor and any subcontractor shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. (See, e.g., Cal. Labor Code §1815.)

10.7.8 Pursuant to California Labor Code Sections 1860 and 3700, Contractor will be required to secure the payment of compensation to its employees. By signing this Agreement, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

10.7.9 Pursuant to California Labor Code Section 1771.1, Contractor and any subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract for public work on a public works project unless registered with the DIR and qualified to perform public work pursuant to California Labor Code Section 1725.2. It is not a violation of California Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by California Business and Professions Code Section 7029.1 or by California Public

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58 Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Contractor shall not perform any work under this Agreement with any subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the California Labor Code.

10.8 Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]

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59 IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Mayor
APPROVED AS TO FORM.

Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:

By:_______________________________
Windmera Quintanar, CMC
City Clerk
“Contractor”
Name of Contractor
By:_______________________________
Name
Title
By:_______________________________
Name
Title

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EXHIBIT “A”
CONTRACTOR’S PROPOSAL/ SCOPE OF SERVICES
DATED: _______ ___, 2024

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EXHIBIT B
WORKERS’ COMPENSATION INSURANCE CERTFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

DATE:______________________ Contractor
By:_______________________________________
Signature
________________________________________
Title
Attest:

By:_______________________________________
Signature
________________________________________
Title

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EXHIBIT C

ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:___________________________
Policy Number: _____________________________________
Effective Date:______________________________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with a Best’s rating of A+ VIII or greater.

It is agreed that the City of Los Alamitos, its officers and employees, are included as Additional Insurers under the contracts of insurance for which the Certificate of Insurance is given.
_______________________________________
Authorized Insurance Agent
_______________________________________
Date

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EXHIBIT D

STATEMENT REGARDING INSURANCE COVERAGE
REQUEST FOR PROPOSAL (RFP) 2024-01

TREE MAINTENANCE SERVICES IN THE CITY OF LOS ALAMITOS
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.

NAME OF BIDDER:________________________________________________________ MAILING ADDRESS:______________________________________________________ AUTHORIZED SIGNATURE:_________________________________________________ TITLE:____________________________________________________________________ DATE:___________________________________________________________________

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EXHIBIT E
STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS
REQUEST FOR PROPOSAL (RFP) 2024-01

TREE MAINTENANCE SERVICES IN THE CITY OF LOS ALAMITOS
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California contractor’s license as set forth below:

Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a contractor within this state without having a license therefore, except in any of the following cases:
(1) The person is particularly exempted from this chapter. (2) The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both. In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.

However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed contractors to render services within the scope of their respective practices.

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e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a contractor who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the contractor was properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a contractor who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as contractor who is not licensed pursuant to this chapter is void.
f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or contractor and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.

Public Contract Code § 20103.5:

In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state. However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the agency that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The agency shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

Contractors’ License Number: _____________________________________________

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License Expiration Date: __________________________________________________ Authorized Signature: ____________________________________________________ Date: _________________________________________________________________

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 11D
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Labourdette Park Playground and Fitness Equipment Purchase

SUMMARY
This item is for the purchase of playground and fitness equipment directly from the manufacturer, Landscape Structures Inc., through the use of a cooperative purchasing agreement via Sourcewell for $297,238 (excluding taxes and delivery). The purchase of the playground and fitness equipment is part of the Labourdette Park Project and would enable greater cost savings and assurance that the project continues forward on its intended timeline.

RECOMMENDATION

1. Review and discuss the proposal and purchasing agreement for Landscape Structures Inc. playground and fitness equipment; and,

BACKGROUND
The City of Los Alamitos has contracted with Hirsch and Associates, Inc. for the architectural design and project management of the Capital Improvement Project (CIP) - Labourdette Park Project. The Parks, Recreation, and Cultural Arts Commission was presented with different playground, fitness, and park amenity designs, ultimately recommending proceeding with items from Landscape Structures Inc. as a favorable and highly reputable industry manufacturer. In order to ensure product inventory availability and maximize cost savings associated with the project, the staff recommends using a cooperative purchase agreement for the playground and fitness equipment.

DISCUSSION
Cooperative purchase agreements enable cities to maximize cost savings and staff resources by sharing contracting (piggyback) and purchasing efforts with other government agencies.

Utilizing cooperative purchasing agreements is advantageous to the City because it provides an opportunity for the City to obtain lower pricing through volume purchasing. It is often more cost-effective to eliminate the cost and time spent on these administrative processes and purchase items and services through a cooperative purchasing program. As cooperative agreements reach expiration, they are automatically renewed, allowing government agencies to continue to leverage cost savings.

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Sourcewell is among the leading national government purchasing cooperatives, providing world-class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutions, and nonprofits looking for the best overall supplier government pricing. Sourcewell works with many governmental agencies to offer cooperative purchasing contracts to other governmental agencies in order to create a more economical means of procuring services and supplies, an ability to pay less for products and services and reduce the administrative costs of developing contracts.

Under Section 2.60.110 of the Los Alamitos Municipal Code (LAMC), the City’s purchasing ordinance allows the City to “piggyback” off another public agency or government entity that has selected the vendor using competitive bidding procedures substantially the same as or similar to those normally utilized by the City for the acquisition of such materials, supplies, equipment, or services. If such a determination is made, the City Manager or City Council, as applicable, may proceed to purchase the materials, supplies, equipment, or services at a price equivalent to that offered to the acquiring agency.

As a member of Sourcewell, the City can utilize its service of awarded contracts including unlimited expert assistance to answer any questions, help connect the City directly to suppliers, and help find solutions that will best suit the City’s needs. The City’s account ID number is 66927, which provides access to connect to any contract in a portfolio that contains hundreds of vendors.

Sourcewell is currently used by several city agencies regionally throughout the state and locally across Orange County. Some of these partner agencies include City of Cypress, City of Anaheim, City of Brea, City of Fountain Valley, City of Costa Mesa, among others. The County of Orange is also an active member of Sourcewell.

The Labourdette Park Project will be updating the City's oldest park with the play structure being 25+ years old. The overall new theme for the park is "arts" with elements such as a chalk wall and the design of the rubberized surfacing to look like an art palette being incorporated.

The revision of Labourdette Park will include the replacement of the wood chips with a rubberized surface and the addition of play equipment that will provide different age groups with activities. The play equipment will also include play units that will provide inclusive play.

Two options were presented to the Parks, Recreation, and Cultural Arts Commission, and they recommended option A for approval by the City Council.

FISCAL IMPACT
This project is part of the adopted Fiscal Year 2023/24 Capital Improvement Project (CIP) list.

The proposal for purchasing the playground and fitness equipment (option A) is currently listed as $297,238 (excluding taxes and delivery), which includes a 7% discount off the standard rate, primarily due to the membership price of using Sourcewell. Funding for the Labourdette Park Project's equipment is budgeted and will be taken from Fiscal Year 2023/24, CDBG account number 19-570-5501.2400 and account number 10-570-5501.2400.

Attachment: 1. Labourdette Park Playground Option

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 11E
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Chelsi Wilson, Administrative Services Manager Subject: Employee of the Quarter; California Teamsters 911 and Police Officers Association (POA) Side Letter Agreements

SUMMARY
This report seeks approval of the Employee of the Quarter side letter agreements for; California Teamsters (“Teamsters”) 911 amending the November 1, 2021 to October 31, 2024 Memorandum of Understanding (MOU) and Police Officers Association (“POA”) amending the July 1, 2021 to June 30, 2024 Memorandum of Understanding (MOU).

RECOMMENDATION

1. Adopt Resolution No. 2024-10, entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND THE TEAMSTERS LOCAL 911 EFFECTIVE NOVEMBER 1, 2021 THROUGH OCTOBER 31, 2024; EMPLOYEE OF THE QUARTER”; and,

2. Adopt Resolution No. 2024-11, entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND THE POLICE OFFICERS ASSOCIATION EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024; EMPLOYEE OF THE QUARTER"; and,

3. Authorize the Mayor to execute the side letter agreements amending the California Teamsters 911 and Police Officers Association (“POA”) Memorandum of Understandings (MOU).

BACKGROUND
This report seeks approval of the Teamsters and POA Employee of the Quarter Side Letters.

The City of Los Alamitos has implemented an Employee of the Quarter Awards program to recognize full-time employees for their outstanding work performance on a quarterly basis. The award program is designed to honor individuals who have a strong work ethic, exhibit quality customer service to patrons, and have performed excellent work in their individual department or citywide.

Under the Meyers-Milias-Brown Act ("MMBA") California Govt. Code §3500 et seq., prior to implementing any proposed change relating to matters within the scope of representation, the City is required to give notice to any affected employee organization and provide the

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opportunity to meet and confer in good faith regarding such proposed change. The scope of representation covers employment conditions and employer-employee relations including, but not limited to, wages, hours, and other terms and conditions of employment. We have offered the opportunity to meet and confer with California Teamsters 911 and the Police Officers Association regarding the proposed additional 10 hours of vacation. Both bargaining units have responded with a formal letter to approve the additional vacation hours to the selected employees.

DISCUSSION
Below is an outline of the Employee of the Quarter program. This program has been formalized in an Administrative Regulation available on the City's website.

City employees nominate other city employees to be considered for Employee of the Quarter.

The Administrative Services Manager will review each nomination to verify eligibility. The Employee of the Quarter Committee (Executive Staff) meets to evaluate the nominations and select the recipient. The selected recipients will receive pre-determined recognition and awards.

Eligibility for Employee of the Quarter/Year:
• Must be an active employee of the City meeting the following criteria:
• Full-time, regular employees employed with the City for at least 1 year and off of probation.
• Executive Staff are not eligible to be nominated.
• Has not been selected as Employee of the Quarter within the last 2 years.

Nominations: Nomination forms must be turned in by the deadline to the Administrative Services Department / Human Resources by noon, the last day of each quarter to be considered. The nomination form should include specific example(s) and details about how the employee has gone above and beyond to fulfill a specific aspect of our ethics statement.

Qualities to consider when nominations are submitted:
• Efficiency: Doing things right; measured by a comparison of production with cost (as in energy, time, and money)
• Transparency: Citizens can see how public business is conducted and participate in it • Honesty: The quality of being honest or truthful
• Innovation: The process by which a new idea or invention adds value to the services we provide to our citizens
• Customer Service: Providing courteous, helpful service that exceeds what the customer would reasonably define as normal or expected.

If no nominations are submitted from the employees at large for the Employee of the Quarter, nominations will come from Directors and Managers. Eligible employees nominated within the year, but not selected will automatically be considered in subsequent quarters.

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Employee of the Quarter /Year Selection: The Employee of the Quarter nominations will be evaluated by the Administrative Services Manager to determine which nominations meet the basic eligibility criteria. Those that meet the basic criteria will be sent to the Committee, as well as those prior nominated but not selected. The Committee will evaluate all eligible nominations and select the award recipient on the following schedule:
• 1st Quarter (Jan to March) – Awarded in April
• 2nd Quarter (April to June) - Awarded in July
• 3rd Quarter (July to September) - Awarded October
• 4th Quarter (October to December) - Awarded in January Each Employee of the Quarter will receive the following:

1. Recognition at a Council Meeting with a Certificate of Recognition (attendance is not required, but preferred)

2. Additional 10 hours of vacation pay

3. Name and picture displayed on the Employee of the Quarter Plaque

4. Employee of the Quarter Recognition Belt (rotating item) Four individuals will receive this outstanding award each year. The honor will be awarded and announced with a city-wide email at the beginning of April, July, October, and January. As we would like to be able to recognize all Outstanding employees, an employee is only eligible to win one quarter each year.

FISCAL IMPACT
There is minimal fiscal impact; the fiscal impact has been included in the Council approved budget.

Attachment: 1. Resolution 2024-10 - Teamsters Employee of the Quarter Side Letter

2. Exhibit A - Teamsters Side Letter Agreement - Employee of the Quarter

3. Resolution 2024-11 - POA Employee of the Quarter Side Letter

4. Exhibit A - POA Side Letter Agreement - Employee of the Quarter

5. Administrative Regulation 4.13 - Employee of the Quarter

6. Employee of the Quarter Flyer

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RESOLUTION NO. 2024-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS

ALAMITOS, CALIFORNIA, AMENDING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND
THE TEAMSTERS LOCAL 911 EFFECTIVE NOVEMBER 1, 2021
THROUGH OCTOBER 31, 2024; EMPLOYEE OF THE QUARTER
WHEREAS, on November 15, 2021, the City Council adopted Resolution 2021-23 approving the Memorandum of Understanding between the City of Los Alamitos and the California Teamsters Local 911 (the “MOU”); and,
WHEREAS, on June 20, 2023 the City Council adopted Resolution 2023-06 amending Resolution 2021-23 for Teamsters Local 911; and, WHEREAS, the City now desires to amend the MOU to add Employee of the Quarter.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true.

SECTION 2. Section 44. Employee of the Quarter is hereby added to the MOU to read as follows:

44. EMPLOYEE OF THE QUARTER
An employee who is awarded “Employee of the Quarter” will receive an additional ten (10) hours of vacation leave.

SECTION 3. The City Clerk shall certify as to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED this 18th day of March, 2024. _______________________________
Jordan B. Nefulda, Mayor

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CC RESO 2024-10

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ATTEST:
___________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_________________________
Michael S. Daudt, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 18th day of March, 2024 by the following vote, to wit:
________________________________________
Windmera Quintanar, MMC, City Clerk

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1 SIDE LETTER AGREEMENT AMENDING
THE NOVEMBER 1, 2021 TO OCTOBER 31, 2024

MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LOS ALAMITOS (“CITY”)
AND THE TEAMSTERS LOCAL 911 (“TEAMSTERS”)
The City of Los Alamitos (“City”) and TEAMSTERS LOCAL 911 (“TEAMSTERS”) (collectively, the “Parties”), having previously negotiated and executed a Memorandum of Understanding (MOU) for the period November 1, 2021 to October 31, 2024 (“MOU”), do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending the MOU, specifically as follows:

44. EMPLOYEE OF THE QUARTER
An employee who is awarded “Employee of the Quarter” will receive an additional ten (10) hours of vacation leave.

TEAMSTERS LOCAL 911 CITY OF LOS ALAMITOS
By: ______________________________ By: _________________________ Steward, Amanda McDowell Mayor, Jordan B. Nefulda

Date: ___________________________ Date: ________________________

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RESOLUTION NO. 2024-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS

ALAMITOS, CALIFORNIA, AMENDING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND
THE POLICE OFFICERS ASSOCIATION EFFECTIVE JULY 1, 2021
THROUGH JUNE 30, 2024; EMPLOYEE OF THE QUARTER
WHEREAS, on January 18, 2022, the City Council adopted Resolution 2022-04 approving the Memorandum of Understanding between the City of Los Alamitos and the Police Officers Association (the “MOU”); and,
WHEREAS, the City now desires to amend the MOU to add Employee of the Quarter.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.

SECTION 2. Section 44. Employee of the Quarter, is hereby added to the MOU to read as follows:

44. EMPLOYEE OF THE QUARTER
An employee who is awarded “Employee of the Quarter” will receive an additional ten (10) hours of vacation leave.

SECTION 3. The City Clerk shall certify as to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED this 18th day of March, 2024. _______________________________
Jordan B. Nefulda, Mayor
ATTEST:
___________________________
Windmera Quintanar, MMC, City Clerk

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CC RESO 2024-11

Page 2 ends

APPROVED AS TO FORM:
_________________________
Michael S. Daudt, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

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1 SIDE LETTER AGREEMENT AMENDING
THE JULY 1, 2021 TO JUNE 30, 2024

MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LOS ALAMITOS (“CITY”)
AND THE LOS ALAMITOS POLICE OFFICERS ASSOCIATION (“POA”) The City of Los Alamitos (“City”) and LOS ALAMITOS POLICE OFFICERS ASSOCIATION (“POA”) (collectively, the “Parties”), having previously negotiated and executed a Memorandum of Understanding (MOU) for the period July 1, 2021 to June 30, 2024 (“MOU”), do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending the MOU, specifically as follows:

44. EMPLOYEE OF THE QUARTER
An employee who is awarded “Employee of the Quarter” will receive an additional ten (10) hours of vacation leave.

LOS ALAMITOS POLICE OFFICERS CITY OF LOS ALAMITOS

ASSOCIATION
By: ______________________________ By: _________________________ President, Evan Flynn Mayor, Jordan B. Nefulda

Date: ___________________________ Date: ________________________

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Eligibility
Active Employee of the City
Executive staff are NOT eligible
Full-Time, Regular Employee for minimum of 1 year
& off of probabtion at the time of award
Have not been selected within the last 2 years
Selection Dates
Spring (1st Quarter: Jan - March) - Awarded in April
Fall (3rd Quarter: July - September) - Awarded in October Summer (2nd Quarter: April - June) - Awarded in July
Winter (4th Quarter: October - December) - Awarded in January

YOUR NAME & PICTURE WILL BE

DISPLAYED ON THE EMPLOYEE OF THE

QUARTER PLAQUE

EMPLOYEE QUARTER DISPLAY

EMPLOYEE OF THE QUARTER
BELT

THE CHANCE TO WEAR & TAKE PICTURES

WITH THE EMPLOYEE OF THE QUARTER

BELT (ROTATING)

VACATION PAY
AN ADDITIONAL 10 HOURS OF VACATION
PAY

RECEIVE A CERTIFICATE OF RECOGNITION
(ATTENDANCE IS NOT REQUIRED, BUT

PREFERRED)

RECOGNITION AT COUNCIL

MEETING
AWARDS
Purpose
The City of Los Alamitos has implemented an Employee of the Quarter Awards Program to recognize fulltime employees for their outstanding work performance. This program is designed to honor individuals who have a strong work ethic, exhibit quality customer service to patrons, & have performed excellent work in their individual department or city-wide.

Chelsi Wilson
Administrative Services Manager
[email protected]
Procedure
City employees nominate other city employees to be
considered for Employee of the Quarter. The Employee
of the Quarter Committee (Executive Staff) meet to
evaluate the nominations & select the recipient. The
nominations will then be turned into into the
Administrative Services/Human Resources Department
& reviewed by the Administrative Services Manager to
determine the eligibility. The Committee will evaluate all eligible nominations & select the award recipient. The
honor will be awarded & announced with a city-wide
email at the beginning of each awarded month.
***AS WE WOULD LIKE TO BE ABLE TO RECOGNIZE ALL OUTSTANDING EMPLOYEES, AN EMPLOYEE IS ONLY ELIGIBLE TO WIN ONE QUARTER EACH YEAR***

E M P L Y E E

OF THE QUARTER

CITY OF LOS ALAMITOS

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 12A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Mid-Year General Fund Budget Review and Financial Update for Fiscal Year 2023-24

SUMMARY
This report provides the Council with a review of Mid-Year General Fund budget for the Fiscal Year 2023-24 and a projection for the fiscal year ending June 30, 2024.

RECOMMENDATION

1. Review the Mid-Year General Fund budget for the Fiscal Year 2023-24 and the projection for the fiscal year ending June 30, 2024; and,

2. Consider additional appropriations for approval.

BACKGROUND
On June 20, 2023, the City Council approved and adopted a balanced budget for Fiscal Year 2023-24, which included operating revenues of $22,322,066 and operating expenditures of $21,157,708, excluding transfers. Staff met with the Budget Standing Committee on March 11, 2024 to discuss and review the Mid-Year General Fund budget for Fiscal Year 2023-24, a projection for the fiscal year ending June 30, 2024, and a request for additional appropriations.

DISCUSSION
There are many different factors that will continue to influence the City's financial decisions.

One of these is the economy. Although recession never materialized as many economists predicted, there are factors in play that have helped to avoid a downturn. Two leading factors, unemployment and inflation, remain relatively low compared to the prior year. This has been fueled by continued strong consumer buying, resulting in gross domestic product growth of

4.9% in the third quarter of 2023, the most substantial period in almost two years.

However, recent internal research data from a leading bank shows that consumer spending is beginning to decrease. This is consistent with the disinflation path (slowing in the inflation rate) the Federal Reserve targets as it aims for a soft landing. Rate cuts are expected in mid-late summer in the second half of the year, as noted from an economic forecast presented by California State University Fullerton, College of Business and Economics. Longer-term predictors point to a possible downward economic shift 12 months out.

It is important to note that this mid-year report represents a snapshot in time and reflects

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recorded information through December 31, 2023, or six months of the fiscal year, and a projection of Fiscal Year 2023-24. It will provide the City Council with an update on the financial status of the City’s General Fund at mid-year and a projection for Fiscal Year 2023-

24. General Fund Revenues
The financial summary below depicts the Adopted Budget General Fund Revenues for Fiscal Year 2023-24, actual revenues through December 31, 2023, and a projection to June 30, 2024.

Revenue Summary 2023-24
Adopted Budget
Actual thru
12/31/23
2023-24
Projection
Total Revenue $ 23,192,066 $ 10,143,788 $ 23,706,945
Revenue Categories Reflecting Positive Variance
Overall, revenues are up, with some categories reflecting positive variance; otherwise, they offset other categories projected to be less than budget.

Utility Users Tax
Utility Users Tax (UUT) is a usage tax imposed on utilities, including electricity, natural gas, telephone, and water. The rates for Los Alamitos are currently 6%, except for telecommunications, which is 5%. UUT revenue receipts through December 31, 2023, are approximately 13% higher than in 2022 in comparison to the same period. The projections for Fiscal Year 2023-24 are trending higher and reflect an overall increase in usage that could potentially produce an additional $456,000.

Use of Money & Property (Investment Earnings)
The City’s investment portfolio and earnings are tracking higher than budget due to continued strong market activity. The interest earnings recorded for the 2nd quarter ending December 31, 2023, reflected interest of $236,000. Given this trend, the City is projected to benefit from an additional $500,000 in interest for the fiscal year.

Revenue Categories Reflecting Negative Variance
Sales & Use Taxes
A report from HdL, dated January 18, 2024, reported data for the quarter ending September 2023. Sales were down 8.1% for the 3rd quarter of 2023 compared to the same time frame for 2022, reflecting a slowdown in consumer spending. The primary decreases were reflected in business sectors of business & industry, office equipment, and light and heavy industrial printers. The projection and estimate for Sales & Use Taxes for Fiscal Year 2023-24 is $3.8 million, 4.2% lower than the Adopted Budget.

Measure Y (Local Sales Tax)
Los Alamitos is now benefiting from an additional 1.5% sales tax with the passage of Measure Y, and this has now become the largest source of revenue at 27% of total revenues collected by the City and exceeds property tax, traditionally the top revenue producer. Fiscal Year 2023-

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24 Projections are $6.2 million, representing a 6.6% decrease from the Adopted Budget.

Fines & Forfeitures
Fines & Forfeitures include red light cameras, parking fines, and other moving violations, and are currently trending lower than the budget, as explained below.

Red Cameras
One of the red camera systems was down due to a traffic collision, which is one explanation for a deficit in the projected revenue. In addition, the City is in the process of having additional approaches installed.

Parking Fines/Moving Violations
Historically, there were two Police Aide positions in the field doing parking enforcement and two inside doing Records / Front Desk work. The position of Police Aide, like others, was met with attrition, and we went down to one Police Aide in the field and one in Records. That was the first decrease in the projected revenue for parking enforcement. The Records position is considered a primary function of the Police Department, whereas parking enforcement is not.

Therefore, whenever staffing issues arise, like lunch breaks or outages due to illness, the Police Aide was diverted from the field to work on Records. That would be the second deficit affecting the projected revenue for parking enforcement. The department is currently in the process of recruiting to fill both of those vacant positions to get back to full staffing. In connection with moving violations, the motor patrol is currently vacant and, when deployed, is expected to help facilitate additional revenues through increased concentration on moving violations. Both of these efforts will help increase revenue and reach budget expectations.

General Fund Expenditures
The financial summary below reflects the Adopted Budget General Fund Expenditures for Fiscal Year 2023-24, actual expenditures through December 31, 2023, and a projection to June 30, 2024.

Expenditure Summary 2023-24
Adopted Budget
Actual thru
12/31/23
2023-24
Projection
Total Expenditures $ 22,679,208 $ 10,717,259 $ 23,649,075 For the most part, department expenditures are trending with the Adopted Budget. The most significant variances are in Developmental Services and Non-Departmental, as explained below. Appropriations are needed to cover additional spending, which was primarily included in the budget but has now become due and payable.

Administration (City Manager, City Clerk, Human Resources) An additional appropriation of $20,000 is being requested for general election creation/distribution of educational materials and has been added.

City Attorney
The City Attorney is expected to be above budget due to higher expenditures concerning ongoing litigation. At the time of budget adoption, an estimate is typically used for litigation, and the actual is unknown until litigation arises. An additional appropriation of $30,000 is

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being requested to close the gap in the overall budget.

Police
An additional appropriation of $168,000 is being requested to cover higher costs for West com dispatch, as actual costs were not known when the budget was created, and the additional amount is needed to cover higher costs than anticipated for Fiscal Year 2023-24.

Development Services
Expenditures for Development Services are projected to exceed the budget. Higher costs are projected for the Street Maintenance Division, which will be an additional $375,000 for concrete remediation, potholes, concrete apron repairs, etc. Facility maintenance will require an extra $251,000 to cover anticipated expenditures, including the Police Department's building improvement project. An appropriation of $626,000 is being requested to cover the anticipated costs.

Non-Departmental
Non-departmental expenses are expenses that are typically not aligned with other departments and consist of contractual services, pre-employment expenses, credit card fees, health insurance costs for retirees, and capital expenditures funded by the General Fund. Additional costs are in connection with funding for the Trust, which commenced in January following the Council’s approval in November and was not budgeted; an additional appropriation of $300,000 (6 months of funding) is being requested for Fiscal Year 2023-24. This is in addition to the approved $260,000 annual Additional Discretionary Payment and will help the City reach its 100% Unfunded Actuarial Liability (UAL) funding goal.

Other Funds
Technology Replacement (Fund 53)
Additional funding for Technology Replacement (Fund 53) for the digitization workflow enhancement (Laserfiche) is being requested. Records for both the Police Department and the Finance Department are paper copies. Paper copies make for a very manual process from beginning to end. Requests for records are cumbersome as staff must locate and then make a physical copy of the records being used. Unlike digital systems, searching for records requires very precise details to find them. As we've realized in Development Services, digitizing records improves efficiency from creating records through the useful life of the record. Digital records allow the public additional transparency and quick access to records. Staff has requested quotes to implement these processes; however, these projects are unbudgeted and would require an allocation at mid-year. Due to the confidential nature of records, the Police Department would require a separate Laserfiche license. The first-year upfront cost would be $17,050. Every year after that, the annual cost would be $10,050.

Finance Department Records can be added to the City's existing license. An electronic workflow for accounts payable will also be purchased. The current process is to print out digital invoices received from vendors, manually create a warrant request and print it out, route the paper copy for signatures, and then provide it to Finance. Finance then processes and files the paper copy. To retrieve records later, Finance would search for the information in the City’s financial software, Incode, and cross-reference it with the paper copies. The workflow would digitize that entire process, similar to what was implemented with the agenda process in 2020.

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All records would be retrievable digitally for Finance staff and other departments. It would also assist in providing records to outside parties and be beneficial in providing documents during the City's annual audit. Additional users, an accounts payable module, and the interface between Laserfiche to our financial system would need to be added to our current license. To build the interface between Laserfiche and Incode, there is a one-time fee for software licenses and professional services (implementation/deployment), which is $15,289. Thereafter, an annual maintenance fee of $2,544 would be incurred. The total cost for both Police ($27,100) and Finance ($17,833) Department is estimated at $47,477 and was not budgeted. An additional appropriation is being requested to implement these technological enhancements.

Economic Development (Fund 57)
A transfer of $200,000 from Economic Development to the General Fund is needed for property assessment and development.

It is important to remember that the projection for Fiscal Year 2023-24 is an estimate, and many other factors outside the City’s control, like shifts in the economy, may affect the outcome. That said, the projection for Fiscal Year 2023-24 reflects a balanced budget.

However, the final numbers will not be known until the close of the fiscal period.

FISCAL IMPACT
The following additional appropriations are recommended for approval:

Additional Appropriations
General Fund
Administration $ 20,000 General Election
City Attorney $ 30,000 Litigation
Police $ 168,000 Wescom
Development Services $ 626,000 Street and Facility Maintenance Non-Departmental $ 300,000 Trust Funding
$ 1,144,000
Technology (Fund 53) $ 47,477 Finance and Police Departments Digitization Workflow
Economic Development (Fund 57) $ 200,000 Property Assessment and Development Attachment: None

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 13A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Apartment Row Name Change

SUMMARY
Renaming of the Apartment Row neighborhood by surveying the residents of Apartment Row with three alternatives and a write-in option.

RECOMMENDATION

1. Review and discuss; and,

2. Provide direction to staff.

BACKGROUND
On March 1, 1960, the township of Los Alamitos became a chartered city. The city of "Little Cottonwoods" was affectionately described as "A Jewel of a City." Fast-forward to today, Los Alamitos still embraces its small-town ambiance, with its friendly neighborhoods.

Los Alamitos is approximately two square miles, excluding the Joint Forces Training Base, and is split into 16 neighborhoods. Los Alamitos residents identify themselves frequently according to their neighborhood and are extremely proud of where they live. The residential neighborhood map is below.

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The specific area of the Apartment Row neighborhood is shown below. The Apartment Row Neighborhood is the largest and most dense residential neighborhood in Los Alamitos, with approximately 1,900 units and over 4,000 residents. There are no historical records on how and when this area became known as "Apartment Row," but we do have records that the area was once called "City Gardens" in 1924. Earlier this year, Council member Doby requested that the City Council consider polling the residents of Apartment Row regarding a potential name change.

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DISCUSSION
In order to facilitate this item, the City Council is requested to choose the three prospective names that will be sent out to residents of Apartment Row via an online survey. In addition to these three options, there will also be a write-in option. Please choose three from the options below:
• City Gardens
• Cottonwood Cove
• Cottonwood Place
• Midtown
• Park Place
The online survey will be from April 1 to May 31, 2024. Staff will tabulate the results and bring them before the Council at a future meeting. A future survey will be launched tentatively in June to ask residents of Los Alamitos for their feedback on neighborhood entry signage/monuments. The revised name change of Apartment Row will tie-in with that project.

FISCAL IMPACT
There is no cost to implement the survey.

Attachment: None

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City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: March 18, 2024 ITEM NUMBER: 13B
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Neighborhood Permit Parking and Street Sweeping Survey Results

SUMMARY
The City of Los Alamitos is seeking the community’s feedback on the current neighborhood permit parking and street sweeping schedule. The online survey was conducted from October 23, 2023, to January 19, 2024. Several public workshops were held to gain additional feedback.

RECOMMENDATION

1. Review and discuss; and,

2. Receive and file.

BACKGROUND
Los Alamitos is split into sixteen neighborhoods, each with its own unique charm and concerns. Several Los Alamitos neighborhoods have a permit parking program. These neighborhoods include:
• Old Town West
• Old Town East
• Carrier Row
• Greenbrook/Woodcrest
Residents may obtain a parking permit through the Los Alamitos Police Department. A completed application must be submitted in person, and the vehicle’s registration and driver’s license information must match the place of residence. There are no initial fees for issuing a permit and no limitations on the number of permits. Residents may also obtain two guest permits at no charge. There is a $10 replacement fee if the guest permit is damaged or lost.

Resident permits and guest permits are valid for up to one calendar year. Residents may also request up to fifteen one-day guest permits.

Street sweeping is vital as it keeps our community clean and safe by removing dirt, metals, petroleum products, garbage, and vegetation regularly collected on our streets and gutters.

Removing these materials is important because they could end up in our storm drains and eventually out into the ocean. Keeping the gutters and storm drains clear not only helps reduce pollution but also reduces the likelihood of flooding during heavy rain. The survey also asks for

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feedback on the various street sweeping schedules. The street sweeping schedule is part of the Los Alamitos Municipal Code (LAMC), and if there are any revisions to it, the recommended changes must be approved by the City Council.

Approximately every five years, the City of Los Alamitos engages residents to obtain feedback on the current neighborhood parking permit and street sweeping schedule. The last time the program was evaluated was in 2019.

DISCUSSION
Discuss the results of the online survey and obtain any additional feedback during the discussion session.

FISCAL IMPACT
None
Attachment: None

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Los Alamitos City CouncilMarch 18, 2024

Los Alamitos City Council
March 18, 2024