NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AMENDED AGENDA
REGULAR MEETING
Monday, April 15, 2024 – 5:00 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
3. CLOSED SESSION
A. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Teamsters Local 911
Authority: Government Code Section 54957.6
City Council Regular Amended Agenda
April 15, 2024
B. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
C. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Police Officers Association
Authority: Government Code Section 54957.6
4. PLEDGE OF ALLEGIANCE
Council Member Hibard will lead the Pledge of Allegiance.
5. INVOCATION
Council Member Murphy will give the Invocation.
6. PRESENTATIONS
A. Oath of Office for Los Alamitos Police Officer Lissette Sanchez B. Presentation to Council Member Doby in Recognition of Being Honored as Assembly District 70’s Woman of the Year
C. Presentation of a Certificate to Marina Mitri, owner of Marina Skin Care, in Recognition of Being Featured in the Mayor's Business Spotlight
D. Presentation of Proclamation to Orange County Fire Authority and West- Comm Dispatchers in Recognition of National
Telecommunicators Week
E. Presentation by John Kennedy, General Manager, and Van Tran, Director, of Orange County Water District
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
City Council Regular Amended Agenda
April 15, 2024
9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from March 1, 2024 to March 31, 2024.
Recommendation: Ratify the Warrants from March 1, 2024, to March 31, 2024, for $4,197,696.06
ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the City Council Regular minutes of March 18, 2024.
B. Approval of the Request for Proposals (RFP) 2024-02 and Authorization to Bid for Laurel Park Tennis Court Fence Replacement Project (Development Services)
This item facilitates the solicitation of bids to provide services for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts.
Recommendation:
1. Approve the Request for Proposals (RFP) 2024-02 for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts Project; and,
2. Authorize staff to advertise and solicit bid proposals.
City Council Regular Amended Agenda
April 15, 2024
C. Approval of the Request for Proposals (RFP) 2024-03 and Authorization to Bid for Laurel Park Tennis Court Resurfacing Project (Development Services)
This item facilitates the solicitation of bids to provide services for the resurfacing of the Laurel Park Tennis Courts.
Recommendation:
1. Approve the Request for Proposals (RFP) 2024-03 for the Laurel Park Tennis Court Resurfacing Project; and,
2. Authorize staff to advertise and solicit bid proposals.
D. Approval of Request for Bids and Authorization to Bid for Los Alamitos Police Department Vehicle Canopy Project for FY 2023-2024 (CIP No. 23/24-07) (Development Services)
This item facilitates the solicitation of bids to provide services for the furnishing and installation of the vehicle canopy for the Los Alamitos Police Department patrol vehicles.
Recommendation:
1. Approve the Request for Bids for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07); and,
2. Authorize staff to advertise and solicit bid proposals.
E. Community Center Renovation Project (Development Services) The roof of the Community Center building incurred significant damage from storms at the beginning of 2023. At the March 2023 Council meeting, $500,000 was appropriated, with an additional $1,290,952 appropriated at the October 2023 meeting for a total of $1,790,952 to repair damages caused by the storm. During the planning process for this project, a number of building issues were identified, and repair recommendations were made. This item recommends action to facilitate the renovation of the Community Center.
Recommendation:
1. Appropriate $1,147,610 from General Fund for the Community Center Rehabilitation Project; and,
2. Authorize the City Manager to execute a construction contract with the KYA Group for the Community Center Rehabilitation Project, in a form approved by the City Attorney, in the amount not to exceed $1,377,132.
City Council Regular Amended Agenda
April 15, 2024
F. Considerations for the November 5, 2024 General Municipal Election (Administration)
The City of Los Alamitos General Municipal Election will be held on Tuesday, November 5, 2024. It is the City's policy to consolidate the local election with the County of Orange. Council Member seats for Districts 1, 2, and 3 will be up for election this year. As one of the City's recommended goals for 2024, the Budget Standing Committee considered including a charter amendment on the November 5, 2024 ballot at it’s February 12, 2024 Special meeting and recommended approval by City Council. A Request for Proposals was released on March 28, 2024 soliciting bids for Ballot Measure Polling & Outreach Consultant Services.
Recommendation: Authorize the City Manager to enter into a Consulting Services Agreement for Ballot Measure Polling & Outreach Consultant Services in a form approved by the City Attorney.
12. SPECIAL ORDERS OF THE DAY
A. Council Member Requested Agenda Item: Council Member Compensation and Reimbursement (Administration)
During the January 16, 2024, regular meeting, Council Member Murphy raised concerns regarding City Council salary/compensation and reimbursement for Council Member expenses. This informational staff report has been prepared in response to Council Member Murphy’s request and is the first step in the two-step process for placing items on the Agenda for consideration by the Council.
Recommendation: In accordance with the City Council’s adopted Agenda Policy, this informational staff report does not request action, but seeks Council’s direction. Council may receive the report without further action. If further discussion and action is desired, by a majority vote of the City Council Members present, staff may be directed to place this item on a future Agenda for consideration.
13. PUBLIC HEARING
A. Ordinance 2024-01 - Noise Standard Exemptions Associated with Construction and Property Maintenance Activities (Development Services)
Consideration of a draft Ordinance concerning noise standard exemptions associated with construction and property maintenance activities.
Recommendation:
1. Open the Public Hearing; and,
City Council Regular Amended Agenda
April 15, 2024
2. Introduce for first reading, read by title only, waive further reading of Ordinance No. 2024-01, and set for adoption; and,
3. City Attorney Daudt read the title of Ordinance No. 2024-01 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, AMENDING AND RESTATING
SECTION 17.20.020 OF THE LOS ALAMITOS MUNICIPAL CODE
CONCERNING NOISE STANDARD EXEMPTIONS ASSOCIATED
WITH CONSTRUCTION AND PROPERTY MAINTENANCE
ACTIVITIES (ZOA 23-05) (CITY INITIATED)."
14. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
15. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City Clerk
Dated: April 11, 2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 10A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Warrants
SUMMARY
The attached Warrant Register contains checks and electronic funds transfers for the period from
March 1, 2024 to March 31, 2024.
RECOMMENDATION
Ratify the Warrants from March 1, 2024, to March 31, 2024, for $4,197,696.06
BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.
FISCAL IMPACT
The total of $4,197,696.06 represents checks and electronic fund transfers from March 1, 2024, to March 31, 2024.
Attachment: 1. Council Report 04.15.2024
Pages:
1-8 $ 681,262.43 03/06/2024
9-19 $ 1,980,051.70
Warrants
Warrants 03/20/2024
20 $ 155.45 Advanced Warrant 03/21/2024
21 $ 380,087.00 Advanced Warrant 03/27/2024
22 $ 18,636.75 Advanced Warrant 03/28/2024
23 $ 11,450.88 Medical Retirees 03/01/2024
24 $ 227,043.20 Payroll 03/01/2024
25 $ 203,828.82 Benefits & Withholdings 03/01/2024
26 $ 214,683.57 Payroll 03/15/2024
27 $ 115,302.55 Benefits & Withholdings 03/15/2024
28 $ 240,786.40 Payroll 03/29/2024
29 $ 124,407.31 Benefits & Withholdings 03/29/2024
Grand Total $ 4,197,696.06
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director
this 2th day of April, 2024
The attached Warrant Register containing checks and electronic funds transfers for the period from March 1, 2024 to March 31, 2024, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
To Ratify
CITY OF LOS ALAMITOS
A/P Warrants
April 15, 2024
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
316 ENGINEERING & CONSTRUCTION INC STREET MAINTENANCE 7,500.00 STREET MAINTENANCE 19,492.00
STREET MAINTENANCE 7,895.00
STREET MAINTENANCE 14,900.00
STREET MAINTENANCE 7,995.00
STREET MAINTENANCE 9,889.00
STREET MAINTENANCE 8,670.00
PARK MAINTENANCE 2,169.32
BUILDING MAINTENANCE 1,867.00_
TOTAL: 80,377.32
ABSOLUTE SIGN, INC
POTHOLE REPAIR KATELLA AVE GENERAL FUND
SIDEWALK REPAIR LOS VAQUE GENERAL FUND
PAVING REPAIR KATELLA & E GENERAL FUND
PAVING REPAIR BLOOMFIELD GENERAL FUND
ASPHALT REPAIR CHERRY & KA GENERAL FUND
ASPHALT REPAIR LEXINGTON & GENERAL FUND
POTHOLE REPAIR CORPORATE & GENERAL FUND
WATER LEAK COTTONWOOD PARK GENERAL FUND
GAS LINE INSPECTION COMM C GENERAL FUND
RESIDENTIAL CURB PAINTING GENERAL FUND STREET MAINTENANCE 358.34_ TOTAL: 358.34
ADAMSON POLICE PRODUCTS UNITS 3 & 8 GARAGE FUND GARAGE 550.00_ TOTAL: 550.00
AMERICREDIT FINANCIAL SERVICES, INC 2022 CHEVY TAHOE 02/24 GARAGE FUND GARAGE 1,159.21_ TOTAL: 1,159.21
ANDERSON ELECTRICAL & LIGHTING SERVICE REPLACE LIGHT CIVIC CTR GENERAL FUND BUILDING MAINTENANCE 5,900.00 LIGHT INSTALLATION YARD GENERAL FUND BUILDING MAINTENANCE 1,675.00_ TOTAL: 7,575.00
ANIMAL PEST MANAGEMENT SERVICES GOPHER CTRL AT CITY PARKS GENERAL FUND PARK MAINTENANCE 490.00_ TOTAL: 490.00
ARAMARK UNIFORM & CAREER APPAREL GROUP GENERAL FUND STREET MAINTENANCE 58.20 GENERAL FUND STREET MAINTENANCE 58.20
GENERAL FUND STREET MAINTENANCE 58.20_
TOTAL: 174.60
ARCHITAG LLP GENERAL FUND CAPITAL PROJECTS 6,412.50
PW STAFF UNIFORMS
PW STAFF UNIFORMS
PW STAFF UNIFORMS
CIVIC CENTER AS BUILTS
CIVIC CENTER DRAWINGS GENERAL FUND CAPITAL PROJECTS 16,200.00_ TOTAL: 22,612.50
BASE HILL INC JANITORIAL SERVICES 01/24 GNERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 5,809.99
CANON FINANCIAL SERVICES, INC. USAGE & CONTRACT 01/24 GENERAL FUND RECREATION ADMINISTRAT 448.47_ TOTAL: 448.47
CARTRIDGE WORLD OF LOS ALAMITOS PRINTER INK CARTRIDGE GENERAL FUND RECREATION ADMINISTRAT 111.41_ TOTAL: 111.41
CHARLES ABBOTT ASSOCIATES, INC. NON-DEPARTMENTAL 155.00 NON-DEPARTMENTAL 852.50
BUILDING INSPECTION 42,225.58
NPDES 4,695.00_
TOTAL: 47,928.08
CHELSI WILSON ADMINISTRATION 535.50
CONSULTING SERVICES 01/24 GENERAL FUND
CONSULTING SERVICES 01/24 GENERAL FUND
SERVICES FOR CITY 01/24 GENERAL FUND
WQMP REVIEW SERVICES 01/24 GENERAL FUND
EMPLOYEE APPRECIATION LUNC GENERAL FUND
DE-STRESS WITH DOGS EVENT GENERAL FUND ADMINISTRATION 189.23 EMPLOYEE VDAY GRAM GENERAL FUND ADMINISTRATION 56.62
TAPE GENERAL FUND COMMUNITY DEVEL ADMIN 8.20_
TOTAL: 789.55
1
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
CITY OF LA HABRA SB 2 SHARE 22/23 GENERAL FUND NON-DEPARTMENTAL 44,917.00_ TOTAL: 44,917.00
COAST RECREATION PLAYGROUND REPAIR COTTONWO GENERAL FUND PARK MAINTENANCE 579.19_ TOTAL: 579.19
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COUNTY OF ORANGE ASSET FORFEITURE 23-00663 ASSET SEIZURE NON-DEPARTMENTAL 1,647.00_ TOTAL: 1,647.00
COUNTY OF ORANGE TREASURER-TAX PARKING CITATIONS 01/24 GENERAL FUND NON-DEPARTMENTAL 2,057.00 PARKING CITATIONS 12/23 GENERAL FUND NON-DEPARTMENTAL 1,364.00 COMMUNICATIONS TECHNOL 1,273.33 OCAT CIRCUIT SUPPORT 02/24 GENERAL FUND OC FINGERPRINTS AFIS 02/24 GENERAL FUND COMMUNICATIONS TECHNOL 431.00_ TOTAL: 5,125.33
CROSSTOWN ELECTRICAL & DATA, INC. EXTRAORDINARY WORK 01/24 GENERAL FUND STREET MAINTENANCE 481.82 EXTRAORDINARY WORK 01/24 GENERAL FUND STREET MAINTENANCE 210.82 EXTRAORDINARY WORK 01/24 GENERAL FUND STREET MAINTENANCE 338.84 EXTRAORDINARY WORK 01/24 GENERAL FUND STREET MAINTENANCE 179.41 PREVENTATIVE MAINT 01/24 GENERAL FUND STREET MAINTENANCE 1,228.50_ TOTAL: 2,439.39
DANIELS TIRE SERVICE PD 48-7 TIRE REPLACEMENT GARAGE FUND GARAGE 995.47 CHIEF'S VEHICLE TIRE REPLA GARAGE FUND GARAGE 274.45
F-150 TIRE REPLACEMENT GARAGE FUND GARAGE 532.60
PD 48-4 TIRE REPLACEMENT GARAGE FUND GARAGE 405.32
PD 48-S2 TIRE REPLACEMENT GARAGE FUND GARAGE 487.66_
TOTAL: 2,695.50
DASH MEDICAL GLOVES, INC. NITRIL GLOVES BLACK MAXX GENERAL FUND PATROL 857.21_ TOTAL: 857.21
DATA TICKET, INC. MONTHLY CHARGES 01/24 GENERAL FUND TRAFFIC 686.67_ TOTAL: 686.67
DMV RENEWAL REISSUE:REGISTRATION RENEW GARAGE FUND GARAGE 6,152.00_ TOTAL: 6,152.00
DOCUSIGN INC ESIGNATURE BUSINESS GENERAL FUND ADMINISTRATION 2,760.00_ TOTAL: 2,760.00
ECOFERT, INC. FERTIGATION AT PARKS 01/24 GENERAL FUND PARK MAINTENANCE 630.00_ TOTAL: 630.00
ENTERPRISE FM TRUST VEHICLE LEASES 02/24 GARAGE FUND GARAGE 8,815.23_ TOTAL: 8,815.23
EVENT NEWS ENTERPRISE STERNS PARK CIP 23/24-04 GENERAL FUND COMMUNITY DEVEL ADMIN 1,134.00 PUBLIC NOTICE MEDICAL OFFI GENERAL FUND PLANNING 240.00_ TOTAL: 1,374.00
EWLES MATERIALS DUMP COYOTE CREEK STOCK PI GENERAL FUND STREET MAINTENANCE 250.00_ TOTAL: 250.00
2
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
FEDEX DNA TO DOJ GENERAL FUND RECORDS 29.47_
TOTAL: 29.47
FIREWORKS & STAGE FX AMERICA, INC. 3RD OF JULY FIREWORK 50% GENERAL FUND NON-DEPARTMENTAL 16,750.00_ TOTAL: 16,750.00
GALLS / QUARTERMASTER VIPS UNIFORMS FOR BILYK GENERAL FUND EMERGENCY PREPAREDNESS 77.90_ TOTAL: 77.90
GANAHL LUMBER COMPANY YARD SUPPLIES GENERAL FUND STREET MAINTENANCE 147.86 CERRITOS AVE MANHOLE GENERAL FUND STREET MAINTENANCE 80.91 STREET MAINTENANCE TOOLS GENERAL FUND STREET MAINTENANCE 42.92 DRAIN SUPPLIES GENERAL FUND STREET MAINTENANCE 26.62
COTTONWOOD PARK SUPPLIES GENERAL FUND PARK MAINTENANCE 41.92 PD TRAINING DOOR GENERAL FUND BUILDING MAINTENANCE 100.14 GENERAL FUND BUILDING MAINTENANCE 6.00
GENERAL FUND BUILDING MAINTENANCE 3.27
GENERAL FUND BUILDING MAINTENANCE 32.75
GENERAL FUND BUILDING MAINTENANCE 294.22
PD DRYWALL
BLDG MAINTENANCE KEYS
CITY HALL 2 ROOF LEAK
CITY HALL 2 OFFICE PAINT
CITY HALL 2 INSECT SPRAY GENERAL FUND BUILDING MAINTENANCE 7.64 BUILDING MAINTENANCE 80.80
BUILDING MAINTENANCE 80.45
BUILDING MAINTENANCE 84.82
BUILDING MAINTENANCE 117.90_
TOTAL: 1,148.22
GOLDEN STATE WATER COMPANY STREET MAINTENANCE 359.58
PARK MAINTENANCE 618.63_
TOTAL: 978.21
H & H NURSERY PARK MAINTENANCE 130.27_
TOTAL: 130.27
HARRIS & ASSOCIATES INC NON-DEPARTMENTAL 3,575.00_
TOTAL: 3,575.00
HI-WAY SAFETY, INC. SIGN HARDWARE GENERAL FUND STREET MAINTENANCE 349.31 STREET MAINTENANCE SIGNS GENERAL FUND STREET MAINTENANCE 397.10 STREET SIGNS GENERAL FUND STREET MAINTENANCE 2,036.75
CITY MGR VEHICLE MAINTENAN GARAGE FUND GARAGE 883.26_
TOTAL: 3,666.42
HIRSCH & ASSOCIATES, INC. STERNS PARK PROJECT 12/23 C.D.B.G CAPITAL PROJECTS 4,750.00 STERNS PARK PROJECT 11/23 C.D.B.G CAPITAL PROJECTS 8,772.50_ TOTAL: 13,522.50
HORSEMEN INC BACKGROUND FOR WOGU GENERAL FUND NON-DEPARTMENTAL 1,000.00_ TOTAL: 1,000.00
IRVING MONTENEGRO JR. TUITION REIMBURSEMENT FA23 GENERAL FUND COMMUNITY DEVEL ADMIN 5,476.00_ TOTAL: 5,476.00
JILL E THORNDIKE CLAIM SETTLEMENT SELF INSURANCE TRU INSURANCE 435.00_ TOTAL: 435.00
JOSE MARTINEZ PD CAR WASHES (16) GARAGE 690.00
CITY HALL 1 PAINTING SUPPL GENERAL FUND
CITY HALL 1 PAINTING SUPPL GENERAL FUND
CITY HALL 1 PAINTING SUPPL GENERAL FUND
CITY HALL 2 CLEANING SUPPL GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
LANDSCAPE PLANTS 01/24 GENERAL FUND
LAMPSON PEER REVIEW 01/24 GENERAL FUND
GARAGE FUND
3
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
PD CAR WASHES (10) GARAGE FUND GARAGE 420.00_
TOTAL: 1,110.00
KESTER CORPORATION GENERAL FUND PARK MAINTENANCE 143.54_ TOTAL: 143.54
KONICA MINOLTA PREMIER FINANCE GENERAL FUND FINANCE 27.32_ TOTAL: 27.32
LIEBERT CASSIDY WHITMORE GENERAL FUND CITY ATTORNEY 954.50 LANDSCAPE SUPPLY 01/24
RETURNED PAYMENT FEE
GENERAL SERVICES 01/24
GENERAL SERVICES 01/24 GENERAL FUND CITY ATTORNEY 1,105.00 LITIGATION SERVICES 01/24 GENERAL FUND CITY ATTORNEY 42.50_ TOTAL: 2,102.00
LOS ALAMITOS LOCK SERVICE CITYWIDE NEW PADLOCKS GENERAL FUND BUILDING MAINTENANCE 402.04 LOCK & EQUIPMENT FOR PARKS GENERAL FUND BUILDING MAINTENANCE 3,065.54 DUPLICATE KEYS SC4 GENERAL FUND BUILDING MAINTENANCE 21.85 DUPLICATE KEYS DND 10 GENERAL FUND BUILDING MAINTENANCE 54.63 CITY HALL 2 TROUBLESHOOT GENERAL FUND BUILDING MAINTENANCE 395.81_ TOTAL: 3,939.87
LOWE'S CITY HALL 1 OUTLET COVERS GENERAL FUND BUILDING MAINTENANCE 1.48 BLDG MAINTENANCE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 53.35_ TOTAL: 54.83
M&C CONSTRUCTION GROUP INC WAREHOUSE WELD ARROWS GENERAL FUND BUILDING MAINTENANCE 1,250.00 WAREHOUSE PRIVACY SCRIM GENERAL FUND BUILDING MAINTENANCE 980.00 WAREHOUSE CUT & WELD BRACE GENERAL FUND BUILDING MAINTENANCE 675.00_ TOTAL: 2,905.00
MCGRATH RENTCORP GENERAL FUND COMMUNITY DEVEL ADMIN 739.73_ TOTAL: 739.73
MCLEAN ENTERPRISES, INC. GENERAL FUND PATROL 88.71
GENERAL FUND PATROL 88.71
GENERAL FUND COMMUNITY DEVEL ADMIN 147.49
GENERAL FUND SPECIAL EVENTS 157.32_
TOTAL: 482.23
METROPOLITAN WATER DISTRICT OF SO CAL
TRAILER RENT 02/24
BUSINESS CARDS:DELGADO
BUSINESS CARDS:STEINHA
BUSINESS CARDS:VARIOUS
SPRING CARNIVAL BANNERS
LEASE FOR PARK 03/24-02/25 GENERAL FUND PARK MAINTENANCE 1,103.32_ TOTAL: 1,103.32
MISC. VENDOR JORDAN NEFULDA JORDAN NEFULDA:TRAVEL REIM GENERAL FUND CITY COUNCIL 672.09 WINDMERA QUINTANAR WINDMERA QUINTANAR:REIMBUR GENERAL FUND ADMINISTRATION 300.00_ TOTAL: 972.09
MUSCO SPORTS LIGHTING, LLC CTRL LINK SERVICE MCAULIFF GENERAL FUND SPORTS 475.00_ TOTAL: 475.00
NATIONAL AUTO FLEET GROUP GARAGE FUND GARAGE 53,103.49
GARAGE FUND GARAGE 53,103.49_
TOTAL: 106,206.98
NEWPORT EXTERMINATING GENERAL FUND BUILDING MAINTENANCE 175.00 GENERAL FUND BUILDING MAINTENANCE 60.00
2023 FORD F-150 VEHICLE 1
2023 FORD F-150 VEHICLE 2
PEST CTRL EXTERIOR 01/24
BAIT REFILL (15) 01/24
BAIT REFILL (20) 01/24 GENERAL FUND BUILDING MAINTENANCE 60.00 4
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 295.00
NORM'S AUTO COLLISION CENTER, INC. CHIEF'S VEHICLE MAINTENA GARAGE FUND GARAGE 1,543.19 PD 48-4 VEHICLE MAINTENAN GARAGE FUND GARAGE 2,793.41_
TOTAL: 4,336.60
NORM'S AUTOMOTIVE CENTER, INC. PD 48-8 OIL CHANGE GARAGE FUND GARAGE 54.95 PW TRUCK OIL CHANGE GARAGE FUND GARAGE 54.95
PW-6 OIL CHANGE GARAGE FUND GARAGE 59.95
PD 48-3 BATTERY CHANGE GARAGE FUND GARAGE 373.75_
TOTAL: 543.60
ORANGE COUNTY ANIMAL ALLIES DESTRESS WITH DOGS GENERAL FUND ADMINISTRATION 1,000.00_ TOTAL: 1,000.00
ORANGE COUNTY HEALTH CARE AGENCY HAZ MAT DISCLOSURE FEES GENERAL FUND BUILDING MAINTENANCE 234.00_ TOTAL: 234.00
ORANGE COUNTY TREASURER BUILDING MAINTENANCE 250.00_
TOTAL: 250.00
PENINSULA SEPTIC SERVICE, INC. PARK MAINTENANCE 580.00
PARK MAINTENANCE 580.00_
TOTAL: 1,160.00
PERSONNEL CONCEPTS ADMINISTRATION 1,182.21_
TOTAL: 1,182.21
PRECISION CONCRETE CUTTING
HAZ MAT INSPECTIONS PERMIT GENERAL FUND
PUMP SEPTIC TANK 01/24 GENERAL FUND
PUMP SEPTIC TANK 02/24 GENERAL FUND
PERSONNEL LABOR LAW POSTER GENERAL FUND
SIDEWALK INSPECTION 02/24 GENERAL FUND STREET MAINTENANCE 16,275.00_ TOTAL: 16,275.00
PSI PRESSURE WASHER GARAGE FUND GARAGE 20,443.95_
TOTAL: 20,443.95
PTS PROVIDERS INC PAYPHONE SERVICES 03/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 43.00_ TOTAL: 43.00
QUADIENT FINANCE USA, INC GENERAL FUND FINANCE 1,250.00_ TOTAL: 1,250.00
QUADIENT LEASING USA, INC
POSTAGE 02/24
LEASE PAYMENT Q4 GENERAL FUND FINANCE 706.62_
TOTAL: 706.62
RED WING BUSINESS ADVANTAGE ACCT WORK BOOTS: BRETT CLARK GENERAL FUND STREET MAINTENANCE 300.00_ TOTAL: 300.00
ROGERS, ANDERSON, MALODY & SCOTT, LLP AUDIT SERIVCES FY 22/23 GENERAL FUND FINANCE 17,060.00_ TOTAL: 17,060.00
SCA OF CA LLC STREET SWEEPING 01/24 GENERAL FUND STREET MAINTENANCE 9,463.99_ TOTAL: 9,463.99
SDI PRESENCE LLC 390.91
1,180.00
2,113.75
SENTINEL ONE CTRL 01/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE CLOUD BACKUP LICENSE 01/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE T&M IT SUPPORT 01/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IT SUPPORT CONTRACT 01/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 5,871.00 5
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 9,555.66
SECURE - A - DOOR PD GATE REPAIR GENERAL FUND BUILDING MAINTENANCE 1,348.51_ TOTAL: 1,348.51
SHAWN WALTOWER - GUAVA GROOVE KULA A'O 'UKELELE HOKULANI GENERAL FUND SPECIAL CLASSES 845.00_ TOTAL: 845.00
SIMPSON CHEVROLET OF GARDEN GROVE 2024 CHEVY SUBURBAN 03/24 GARAGE FUND GARAGE 1,858.68_ TOTAL: 1,858.68
SITEONE LANDSCAPE SUPPLY GENERAL FUND PARK MAINTENANCE 85.64_ TOTAL: 85.64
SOUTHERN CALIFORNIA GAS GENERAL FUND BUILDING MAINTENANCE 344.83_ TOTAL: 344.83
SPARKLETTS DRINKING WATER
LANDSCAPE SUPPLIES 01/24
SOCAL GAS 01/24-02/24
WATER 01/24-02/24 GENERAL FUND BUILDING MAINTENANCE 473.06_ TOTAL: 473.06
ST. OF CALIFORNIA DEPT. OF JUSTICE (5) FINGERPRINTING 01/24 GENERAL FUND NON-DEPARTMENTAL 160.00_ TOTAL: 160.00
STATEWIDE TRAFFIC SAFETY & SIGNS, INC. STREET MAINTENANCE FLOOD S GENERAL FUND STREET MAINTENANCE 348.19_ TOTAL: 348.19
T-MOBILE USA INC GPS LOCATE 12/23 GENERAL FUND INVESTIGATION 100.00_ TOTAL: 100.00
THE BANK OF NEW YORK MELLON TRUST CO. INTEREST PAYABLE 2015 COP LAUREL PARK DEBT S NON-DEPARTMENTAL 59,534.38_ TOTAL: 59,534.38
THE FAMILY PLUMBER WATER HEATER REPLACEMENT GENERAL FUND BUILDING MAINTENANCE 5,700.00_ TOTAL: 5,700.00
TRACY MILLER CONSULTING, INC. ADMINISTRATION 5,500.00
ADMINISTRATION 5,500.00_
TOTAL: 11,000.00
TRUTH BE TOLD POLYGRAPGH, LLC
COMMUNICATION CONSULT 01/24 GENERAL FUND
COMMUNICATION CONSULT 02/24 GENERAL FUND
1 PRE-EMPLOYMENT POLYGRAPH GENERAL FUND NON-DEPARTMENTAL 250.00_ TOTAL: 250.00
TeamAlert PANIC BUTTON GENERAL FUND COMMUNITY DEVEL ADMIN 1,441.00_ TOTAL: 1,441.00
ULINE, INC. STREET MAINTENANCE STRIPIN GENERAL FUND BUILDING MAINTENANCE 457.04 4 DRUM SPILL CONT PALLET GENERAL FUND BUILDING MAINTENANCE 603.51_ TOTAL: 1,060.55
UNDERGROUND SERVICE ALERT OF SO CAL MONTHLY DATABASE 02/24 GENERAL FUND STREET MAINTENANCE 43.25_ TOTAL: 43.25
V & V MANUFACTURING, INC. BADGE 253 GENERAL FUND PATROL 134.25 BADGES 211,232,220 GENERAL FUND PATROL 448.73_
TOTAL: 582.98
6
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
VCA LAKEWOOD ANIMAL HOSPITAL #111 GENERAL FUND PATROL 848.47_ TOTAL: 848.47
VERIZON TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 37.90 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 170.55
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 37.90
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 37.90_
TOTAL: 284.25
VERIZON WIRELESS GENERAL FUND PATROL 306.08
GENERAL FUND PATROL 76.02
K-9 EMERGENCY EXAM
VEHICLE TRACKING 12/23
VEHICLE TRACKING 01/24
VEHICLE TRACKING 10/23
VEHICLE TRACKING 11/23
MDC 1-8 02/24
PD JETPACKS 02/24
CELLPHONES (20) 02/24 GENERAL FUND PATROL 835.60
ID READERS (3) 02/24 GENERAL FUND PATROL 124.59
4GLTE SIM (3) 02/24 GENERAL FUND PATROL 135.06
CHIEF'S CELLPHONE 02/24 GENERAL FUND PATROL 41.53
GENERAL FUND PATROL 40.01
GENERAL FUND INVESTIGATION 166.12
GENERAL FUND COMMUNITY OUTREACH 41.53
GENERAL FUND EMERGENCY PREPAREDNESS 166.37
GENERAL FUND COMMUNITY DEVEL ADMIN 180.08
GENERAL FUND COMMUNITY DEVEL ADMIN 267.88
GENERAL FUND NEIGHBORHOOD PRESERVAT 249.63
GENERAL FUND STREET MAINTENANCE 205.06
TRIAL MDCS 02/24
DETECTIVE PHONES (4) 02/24
CLO PHONE 02/24
EMERGENCY PREP PHONES 02/24
ADMIN PHONES 02/24
CITY PHONES (6) 02/24
COMM DEV PHONES 02/24
PW PHONES 02/24
CITY PHONE 02/24 GENERAL FUND STREET MAINTENANCE 41.53_ TOTAL: 2,877.09
WEST COAST ARBORISTS, INC. TREE MAINTENANCE PLANT (15)GENERAL FUND PARK MAINTENANCE 369.00_ TOTAL: 369.00
WILLDAN ENGINEERING REISSUE:TRAFFIC ENGINEER GENERAL FUND CITY ENGINEER 4,627.00 REISSUE:PLAN CHECK GENERAL FUND CITY ENGINEER 3,478.00
REISSUE:CITY ENGINEER GENERAL FUND CITY ENGINEER 14,376.00 REISSUE:PLAN CHECKING GENERAL FUND CITY ENGINEER 14,274.00 REISSUE:LANDSCAPE MEDIAN C GENERAL FUND CITY ENGINEER 2,398.00 REISSUE:LANDSCAPE MEDIAN C GENERAL FUND CITY ENGINEER 10,100.00 REISSUE:BLOOMFIELD PMRF GAS TAX CAPITAL PROJECTS 432.00 REISSUE:BRIGGEMAN STREET W TRAFFIC IMPROVEMEN CAPITAL PROJECTS 973.25 REISSUE:COMM CTR ROOF PROJ FACILITY CAPITAL E CAPITAL PROJECTS 3,040.00 REISSUE:COMM CTR ROOF PROJ FACILITY CAPITAL E CAPITAL PROJECTS 2,093.00_ TOTAL: 55,791.25
WOODRUFF & SMART, APC CITY ATTORNEY 13,190.10
CITY ATTORNEY 10,354.98
CITY ATTORNEY 3,536.00_
TOTAL: 27,081.08
WORLD TRADE PRINTING COMPANY ADMINISTRATION 1,468.13
GENERAL SERVICES 01/24 GENERAL FUND
LITIGATION SERVICES 01/24 GENERAL FUND
PROSECUTOR SERVICES 01/24 GENERAL FUND
CITY NEWS SECTION BROCHURE GENERAL FUND
SPRING 24 RECREATION BROC GENERAL FUND RECREATION ADMINISTRAT 8,672.81_ TOTAL: 10,140.94
7
VENDOR NAME
WARRANTS 03/06/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 434,716.62
19 C.D.B.G 13,522.50
20 GAS TAX 432.00
27 ASSET SEIZURE 1,647.00
31 LAUREL PARK DEBT SERVICE 59,534.38
44 TRAFFIC IMPROVEMENT 973.25
50 GARAGE FUND 154,755.01
52 FACILITY CAPITAL EXPENSES 5,133.00
53 TECHNOLOGY REPLACEMENT 9,882.91
54 SELF INSURANCE TRUST 435.00
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 681,262.43
--------------------------------------------
8
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
316 ENGINEERING & CONSTRUCTION INC REISSUE:EMERGENCY WORK 365 GENERAL FUND STREET MAINTENANCE 11,938.00 REISSUE:WAREHOUSE RACK REM GENERAL FUND BUILDING MAINTENANCE 2,962.00_ TOTAL: 14,900.00
A&E PAINTING COMPANY MUSEUM PAINTING GENERAL FUND BUILDING MAINTENANCE 1,065.00_ TOTAL: 1,065.00
ADLERHORST INTERNATIONAL LLC K-9 SUPPLIES GENERAL FUND PATROL 328.64_ TOTAL: 328.64
ADMINSURE WORKER'S COMP CLAIM 02/24 SELF INSURANCE TRU INSURANCE 411.94_ TOTAL: 411.94
AGILE OCCUPATIONAL MEDICINE PC PRE-EMPLOYMENT PHYSICAL (3 GENERAL FUND NON-DEPARTMENTAL 190.00_ TOTAL: 190.00
ALEX MACIAS BAG TRAINING LLC BASIC DOG OBEDIENCE GENERAL FUND SPECIAL CLASSES 802.75_ TOTAL: 802.75
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 02/24 GENERAL FUND TRAFFIC 6,771.04 CROSSING GUARDS 02-03/24 GENERAL FUND TRAFFIC 4,105.68_ TOTAL: 10,876.72
AMERICAN RENTALS SIDEWALK REPAIR 4612 GREEN GENERAL FUND STREET MAINTENANCE 929.65_ TOTAL: 929.65
ARAMARK PW STAFF UNIFORMS 02/24 GENERAL FUND STREET MAINTENANCE 58.20_ TOTAL: 58.20
ARCHI.TXTURE LLC GENERAL FUND BUILDING MAINTENANCE 12,708.53 GENERAL FUND BUILDING MAINTENANCE 2,743.31_
TOTAL: 15,451.84
BARBARA BANNERMAN GENERAL FUND SPECIAL CLASSES 19.50
CITY HALL 2 FURNITURE
CITY HALL 2 FURNITURE
YOGA WITH BARBARA 01/30
YOGA WITH BARBARA 02/27 GENERAL FUND SPECIAL CLASSES 19.50_ TOTAL: 39.00
BASE HILL INC JANITORIAL SERVICES 02/24 GENERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 5,809.99
BORDIN SEMMER, LLP KEENAN & ASSOC VS LOS AL # SELF INSURANCE TRU INSURANCE 11,002.35_ TOTAL: 11,002.35
CALIFORNIA FORENSIC PHLEBOTOMY, INC. GENERAL FUND PATROL 147.00_ TOTAL: 147.00
CARRI FOX GENERAL FUND SPECIAL CLASSES 33.60
GENERAL FUND SPECIAL CLASSES 33.60
GENERAL FUND SPECIAL CLASSES 37.80
GENERAL FUND SPECIAL CLASSES 25.20
1 BLOOD DRAW 02/24
LINE DANCE DROP IN 01/31
LINE DANCE DROP IN 02/07
LINE DANCE DROP IN 02/14
LINE DANCE DROP IN 02/28
LINE DANCE DROP IN 03/06 GENERAL FUND SPECIAL CLASSES 33.60_ TOTAL: 163.80
CHARTER COMMUNICATIONS / SPECTRUM ENTE ADMINISTRATION 515.97 ADMINISTRATION 1,734.00_
TOTAL: 2,249.97
9 INTERNET YTH CTR 02/24 GENERAL FUND
INTERNET CITYHALL 02/24 GENERAL FUND
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
CHELSI WILSON COMPUTER LOAN GENERAL FUND NON-DEPARTMENTAL 1,561.77_ TOTAL: 1,561.77
CHERYL J. SCHNITZER BEG/INT LINE DANCE 01/29 GENERAL FUND SPECIAL CLASSES 29.25 BEG/INT LINE DANCE 02/12 GENERAL FUND SPECIAL CLASSES 9.75 BEG/INT LINE DANCE 03/04 GENERAL FUND SPECIAL CLASSES 9.75 BEG/INT LINE DANCE 02/26 GENERAL FUND SPECIAL CLASSES 58.50_ TOTAL: 107.25
CITY OF CYPRESS WEST-COMM JPA 4TH INSTALLM GENERAL FUND COMMUNICATIONS TECHNOL 116,204.78_ TOTAL: 116,204.78
COLE PRO MEDIA, LLC ADVISING SERVICES 03/24 GENERAL FUND NON-DEPARTMENTAL 3,000.00_ TOTAL: 3,000.00
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COUNTY OF ORANGE TREASURER-TAX OC FINGERPRINT AFIS 03/24 GENERAL FUND COMMUNICATIONS TECHNOL 431.00_ TOTAL: 431.00
CPRS DISTRICT 10 CPRS DISTRICT 10 BANQUET GENERAL FUND RECREATION ADMINISTRAT 1,740.00_ TOTAL: 1,740.00
CROSSTOWN ELECTRICAL & DATA, INC. PREVENTATIVE MAINT 02/24 GENERAL FUND STREET MAINTENANCE 1,228.50_ TOTAL: 1,228.50
DARSHINI AITHAL WATERCOLOR PAINTING GENERAL FUND SPECIAL CLASSES 185.90_ TOTAL: 185.90
DIANA C. PEREZ LEARN AND GROW PLAYGROUP GENERAL FUND SPECIAL CLASSES 432.25 SHAPING IT UP WITH ABC'S & GENERAL FUND SPECIAL CLASSES 523.25_ TOTAL: 955.50
EMELINE NODA TRAVEL REIMBURSEMENT GENERAL FUND RECREATION ADMINISTRAT 644.17_ TOTAL: 644.17
FEDEX DNA TO DOJ GENERAL FUND RECORDS 47.72_
TOTAL: 47.72
FIELD TIME TARGET AND TRAINING RANGE RENTAL 02/24 GENERAL FUND PATROL 500.00_ TOTAL: 500.00
FLOCK GROUP INC. YEAR RENEWAL CAMERA POLICE CAPITAL EXP COMMUNICATIONS TECHNOL 27,705.21_ TOTAL: 27,705.21
FRONTIER COMMUNICATIONS JAIL ALARM 03/24 GENERAL FUND COMMUNICATIONS TECHNOL 403.77_ TOTAL: 403.77
GALLS LLC POLICE AIDE UNIFORMS:HOOPA GENERAL FUND RECORDS 139.25 POLICE AIDE UNIFORMS:WOGU GENERAL FUND TRAFFIC 231.94
POLICE AIDE UNIFORMS:WOGU GENERAL FUND TRAFFIC 87.73
VIP UNIFORMS:MURPHY GENERAL FUND EMERGENCY PREPAREDNESS 25.14 VIP UNIFORMS:GARDNER GENERAL FUND EMERGENCY PREPAREDNESS 25.14_ TOTAL: 509.20
10
VENDOR NAME
WARRANTS 03/20/2024
FUND DEPARTMENT AMOUNT_
GARY SALDIVAR GENERAL FUND NON-DEPARTMENTAL 389.50_
TOTAL: 389.50
GEORGE HILLS COMPANY, INC. GENERAL FUND ADMINISTRATION 1,291.67_ TOTAL: 1,291.67
GM FINANCIAL GARAGE FUND GARAGE 1,858.68
DESCRIPTION
INSURANCE PREMIUM REFUND
SERVICE FLAT FEE 03/24
2024 CHEVY SUBURBAN #2
2022 CHEVY TAHOE #21 GARAGE FUND GARAGE 1,159.21_
TOTAL: 3,017.89
GOLDEN STATE WATER COMPANY STREET MAINTENANCE 5,276.72
PARK MAINTENANCE 3,087.32
PARK MAINTENANCE 707.99
BUILDING MAINTENANCE 725.38_
TOTAL: 9,797.41
HINDERLITER, DE LLAMAS & ASSOCIATES FINANCE 990.28
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
Q3 CONTRACT SERVICES SALES GENERAL FUND
Q3 CONTRACT SERVICES TRANS GENERAL FUND FINANCE 629.00_ TOTAL: 1,619.28
HORSEMEN INC BACKGROUND FOR GARDNER GENERAL FUND NON-DEPARTMENTAL 800.00 BACKGROUND FOR MURPHY GENERAL FUND NON-DEPARTMENTAL 800.00 BACKGROUND FOR CHARLAND GENERAL FUND NON-DEPARTMENTAL 800.00_ TOTAL: 2,400.00
INNABI LAW GROUP AND LORI GARDNER CLAIM SETTLEMENT SELF INSURANCE TRU INSURANCE 1,450,000.00_ TOTAL: 1,450,000.00
INTERCARE HOLDING INSURANCE SERVICES CONTRACT ADMIN FEE 03/24 GENERAL FUND ADMINISTRATION 1,181.95_ TOTAL: 1,181.95
JARED E. LLOYD HCE DROP IN 01/25 GENERAL FUND SPORTS 224.00 HCE DROP IN 01/30 GENERAL FUND SPORTS 192.00
HCE DROP IN 02/04 GENERAL FUND SPORTS 80.00
HCE DROP IN 01/28 GENERAL FUND SPORTS 64.00
HCE DROP IN 02/01 GENERAL FUND SPORTS 224.00
HCE DROP IN 02/06 GENERAL FUND SPORTS 160.00
HCE DROP IN 02/11 GENERAL FUND SPORTS 80.00
HCE DROP IN 02/08 GENERAL FUND SPORTS 192.00
HCE DROP IN 02/13 GENERAL FUND SPORTS 208.00
HCE DROP IN 02/18 GENERAL FUND SPORTS 32.00
HCE DROP IN 02/15 GENERAL FUND SPORTS 144.00
HCE DROP IN 03/03 GENERAL FUND SPORTS 16.00
HCE DROP IN 03/05 GENERAL FUND SPORTS 16.00
HCE DROP IN 03/05 GENERAL FUND SPORTS 144.00
HCE BALL HANDLING & SHOOTI GENERAL FUND SPORTS 280.00
HCE TRIPLE BUNDLE GENERAL FUND SPORTS 217.60
HCE ATTACK SERIES GENERAL FUND SPORTS 123.00
HCE BALLHANDLING GENERAL FUND SPORTS 40.00
HCE TRAVEL BALL GENERAL FUND SPORTS 1,366.02_
TOTAL: 3,802.62
K&S AIR CONDITIONING, INC. BI-ANNUAL MAINTENANCE GENERAL FUND BUILDING MAINTENANCE 5,014.24_ TOTAL: 5,014.24
KEENAN & ASSOCIATES C/O MICHAEL SULLIV CLAIM SETTLEMENT SELF INSURANCE TRU INSURANCE 50,000.00 11
VENDOR NAME
DESCRIPTION
FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 50,000.00
KONICA MINOLTA PD COPIER LEASE 03/24 GENERAL FUND POLICE ADMINISTRATION 211.00_ TOTAL: 211.00
KONICA MINOLTA BUSINESS SOLUTIONS U.S. PD COPIER MAINT 02/24 GENERAL FUND POLICE ADMINISTRATION 249.99_ TOTAL: 249.99
KONICA MINOLTA PREMIER FINANCE COPIER LEASE 03-04/24 GENERAL FUND FINANCE 1,048.46_ TOTAL: 1,048.46
LOS ALAMITOS AREA CHAMBER OF COMMERCE MURPHY MARCH BREAKFAST GENERAL FUND CITY COUNCIL 30.00 BOOTHE MARCH BREAKFAST GENERAL FUND ECONOMIC DEVELOPMENT 30.00_ TOTAL: 60.00
LOS ALTOS TROPHY GALLAUGHER COUNCIL NAME PL GENERAL FUND CITY COUNCIL 18.35_ TOTAL: 18.35
MANHATTAN STITCHING COMPANY, INC. BOMBER JACKETS EMBROIDERY GENERAL FUND ADMINISTRATION 1,002.08_ TOTAL: 1,002.08
MARY ANN REMNET BOOMERS TO ZOOMERS 02/12 GENERAL FUND SPECIAL CLASSES 9.75 BOOMERS TO ZOOMERS 03/04 GENERAL FUND SPECIAL CLASSES 9.75_ TOTAL: 19.50
MCKENZIE RICKS SUGAR COOKIE DECORATING GENERAL FUND SPECIAL CLASSES 499.20 SUGAR COOKIE DECORATING GENERAL FUND SPECIAL CLASSES 752.05_ TOTAL: 1,251.25
MCLEAN ENTERPRISES, INC. BUSINESS CARDS:ARIANA ENCI GENERAL FUND ADMINISTRATION 54.63 BUSINESS CARDS:ESPINOZA & GENERAL FUND PATROL 177.42
BUSINESS CARDS:RODRIGUEZ GENERAL FUND PATROL 88.71
LABOURDETTE PARK METAL SIG GENERAL FUND COMMUNITY DEVEL ADMIN 349.60 EVENT WAIVER SIGN SUPPLIES GENERAL FUND SPECIAL EVENTS 22.94 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 54.63 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 196.65_ TOTAL: 944.58
MIKE RAAHAUGES SHOOTING ENTERPRISES PISTOL RANGE USAGE 02/24 GENERAL FUND PATROL 75.00_ TOTAL: 75.00
MISC. VENDOR ASIA MACIAS ASIA MACIAS:REFUND GENERAL FUND NON-DEPARTMENTAL 105.55 BRAD SOREM BRAD SOREM:REFUND GENERAL FUND NON-DEPARTMENTAL 242.55 CAROL HANAKI CAROL HANAKI:REFUND GENERAL FUND NON-DEPARTMENTAL 130.00 CAROL HANAKI CAROL HANAKI:REFUND GENERAL FUND NON-DEPARTMENTAL 8.00 LORIANN LEOTA LORIANN LEOTA:REFUND GENERAL FUND NON-DEPARTMENTAL 13.60 ALIX ANDERSON MILEAGE REIMBURSEMENT GENERAL FUND RECREATION ADMINISTRAT 139.36_ TOTAL: 639.06
MV CHENG ASSOCIATES, INC. INTERIM FINANCE MGR 02/24 GENERAL FUND FINANCE 12,160.00_ TOTAL: 12,160.00
NORM'S AUTO COLLISION CENTER, INC. RECREATION VAN BUMPER VEHI GARAGE FUND GARAGE 1,277.64_ TOTAL: 1,277.64
PETTY CASH CASSIDY MILEAGE REIMBURSE GENERAL FUND NON-DEPARTMENTAL 5.90 WARRANTS 03/20/2024
12
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
DINE & DOUGH HOUSE SUPPLIE GENERAL FUND NON-DEPARTMENTAL 64.18 ADAPTIVE RECREATION GENERAL FUND NON-DEPARTMENTAL 53.97 ADAPTIVE RECREATION GENERAL FUND NON-DEPARTMENTAL 27.66 ADAPTIVE RECREATION GENERAL FUND NON-DEPARTMENTAL 6.99
DINE & DOUGH HOUSE SUPPLIE GENERAL FUND NON-DEPARTMENTAL 33.92 DINE & DOUGH HOUSE SUPPLIE GENERAL FUND NON-DEPARTMENTAL 66.77 SPORTS LAUNDRY GENERAL FUND SPORTS 20.00
CONTRACT CLASSES SNACKS GENERAL FUND SPECIAL CLASSES 11.98 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 77.94
SPECIAL EVENTS SUPPLIES GENERAL FUND SPECIAL EVENTS 52.19 SPECIAL EVENTS SUPPLIES GENERAL FUND SPECIAL EVENTS 65.22_ TOTAL: 486.72
PUBLIC AGENCY RETIREMENT SERVICES AND PAYMENT 3 PARS TRUST GENERAL FUND NON-DEPARTMENTAL 50,000.00_ TOTAL: 50,000.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 02/24 GENERAL FUND TRAFFIC 10,887.54_ TOTAL: 10,887.54
RK SPORTS LLC SOCCER & T-BALL COMBO SPOR GENERAL FUND SPECIAL CLASSES 1,283.10 8-SPORT MULTI SPORTBALL GENERAL FUND SPECIAL CLASSES 821.60_ TOTAL: 2,104.70
S & S FITNESS POST PHYSICAL ABILITIES TE GENERAL FUND NON-DEPARTMENTAL 500.00_ TOTAL: 500.00
SONSRAY MACHINERY SERVICE REPAIR BACKHOE GARAGE FUND GARAGE 3,250.00 SERVICE REPAIR BACKHOE GARAGE FUND GARAGE 883.00_
TOTAL: 4,133.00
SOUTHERN CALIFORNIA EDISON SIGNALS/ST LIGHTS 01/24 GENERAL FUND STREET MAINTENANCE 18,357.78 GENERAL FUND PARK MAINTENANCE 258.01
GENERAL FUND PARK MAINTENANCE 68.76
GENERAL FUND BUILDING MAINTENANCE 660.21
GENERAL FUND BUILDING MAINTENANCE 2,015.86
GENERAL FUND BUILDING MAINTENANCE 4,743.43_
TOTAL: 26,104.05
ST. OF CALIFORNIA DEPT. OF JUSTICE
PARKS 01/24
MCAULIFFE PARK 01/24
PUMP STATIONS 01/24
CITY HALL 01/24
POLICE STATION 01/24
9 LIVESCANS 02/24 GENERAL FUND NON-DEPARTMENTAL 322.00_ TOTAL: 322.00
THE COUNSELING TEAM INTERNATIONAL CONTRACT SERVICES 03/24 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
THOMSON REUTERS - WEST ONLINE SOFTWARE 02/24 GENERAL FUND INVESTIGATION 358.79_ TOTAL: 358.79
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SERVICES 03/24 GENERAL FUND ADMINISTRATION 4,000.00 GRANT WRITING 03/24 GENERAL FUND ADMINISTRATION 2,000.00_ TOTAL: 6,000.00
U.S. BANK DINE & DOUGH HOUSE SUPPLIE GENERAL FUND NON-DEPARTMENTAL 81.95 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 71.23 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 113.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 175.74 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 28.74 13
WARRANTS 03/20/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 15.98 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 75.55 SENIOR CLUB BOARD THANK YO GENERAL FUND NON-DEPARTMENTAL 60.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 167.46 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 41.87 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 147.33 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 42.71 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 60.64 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 3.49 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 30.09 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 174.75 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 39.28 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 17.58 REFUND:ADAPTED RECREATION GENERAL FUND NON-DEPARTMENTAL 54.56- DINE & DOUGH GENERAL FUND NON-DEPARTMENTAL 27.95
NEFULDA LOCC CONFERENCE GENERAL FUND CITY COUNCIL 650.00 CITY COUNCIL 854.44
CITY COUNCIL 150.00
CITY COUNCIL 18.00
CITY COUNCIL 600.00
CITY COUNCIL 100.00
CITY COUNCIL 30.00
CITY COUNCIL 300.00
CITY COUNCIL 150.00
NEFULDA LOCC MAYOR'S ACADE GENERAL FUND
HASSELBRINK HOLLYWOOD GALA GENERAL FUND
MURPHY OC REGISTER SUBSCRI GENERAL FUND
MURPHY & GUEST AMERICANA A GENERAL FUND
MURPHY FUTURE LEADERS LUNC GENERAL FUND
DOBY LOCC DIVISION MTG GENERAL FUND
NEFULDA AMERICANA AWARDS G GENERAL FUND
MURPHY AFFAIR OF THE HEART GENERAL FUND
COUNCIL MTG DINNER 02/24 GENERAL FUND CITY COUNCIL 109.27 FRUIT FOR EXECUTIVE MTG GENERAL FUND ADMINISTRATION 45.86 FILE FOLDERS FOR ADMIN GENERAL FUND ADMINISTRATION 281.26 MONTHLY SUBSCRIPTION ILLUS GENERAL FUND ADMINISTRATION 59.98 MONTHLY SUBSCRIPTION OCREG GENERAL FUND ADMINISTRATION 26.00 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 183.27 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 169.57 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 80.00 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 49.00 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 493.96 BELT FOR EMPLOYEE OF THE Q GENERAL FUND ADMINISTRATION 217.42 LABOR LAW POSTERS 2024 GENERAL FUND ADMINISTRATION 224.40 LC&W LABOR LAW CONFERENCE GENERAL FUND ADMINISTRATION 12.95 GENERAL FUND ADMINISTRATION 60.00
GENERAL FUND ADMINISTRATION 136.65
GENERAL FUND ADMINISTRATION 30.20-
IIMC WEBINAR TRAINING
OFFICE SUPPLIES
RETURN: OFFICE SUPPLIES
CITY MGR HOLLYWOOD GALA GENERAL FUND ADMINISTRATION 154.50 EXECUTIVE STAFF MTG BREAKF GENERAL FUND ADMINISTRATION 195.41 CITY MGR CONFERENCE HOTEL GENERAL FUND ADMINISTRATION 333.89 SUPPLIES GENERAL FUND ADMINISTRATION 28.63
SUPPLIES GENERAL FUND ADMINISTRATION 6.89
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 52.41
MUNICIPAL CODE BOOKS POSTA GENERAL FUND ADMINISTRATION 92.00 CITY MGR SNACK RESTOCK GENERAL FUND ADMINISTRATION 31.54 CITY MGR & GUEST PRECIOUS GENERAL FUND ADMINISTRATION 309.00 SUPPLIES GENERAL FUND FINANCE 23.72
SUPPLIES GENERAL FUND FINANCE 60.56
SUPPLIES GENERAL FUND FINANCE 21.72
CONTRACT SERVICES GENERAL FUND FINANCE 30.60
SUPPLIES GENERAL FUND FINANCE 95.38
14
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 10.00
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 14.99
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 1.99
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 0.99
SUPPLIES GENERAL FUND FINANCE 920.81
TRAVEL AND TRAINING GENERAL FUND FINANCE 599.00
SUPPLIES GENERAL FUND FINANCE 480.78
SUPPLIES GENERAL FUND FINANCE 51.90
ADMIN CAR WASH GENERAL FUND POLICE ADMINISTRATION 25.00 WINDOW TINT ADMIN VEHICLE GENERAL FUND POLICE ADMINISTRATION 295.11 WINDOW TINT ADMIN VEHICLE GENERAL FUND POLICE ADMINISTRATION 247.51 MEAL/TRAINING GENERAL FUND POLICE ADMINISTRATION 26.82
MEAL/TRAINING GENERAL FUND POLICE ADMINISTRATION 33.32
ORAL PANEL LUNCH GENERAL FUND POLICE ADMINISTRATION 55.37 MONTHLY FEE GENERAL FUND POLICE ADMINISTRATION 16.38
MONTHLY MEMBERSHIP GENERAL FUND POLICE ADMINISTRATION 44.00 REMOTES FOR PD GATE GENERAL FUND POLICE ADMINISTRATION 75.90 SHIPPING CHARGES GENERAL FUND POLICE ADMINISTRATION 5.10 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 16.18 MONTHLY CAR WASHES GENERAL FUND POLICE ADMINISTRATION 128.00 CREDIT FOR TRAINING GENERAL FUND POLICE ADMINISTRATION 157.50- CREDIT FOR TRAINING GENERAL FUND POLICE ADMINISTRATION 157.50- TRAINING MEETING GENERAL FUND POLICE ADMINISTRATION 59.11 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 9.50 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 12.01 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 124.38 CREDIT FOR PD REMOTES GENERAL FUND POLICE ADMINISTRATION 75.90- OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 372.60 REMOTE FOR PD GATES GENERAL FUND POLICE ADMINISTRATION 107.35 WLLE TRAINING REGISTRATION GENERAL FUND POLICE ADMINISTRATION 700.00 TABLECLOTHS GENERAL FUND POLICE ADMINISTRATION 10.00
CREDIT FOR OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 68.16- CREDIT FOR OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 78.76- CLABORN & GUEST PRECIOUS L GENERAL FUND POLICE ADMINISTRATION 309.00 ADV SOCIAL MEDIA GENERAL FUND PATROL 449.00
DRIVER TRAINING (PSP) GENERAL FUND PATROL 525.00
K-9 MGMT COURSE GENERAL FUND PATROL 621.00
FTO TRAINING GENERAL FUND PATROL 250.00
K-9 SUPPLIES GENERAL FUND PATROL 118.72
K-9 APP GENERAL FUND PATROL 140.00
RECRUIT PT UNIFORMS GENERAL FUND PATROL 628.80
KITCHEN SUPPLIES GENERAL FUND PATROL 254.97
OFFICE SUPPLIES GENERAL FUND PATROL 51.27
K-9 SUPPLIES GENERAL FUND PATROL 114.51
KITCHEN SUPPLIES GENERAL FUND PATROL 170.07
OFFICE SUPPLIES GENERAL FUND PATROL 15.48
CREDIT FOR OFFICE SUPPLIES GENERAL FUND PATROL 27.30-
OFFICE SUPPLIES GENERAL FUND PATROL 19.88
K-9 SUPPLIES GENERAL FUND PATROL 114.51
OFFICE SUPPLIES GENERAL FUND PATROL 19.79
OFFICE SUPPLIES GENERAL FUND PATROL 10.10
AQUATIC UNIFORMS GENERAL FUND PATROL 175.00
K-9 MEDICAL GENERAL FUND PATROL 1,247.93
CREDIT FOR K-9 MEDICAL GENERAL FUND PATROL 399.46-
RIFLE COURSE GENERAL FUND INVESTIGATION 90.00
AR-15 COURSE GENERAL FUND INVESTIGATION 388.00
15
WARRANTS 03/20/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ARMORER COURSE GENERAL FUND INVESTIGATION 195.00
RIFLE INSTRUCTOR COURSE GENERAL FUND INVESTIGATION 1,500.00 YEARLY MEMBERSHIP GENERAL FUND INVESTIGATION 100.00
OFFICE SUPPLIES GENERAL FUND RECORDS 27.98
OFFICE SUPPLIES GENERAL FUND RECORDS 89.23
MONTHLY SUBSCRIPTION GENERAL FUND RECORDS 8.70
OFFICE SUPPLIES GENERAL FUND RECORDS 42.84
YEARLY MEMBERSHIP GENERAL FUND RECORDS 50.00
YEARLY MEMBERSHIP GENERAL FUND RECORDS 50.00
OFFICE SUPPLIES GENERAL FUND TRAFFIC 67.71
PW SUPERVISOR PHONE STORAG GENERAL FUND COMMUNITY DEVEL ADMIN 9.99 COMMISSION DINNER GIVEAWAY GENERAL FUND COMMUNITY DEVEL ADMIN 646.00 COMMISSION DINNER GIVEAWAY GENERAL FUND COMMUNITY DEVEL ADMIN 85.00 COMMISSION DINNER DESSERTS GENERAL FUND COMMUNITY DEVEL ADMIN 54.76 COMMISSION DINNER DESSERTS GENERAL FUND COMMUNITY DEVEL ADMIN 49.99 COMMISSION DINNER GIFT CAR GENERAL FUND COMMUNITY DEVEL ADMIN 105.00 COMMISSION DINNER PLASTIC GENERAL FUND COMMUNITY DEVEL ADMIN 55.56 COMMISSION DINNER DEPOSIT GENERAL FUND COMMUNITY DEVEL ADMIN 1,046.63 COMMISSION DINNER DESSERTS GENERAL FUND COMMUNITY DEVEL ADMIN 50.94 COMMISSION DINNER CENTERPI GENERAL FUND COMMUNITY DEVEL ADMIN 323.12 ADVERTISING ROSSMOOR LIVIN GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 OUTGOING COMMISSIONER PLAQ GENERAL FUND COMMUNITY DEVEL ADMIN 208.63 YOUTUBE SUBSCRIPTION GENERAL FUND COMMUNITY DEVEL ADMIN 72.99 DOCUMENT HOLDER GENERAL FUND COMMUNITY DEVEL ADMIN 20.28 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 67.64 COMMISSIONER DINNER GENERAL FUND COMMUNITY DEVEL ADMIN 1,046.63 CONFERENCE HOTEL STAY GENERAL FUND COMMUNITY DEVEL ADMIN 523.42 CONFERENCE HOTEL STAY GENERAL FUND COMMUNITY DEVEL ADMIN 6.57 MEMORY CARD FOR CAMERA GENERAL FUND COMMUNITY DEVEL ADMIN 24.49 COMMISSIONER DINNER VENUE GENERAL FUND COMMUNITY DEVEL ADMIN 383.50 MEMORY CARD READER FOR CAM GENERAL FUND COMMUNITY DEVEL ADMIN 53.96 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 96.72 BREAKROOM SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 325.17 COMMISSION DINNER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 103.69 NEW COMMISSIONER NAME PLAT GENERAL FUND COMMUNITY DEVEL ADMIN 108.81 CAMERA MEMORY CARD ADAPTOR GENERAL FUND COMMUNITY DEVEL ADMIN 27.40 FEBRUARY/MARCH BIRTHDAY TR GENERAL FUND COMMUNITY DEVEL ADMIN 6.50 INTERVIEW PANEL - LUNCH GENERAL FUND COMMUNITY DEVEL ADMIN 34.81 STORAGE BINS GENERAL FUND COMMUNITY DEVEL ADMIN 60.90
INVOICE STAMPS GENERAL FUND COMMUNITY DEVEL ADMIN 233.70 LUNCH FOR PW INTERVIEW PAN GENERAL FUND COMMUNITY DEVEL ADMIN 34.25 BANKER BOXES BLDG & SAFETY GENERAL FUND COMMUNITY DEVEL ADMIN 76.46 PLANNING FILE CABINET GENERAL FUND COMMUNITY DEVEL ADMIN 96.11 PLANNING MAGAZINE STAND GENERAL FUND COMMUNITY DEVEL ADMIN 81.92 BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 32.98 BIRTHDAY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 12.06 BREAK ROOM SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 52.15 BREAK ROOM SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 52.91 BREAK ROOM SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 56.89 DESK SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 21.84
ETABLET FOR COMMDEV MGR GENERAL FUND COMMUNITY DEVEL ADMIN 467.59 SNACK SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 478.62 FACE PAINTING DEPOSIT ARBO GENERAL FUND COMMUNITY DEVEL ADMIN 80.00 R NODA PRECIOUS LIFE SHELT GENERAL FUND COMMUNITY DEVEL ADMIN 154.50 MGMT ANALYST DESK GENERAL FUND PLANNING 1,289.14
R. HILL HOTEL ROOM TRAVEL GENERAL FUND NEIGHBORHOOD PRESERVAT 131.24 16
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
IPAD PARTS REPLACEMENT GENERAL FUND NEIGHBORHOOD PRESERVAT 338.66 REFUND R. HILL CACEO TRAIN GENERAL FUND NEIGHBORHOOD PRESERVAT 500.00- STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 185.02 STREET MAINTENANCE SUPPLIE GENERAL FUND STREET MAINTENANCE 169.81 SAFETY EQUIPMENT GENERAL FUND STREET MAINTENANCE 585.95 SAFETY EQUIPMENT EAR MUFFS GENERAL FUND STREET MAINTENANCE 170.96 NEW MONITOR BLDG & SAFETY GENERAL FUND STREET MAINTENANCE 363.39 PW SUPERVISOR KEYS GENERAL FUND BUILDING MAINTENANCE 56.95 RAIN SUPPLIES GENERAL FUND BUILDING MAINTENANCE 194.56
CITY HALL OFFICE REPAIR GENERAL FUND BUILDING MAINTENANCE 21.73 KEYS FOR NEW HIRE GENERAL FUND BUILDING MAINTENANCE 6.00 DRY CLEANING GOOD EVENING GENERAL FUND ECONOMIC DEVELOPMENT 141.00 SWAG GOOD MORNING LOS AL GENERAL FUND ECONOMIC DEVELOPMENT 1,045.94 ADMIN STAFF TRAINING SUPPL GENERAL FUND RECREATION ADMINISTRAT 280.00 ADMIN STAFF TRAINING SUPPL GENERAL FUND RECREATION ADMINISTRAT 158.26 ADMIN STAFF TRAINING SUPPL GENERAL FUND RECREATION ADMINISTRAT 41.01 ADMIN STAFF TRAINING SUPPL GENERAL FUND RECREATION ADMINISTRAT 224.00 ADMIN STAFF TRAINING SUPPL GENERAL FUND RECREATION ADMINISTRAT 16.74 ADMIN IN SERVICE TRAVEL & GENERAL FUND RECREATION ADMINISTRAT 20.09 CPRS CONFERENCE TRAVEL & T GENERAL FUND RECREATION ADMINISTRAT 110.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 103.78 DIRECT TV DUES & SUBSCRIPT GENERAL FUND RECREATION ADMINISTRAT 66.52 SPOTIFY MONTHLY FEE GENERAL FUND RECREATION ADMINISTRAT 16.99 ADMIN CORE RETREAT TRAVEL GENERAL FUND RECREATION ADMINISTRAT 11.41 ADMIN CORE RETREAT TRAVEL GENERAL FUND RECREATION ADMINISTRAT 48.75 ADMIN CORE RETREAT TRAVEL GENERAL FUND RECREATION ADMINISTRAT 90.00 ADMIN CORE RETREAT TRAVEL GENERAL FUND RECREATION ADMINISTRAT 98.27 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 19.62 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 47.37 ADMIN CORE RETREAT TRAVEL GENERAL FUND RECREATION ADMINISTRAT 351.36 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 13.30 CHAMBER BREAKFAST TRAVEL & GENERAL FUND RECREATION ADMINISTRAT 30.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 39.02 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 9.37 CPRS CONFERENCE TRAVEL & T GENERAL FUND RECREATION ADMINISTRAT 110.00 CPRS JOB ADS DUES & SUBSCR GENERAL FUND RECREATION ADMINISTRAT 125.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 25.99 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 113.95 CHAMBER BREAKFAST TRAVEL & GENERAL FUND RECREATION ADMINISTRAT 30.00 EVENTBRITE MONTHLY FEE GENERAL FUND RECREATION ADMINISTRAT 29.00 ADOBE SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 659.88 DUES & SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 119.99 CONFERENCE TRANSPORTATION GENERAL FUND RECREATION ADMINISTRAT 21.50 CONFERENCE TRANSPORTATION GENERAL FUND RECREATION ADMINISTRAT 1.00 CONFERENCE TRANSPORTATION GENERAL FUND RECREATION ADMINISTRAT 17.91 E NODA TRAVEL AND TRAINING GENERAL FUND RECREATION ADMINISTRAT 600.54 INTERVIEW PANEL LUNCH GENERAL FUND RECREATION ADMINISTRAT 134.89 ICLOUD STORAGE SUBSCRIPTIO GENERAL FUND RECREATION ADMINISTRAT 9.99 OC DIVISION MEETING MARCH GENERAL FUND RECREATION ADMINISTRAT 30.00 CONTACTS SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 342.00 E NODA PRECIOUS LIFE SHELT GENERAL FUND RECREATION ADMINISTRAT 154.50 AQUATIC UNIFORMS GENERAL FUND AQUATICS 1,400.00
K-9 SUPPLIES GENERAL FUND AQUATICS 54.01
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 153.66 FEBRUARY DAY CAMP CRAFT SU GENERAL FUND DAY CAMP 27.70
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 72.92
17
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 72.09
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 17.48
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 61.18
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 495.40 FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 295.50 FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 12.55
FEBRUARY DAY CAMP SNACKS GENERAL FUND DAY CAMP 88.56
FEBRUARY DAY CAMP GAME SUP GENERAL FUND DAY CAMP 39.30
FEBRUARY DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 15.43
TABLE TENNIS T-SHIRTS GENERAL FUND SPORTS 601.25
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 10.76
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 131.07
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 348.90
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 78.60
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 60.00
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 27.06
SONG TEAM YOUTH SPORTS GENERAL FUND SPORTS 43.76
YOUTH BASKETNALL JERSEYS GENERAL FUND SPORTS 468.00
YOUTH BASKETBALL JERSEYS GENERAL FUND SPORTS 1,014.00
YOUTH BASKETBALL AWARDS GENERAL FUND SPORTS 60.26
YOUTH BASKETBALL SUPPLIES GENERAL FUND SPORTS 16.38
ADULT SPORTS DROP IN PICKL GENERAL FUND SPORTS 254.18
YOUTH BASKETBALL UNIFORMS GENERAL FUND SPORTS 159.00
COMM CTR MAT SERVICE GENERAL FUND SPECIAL CLASSES 106.47 COMM CTR MAT SERVICE GENERAL FUND SPECIAL CLASSES 111.79 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 107.80
SPECIAL INTEREST CLASS SUP GENERAL FUND SPECIAL CLASSES 7.99 LAVP SCHOLARSHIP AWARD PRE GENERAL FUND SPECIAL CLASSES 52.32 SPRING CARNIVAL SUPPLIES GENERAL FUND SPECIAL EVENTS 100.49 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 57.86 SENSORY CALMING AREA SUPPL GENERAL FUND SPECIAL EVENTS 29.44 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 324.36 SENSORY CALMING AREA SUPPL GENERAL FUND SPECIAL EVENTS 135.23 RACE WEBSITE ROTB GENERAL FUND SPECIAL EVENTS 44.53
RACE WEBSITE ROTB GENERAL FUND SPECIAL EVENTS 74.50
MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 64.47 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 42.33 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 30.28 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 16.41 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 28.00 REFUND: MOBILE REC EVENT S GENERAL FUND SPECIAL EVENTS 42.33- SPRING CARNIVAL EVENT SUPP GENERAL FUND SPECIAL EVENTS 37.13 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 7.59 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 24.36 MOBILE REC EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 82.70 SPRING CARNIVAL EVENT SUPP GENERAL FUND SPECIAL EVENTS 2.19 SPRING CARNIVAL EVENT SUPP GENERAL FUND SPECIAL EVENTS 85.38 SPRING CARNIVAL EVENT SUPP GENERAL FUND SPECIAL EVENTS 64.76 SPRING CARNIVAL EVENT SUPP GENERAL FUND SPECIAL EVENTS 48.04 SPECIAL EVENTS SUPPLIES WE GENERAL FUND SPECIAL EVENTS 2,036.98 RACE LOS AL WEBSITE RENEWA GENERAL FUND SPECIAL EVENTS 49.95 CREDIT CARD FEES GENERAL FUND NON-DEPARTMENTAL 429.18
VEHICLE REGISTRATION MSG B GARAGE FUND GARAGE 286.00
VEHICLE REGISTRATION MSG B GARAGE FUND GARAGE 286.00
VEHICLE REGISTRATION MSG B GARAGE FUND GARAGE 6.01
VEHICLE REGISTRATION MSG B GARAGE FUND GARAGE 6.01
18
VENDOR NAME
WARRANTS 03/20/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
VEHICLE LICENSE PLATE HOLD GARAGE FUND GARAGE 45.30
VEHICLE REGISTRATION PRESS GARAGE FUND GARAGE 47.00
VEHICLE REGISTRATION PRESS GARAGE FUND GARAGE 0.99
VEHICLE LICENSE PLATE HOLD GARAGE FUND GARAGE 52.90
REPLACEMENT TRAILER FEE GARAGE FUND GARAGE 10.92
CHIEF'S TAHOE TIRE ALIGNME GARAGE FUND GARAGE 539.45
ANNUAL CITY WIDE LICENSE TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,573.95_ TOTAL: 49,275.03
WEST COAST ARTWEAR COMMISSIONER POLO SHIRTS GENERAL FUND COMMUNITY DEVEL ADMIN 1,713.04_ TOTAL: 1,713.04
WEX HEALTH, INC. FSA MONTHLY 02/24 GENERAL FUND NON-DEPARTMENTAL 50.00_ TOTAL: 50.00
WILLDAN ENGINEERING INTERIM PW MGR 12/23 GENERAL FUND CITY ENGINEER 12,375.00 INTERIM PW MGR 01/24 GENERAL FUND CITY ENGINEER 13,687.50_ TOTAL: 26,062.50
WILLDAN FINANCIAL SERVICES COST RECOVERY 02/24 GENERAL FUND ADMINISTRATION 496.50_ TOTAL: 496.50
WOODRUFF & SMART, APC GENERAL SERVICES 02/24 GENERAL FUND CITY ATTORNEY 29,060.98 PROSECUTOR SERVICES 02/24 GENERAL FUND CITY ATTORNEY 3,380.00_ TOTAL: 32,440.98
YING LIU PORTRAIT WORKSHOP 01/27 GENERAL FUND SPECIAL CLASSES 78.00 PORTRAIT WORKSHOP 02/03 GENERAL FUND SPECIAL CLASSES 117.00 PORTRAIT WORKSHOP 02/10 GENERAL FUND SPECIAL CLASSES 87.75 PORTRAIT WORKSHOP 02/17 GENERAL FUND SPECIAL CLASSES 107.25 PORTRAIT WORKSHOP 02/24 GENERAL FUND SPECIAL CLASSES 136.50 PORTRAIT WORKSHOP 03/02 GENERAL FUND SPECIAL CLASSES 136.50_ TOTAL: 663.00
=============== FUND TOTALS ================
10 GENERAL FUND 429,418.38
50 GARAGE FUND 9,709.11
51 POLICE CAPITAL EXPENSES 27,705.21
53 TECHNOLOGY REPLACEMENT 1,573.95
54 SELF INSURANCE TRUST 1,511,414.29
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 1,980,051.70
--------------------------------------------
19
ADVANCED WARRANTS 03/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
MISC. VENDOR GRABIEL, CHRISTINE 01-0597 GENERAL FUND NON-DEPARTMENTAL 104.20 SALDIVAR, GARY 01-0609 GENERAL FUND NON-DEPARTMENTAL 51.25_ TOTAL: 155.45
=============== FUND TOTALS ================
10 GENERAL FUND 155.45
--------------------------------------------
GRAND TOTAL: 155.45
--------------------------------------------
20
ADVANCED WARRANT 03/27/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
LENCO ARMORED VEHICLES NEW ARMORED VEHICLE PD GENERAL FUND NON-DEPARTMENTAL 380,087.00_ TOTAL: 380,087.00
=============== FUND TOTALS ================
10 GENERAL FUND 380,087.00
--------------------------------------------
GRAND TOTAL: 380,087.00
--------------------------------------------
21
ADVANCED WARRANT 03/28/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
VOYAGER FLEET SYSTEMS, INC. GARAGE FUND GARAGE 8,962.28 GARAGE FUND GARAGE 335.90-
GARAGE FUND GARAGE 10,392.87
FUEL 01/24
FUEL TAX CREDIT 01/24
FUEL 02/24
FUEL TAX CREDIT 02/24 GARAGE FUND GARAGE 382.50-
TOTAL: 18,636.75
=============== FUND TOTALS ================
50 GARAGE FUND 18,636.75
--------------------------------------------
GRAND TOTAL: 18,636.75
--------------------------------------------
22
Retirees Medical Reimbursement
Date: March 1, 2024 Number of Transactions: 17 Total Batch: $11,450.88 23
Payroll 03/01/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 923.20 0.00 0.00 0.00 39.46 13.40 870.34
29,389.12 20,792.80 0.00 180.60 8,415.72 4,039.93 4,468.07 20,881.12 12,689.77 10,166.52 0.00 234.09 2,289.16 1123.43 1605.94 9,960.40 34,119.20 24,761.80 0.00 0.00 9,357.40 5,453.63 6,152.09 22,513.4887,682.65 51,291.26 22,787.10 7,042.42 6,561.87 13,572.39 12,086.05 62,024.21 20,199.18 15,620.80 1,337.07 1,278.40 1,962.91 4,700.73 3,235.76 12,262.69 10,410.53 6,558.30 0.00 0.00 3,852.23 734.84 1,419.69 8,256.00 1,813.02 0.00 0.00 0.00 1,813.02 67.99 113.59 1,631.444,927.67 3,431.40 800.19 0.00 696.08 880.33 578.97 3,468.373,078.54 0.00 0.00 151.15 2,927.39 115.44 85.47 2,877.63 21,865.62 16,741.00 0.00 322.20 4,802.42 2,733.71 3,755.58 15,376.33 3,630.55 2,982.70 191.75 0.00 456.10 518.63 688.30 2,423.62 5,083.16 2,352.24 0.00 0.00 2,730.92 316.09 575.25 4,191.82 12,975.47 9,042.50 56.07 1,175.50 2,701.40 1,917.20 923.74 10,134.53 2,286.60 2,035.44 0.00 0.00 251.16 386.17 30.40 1,870.03 3,355.60 1,662.80 0.00 1247.10 445.70 258.66 207.09 2,889.85 41,876.63 29,734.52 173.78 220.59 11,747.74 5,159.63 5,799.16 30,917.84 15,941.28 0.00 0.00 136.13 15,805.15 597.81 899.26 14,444.21
51.99 0.00 0.00 0.00 51.99 1.95 0.75 49.29
TOTALS $312,299.78 $198,097.28 $25,345.96 $11,988.18 $76,868.36 $42,618.02 $42,638.56 $227,043.2010-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 118 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 118 10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance 24
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $36,540.99 $32,150.93 $4,390.06State Taxes Employee $10,487.63ICMA Employee $3,239.75 PD Association Employee $1,416.56
LosAl Employees Assoc Employee $360.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,710.46 1,355.23 $ $ 1,355.23 PERS Deferred Comp Employee $1,555.76PERS Employee/ Employer $57,676.63 $23,019.13 $34,657.50 AFLAC Employee $81,324.22
PERS Medical Employee/ Employer $690.88
Delta Dental PPO Employer $4,325.40Delta Dental HMO Employer $492.35VSP Vision Employer $1,066.34Standard Self Admin Employee/ EmployerStandard Life Optional Employee $351.85TOTALS $203,828.82 $56,525.29 $40,402.79
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 4557.09 $198,097.28 125 I-125 $ 671.09 FED W/H $ 272,333.57 $ 27,760.87PTRG 1545.42 $32,578.23 129 I-129 $ 192.31 ST WH CA $ 272,333.57 $ 10,487.63PHEO 63.92 $1,870.94 AFP AFLPT $ 167.22 MEDI $ 302,758.88 $ 4,390.06 $ 4,390.06HOL 416.00 $18,693.92 CMP CLOAN $ 30.72ABST 60.00 $0.00 CS1 CS-C0 $ 230.76OT 8.38 $421.60 DCI DCICM $ 2,620.00OTS 280.08 $24,022.63 DCM DCICM $ 350.00 CTOT 9.00 $747.41 DCN DCNW $1,590.00
STBY 2.00 $154.32 DCP DCPRS $ 1,555.76MOT 0.00 $205.07 DD1 DPPO1 $ 272.25 CAR 0.00 $1,100.00 DD2 DPPO2 $ 211.50CELL 0.00 $1,090.00 DD3 DPPO3 $ 634.50PPHC 0.00 $1,543.76 DD4 DDMO1 $ 38.55MEDR 0.00 $7,700.00 DD5 DDMO2 $ 41.67SPAS 0.00 $2,123.52 DD6 DDMO3 $ 102.75SPSK 0.00 $127.84 DI% DCI% $ 92.88OCWD 0.00 $250.00 DIS DISAF $ 178.22 OCWE 0.00 $160.00 DLI DCLIC $ 176.87
UNIF 0.00 $175.00 LEA LAEAD $ 360.00
UNI2 0.00 $75.00 LIF LIFE $ 175.95FTO 0.00 $150.93 LTD A LTD $ 82.73RTRO 0.00 $13.65 MED MDINS $ 8,702.59 $ 26,425.54ADML 30.00 $1,247.10 PBB PRSBB $ 481.97COMP 5.00 $143.25 PN1 PEPME $ 6,056.64EAU 78.00 $4,185.41 PN2 PEPMR $ 6,001.96COMA 37.50 $0.00 PN3 PEPSE 8,190.94 $ FLHO 41.75 $2,435.29 PN4 PEPSR $ 8,065.81
SICK 59.25 $1,824.79 POS POAS 1,416.56 $
VAC 43.16 $2,152.34 PR0 PRM8 2,395.05 $
POST4 0.00 $110.00 PR2 PRSMR $ 8,240.24
POST5 0.00 $200.00 PR4 PRSSR $ 12,349.49
POST6 0.00 $450.00 PR5 PRSB4 1,088.28 $ POST7 0.00 $2,587.55 PR6 PRSAF 2,311.97 $ POST8 0.00 $357.95 PR7 PRMB4 597.52 $
RTBS 0.00 $5,000.00 PR8 PRMAF 1,140.48 $
BILI 0.00 $250.00 PR9 PRSCC 699.55 $
HOT 0.00 $55.00 RTP RT-PT 1,355.23 $ $ 1,355.23
SUR SURVI $ 56.73
VS1 VIS1 90.44 $
VS2 VIS2 61.04 $ VS3 VIS3 164.64 $
Totals 7,236.55 $ 312,299.78 $ $ 64,405.61 42,618.02 $ $ 42,638.56 4,390.06 $ Payroll 03/01/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES------------------DESC HRS AMOUNT CD 25
Payroll 03/15/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 923.20 0.00 0.00 0.00 39.46 13.40 870.34
29,206.73 23,838.81 0.00 130.80 5,237.12 4,042.28 4,395.73 20,768.7213,164.61 11,472.13 51.79 414.27 1,226.42 1142.67 1618.95 10,402.99 28,999.20 28,197.74 0.00 101.46 700.00 5,453.63 5,014.50 18,531.0773,456.43 52,138.65 8,713.80 6,195.03 6,408.95 13,561.81 9,831.43 50,063.19 22,133.04 16,054.24 3,680.93 844.96 1,552.91 4,644.34 3,789.07 13,699.63 10,542.52 4,996.80 0.00 2498.40 3,047.32 743.16 1,418.48 8,380.88 1,857.24 0.00 0.00 0.00 1,857.24 69.65 122.14 1,665.45
5,387.90 3,921.60 920.22 0.00 546.08 927.11 705.74 3,755.05 3,187.63 0.00 0.00 0.00 3,187.63 119.54 98.03 2,970.06
22,171.95 17,560.08 0.00 1,940.73 2,671.14 2,799.70 3,768.69 15,603.56 3,600.55 3,280.97 191.75 127.83 0.00 293.63 750.72 2,556.20 5,355.02 2,613.60 0.00 0.00 2,741.42 326.29 610.59 4,418.14 13,659.15 12,463.90 28.85 256.40 910.00 1,980.04 1,043.59 10,635.52 2,286.60 2,035.44 0.00 226.16 25.00 386.17 30.40 1,870.03 3,325.60 3,325.60 0.00 0.00 0.00 258.66 201.07 2,865.87 43,459.75 35,525.53 115.38 1,488.48 6,330.36 5,423.12 5,799.06 32,237.5714,722.93 0.00 0.00 0.00 14,722.93 552.11 855.46 13,315.36
77.99 0.00 0.00 0.00 77.99 2.92 1.13 73.94
TOTALS $297,518.04 $218,348.29 $13,702.72 $14,224.52 $51,242.51 $42,766.29 $40,068.18 $214,683.5710-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 117 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 117 26
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $34,111.58 $29,935.89 $4,175.69State Taxes Employee $10,132.29ICMA Employee $3,239.41 PD Association Employee $1,416.56
LosAl Employees Assoc Employee $420.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,652.26 1,326.13 $ $ 1,326.13 PERS Deferred Comp Employee $1,380.76PERS Employee/ Employer $58,525.52 $23,311.84 $35,213.68 AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ Employer $1,834.17Standard Life Optional EmployeeTOTALS $115,302.55 $54,573.86 $40,715.50
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5013.34 $218,348.29 125 I-125 $ 671.09 FED W/H $ 257,463.56 $ 25,760.20PTRG 1525.25 $31,636.93 129 I-129 $ 192.31 ST WH CA $ 257,463.56 $ 10,132.29PHEO 76.00 $2,357.88 AFP AFLPT $ 167.22 MEDI $ 287,977.14 $ 4,175.69 $ 4,175.69HOL 10.00 $546.00 CMP CLOAN $ 30.72ABST 30.00 $0.00 CS1 CS-C0 $ 230.76OT 7.50 $387.77 DCI DCICM $ 2,620.00OTS 144.97 $11,842.21 DCM DCICM $ 350.00 CTOT 8.00 $598.42 DCN DCNW $1,590.00
STBY 10.00 $874.32 DCP DCPRS $ 1,380.76CAR 0.00 $1,100.00 DD1 DPPO1 $ 272.25PPHC 0.00 $1,543.76 DD2 DPPO2 $ 211.50MEDR 0.00 $8,050.00 DD3 DPPO3 $ 634.50SPAS 0.00 $2,123.52 DD4 DDMO1 $ 38.55SPSK 0.00 $127.84 DD5 DDMO2 $ 41.67 OCWD 0.00 $250.00 DD6 DDMO3 $ 102.75
OCWE 0.00 $160.00 DI% DCI% $ 92.54UNIF 0.00 $175.00 DIS DISAF $ 178.22 UNI2 0.00 $75.00 DLI DCLIC $ 176.87
FTO 0.00 $151.08 LEA LAEAD $ 420.00
ADML 20.00 $1,204.00 LIF LIFE $ 175.95
EAU 6.00 $308.64 LTD A LTD $ 82.73EAA 72.00 $0.00 MED MDINS $ 8,702.59 $ 26,425.54 COMA 26.38 $0.00 PBB PRSBB $ 481.97FLHO 44.50 $2,258.92 PN1 PEPME $ 6,119.48 SICK 96.00 $3,261.19 PN2 PEPMR $ 6,064.24VAC 147.16 $7,191.77 PN3 PEPSE $ 8,153.83POST7 0.00 $2,587.55 PN4 PEPSR $ 8,029.28 POST8 0.00 $357.95 POS POAS 1,416.56 $
PR0 PRM8 2,395.05 $ PR2 PRSMR $ 8,770.67PR4 PRSSR $ 12,349.49 PR5 PRSB4 1,088.28 $ PR6 PRSAF 2,311.97 $ PR7 PRMB4 597.52 $ PR8 PRMAF 1,406.53 $ PR9 PRSCC 699.55 $ RTP RT-PT 1,326.13 $ $ 1,326.13 SUR SURVI $ 57.66
VS1 VIS1 90.44 $
VS2 VIS2 61.04 $ VS3 VIS3 164.64 $
$ 64,932.69 42,766.29 $ $ 40,068.18 4,175.69 $
Payroll 03/15/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES------------------DESC HRS AMOUNT CDTotals 7,237.10 $ 297,518.04 $ 27
Payroll 03/29/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 923.20 0.00 0.00 0.00 34.60 13.40 875.20
30,188.02 27,145.68 0.00 168.72 2,873.62 3,403.08 4,329.52 22,455.4212,862.23 11,421.25 0.00 465.16 975.82 960.58 1601.40 10,300.25 28,299.20 28,299.20 0.00 0.00 0.00 4,227.36 5,082.84 18,989.00 86,005.56 52,194.63 21,860.28 6,139.05 5,811.60 10,323.75 14,977.28 60,704.5326,418.19 16,307.64 8,316.08 591.56 1,202.91 3,765.81 5,769.66 16,882.72 10,129.50 6,558.30 0.00 1200.83 2,370.37 739.66 1,297.42 8,092.42 2,012.01 0.00 0.00 0.00 2,012.01 75.45 152.09 1,784.47
5,357.98 3,921.60 1240.30 0.00 196.08 927.11 696.15 3,734.72 2,342.77 0.00 0.00 0.00 2,342.77 87.85 62.97 2,191.95
28,326.78 26,052.20 0.00 573.20 1,701.38 2,604.68 4,934.89 20,787.21 3,408.80 2,982.70 0.00 426.10 0.00 293.63 686.15 2,429.025,369.14 2,090.88 0.00 522.72 2,755.54 326.81 612.53 4,429.80 16,978.90 11,305.29 3441.81 1,671.80 560.00 1,222.35 1,795.50 13,961.05 2,286.60 2,261.60 0.00 0.00 25.00 196.20 37.33 2,053.07 3,325.60 3,159.32 0.00 166.28 0.00 258.66 201.07 2,865.87 40,953.73 36,009.80 330.77 278.20 4,334.96 4,767.59 5,334.83 30,851.31 19,316.94 0.00 0.00 114.60 19,202.34 724.39 1,194.16 17,398.39 TOTALS $324,505.15 $230,633.29 $35,189.24 $12,318.22 $46,364.40 $34,939.56 $48,779.19 $240,786.4010-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 124 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 124 28
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $40,855.94 $36,162.75 $4,693.19State Taxes Employee $12,616.44ICMA Employee $2,891.56PD Association Employee $1,416.56LosAl Employees Assoc Employee $420.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,941.56 1,470.78 $ $ 1,470.78 PERS Deferred Comp Employee $1,480.76PERS Employee/ Employer $60,194.49 $24,151.50 $36,042.99AFLAC Employee PERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $124,407.31 $61,785.03 $42,206.96
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5282.50 $230,633.29 125 I-125 $ 671.09 FED W/H $ 292,166.80 $ 31,469.56 PTRG 1757.00 $35,785.72 129 I-129 $ 192.31 ST WH CA $ 292,166.80 $ 12,616.44 PHEO 52.33 $1,637.17 AFP AFLPT $ 167.22 MEDI $ 323,666.84 $ 4,693.19 $ 4,693.19 ABST 20.50 $0.00 CMP CLOAN $ 78.80
OT 89.39 $3,772.58 CS1 CS-C0 $ 230.76
OTS 349.66 $30,112.96 DC2 DCPR $ 100.00
CTOT 4.00 $331.68 DCI DCICM $ 2,620.00
STBY 14.00 $972.02 DCN DCNW $1,590.00
MOT 0.00 $124.23 DCP DCPRS $ 1,380.76
PPHC 0.00 $1,386.12 DI% DCI% $ 94.69
SPAS 0.00 $2,123.52 DIS DISAF $ 178.22
SPSK 0.00 $127.84 DLI DCLIC $ 176.87
OCWD 0.00 $250.00 LEA LAEAD $ 420.00
OCWE 0.00 $160.00 PBB PRSBB $ 481.97
UNIF 0.00 $175.00 PN1 PEPME $ 6,956.35
UNI2 0.00 $75.00 PN2 PEPMR $ 6,893.55
FTO 0.00 $129.50 PN3 PEPSE $ 8,153.83
ADML 6.00 $349.32 PN4 PEPSR $ 8,029.28
COMP 10.00 $292.00 POS POAS $ 1,416.56
EAU 66.00 $3,568.13 PR0 PRM8 $ 2,395.05
EAA 6.00 $0.00 PR2 PRSMR $ 8,770.67
COMA 72.38 $0.00 PR4 PRSSR $ 12,349.49
FLHO 29.00 $968.33 PR5 PRSB4 $ 1,088.28
SICK 102.50 $3,131.05 PR6 PRSAF $ 2,311.97
VAC 92.00 $4,009.39 PR7 PRMB4 $ 597.52
POST7 0.00 $2,587.55 PR8 PRMAF $ 1,406.53
POST8 0.00 $357.95 PR9 PRSCC $ 699.55
BERV 24.00 $1,444.80 RTP RT-PT $ 1,470.78 $ 1,470.78
SUR SURVI $ 60.45
$ 37,513.77 34,939.56 $ $ 48,779.19 4,693.19 $
Payroll 03/29/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-----------------DESC HRS AMOUNT CDTotals $ 7,977.26 $ 324,505.15 29
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
Monday, March 18, 2024
1. CALL TO ORDER
The City Council met in Regular Session at 5:30 p.m., Monday, March 18, 2024, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Nefulda presiding.
2. ROLL CALL
Present: Council Members: Doby, Hibard, Murphy
Mayor Pro Tem Hasselbrink, Mayor Nefulda
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Craig Covey, OCFA Division Chief
Michael Daudt, City Attorney
Eleanor Granflor, Deputy City Clerk
Craig Koehler, Finance Director
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Chelsi Wilson, Administrative Services Manager
3. CLOSED SESSION
City Attorney Daudt read the items aloud.
A. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Teamsters Local 911
Authority: Government Code Section 54957.6
B. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
C. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Police Officers Association
Authority: Government Code Section 54957.6
City Council Regular Minutes
March 18, 2024
RECESS
The City Council recessed into Closed Session at 5:30 p.m.
RECONVENE
The City Council reconvened in Regular Session at 6:14 p.m.
City Attorney Daudt stated there was no reportable action.
4. PLEDGE OF ALLEGIANCE
Council Member Doby led the Pledge of Allegiance.
5. INVOCATION
Council Member Hibard gave the Invocation.
6. PRESENTATIONS
A. Presentation of a Certificate to Amber and Tony Tran, owners of Formula Fitness, in Recognition of Being Featured in the Mayor's Business Spotlight
Mayor Nefulda presented a certificate to Amber and Tony Tran. Mr. Tran spoke briefly.
B. Introduction of the Newest Additions to the Los Alamitos Police Department's Volunteers in Policing (VIP) Program
Support Services Manager Acosta introduced the newest VIPs.
B. Presentation to the City of Los Alamitos from Jenni Worsham, California Park and Recreation Society Vice President, in Recognition of Receiving the Creating Community Award of Excellence in Economic Vitality for Celebrate Los Al
Ms. Worsham spoke briefly and presented the Council and staff with the Award of Excellence.
C. Presentation from Michael Balliet, City Green Consulting President, Regarding SB 1383, Organic Waste Reduction
Mr. Balliet provided a PowerPoint presentation and answered questions form the City Council.
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Nefulda opened Oral Communications. There being no one present wishing to speak, Mayor Nefulda closed Oral Communications.
City Council Regular Minutes
March 18, 2024
8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Nefulda advised of the upcoming Spring Carnival on March 30, 2024.
9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
Development Services Director Noda spoke regarding Good Morning Los Alamitos on March 26, 2024 at the Community Center.
Recreation and Community Service Director Noda spoke regarding the upcoming Race on the Base on April 13, 2024 at the Joint Forces Training Base.
Chief Claborn spoke regarding Michelle Steele roundtable meetings and Women of Distinction of Award and provided an update regarding the Orange County Auto Theft Task Force and the Beard and Tattoo policy within the Los Alamitos Police Department.
City Manager Simmons spoke regarding the transition of Los Al Medical Center to UCI.
10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic fund transfers from February 1, 2024, to February 29, 2024.
Council Member Hibard asked several questions regarding the warrants and stated concern she does not receive the information she requests.
Council Member Hibard questioned if it was the City’s position to withhold financial documentation from Council Members. City Manager Simmons advised he had received Council consent to not expend staff time and resources on producing warrants and that direction had led to the creation and adoption of the Accelerated Warrant Policy.
Mayor Nefulda added questions that are provided in advance allow Staff time to properly address concerns.
Council Member Murphy stated she could not support the warrants.
City Council Regular Minutes
March 18, 2024
Motion/Second: Doby/Hasselbrink
Carried 3/2 (Hibard and Murphy voted no): The City Council ratified the Warrants from February 1, 2024, to February 29, 2024, for $1,702,650.18.
ROLL CALL
Mayor Nefulda Aye
Mayor Pro Tem Hasselbrink Aye
Council Member Doby Aye
Council Member Hibard No
Council Member Murphy No
11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council approved the following Consent Calendar Items:
A. Approval of Minutes (Administration)
Approved the City Council Regular minutes of February 20, 2024.
B. Signing and Striping Improvements on Los Alamitos Boulevard Between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06) (Development Services)
Striping and pavement marking assist in maintaining safe and up-to-date standards that comply with current Federal and State guidelines. Currently, the existing striping is faded on Los Alamitos Boulevard between Katella Avenue and the Coyote Creek Trail/Bridge and needs re-striping. This Capital Improvement Project (CIP No. 23/24- 06) is proposing to re-stripe and modify the striping to include bike lanes and create a safer environment for all modes of transportation.
The City Council:
1. Approved the plans and specifications for the Signing and Striping Improvements on Los Alamitos Boulevard between Katella Avenue to Coyote Creek Trail (CIP No. 23/24-06) Project; and,
2. Authorized staff to advertise and solicit bid proposals.
C. Request for Proposal (RFP 2024-01) for Citywide Tree Maintenance Services (Development Services)
This item facilitated the solicitation of requests for proposals (RFP) for the Citywide Tree Maintenance Services.
City Council Regular Minutes
March 18, 2024
The City Council:
1. Approved Requests for Proposals (RFP) 2024-01 for Citywide Tree Maintenance Services; and,
2. Authorized staff to advertise and solicit bid proposals.
D. Labourdette Park Playground and Fitness Equipment Purchase (Development Services)
This item was for the purchase of playground and fitness equipment directly from the manufacturer, Landscape Structures Inc., through the use of a cooperative purchasing agreement via Sourcewell for $297,238 (excluding taxes and delivery). The purchase of the playground and fitness equipment is part of the Labourdette Park Project and would enable greater cost savings and an assurance that the project continues forward on its intended timeline.
The City Council:
1. Reviewed and discussed the proposal and purchasing agreement for Landscape Structures Inc. playground and fitness equipment; and,
2. Authorized the City Manager to use a cooperative purchasing agreement, in a form approved by the City Attorney, for the playground and fitness equipment in the amount of $297,238 (excluding taxes and delivery).
E. Employee of the Quarter; California Teamsters 911 and Police Officers Association (POA) Side Letter Agreements (Administration) This report sought approval of the Employee of the Quarter side letter agreements for; California Teamsters (“Teamsters”) 911 amending the November 1, 2021 to October 31, 2024 Memorandum of Understanding (MOU) and Police Officers Association (“POA”) amending the July 1, 2021 to June 30, 2024 Memorandum of Understanding (MOU).
The City Council:
1. Adopted Resolution No. 2024-10, entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, AMENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND
THE TEAMSTERS LOCAL 911 EFFECTIVE NOVEMBER 1, 2021
THROUGH OCTOBER 31, 2024; EMPLOYEE OF THE QUARTER”;
and,
City Council Regular Minutes
March 18, 2024
2. Adopted Resolution No. 2024-11, entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, AMENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND
THE POLICE OFFICERS ASSOCIATION EFFECTIVE JULY 1,
2021 THROUGH JUNE 30, 2024; EMPLOYEE OF THE QUARTER";
and,
3. Authorized the Mayor to execute the side letter agreements amending the California Teamsters 911 and Police Officers Association (“POA”) Memorandum of Understandings (MOU).
12. WORKSHOP DISCUSSION
A. Mid-Year General Fund Budget Review and Financial Update for Fiscal Year 2023-24 (Finance)
This report provided the Council with a review of Mid-Year General Fund budget for the Fiscal Year 2023-24 and a projection for the fiscal year ending June 30, 2024.
City Manager Simmons introduced the item. Finance Director Koehler provided a PowerPoint presentation and summarized the information contained in the staff report.
Council and Staff discussed the following topics:
• Various sources used for economic forecasting including Bank of America, Cal State University Fullerton, and HdL
• Repair and timeline of the of red-light camera
• Additional funding for the General Municipal Election to account for three Council seats
• Additional litigation fees can be partiality attributed to the Los Alamitos Luxury Apartment lawsuit
• Additional red-light camera approaches
Motion/Second: Hasselbrink/Doby
Carried 3/2 (Hibard voted No, Murphy abstained): The City Council:
1. Reviewed the Mid-Year General Fund budget for the Fiscal Year 2023-24 and the projection for the fiscal year ending June 30, 2024; and,
2. Approved the following appropriations: Administration $20,000; City Attorney $30,000; Police $168,000; Development Services $626,000; Non-Departmental $300,000; Technology $47,477; and Economic Development $200,000.
City Council Regular Minutes
March 18, 2024
13. DISCUSSION ITEM
A. Apartment Row Name Change (Development Services)
Renaming of the Apartment Row neighborhood by surveying the residents of Apartment Row with three alternatives and a write-in option.
City Manager Simmons introduced the item. Development Services Director Noda summarized the Staff report.
Council discussed preferences.
Motion/Second: Doby/Hibard
Unanimously Carried: The City Council:
1. Reviewed and discussed; and,
2. Directed Staff to conduct a survey with the following options:
• Midtown
• Cottonwood Place
• Cottonwood
• Write In Option
B. Neighborhood Permit Parking and Street Sweeping Survey Results (Development Services)
The City of Los Alamitos is seeking the community’s feedback on the current neighborhood permit parking and street sweeping schedule. The online survey was conducted from October 23, 2023, to January 19, 2024.
Several public workshops were held to gain additional feedback.
Development Services Director Noda summarized the Staff report and provided a PowerPoint presentation.
Council and Staff discussed the following topics:
• Soft launching any new programs to get public feedback • Recent changes in street sweeping for some residents and concern asking for additional changes
• Residents appreciate being asked for their feedback and look forward to reviewing the results
• Some residents are not impacted by street sweeping due to the ability to utilize garages and driveways
• Process for permit parking and no current requests
• Potential redesigns of streets to address overall lack of parking within the City
• Possibility of a parking garage in Apartment Row would require approximately 5-7 properties and zoning amendments
City Council Regular Minutes
March 18, 2024
• Concern ticketing still occurs when pick-ups get pushed a day due to holidays
• Survey is the first step to gather information before any further action is taken
The City Council:
1. Reviewed and discussed; and,
2. Received and filed the Neighborhood Permit Parking and Street Sweeping Survey Results.
14. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Mayor Pro Tem Hasselbrink spoke regarding attendance at a 90th Birthday Celebration for long time resident Helen La Casto, Precious Life Shelter Hooray for Hollywood Gala, Americana Awards, and Business Roundtable with Michelle Steele. She encouraged attendance at the Spring Carnival on March 30.
Council Member Murphy spoke regarding attendance at the Black Chamber of Commerce Lunch, League of California Cities Division Meeting, International Women’s Day, Orange County Women in Leaders Summit, Janet Nguyen’s Election Day Watch Party, Precious Life Shelter Hooray for Hollywood Gala, Weekend of Art, and Americana Awards.
Council Member Hibard spoke regarding attendance at Senior Bingo Night, Chamber of Commerce Ribbon Cutting for Direct Escrow, Americana Awards, Business Roundtable with Michelle Stelle, and Congresswomen Steele’s Women of Distinction. She encouraged anyone interested in civil service to reach out to her.
Council Member Doby spoke regarding attendance at the Association of California Cities – Orange County Executive Committee, Orange County Council of Governments Legislative committee, Cal-Cities Policy Committee, Weekend of Art, Americana Awards, Southern California Association of Government Policy Committee meeting, Orange County Mosquito and Vector Control District Board meeting, and the Orange County Library Advisory Board meeting.
Mayor Nefulda spoke regarding attendance at a tour of the Youth Center, School District/City working group meeting, meeting with CEO of Cal Optima, meeting with Supervisor Andrew Do, and meeting with Congresswomen Michelle Steele.
City Council Regular Minutes
March 18, 2024
15. ADJOURNMENT
The City Council adjourned at 8:29 p.m.
Jordan B. Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 11B
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of the Request for Proposals (RFP) 2024-02 and Authorization to Bid for Laurel Park Tennis Court Fence Replacement Project
SUMMARY
This item facilitates the solicitation of bids to provide services for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts.
RECOMMENDATION
1. Approve the Request for Proposals (RFP) 2024-02 for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts Project; and,
2. Authorize staff to advertise and solicit bid proposals.
BACKGROUND
The Laurel Park Tennis Courts provides various programs and opportunities for reservations to the general public. Throughout the week, the courts are heavily used for classes, camps, and reservations. The current chain link fence and windscreen are over 10 years old and is showing signs of degradation from the elements. A new chain link fence and windscreen would give the courts a new look and increased visual appeal. The new fencing and windscreen will create a visual contrast between the background and balls. The contrast will help players visually track the balls during gameplay and practice enhancing the experience at the courts.
DISCUSSION
The purpose of the Request for Proposal (RFP) is to solicit and select a contractor to provide services for the installation of new chain link fence and windscreen at the Laurel Park Tennis Courts. The selected contractor is expected to provide services in an efficient and professional manner, and to provide labor, tools, equipment materials and supplies necessary to complete work in a manner that will meet the City’s requirements.
The services requested by way of this contract includes but is not limited to:
1. Laurel Park Tennis Court Chain Link Fence and Windscreen • Remove and install 730 linear feet of new 12 foot high vinyl coated black chain link fence around the perimeter. Paint existing 12 foot poles vinyl black. Install new vinyl coated black top, middle, and bottom rails with fittings and hardware. • Remove and install 210 linear feet of new 6 foot high chain link fence in between
courts.
• 10 foot tall black windscreen with 85% blockage around the perimeter. East and west sides of the perimeter with City approved logos
• Replace chain link fence on pedestrian gates with new chain link fence. • Install two new pedestrian gates with new chain link fence between court 2 and court 3. • Contractor will provide a single point of contact for all installations. • Contractor will provide warranty for all installations.
Term of the Agreement
Once a contractor is selected, an agreement will be established. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties. The contractor will also provide a warranty of one (1) for all work completed.
The following is an approximate timeline for the awarding of this project:
Request for Proposal Made Available: Tuesday, April 16, 2024 Optional Site Visit: Tuesday, April 30, 2024 from 9:00 a.m. to 10:00 a.m.
Proposal Due on BidNet: Thursday, May 9, 2024 at 5:30 p.m.
City Review of Proposals: Monday, May 13, 2024 to Thursday, June 6, 2024 City Council Consideration for Awarding: Monday, June 17, 2024
FISCAL IMPACT
Funding for this project will be expended out of Account No. 10-570-5501-2404.
Attachment: 1. RFP 2024-02 - Laurel Park Tennis Court Fence Replacement Project
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i
CITY OF LOS ALAMITOS
CALIFORNIA
REQUEST FOR BIDS
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
PROJECT NO. 2024-02
PREPARED FOR
CITY OF LOS ALAMITOS
3191 KATELLA AVENUE
LOS ALAMITOS, CALIFORNIA 90720
PREPARED BY
STEVE KIM
3191 KATELLA AVE.
LOS ALAMITOS, CA 90720
MARCH 2024
1772924.1
ii
CITY OF LOS ALAMITOS
TABLE OF CONTENTS
FOR
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
NOTICE OF REQUEST FOR PROPOSAL .............................................................................NB-1 INSTRUCTIONS TO BIDDERS ................................................................................................IB-1
PROPOSAL DOCUMENTS
Proposal.....................................................................................................................................P-1 Bidders Information....................................................................................................................P-3 List of Subcontractors ................................................................................................................P-4 References.................................................................................................................................P-5 Contractor’s Licensing Statement ..............................................................................................P-6 Proposal Bid Sheets ..................................................................................................................P-7 Non-Collusion Affidavit ..............................................................................................................P-9
CONTRACT DOCUMENTS
Public Works Agreement.........................................................................................................CA-1
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NOTICE OF REQUEST FOR PROPOSALS 2024-02
FOR
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN that the City of Los Alamitos, as City, is seeking proposals from qualified firms to provide services for the LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT (“Project”).
Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/BidOpportunities).
Submission Deadline: Proposals are due no later than 5:00 P.M. (Pacific Standard Time) on May 9, 2024.
DESCRIPTION OF THE WORK: In general, the work is comprised of public works construction including purchase of new chain-link fence, removal of old chain-link, disposal of old chain-link fence, installation of black windscreen with 85% blockage, installation of (2) pedestrian gates and other miscellaneous improvements as shown on the plans and as required to complete the work.
OBTAINING A COPY OF THE RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
SUBMITTAL OF PROPOSAL: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
OPTIONAL PRE-PROPOSAL MEETING: There will be an Optional Pre-Proposal site visit on May 2, 2024 at 9:00 a.m. at Laurel Park at 10862 Bloomfield Street, Los Alamitos.
AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder, and reject all other bids, as it may best serve the interest of the City. Within five (5) working days after the date of the Notice of Apparent Low Bidder, the successful bidder will be required to submit required Contract Agreement and Insurance. Within ten (10) working days after the date of the Notice of Award, the successful bidder will be required to submit Construction Schedule.
CONTRACTOR’S LICENSE CLASSIFICATION: The Contractor shall possess a valid Contractor’s License at the time of submitting bids, in accordance with provisions of Chapter 9, Division III of the California Business and Professions Code.
CALIFORNIA WAGE RATE REQUIREMENTS: The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
REGISTRATION WITH DIR: Pursuant to Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in performance of any contract for public work, unless currently registered and qualified to perform public work unless registered with the Department of Industrial Relations.
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Contact: Questions or Requests for Information (RFIs) or interpretations are due on May 2, 2024 and shall be submitted on BidNet portal. Please contact Steve Kim at [email protected] should you have questions about this procedure.
Dated this 15 day of April, 2024. City of Los Alamitos, California Published: News Enterprise Steve Kim, Recreation Supervisor April 24, 2024 3191 Katella Avenue
Los Alamitos, CA 90720
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CITY OF LOS ALAMITOS
INSTRUCTIONS TO BIDDERS
FOR
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
1. BACKGROUND
The City of Los Alamitos (City) is soliciting proposals from qualified professional to replacement the current chain-link fence and windscreen at the Laurel Park tennis courts. The Laurel Park Tennis Courts provides various programs and opportunities for reservations to the general public. Throughout the week, the courts are heavily used for classes, camps, and reservations. The current chain link fence and windscreen are over 10 years old and is showing signs of degradation from the elements. A new chain link fence and windscreen would give the courts a new look and increased visual appeal. The new fencing and windscreen will create a visual contrast between the background and balls. The contrast will help players visually track the balls during gameplay and practice enhancing the experience at the courts.
The purpose of this RFP is to provide the City with the best possible replacement at a level expected by the City’s residents, City Council, City Staff, and visitors to the community. The selected contractor will work closely with City staff to ensure accurate installation and color scheme.
2. RFP TIMELINE
The schedule of key milestones related to the City Tree Maintenance Services is as follows:
• Proposal Release Date April 16, 2024
• Optional Pre-Bid Site Visit April 30, 2024, 9:00AM
• Last Day for Questions May 2, 2024
• Proposal Submittal Due Date May 9, 2024, 5:30PM
• Council Award of Contract June 17, 2024
3. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
All relevant materials shall be obtained from BidNet.
4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by April 9, 2024. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/BidOpportunities) to ensure receipt of any addendum(a) prior to proposal submittals.
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Additionally, plans, specifications, bid document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the City’s BidNet Portal. City makes no guarantee that all Respondents will receive all addenda.
All such addenda shall become part of the contract.
5. PROPOSAL FORMS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Successful proposals must include:
• Bid Proposal -Attachment A
• Bid Schedule -Attachment B
• Non-Collusion Affidavit -Attachment C
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.
Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.
All Respondents shall verify if any addendum for this project has been issued by the City. It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.
Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 5:30 p.m., on the 9th of May, 2024.
A proposal received after the time set for the proposal opening shall not be considered.
The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an e-bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.
6. NON-COLLUSION AFFIDAVIT
Bidder shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection
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to any other individual, firm, or corporation making a bid for the same work; and that the proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.
7. PROPOSAL BID SHEET
Bidders shall give unit prices for each and all of the items set forth. No aggregate bids will be considered. The bidder shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
8. WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.
9. NONRESPONSIVE PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it nonresponsive and may cause its rejection. The completed proposal forms shall be without inter-lineation, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
10. REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.
11. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes that may be applicable. Bidder acknowledges and agrees that CITY shall not be responsible for the payment of any increase in Sales Tax, Use Tax, or any other tax that takes effect after award.
12. DISQUALIFICATION OF BIDDERS
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If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
13. INTERPRETATION OF PLANS AND DOCUMENTS
If any person contemplates submission of a bid for the proposed contract and is in doubt as to the true meaning of any part of the plans, specifications or other proposed contract documents, or finds discrepancies in, or omissions from, the drawings or specifications, he or she may submit to the City Engineer a written request for an interpretation or correction thereof five (5) working days prior to the scheduled bid opening. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City Engineer will not be responsible for any other explanation or interpretations of the proposed documents.
14. ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be made a part of the Contract Documents and shall be returned with them.
Before submitting a bid, each bidder shall confirm as to whether or not any addenda have been issued, and failure to cover in this bid any such addenda issued, may render bid nonresponsive and may result in its rejection by the CITY.
15. LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same are expressly referred to herein or not.
Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and Contract Documents, and to full compliance therewith.
16. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.
17. AWARD OF CONTRACT
Following a review of the bids, the CITY shall determine whether to award the contract or to reject all bids. The award of contract, if made, will be to the lowest responsive-responsible bidder as determined solely by the CITY. At the time of contract award, the successful bidder shall hold a Contractor’s License as required to perform the work, issued by the State of California and a business license in the City of Los Alamitos. Additionally, the CITY reserves the right to reject any or all proposals, to accept any bid or portion thereof, to waive any irregularity, and to take the bids under advisement for the period of time stated in the "Notice Inviting Sealed Bids", all as may be required to provide for the best interests of the CITY. In
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no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated.
No bidder may withdraw its proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guarantees within ten (10) days after the award of the contract or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.
18. PREVAILING WAGE RATES
The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research.
It shall be mandatory upon the Contractor to whom the Contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the Contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The Department of Industrial Relations shall monitor and enforce compliance with applicable prevailing wage requirements for this Agreement. The reporting requirements may be found at https://www.dir.ca.gov/Public-Works/Contractors.html. The Contractor is responsible for complying with all requirements of the Department of Industrial Relations, including filing electronic payroll reports.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. It is not a violation of Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Contractor and its subcontractors shall maintain active registration with the Department of Industrial Relations for the duration of the Project.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to Section 6109 of the public Contract Code, or engage in the performance of any contract for public work on a public works project if the contractor or subcontractor is ineligible to perform work pursuant to Section 1777.1 or 1777.7 of the Labor Code.
The CITY will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate or the Federal Minimum Wage Rate (whichever is greater) as set forth in the contract. The possibility of wage increases is one of the elements to be considered by the bidder in determining his bid, and
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will not under any circumstances be considered as the basis of a claim against the CITY on the Contract.
The Contractor and subcontractors shall comply with Section 1777.6 of the Labor Code which stipulates that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices on any public works on any basis listed in Government Code Section 12940(a), as those bases are defined in Government Code Sections 12926 and 12926.1, except as provided in Labor Code Section 3077 and Government Code Section 12940.
19. WORKERS’ COMPENSATION CERTIFICATE
Section 3700 of the Labor Code requires that every employer shall secure the payment compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self-insure from the State Director of Industrial Relations.
In accordance with this section and with Section 1861 of the Labor Code, the Contractor shall sign a Compensation Insurance Certificate which is included with the Contract Agreement, and submit same to CITY along with the other required Contract Documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.
20. CLAYTON ACT AND CARTWRIGHT ACT
In accordance with Section 7103.5 of the Public Contract Code, in entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to CITY all rights, and interest in and all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
21. SUBLETTING AND SUBCONTRACTING.
Pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Public Contract Code), bidders are required to list in their proposal the name business address, California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render services in or about the construction of the work or improvement or a subcontractor who specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of 1/2 of 1% of this prime Contractor's total bid or $10,000, whichever is greater. If a subcontractor’s California contractor license number or public works contractor registration number are submitted incorrectly in the bid, it will not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected subcontractor’s California contractor license number is submitted to CITY within 24 hours after the bid opening If the bidder fails to list a subcontractor for a portion of work or if the bidder lists more than one subcontractor of the same portion of work in excess of 1/2 of 1% of the total bid or
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$10,000, whichever is greater, the bidder agrees that it is fully qualified to perform that portion of work itself, and that the bidder shall perform that portion of work itself. If after award of the contract, the bidder actually subcontracts that portion of work, except as provided in Public Contract Code Section 4107 or 4109, the bidder shall be subject to the penalties listed in Section 4111 of the Public Contract Code. It is the CITY's intent for the Subletting and Subcontracting Fair Practices Act to apply to all phases of the work.
22. SUBSTITUTION OF SECURITIES
In conformance with Public Contract Code Section 22300, which is incorporated herein by this reference, the Contractor may substitute securities for any monies withheld by the CITY to ensure performance under the Contract or, in the alternative, may request payment of retention earned directly to an escrow agent.
At the request and expense of the Contractor, the Contractor has the option to deposit securities, which have been approved by the CITY, with a State or Federally chartered bank as the escrow agent or require the City to deposit 5% of each progress payment with the escrow agent. Said securities will be used as a substitute for retention earnings required to be withheld by the CITY, pursuant to the construction contract. Said securities shall have no obligation to any other construction contract for substitution of securities in lieu of retention.
When the Contractor deposits the CITY approved securities with the escrow agent, the escrow agent shall notify the CITY within 10 calendar days of the deposit. Said securities shall be evaluated quarterly by the escrow agent to verify the current market value. If the current market value of said securities falls below the required amount, the escrow agent shall notify the Contractor and require additional securities and/or cash to be submitted for CITY approval, and be held in the escrow account to meet the Contractor's obligations. The escrow agent shall hold said securities until such time as the escrow agent receives written notification from the CITY that the Contractor has satisfactorily completed his Contract obligations.
The type of securities deposited and the method of release shall be approved by the City Attorney's office.
If the Contractor chooses not to exercise its rights under Public Contract Code Section 22300, the full five percent (5%) retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion, if no stop notices have been filed. The CITY may withhold from release of the final retention amounts authorized under Public Contracts Code Section 7107 and/or 125% of amounts identified in any Stop Notices received by the CITY.
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BIDDER'S NAME
CITY OF LOS ALAMITOS
PROPOSAL
FOR
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
TO CITY OF LOS ALAMITOS, as CITY:
In accordance with CITY's "Notice of Request for Proposals", the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Standard Specifications, Instructions to Bidders, Proposal Documents, General Specifications, Special Provisions and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Proposal Bid Sheet. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of the Bid Security accompanying this proposal.
BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
BIDDER agrees and acknowledges that it is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before the commencement of any work under this Contract, if awarded.
BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any CITY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder.
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Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.
BIDDER'S NAME: DATE , 20 .
BIDDER'S ADDRESS: BY
(Print Name)
(Signature)
PHONE: ( ) TITLE
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BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Email: Telephone: ( )
State Contractor's License No. and Class
Original Date Issued ______________ Expiration Date
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
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BIDDER'S NAME
LIST OF SUBCONTRACTORS (4100 PUBLIC CONTRACT CODE)
BIDDER proposes to subcontract certain portions of the work, and to procure materials and equipment from suppliers and vendors in excess of ½ of 1% of the total bid amount or ten thousand dollars ($10,000), whichever is greater as follows (add additional pages as necessary) (Bidder must include all requested information):
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
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BIDDER'S NAME
REFERENCES
The following are the names, addresses, and phone numbers for three (3) public agencies for which BIDDER has performed similar work within the past two years:
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
DESIGNATION OF SURETIES
The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
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CONTRACTOR'S LICENSING STATEMENT
BIDDER certifies that the following is true and correct. The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.
Contractor's License Number ___________________________________ DIR Registration No. __________________________________________ Name of Individual Contractor (Print or type):
Signature of Owner(s)
Business Address
or
Name of Company
Business Address
Officers:
Name Title
Name Title
Name Title
or
Name of Corporation
Business Address
Corporation organized under the laws of the State of
__________________________________ __________________________________ Name of President of Corp./ Company Name of Secretary of Corp./ Company
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CITY OF LOS ALAMITOS
PROPOSAL BID SCHEDULE
FOR
LAUREL PARK TENNIS COURT FENCE REPLACEMENT PROJECT
BASE BID ITEMS
Item Description
Est.
Quantity Units
Unit
Price
Total
Cost
1 BASE SERVICES: Furnish and
install chain-link fence and
windscreen per the project scope
including installing new chain-link
fencing, disposal of old chain-link
fence, windscreen all around the
court, painting current 12 foot
poles vinyl black, installing new
top, middle, and bottom vinyl black
rails with all hardware, and
providing all submittals included in
the project scope. New fencing
and any crossbars will be vinyl
black and 10 foot windscreen will
be black with 85% blockage. City
logos printed on two sides
surrounding the courts. Install two
pedestrian gates between courts
two and three.
1 LUMP
SUM
BASE BID SUBTOTAL IN FIGURES:
$____________________________________
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TOTAL BASE BID AMOUNT FOR BID ITEM 1 SHALL BE USED IN DETERMINING THE LOWEST BID AMOUNT RECEIVED.
TOTAL BASE BID AMOUNT IN FIGURES:
$
TOTAL BID AMOUNT IN WORDS:
DOLLARS
.
AND CENTS.
NOTE: THE LOWEST BIDDER SHALL BE DETERMINED BY THE LOWEST BID AMOUNT FOR THE BASE BID ITEMS (BID ITEMS NO. 1) WITHOUT CONSIDERATION OF ANY AMOUNT FOR THE ADDITIVE ALTERNATE BID (BID ITEMS NO. 1). THE CITY, AT ITS
DISCRETION, HAS THE OPTION TO AWARD A CONTRACT WHICH INCLUDES THE ADDITIVE ALTERNATE BID.
NOTE: THE ESTIMATED QUANTITIES SHOWN HEREIN ARE APPROXIMATE AND ARE TO BE USED ONLY AS COMPARISON OF BIDS. PAYMENT FOR QUANTITIES WILL BE MADE FOR ACTUAL MATERIALS USED ON THE JOB. THE CITY RESERVES THE RIGHT TO
INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ALL OR ANY ITEM FROM THE CONTRACT. IF THERE IS A CONFLICT BETWEEN THE UNIT PRICE PROVIDED AND TOTAL COST, THE UNIT PRICE SHALL PREVAIL. IF THERE IS A CONFLICT BETWEEN THE “TOTAL BASE BID AMOUNT FIGURES” AND THE “TOTAL BASE BID AMOUNT IN WORDS”, THE “TOTAL BASE BID AMOUNT IN WORDS” SHALL PREVAIL.
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BIDDER'S NAME
NON-COLLUSION AFFIDAVIT TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF )
In conformance with Public Contract Code Section 7106, the party making the foregoing bid declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ______________________ [city], ______ [state].”
Signed
Title
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PUBLIC WORKS AGREEMENT
[Contractor]
THIS PUBLIC WORKS AGREEMENT (“Agreement”) is made and entered into, to be effective this XXth day of MONTH 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and company, a Corporation, (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to complete the Laurel Park Tennis Court Fence Replacement Project (“Project”).
B. In response to City’s Request for Proposals No. 2024-02 (RFP), dated April 15, 2024, Contractor submitted to City a written bid, dated DATE, 2024 (“Contractor’s Bid”).
C. City desires to engage the Contractor to provide Project services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. GENERAL SCOPE OF WORK. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Project in the City (the “Work”).
The Work to be performed in accordance with the Contract Documents with bid prices hereinafter mentioned and in accordance with the instructions of the City’s Project Manager, who is Steve Kim, Recreation Supervisor, (562) 430-1073 x515.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY/PRIORITY OF DOCUMENTS. The Plans are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Project plans and specifications if any (“Plans”), Contractor’s Bid together with this Agreement shall constitute the entire agreement between the Parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in this Agreement or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the following order of precedence shall apply: (1) this Agreement; (2) the Plans; and (3) Contractor's Bid (collectively, the “Contract Documents”).
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3. COMPENSATION. Contractor agrees to receive and accept the prices set forth in its Contractor’s Bid as full compensation for furnishing all materials, performing all Work, and fulfilling all obligations hereunder. Said compensation in the amount of Dollars ($XX.00) shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance, including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension or discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. Final payment to Contractor shall be withheld for at least 30 days after the time in which Contractor has verified, to the City's satisfaction, that it has submitted all information to the Department of Industrial Relations required by Labor Code §1773.3.
4. TERM OF AGREEMENT. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties.
5. INSURANCE. Contractor shall not commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any sub-contractor to commence work on his sub-contract until all insurance required of the sub-contractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through sub-contractors in carrying out the work specified herein, in accordance with the laws of the State of California.
Such insurance shall be maintained in full force and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees. The Contractor, prior to commencing work, shall sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the Contractor or any sub-contractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
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1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile - $2,000,000 per accident for bodily injury and property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury or disease.
c. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Los Alamitos, its officers, agents and employees, and any other parties specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage."
5) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any sub-contractor in performing the work provided for herein;
6) Otherwise be in form satisfactory to the City.
d. The Contractor shall, prior to performing any work under this Agreement, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance
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of such insurance, and the additional insured and other provisions required herein.
6. PREVAILING WAGE. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, California, and are available to any interested party on request. Contractor shall cause a copy of such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any sub-contractor under him.
Contractor and any of its sub-contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015 to a person not registered. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT. In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work.
Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other Contractors on the public works site are making such contributions.
Contractor and any sub-contractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Agreement, and the Contractor and any sub-contractor under him shall comply with and be governed by the laws of the State of California
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having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub-contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY. The City and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of Contractor, of its sub-contractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of Contractor, its agents, employees, sub-contractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against Contractor or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless therefrom.
Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City
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provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION. Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color, sex, mental disability, physical disability, religion or other reason set forth in Government Code § 12940 of such person. Contractor agrees to post in conspicuous places available to employees and applications, a notice setting forth provisions of this non-discrimination clause. A violation of this section exposes the Contractor to the penalties provided for in Labor Code Section 1735.
12. PRESENTATION OF CLAIMS. Any claim, as that term is defined in Public Contract Code §9204, shall be submitted in accordance with Section 9204 and shall contain a sufficient description of the claim, the basis therefore and documentation in support of the claim.
The claim shall be processed as more fully set forth in the Plans and Specifications.
13. TERMINATION. This Agreement may be terminated by the City for any reason upon the giving of a written "Notice of Termination" to Contractor at least thirty (30) days prior to the date of termination specified in the notice. Upon receipt of such notice, Contractor shall immediately cease work, unless otherwise directed by the Notice of Termination. In the event of such termination, Contractor shall be paid for services satisfactorily rendered and expenses reasonably and necessarily incurred prior to the effective date of termination, unless the Notice of Termination is issued for cause, in which event the City may withhold any disputed compensation.
Contractor shall not be entitled to any claim for lost profits.
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State of California
Contractor’s License No.
Contractor’s Business Phone:
Contractor’s Business Email:
Contractor’s emergency phone which can be reached at any time:
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IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Jordan B. Nefulda
Mayor
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, CMC
City Clerk
“Contractor”
Company Name
By:_______________________________
By:_______________________________
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 11C
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of the Request for Proposals (RFP) 2024-03 and Authorization to Bid for Laurel Park Tennis Court Resurfacing Project
SUMMARY
This item facilitates the solicitation of bids to provide services for the resurfacing of the Laurel Park Tennis Courts.
RECOMMENDATION
1. Approve the Request for Proposals (RFP) 2024-03 for the Laurel Park Tennis Court Resurfacing Project; and,
2. Authorize staff to advertise and solicit bid proposals.
BACKGROUND
The Laurel Park Tennis Courts provides various tennis programs and opportunities for reservations to the general public. Throughout the week, the courts are heavily used for tennis classes, summer tennis camps, and resident reservations. The current tennis court surface shows signs of usage and cracks in the concrete. Maintenance to the tennis courts have not been done in over 10 years. With the rise in pickleball, this opportunity would allow the City to convert one tennis court to two brand new pickleball courts. The new benches and City approved paint scheme would also bring a new look to the tennis courts to enhance the playing experience.
DISCUSSION
The purpose of the Request for Proposal (RFP) is to solicit and select a contractor to provide services for the resurfacing of the Laurel Park Tennis Courts. The selected contractor is expected to provide services in an efficient and professional manner, and to provide labor, tools, equipment materials and supplies necessary to complete work in a manner that will meet the City’s requirements.
The services requested by way of this contract includes but is not limited to:
1. Laurel Park Tennis Court Chain Link Fence and Windscreen • Removal of current tennis court surface.
• Repair all cracks and spalls in the concrete.
• Apply acrylic resurfacer to concrete prior to paint coat application. • Paint City approved color scheme with silica sand.
• Install two new pickleball courts with court lines.
• Install 3 foot high, 42 foot long black vinyl fence in between pickleball courts. • Install (6) 10 foot long cabana benches in between each court with City approved color scheme.
• Remove and replace caulking around the courts.
• Contractor will provide a single point of contact for all installations. • Contractor will provide warranty for all installations.
Term of the Agreement
Once a contractor is selected, an agreement will be established. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties. The contractor will also provide a warranty of one (1) for all work completed.
The following is an approximate timeline for awarding of this project:
Request for Proposal Made Available: Tuesday, April 16, 2024 Optional Site Visit: Tuesday, April 30, 2024 from 9:00 a.m. to 10:00 a.m.
Proposal Due on Bidnet: Thursday, May 9, 2024 at 5:30 p.m.
City Review of Proposals: Monday, May 13, 2024 to Thursday, June 6, 2024 City Council Consideration for Awarding: Monday, June 17, 2024
FISCAL IMPACT
Funding for this project will be expended out of Account No. 10-570-5501-2404.
Attachment: 1. RFP 2024-03 - Laurel Park Tennis Court Resurfacing Project
1772924.1
i
CITY OF LOS ALAMITOS
CALIFORNIA
REQUEST FOR BIDS
LAUREL PARK TENNIS COURT RESURFACING PROJECT
PROJECT NO. 2024-03
PREPARED FOR
CITY OF LOS ALAMITOS
3191 KATELLA AVENUE
LOS ALAMITOS, CALIFORNIA 90720
PREPARED BY
STEVE KIM
3191 KATELLA AVE.
LOS ALAMITOS, CA 90720
MARCH 2024
1772924.1
ii
CITY OF LOS ALAMITOS
TABLE OF CONTENTS
FOR
LAUREL PARK TENNIS COURT RESURFACING PROJECT
NOTICE OF REQUEST FOR PROPOSAL .............................................................................NB-1 INSTRUCTIONS TO BIDDERS ................................................................................................IB-1
PROPOSAL DOCUMENTS
Proposal.....................................................................................................................................P-1 Bidders Information....................................................................................................................P-3 List of Subcontractors ................................................................................................................P-4 References.................................................................................................................................P-5 Contractor’s Licensing Statement ..............................................................................................P-6 Proposal Bid Sheets ..................................................................................................................P-7 Non-Collusion Affidavit ..............................................................................................................P-9
CONTRACT DOCUMENTS
Public Works Agreement.........................................................................................................CA-1
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NOTICE OF REQUEST FOR PROPOSALS 2024-03
FOR
LAUREL PARK TENNIS COURT RESURFACING PROJECT
NOTICE IS HEREBY GIVEN that the City of Los Alamitos, as City, is seeking proposals from qualified firms to provide services for the LAUREL PARK TENNIS COURT RESURFACING PROJECT (“Project”). Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).
Submission Deadline: Proposals are due no later than 5:00 P.M. (Pacific Standard Time) on May 9, 2024.
DESCRIPTION OF THE WORK: In general, the work is comprised of public works construction including removal of old surface, patching cracks & spalls, install new surfacing, installation of (?) pickleball courts, painting cityaproved tennis and pickleball court lines, 50-foot long black vinyl chain-link fence 3 feet in height with posts and hardware, purchase and install (6) city-approved cabana benches, caulking around the courts and other miscellaneous improvements as shown on the plans and as required to complete the work.
OBTAINING A COPY OF THE RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
SUBMITTAL OF PROPOSAL: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
OPTIONAL PRE-PROPOSAL MEETING: There will be an Optional Pre-Proposal site visit on May 2, 2024 at 9:00 a.m. at Laurel Park at 10862 Bloomfield Street, Los Alamitos.
AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder, and reject all other bids, as it may best serve the interest of the City. Within five (5) working days after the date of the Notice of Apparent Low Bidder, the successful bidder will be required to submit required Contract Agreement and Insurance. Within ten (10) working days after the date of the Notice of Award, the successful bidder will be required to submit Construction Schedule.
CONTRACTOR’S LICENSE CLASSIFICATION: The Contractor shall possess a valid Contractor’s License at the time of submitting bids, in accordance with provisions of Chapter 9, Division III of the California Business and Professions Code.
CALIFORNIA WAGE RATE REQUIREMENTS: The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
REGISTRATION WITH DIR: Pursuant to Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in performance of any contract for public work, unless currently registered and qualified to perform public work unless registered with the Department of Industrial Relations.
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Contact: Questions or Requests for Information (RFIs) or interpretations are due on May 2, 2024 and shall be submitted on BidNet portal. Please contact Steve Kim at [email protected] should you have questions about this procedure.
Dated this 15 day of April, 2024. City of Los Alamitos, California Published: News Enterprise Steve Kim, Recreation Supervisor April 24, 2024 3191 Katella Avenue
Los Alamitos, CA 90720
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CITY OF LOS ALAMITOS
INSTRUCTIONS TO BIDDERS
FOR
LAUREL PARK TENNIS COURT RESURFACING PROJECT
1. BACKGROUND
The City of Los Alamitos (City) is soliciting proposals from qualified professional to resurface the courts, patch cracks & spalls, paint court lines, install pickleball courts, install a divider fence with all hardware and purchase and install cabana benches at the Laurel Park tennis courts. The Laurel Park Tennis Courts provides various programs and opportunities for reservations to the general public. Throughout the week, the courts are heavily used for classes, camps, and reservations. The current tennis court surface is over 10 years old and is showing signs of degradation from the elements. A new tennis court surface and pickleball courts would give the courts a new look, increased visual appeal, and provide space for a new program. The new surface will help players of both sports maintain traction and reduce the risk of injury. The new practices areas will enhance the experience of all participants at the courts.
The purpose of this RFP is to provide the City with the best possible tennis and pickleball courts and amenities at a level expected by the City’s residents, City Council, City Staff, and visitors to the community. The selected contractor will work closely with City staff to ensure accurate installation and color scheme.
2. RFP TIMELINE
The schedule of key milestones related to the Tennis Court Resurfacing is as follows:
• Proposal Release Date April 16, 2024
• Optional Pre-Bid Site Visit April 30, 2024, 9:00AM
• Last Day for Questions May 2, 2024
• Proposal Submittal Due Date May 9, 2024, 5:30PM
• Council Award of Contract June 17, 2024
3. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
All relevant materials shall be obtained from BidNet.
4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by May 2, 2024.
Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/BidPage 83 of 209 IB-2
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Opportunities) to ensure receipt of any addendum(a) prior to proposal submittals.
Additionally, plans, specifications, bid document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the City’s BidNet Portal. City makes no guarantee that all Respondents will receive all addenda.
All such addenda shall become part of the contract.
5. PROPOSAL FORMS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Successful proposals must include:
• Bid Proposal -Attachment A
• Bid Schedule -Attachment B
• Non-Collusion Affidavit -Attachment C
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.
Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.
All Respondents shall verify if any addendum for this project has been issued by the City. It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.
Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 5:30 p.m., on the 9th of May, 2024.
A proposal received after the time set for the proposal opening shall not be considered.
The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an e-bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.
6. NON-COLLUSION AFFIDAVIT
Bidder shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the CITY is personally
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interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.
7. PROPOSAL BID SHEET
Bidders shall give unit prices for each and all of the items set forth. No aggregate bids will be considered. The bidder shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
8. WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.
9. NONRESPONSIVE PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it nonresponsive and may cause its rejection. The completed proposal forms shall be without inter-lineation, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
10. REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.
11. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes that may be applicable. Bidder acknowledges and agrees that CITY shall not be responsible for the payment of any increase in Sales Tax, Use Tax, or any other tax that takes effect after award.
12. DISQUALIFICATION OF BIDDERS
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If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
13. INTERPRETATION OF PLANS AND DOCUMENTS
If any person contemplates submission of a bid for the proposed contract and is in doubt as to the true meaning of any part of the plans, specifications or other proposed contract documents, or finds discrepancies in, or omissions from, the drawings or specifications, he or she may submit to the City Engineer a written request for an interpretation or correction thereof five (5) working days prior to the scheduled bid opening. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City Engineer will not be responsible for any other explanation or interpretations of the proposed documents.
14. ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be made a part of the Contract Documents and shall be returned with them.
Before submitting a bid, each bidder shall confirm as to whether or not any addenda have been issued, and failure to cover in this bid any such addenda issued, may render bid nonresponsive and may result in its rejection by the CITY.
15. LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same are expressly referred to herein or not.
Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and Contract Documents, and to full compliance therewith.
16. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.
17. AWARD OF CONTRACT
Following a review of the bids, the CITY shall determine whether to award the contract or to reject all bids. The award of contract, if made, will be to the lowest responsive-responsible bidder as determined solely by the CITY. At the time of contract award, the successful bidder shall hold a Contractor’s License as required to perform the work, issued by the State of California and a business license in the City of Los Alamitos. Additionally, the CITY reserves the right to reject any or all proposals, to accept any bid or portion thereof, to waive any irregularity, and to take the bids under advisement for the period of time stated in the "Notice Inviting Sealed Bids", all as may be required to provide for the best interests of the CITY. In
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no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated.
No bidder may withdraw its proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guarantees within ten (10) days after the award of the contract or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.
18. PREVAILING WAGE RATES
The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research.
It shall be mandatory upon the Contractor to whom the Contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the Contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The Department of Industrial Relations shall monitor and enforce compliance with applicable prevailing wage requirements for this Agreement. The reporting requirements may be found at https://www.dir.ca.gov/Public-Works/Contractors.html. The Contractor is responsible for complying with all requirements of the Department of Industrial Relations, including filing electronic payroll reports.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. It is not a violation of Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Contractor and its subcontractors shall maintain active registration with the Department of Industrial Relations for the duration of the Project.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to Section 6109 of the public Contract Code, or engage in the performance of any contract for public work on a public works project if the contractor or subcontractor is ineligible to perform work pursuant to Section 1777.1 or 1777.7 of the Labor Code.
The CITY will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate or the Federal Minimum Wage Rate (whichever is greater) as set forth in the contract. The possibility of wage increases is one of the elements to be considered by the bidder in determining his bid, and
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will not under any circumstances be considered as the basis of a claim against the CITY on the Contract.
The Contractor and subcontractors shall comply with Section 1777.6 of the Labor Code which stipulates that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices on any public works on any basis listed in Government Code Section 12940(a), as those bases are defined in Government Code Sections 12926 and 12926.1, except as provided in Labor Code Section 3077 and Government Code Section 12940.
19. WORKERS’ COMPENSATION CERTIFICATE
Section 3700 of the Labor Code requires that every employer shall secure the payment compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self-insure from the State Director of Industrial Relations.
In accordance with this section and with Section 1861 of the Labor Code, the Contractor shall sign a Compensation Insurance Certificate which is included with the Contract Agreement, and submit same to CITY along with the other required Contract Documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.
20. CLAYTON ACT AND CARTWRIGHT ACT
In accordance with Section 7103.5 of the Public Contract Code, in entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to CITY all rights, and interest in and all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
21. SUBLETTING AND SUBCONTRACTING.
Pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Public Contract Code), bidders are required to list in their proposal the name business address, California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render services in or about the construction of the work or improvement or a subcontractor who specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of 1/2 of 1% of this prime Contractor's total bid or $10,000, whichever is greater. If a subcontractor’s California contractor license number or public works contractor registration number are submitted incorrectly in the bid, it will not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected subcontractor’s California contractor license number is submitted to CITY within 24 hours after the bid opening If the bidder fails to list a subcontractor for a portion of work or if the bidder lists more than one subcontractor of the same portion of work in excess of 1/2 of 1% of the total bid or
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$10,000, whichever is greater, the bidder agrees that it is fully qualified to perform that portion of work itself, and that the bidder shall perform that portion of work itself. If after award of the contract, the bidder actually subcontracts that portion of work, except as provided in Public Contract Code Section 4107 or 4109, the bidder shall be subject to the penalties listed in Section 4111 of the Public Contract Code. It is the CITY's intent for the Subletting and Subcontracting Fair Practices Act to apply to all phases of the work.
22. SUBSTITUTION OF SECURITIES
In conformance with Public Contract Code Section 22300, which is incorporated herein by this reference, the Contractor may substitute securities for any monies withheld by the CITY to ensure performance under the Contract or, in the alternative, may request payment of retention earned directly to an escrow agent.
At the request and expense of the Contractor, the Contractor has the option to deposit securities, which have been approved by the CITY, with a State or Federally chartered bank as the escrow agent or require the City to deposit 5% of each progress payment with the escrow agent. Said securities will be used as a substitute for retention earnings required to be withheld by the CITY, pursuant to the construction contract. Said securities shall have no obligation to any other construction contract for substitution of securities in lieu of retention.
When the Contractor deposits the CITY approved securities with the escrow agent, the escrow agent shall notify the CITY within 10 calendar days of the deposit. Said securities shall be evaluated quarterly by the escrow agent to verify the current market value. If the current market value of said securities falls below the required amount, the escrow agent shall notify the Contractor and require additional securities and/or cash to be submitted for CITY approval, and be held in the escrow account to meet the Contractor's obligations. The escrow agent shall hold said securities until such time as the escrow agent receives written notification from the CITY that the Contractor has satisfactorily completed his Contract obligations.
The type of securities deposited and the method of release shall be approved by the City Attorney's office.
If the Contractor chooses not to exercise its rights under Public Contract Code Section 22300, the full five percent (5%) retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion, if no stop notices have been filed. The CITY may withhold from release of the final retention amounts authorized under Public Contracts Code Section 7107 and/or 125% of amounts identified in any Stop Notices received by the CITY.
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BIDDER'S NAME
CITY OF LOS ALAMITOS
PROPOSAL
FOR
LAUREL PARK TENNIS COURT RESURFACING PROJECT
TO CITY OF LOS ALAMITOS, as CITY:
In accordance with CITY's "Notice of Request for Proposals", the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Standard Specifications, Instructions to Bidders, Proposal Documents, General Specifications, Special Provisions and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Proposal Bid Sheet. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of the Bid Security accompanying this proposal.
BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
BIDDER agrees and acknowledges that it is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before the commencement of any work under this Contract, if awarded.
BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any CITY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder.
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Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.
BIDDER'S NAME: DATE , 20 .
BIDDER'S ADDRESS: BY
(Print Name)
(Signature)
PHONE: ( ) TITLE
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BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Email: Telephone: ( )
State Contractor's License No. and Class
Original Date Issued ______________ Expiration Date
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
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BIDDER'S NAME
LIST OF SUBCONTRACTORS (4100 PUBLIC CONTRACT CODE)
BIDDER proposes to subcontract certain portions of the work, and to procure materials and equipment from suppliers and vendors in excess of ½ of 1% of the total bid amount or ten thousand dollars ($10,000), whichever is greater as follows (add additional pages as necessary) (Bidder must include all requested information):
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
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BIDDER'S NAME
REFERENCES
The following are the names, addresses, and phone numbers for three (3) public agencies for which BIDDER has performed similar work within the past two years:
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
DESIGNATION OF SURETIES
The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
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CONTRACTOR'S LICENSING STATEMENT
BIDDER certifies that the following is true and correct. The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.
Contractor's License Number ___________________________________ DIR Registration No. __________________________________________ Name of Individual Contractor (Print or type):
Signature of Owner(s)
Business Address
or
Name of Company
Business Address
Officers:
Name Title
Name Title
Name Title
or
Name of Corporation
Business Address
Corporation organized under the laws of the State of
__________________________________ __________________________________ Name of President of Corp./ Company Name of Secretary of Corp./ Company
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CITY OF LOS ALAMITOS
PROPOSAL BID SCHEDULE
FOR
LAUREL PARK TENNIS COURT RESURFACING PROJECT
BASE BID ITEMS
Item Description
Est.
Quantity Units
Unit
Price
Total
Cost
1 BASE SERVICES: Furnish and
install tennis and pickleball court
surface, remove current tennis
court surface, repair cracks and
spalls, paint new court lines with
city-approved color scheme, install
50-foor long black vinyl fencing in
between pickleball court at 3 foot
in height with all hardware,
purchase and install (6) cityapproved cabana benches,
replace caulking all around the
courts,
1 LUMP
SUM
BASE BID SUBTOTAL IN FIGURES:
$____________________________________
TOTAL BASE BID AMOUNT FOR BID ITEM 1 SHALL BE USED IN DETERMINING THE LOWEST BID AMOUNT RECEIVED.
TOTAL BASE BID AMOUNT IN FIGURES:
$
TOTAL BID AMOUNT IN WORDS:
DOLLARS
.
AND CENTS.
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NOTE: THE LOWEST BIDDER SHALL BE DETERMINED BY THE LOWEST BID AMOUNT FOR THE BASE BID ITEMS (BID ITEMS NO. 1) WITHOUT CONSIDERATION OF ANY AMOUNT FOR THE ADDITIVE ALTERNATE BID (BID ITEMS NO. 1). THE CITY, AT ITS
DISCRETION, HAS THE OPTION TO AWARD A CONTRACT WHICH INCLUDES THE ADDITIVE ALTERNATE BID.
NOTE: THE ESTIMATED QUANTITIES SHOWN HEREIN ARE APPROXIMATE AND ARE TO BE USED ONLY AS COMPARISON OF BIDS. PAYMENT FOR QUANTITIES WILL BE MADE FOR ACTUAL MATERIALS USED ON THE JOB. THE CITY RESERVES THE RIGHT TO
INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ALL OR ANY ITEM FROM THE CONTRACT. IF THERE IS A CONFLICT BETWEEN THE UNIT PRICE PROVIDED AND TOTAL COST, THE UNIT PRICE SHALL PREVAIL. IF THERE IS A CONFLICT BETWEEN THE “TOTAL BASE BID AMOUNT FIGURES” AND THE “TOTAL BASE BID AMOUNT IN WORDS”, THE “TOTAL BASE BID AMOUNT IN WORDS” SHALL PREVAIL.
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BIDDER'S NAME
NON-COLLUSION AFFIDAVIT TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF )
In conformance with Public Contract Code Section 7106, the party making the foregoing bid declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ______________________ [city], ______ [state].”
Signed
Title
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PUBLIC WORKS AGREEMENT
[Contractor]
THIS PUBLIC WORKS AGREEMENT (“Agreement”) is made and entered into, to be effective this XXth day of MONTH 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and company, a Corporation, (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to complete the Laurel Park Tennis Court Resurfacing Project (“Project”).
B. In response to City’s Request for Proposals No. 2024-03 (RFP), dated April 15, 2024, Contractor submitted to City a written bid, dated DATE, 2024 (“Contractor’s Bid”).
C. City desires to engage the Contractor to provide Project services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. GENERAL SCOPE OF WORK. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Project in the City (the “Work”).
The Work to be performed in accordance with the Contract Documents with bid prices hereinafter mentioned and in accordance with the instructions of the City’s Project Manager, who is Steve Kim, Recreation Supervisor, (562) 430-1073 x515.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY/PRIORITY OF DOCUMENTS. The Plans are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Project plans and specifications if any (“Plans”), Contractor’s Bid together with this Agreement shall constitute the entire agreement between the Parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in this Agreement or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the following order of precedence shall apply: (1) this Agreement; (2) the Plans; and (3) Contractor's Bid (collectively, the “Contract Documents”).
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3. COMPENSATION. Contractor agrees to receive and accept the prices set forth in its Contractor’s Bid as full compensation for furnishing all materials, performing all Work, and fulfilling all obligations hereunder. Said compensation in the amount of Dollars ($XX.00) shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance, including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension or discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. Final payment to Contractor shall be withheld for at least 30 days after the time in which Contractor has verified, to the City's satisfaction, that it has submitted all information to the Department of Industrial Relations required by Labor Code §1773.3.
4. TERM OF AGREEMENT. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties.
5. INSURANCE. Contractor shall not commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any sub-contractor to commence work on his sub-contract until all insurance required of the sub-contractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through sub-contractors in carrying out the work specified herein, in accordance with the laws of the State of California.
Such insurance shall be maintained in full force and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees. The Contractor, prior to commencing work, shall sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the Contractor or any sub-contractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
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1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile - $2,000,000 per accident for bodily injury and property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury or disease.
c. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Los Alamitos, its officers, agents and employees, and any other parties specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage."
5) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any sub-contractor in performing the work provided for herein;
6) Otherwise be in form satisfactory to the City.
d. The Contractor shall, prior to performing any work under this Agreement, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance
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of such insurance, and the additional insured and other provisions required herein.
6. PREVAILING WAGE. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, California, and are available to any interested party on request. Contractor shall cause a copy of such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any sub-contractor under him.
Contractor and any of its sub-contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015 to a person not registered. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT. In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work.
Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other Contractors on the public works site are making such contributions.
Contractor and any sub-contractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Agreement, and the Contractor and any sub-contractor under him shall comply with and be governed by the laws of the State of California
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having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub-contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY. The City and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of Contractor, of its sub-contractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of Contractor, its agents, employees, sub-contractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against Contractor or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless therefrom.
Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City
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provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION. Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color, sex, mental disability, physical disability, religion or other reason set forth in Government Code § 12940 of such person. Contractor agrees to post in conspicuous places available to employees and applications, a notice setting forth provisions of this non-discrimination clause. A violation of this section exposes the Contractor to the penalties provided for in Labor Code Section 1735.
12. PRESENTATION OF CLAIMS. Any claim, as that term is defined in Public Contract Code §9204, shall be submitted in accordance with Section 9204 and shall contain a sufficient description of the claim, the basis therefore and documentation in support of the claim.
The claim shall be processed as more fully set forth in the Plans and Specifications.
13. TERMINATION. This Agreement may be terminated by the City for any reason upon the giving of a written "Notice of Termination" to Contractor at least thirty (30) days prior to the date of termination specified in the notice. Upon receipt of such notice, Contractor shall immediately cease work, unless otherwise directed by the Notice of Termination. In the event of such termination, Contractor shall be paid for services satisfactorily rendered and expenses reasonably and necessarily incurred prior to the effective date of termination, unless the Notice of Termination is issued for cause, in which event the City may withhold any disputed compensation.
Contractor shall not be entitled to any claim for lost profits.
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State of California
Contractor’s License No.
Contractor’s Business Phone:
Contractor’s Business Email:
Contractor’s emergency phone which can be reached at any time:
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IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Jordan B. Nefulda
Mayor
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, CMC
City Clerk
“Contractor”
Company Name
By:_______________________________
By:_______________________________
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 11D
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of Request for Bids and Authorization to Bid for Los Alamitos Police Department Vehicle Canopy Project for FY 2023-2024 (CIP No. 23/24-07)
SUMMARY
This item facilitates the solicitation of bids to provide services for the furnishing and installation of the vehicle canopy for the Los Alamitos Police Department patrol vehicles.
RECOMMENDATION
1. Approve the Request for Bids for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07); and,
2. Authorize staff to advertise and solicit bid proposals.
BACKGROUND
The Los Alamitos Police Department has faithfully served the residents day in and day out living by the motto “Every Hour, Every Day.” The Los Alamitos Police Department also assists agencies in neighboring cities when needed. The walkways that the officers utilize to get to their vehicles are exposed to the elements. The canopy will provide shade from the elements as they exit their vehicle and enter the building. The protection from rain and the heat will help police officers keep their vehicles dry and cool throughout the year.
DISCUSSION
The purpose of the Request for Bids is to solicit and select a contractor to provide services for the furnishing and installation of new canopies for the Los Alamitos Police Department vehicles. The selected contractor is expected to provide services in an efficient and professional manner, and to provide labor, tools, equipment materials and supplies necessary to complete work in a manner that will meet the City’s requirements.
The services requested by way of this contract includes but is not limited to:
1. Los Alamitos Police Department Vehicle Canopy
• Canopy to cover walkway adjacent to the building.
• Canopy extended to cover the patrol vehicle on the east side of the building. • Canopy to cover patrol vehicles on the north side of the building • All canopies will be connected to the building .
• Canopy and frame will be painted with City-approved color scheme • Framing will also have areas for lighting to be attached and installed. • Contractor will provide a single point of contact for all installations. • Contractor will provide warranty for all installations.
Term of the Agreement
Once a contractor is selected, an agreement will be established. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties. The contractor will also provide a warranty of one (1) for all work completed.
The following is an approximate timeline for awarding of this project:
Request for Proposal Made Available: Tuesday, April 16, 2024 Optional Site Visit: Tuesday, April 30, 2024 from 1:00 p.m. to 2:00 p.m.
Proposal Due on Bidnet: Thursday, May 9, 2024 at 5:30 p.m.
City Review of Proposals: Monday, May 13, 2024 to Thursday, June 6, 2024 City Council Consideration for Awarding: Monday, June 17, 2024
FISCAL IMPACT
The Capital Improvement Project (CIP) was approved for fiscal year 2023-2024. Funding for the service will be expended out of Account No. 25-570-5503.2306.
Attachment: 1. CIP 23-24-07 - Los Alamitos Police Department Vehicle Canopy Project
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i
CITY OF LOS ALAMITOS
CALIFORNIA
REQUEST FOR BIDS
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
CIP PROJECT NO. 23-24-07
PREPARED FOR
CITY OF LOS ALAMITOS
3191 KATELLA AVENUE
LOS ALAMITOS, CALIFORNIA 90720
PREPARED BY
STEVE KIM
3191 KATELLA AVE.
LOS ALAMITOS, CA 90720
MARCH 2024
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CITY OF LOS ALAMITOS
TABLE OF CONTENTS
FOR
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
NOTICE OF REQUEST FOR PROPOSAL .............................................................................NB-1 INSTRUCTIONS TO BIDDERS ................................................................................................IB-1
PROPOSAL DOCUMENTS
Proposal.....................................................................................................................................P-1 Bidders Information....................................................................................................................P-3 List of Subcontractors ................................................................................................................P-4 References.................................................................................................................................P-5 Contractor’s Licensing Statement ..............................................................................................P-6 Proposal Bid Sheets ..................................................................................................................P-7 Non-Collusion Affidavit ............................................................................................................P-11
CONTRACT DOCUMENTS
Public Works Agreement.........................................................................................................CA-1
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NOTICE OF REQUEST FOR PROPOSALS 2024-02
FOR
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
NOTICE IS HEREBY GIVEN that the City of Los Alamitos, as City, is seeking proposals from qualified firms to provide services for the LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT (“Project”). Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/BidOpportunities).
Submission Deadline: Proposals are due no later than 5:00 P.M. (Pacific Standard Time) on May 9, 2024.
DESCRIPTION OF THE WORK: In general, the work is comprised of public works construction including removal of current non-structural beams, installation of canopy cover with all hardware over the walkway, canopy cover with all hardware over seven(7) police vehicle parking stalls. Installation of bollards in front of each pole to reduce damage to the canopy frame. City-approved color scheme for canopy cover and frame as well as fire rated fabric to meet California State Fire Marshall requirements.
OBTAINING A COPY OF THE RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
SUBMITTAL OF PROPOSAL: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
OPTIONAL PRE-PROPOSAL MEETING: There will be an Optional Pre-Proposal site visit on April 30, 2024 at 1:00 p.m. at City Hall at 3191 Katella Avenue, Los Alamitos.
AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder, and reject all other bids, as it may best serve the interest of the City. Within five (5) working days after the date of the Notice of Apparent Low Bidder, the successful bidder will be required to submit required Contract Agreement and Insurance. Within ten (10) working days after the date of the Notice of Award, the successful bidder will be required to submit Construction Schedule.
CONTRACTOR’S LICENSE CLASSIFICATION: The Contractor shall possess a valid Contractor’s License at the time of submitting bids, in accordance with provisions of Chapter 9, Division III of the California Business and Professions Code.
CALIFORNIA WAGE RATE REQUIREMENTS: The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
REGISTRATION WITH DIR: Pursuant to Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in performance of any contract for public work, unless currently registered and qualified to perform public work unless registered with the Department of Industrial Relations.
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Contact: Questions or Requests for Information (RFIs) or interpretations are due on May 2, 2024 and shall be submitted on BidNet portal. Please contact Steve Kim at [email protected] should you have questions about this procedure.
Dated this 15 day of April, 2024. City of Los Alamitos, California Published: News Enterprise Steve Kim, Recreation Supervisor April 24, 2024 3191 Katella Avenue
Los Alamitos, CA 90720
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CITY OF LOS ALAMITOS
INSTRUCTIONS TO BIDDERS
FOR
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
1. BACKGROUND
The City of Los Alamitos (City) is soliciting proposals from qualified professional to furnish and install a canopy covering over the walkway and patrol vehicles in the Police Department. The Los Alamitos Police Department has faithfully served the residents day in and day out living by the motto “Every Hour, Every Day.” The Los Alamitos Police Department also assists agencies in neighboring cities. The canopy will provide shade from the elements and they exit their vehicle and enter the building. The protection from rain and the heat will help police officers keep their vehicles dry and cool throughout the year.
The purpose of this RFP is to provide the City with the best possible canopy covering at a level expected by the City’s residents, City Council, City Staff, and visitors to the community.
The selected contractor will work closely with City staff to ensure accurate installation and color scheme.
2. RFP TIMELINE
The schedule of key milestones related to the City Tree Maintenance Services is as follows:
• Proposal Release Date April 16, 2024
• Optional Pre-Bid Site Visit April 30, 2024, 1:00PM
• Last Day for Questions May 2, 2024
• Proposal Submittal Due Date May 9, 2024, 5:30PM
• Council Award of Contract June 17, 2024
3. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
All relevant materials shall be obtained from BidNet.
4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by May 2, 2024.
Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/BidOpportunities) to ensure receipt of any addendum(a) prior to proposal submittals.
Additionally, plans, specifications, bid document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the
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City’s BidNet Portal. City makes no guarantee that all Respondents will receive all addenda.
All such addenda shall become part of the contract.
5. PROPOSAL FORMS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Successful proposals must include:
• Bid Proposal -Attachment A
• Bid Schedule -Attachment B
• Non-Collusion Affidavit -Attachment C
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.
Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.
All Respondents shall verify if any addendum for this project has been issued by the City. It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.
Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 5:30 p.m., on the 9th of May, 2024.
A proposal received after the time set for the proposal opening shall not be considered.
The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an e-bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.
6. NON-COLLUSION AFFIDAVIT
Bidder shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the
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proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.
7. PROPOSAL BID SHEET
Bidders shall give unit prices for each and all of the items set forth. No aggregate bids will be considered. The bidder shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
8. WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.
9. NONRESPONSIVE PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it nonresponsive and may cause its rejection. The completed proposal forms shall be without inter-lineation, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
10. REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.
11. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes that may be applicable. Bidder acknowledges and agrees that CITY shall not be responsible for the payment of any increase in Sales Tax, Use Tax, or any other tax that takes effect after award.
12. DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime
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Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
13. INTERPRETATION OF PLANS AND DOCUMENTS
If any person contemplates submission of a bid for the proposed contract and is in doubt as to the true meaning of any part of the plans, specifications or other proposed contract documents, or finds discrepancies in, or omissions from, the drawings or specifications, he or she may submit to the City Engineer a written request for an interpretation or correction thereof five (5) working days prior to the scheduled bid opening. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City Engineer will not be responsible for any other explanation or interpretations of the proposed documents.
14. ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be made a part of the Contract Documents and shall be returned with them.
Before submitting a bid, each bidder shall confirm as to whether or not any addenda have been issued, and failure to cover in this bid any such addenda issued, may render bid nonresponsive and may result in its rejection by the CITY.
15. LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same are expressly referred to herein or not.
Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and Contract Documents, and to full compliance therewith.
16. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.
17. AWARD OF CONTRACT
Following a review of the bids, the CITY shall determine whether to award the contract or to reject all bids. The award of contract, if made, will be to the lowest responsive-responsible bidder as determined solely by the CITY. At the time of contract award, the successful bidder shall hold a Contractor’s License as required to perform the work, issued by the State of California and a business license in the City of Los Alamitos. Additionally, the CITY reserves the right to reject any or all proposals, to accept any bid or portion thereof, to waive any irregularity, and to take the bids under advisement for the period of time stated in the "Notice Inviting Sealed Bids", all as may be required to provide for the best interests of the CITY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated.
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No bidder may withdraw its proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guarantees within ten (10) days after the award of the contract or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.
18. PREVAILING WAGE RATES
The wage rates applicable to this Project are the State of California Department of Industrial Relations prevailing rates of per diem wages. In accordance with the provisions of Sections 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages as determined by the State Director of Industrial Relations are available at City Hall, which shall be made available to any interested party upon request, or on the Internet at the State Department of Industrial Relations website (www.dir.ca.gov) under Statistics and Research.
It shall be mandatory upon the Contractor to whom the Contract is awarded and upon any subcontractor to pay not less than said specified rates to all workers employed by them in the execution of the Contract. A copy of said rates shall be posted at each job site during the course of construction. The Contractor and all subcontractors shall comply with all provisions of the California Labor Code relating to prevailing wage rates, including Sections 1770–1781.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The Department of Industrial Relations shall monitor and enforce compliance with applicable prevailing wage requirements for this Agreement. The reporting requirements may be found at https://www.dir.ca.gov/Public-Works/Contractors.html. The Contractor is responsible for complying with all requirements of the Department of Industrial Relations, including filing electronic payroll reports.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. It is not a violation of Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Contractor and its subcontractors shall maintain active registration with the Department of Industrial Relations for the duration of the Project.
A contractor or subcontractor will not be qualified to bid on, be listed in a bid proposal, subject to Section 6109 of the public Contract Code, or engage in the performance of any contract for public work on a public works project if the contractor or subcontractor is ineligible to perform work pursuant to Section 1777.1 or 1777.7 of the Labor Code.
The CITY will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate or the Federal Minimum Wage Rate (whichever is greater) as set forth in the contract. The possibility of wage increases is one of the elements to be considered by the bidder in determining his bid, and will not under any circumstances be considered as the basis of a claim against the CITY on the Contract.
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The Contractor and subcontractors shall comply with Section 1777.6 of the Labor Code which stipulates that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices on any public works on any basis listed in Government Code Section 12940(a), as those bases are defined in Government Code Sections 12926 and 12926.1, except as provided in Labor Code Section 3077 and Government Code Section 12940.
19. WORKERS’ COMPENSATION CERTIFICATE
Section 3700 of the Labor Code requires that every employer shall secure the payment compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self-insure from the State Director of Industrial Relations.
In accordance with this section and with Section 1861 of the Labor Code, the Contractor shall sign a Compensation Insurance Certificate which is included with the Contract Agreement, and submit same to CITY along with the other required Contract Documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.
20. CLAYTON ACT AND CARTWRIGHT ACT
In accordance with Section 7103.5 of the Public Contract Code, in entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to CITY all rights, and interest in and all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
21. SUBLETTING AND SUBCONTRACTING.
Pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Public Contract Code), bidders are required to list in their proposal the name business address, California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render services in or about the construction of the work or improvement or a subcontractor who specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of 1/2 of 1% of this prime Contractor's total bid or $10,000, whichever is greater. If a subcontractor’s California contractor license number or public works contractor registration number are submitted incorrectly in the bid, it will not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected subcontractor’s California contractor license number is submitted to CITY within 24 hours after the bid opening If the bidder fails to list a subcontractor for a portion of work or if the bidder lists more than one subcontractor of the same portion of work in excess of 1/2 of 1% of the total bid or $10,000, whichever is greater, the bidder agrees that it is fully qualified to perform that portion of work itself, and that the bidder shall perform that portion of work itself. If after award of the contract, the bidder actually subcontracts that portion of work, except as provided in Public
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Contract Code Section 4107 or 4109, the bidder shall be subject to the penalties listed in Section 4111 of the Public Contract Code. It is the CITY's intent for the Subletting and Subcontracting Fair Practices Act to apply to all phases of the work.
22. SUBSTITUTION OF SECURITIES
In conformance with Public Contract Code Section 22300, which is incorporated herein by this reference, the Contractor may substitute securities for any monies withheld by the CITY to ensure performance under the Contract or, in the alternative, may request payment of retention earned directly to an escrow agent.
At the request and expense of the Contractor, the Contractor has the option to deposit securities, which have been approved by the CITY, with a State or Federally chartered bank as the escrow agent or require the City to deposit 5% of each progress payment with the escrow agent. Said securities will be used as a substitute for retention earnings required to be withheld by the CITY, pursuant to the construction contract. Said securities shall have no obligation to any other construction contract for substitution of securities in lieu of retention.
When the Contractor deposits the CITY approved securities with the escrow agent, the escrow agent shall notify the CITY within 10 calendar days of the deposit. Said securities shall be evaluated quarterly by the escrow agent to verify the current market value. If the current market value of said securities falls below the required amount, the escrow agent shall notify the Contractor and require additional securities and/or cash to be submitted for CITY approval, and be held in the escrow account to meet the Contractor's obligations. The escrow agent shall hold said securities until such time as the escrow agent receives written notification from the CITY that the Contractor has satisfactorily completed his Contract obligations.
The type of securities deposited and the method of release shall be approved by the City Attorney's office.
If the Contractor chooses not to exercise its rights under Public Contract Code Section 22300, the full five percent (5%) retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion, if no stop notices have been filed. The CITY may withhold from release of the final retention amounts authorized under Public Contracts Code Section 7107 and/or 125% of amounts identified in any Stop Notices received by the CITY.
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BIDDER'S NAME
CITY OF LOS ALAMITOS
PROPOSAL
FOR
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
TO CITY OF LOS ALAMITOS, as CITY:
In accordance with CITY's "Notice of Request for Proposals", the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Standard Specifications, Instructions to Bidders, Proposal Documents, General Specifications, Special Provisions and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Proposal Bid Sheet. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of the Bid Security accompanying this proposal.
BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
BIDDER agrees and acknowledges that it is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before the commencement of any work under this Contract, if awarded.
BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any CITY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder.
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Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.
BIDDER'S NAME: DATE , 20 .
BIDDER'S ADDRESS: BY
(Print Name)
(Signature)
PHONE: ( ) TITLE
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BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Email: Telephone: ( )
State Contractor's License No. and Class
Original Date Issued ______________ Expiration Date
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
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BIDDER'S NAME
LIST OF SUBCONTRACTORS (4100 PUBLIC CONTRACT CODE)
BIDDER proposes to subcontract certain portions of the work, and to procure materials and equipment from suppliers and vendors in excess of ½ of 1% of the total bid amount or ten thousand dollars ($10,000), whichever is greater as follows (add additional pages as necessary) (Bidder must include all requested information):
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
Subcontractor Name
Address
License No. and Class
DIR Registration No.
Phone No. Email:
Percent of Total Contract
Specific Scope of Work
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BIDDER'S NAME
REFERENCES
The following are the names, addresses, and phone numbers for three (3) public agencies for which BIDDER has performed similar work within the past two years:
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
Agency Name
Address
Phone No. Contact:
Description of Work
DESIGNATION OF SURETIES
The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
Name
Address
Phone No.
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CONTRACTOR'S LICENSING STATEMENT
BIDDER certifies that the following is true and correct. The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.
Contractor's License Number ___________________________________ DIR Registration No. __________________________________________ Name of Individual Contractor (Print or type):
Signature of Owner(s)
Business Address
or
Name of Company
Business Address
Officers:
Name Title
Name Title
Name Title
or
Name of Corporation
Business Address
Corporation organized under the laws of the State of
__________________________________ __________________________________ Name of President of Corp./ Company Name of Secretary of Corp./ Company
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CITY OF LOS ALAMITOS
PROPOSAL BID SCHEDULE
FOR
LOS ALAMITOS POLICE DEPARTMENT VEHICLE CANOPY PROJECT
BASE BID ITEMS
Item Description
Est.
Quantity Units
Unit
Price
Total
Cost
1 BASE SERVICES:
Section 1 - Fabricate and install a
new awning over the open
walkway between the door and
the northeast corner roof. The
awning is to mount on the ledger
board and sit atop the existing
structural beam. The awning will
extend slightly past the front of the
beam (for water to run onto the
parking canopy or over the front
where the canopy is not). The
awning framework is to be made
from 1 ¼” x 1 ¼” (perimeter
framework members) and 1” x 1”
(interior rafter members)
galvanize, square, steel tubing
painted to a City-approved color
scheme.
Section 2 - The awning is to
mount onto structural beam and
extend out to the front of the
parking stalls. The canopy will be
supported by four (4), 4” x 4” posts
in footings to be dug by contractor.
The footings will need to be
excavated during the installation
process. The posts will be set into
the concrete footings. Bollards will
be added in front of the post to
avoid the post being damaged by
any vehicle. Bollards will be made
from 3 ½” x SCH 40 pipe and be
powder coated yellow for high
1 LUMP
SUM
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visibility. Bollards will be filled with
concrete per ASTM 3016. The
awning framework is to be made
from 1 1/2” x 1 1/2” (perimeter
framework members) and 1 1/4” x
1 1/4” (interior rafter members)
galvanize, square, steel tubing
and painted with City-approved
color scheme. The awning will
contain a 2” x 4” galvanized steel
beam across the center of the
awning to incorporate lighting (by
others).
Section 3 - Fabricate and install a
new awning canopy over the
parking area for police vehicles at
the north side of the Police
Department building. The awning
is to mount onto structural beam
and extend out to edge of the
parallel parking space. This
awning will connect with the
east side awning (Item #2)
where the parallel parking
space adjoins the front parking
spaces. This will create an
awning to look like one that
wraps around the building. The
canopy will be supported by four
(4), 4” x 4” posts in footings to be
dug by contractor. The footings
will need to be excavated during
the installation process. The posts
will be set into concrete footings.
The post locations will be
confirmed with the police dept. to
ensure the posts are in the most
unintrusive locations. Bollards will
be added in front of the post to
avoid the post being damaged by
any vehicle. Bollards will be made
from 3 ½” x SCH 40 pipe and be
powder coated yellow for high
visibility. Bollards will be filled with
concrete per ASTM 3016. The
awning framework is to be made
from 1 1/2” x 1 1/2” (perimeter
framework members) and 1 1/4” x
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1 1/4” (interior rafter members)
galvanize, square, steel tubing
and painted to City-pproved color
scheme. The awning will contain a
1” x 2” galvanized steel beam
across the center of the awning to
incorporate lighting (by others).
The awning cover will be made
from fabric that meets all
California State Fire Marshall
requirements and also Cityapproved color scheme.
BASE BID SUBTOTAL IN FIGURES:
$____________________________________
TOTAL BASE BID AMOUNT FOR BID ITEM 1 SHALL BE USED IN DETERMINING THE LOWEST BID AMOUNT RECEIVED.
TOTAL BASE BID AMOUNT IN FIGURES:
$
TOTAL BID AMOUNT IN WORDS:
DOLLARS
.
AND CENTS.
NOTE: THE LOWEST BIDDER SHALL BE DETERMINED BY THE LOWEST BID AMOUNT FOR THE BASE BID ITEMS (BID ITEMS NO. 1) WITHOUT CONSIDERATION OF ANY AMOUNT FOR THE ADDITIVE ALTERNATE BID (BID ITEMS NO. 1). THE CITY, AT ITS
DISCRETION, HAS THE OPTION TO AWARD A CONTRACT WHICH INCLUDES THE ADDITIVE ALTERNATE BID.
NOTE: THE ESTIMATED QUANTITIES SHOWN HEREIN ARE APPROXIMATE AND ARE TO BE USED ONLY AS COMPARISON OF BIDS. PAYMENT FOR QUANTITIES WILL BE MADE
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FOR ACTUAL MATERIALS USED ON THE JOB. THE CITY RESERVES THE RIGHT TO
INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ALL OR ANY ITEM FROM THE CONTRACT. IF THERE IS A CONFLICT BETWEEN THE UNIT PRICE PROVIDED AND TOTAL COST, THE UNIT PRICE SHALL PREVAIL. IF THERE IS A CONFLICT BETWEEN THE “TOTAL BASE BID AMOUNT FIGURES” AND THE “TOTAL BASE BID AMOUNT IN WORDS”, THE “TOTAL BASE BID AMOUNT IN WORDS” SHALL PREVAIL.
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BIDDER'S NAME
NON-COLLUSION AFFIDAVIT TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF )
In conformance with Public Contract Code Section 7106, the party making the foregoing bid declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ______________________ [city], ______ [state].”
Signed
Title
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PUBLIC WORKS AGREEMENT
[Contractor]
THIS PUBLIC WORKS AGREEMENT (“Agreement”) is made and entered into, to be effective this XXth day of MONTH 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and company, a Corporation, (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to complete the Los Alamitos Police Department Vehicle Canopy Project (“Project”).
B. In response to City’s Capital Improvement Project No. 23-24-07 (CIP), dated April 15, 2024, Contractor submitted to City a written bid, dated DATE, 2024 (“Contractor’s Bid”).
C. City desires to engage the Contractor to provide Project services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. GENERAL SCOPE OF WORK. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Project in the City (the “Work”).
The Work to be performed in accordance with the Contract Documents with bid prices hereinafter mentioned and in accordance with the instructions of the City’s Project Manager, who is Steve Kim, Recreation Supervisor, (562) 430-1073 x515.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY/PRIORITY OF DOCUMENTS. The Plans are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Project plans and specifications if any (“Plans”), Contractor’s Bid together with this Agreement shall constitute the entire agreement between the Parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in this Agreement or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the following order of precedence shall apply: (1) this Agreement; (2) the Plans; and (3) Contractor's Bid (collectively, the “Contract Documents”).
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3. COMPENSATION. Contractor agrees to receive and accept the prices set forth in its Contractor’s Bid as full compensation for furnishing all materials, performing all Work, and fulfilling all obligations hereunder. Said compensation in the amount of Dollars ($XX.00) shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance, including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension or discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. Final payment to Contractor shall be withheld for at least 30 days after the time in which Contractor has verified, to the City's satisfaction, that it has submitted all information to the Department of Industrial Relations required by Labor Code §1773.3.
4. TERM OF AGREEMENT. The term of the project runs until successful completion and acceptance of the work, or one year, whichever is sooner, unless extended by the parties.
5. INSURANCE. Contractor shall not commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any sub-contractor to commence work on his sub-contract until all insurance required of the sub-contractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through sub-contractors in carrying out the work specified herein, in accordance with the laws of the State of California.
Such insurance shall be maintained in full force and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees. The Contractor, prior to commencing work, shall sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the Contractor or any sub-contractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
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1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile - $2,000,000 per accident for bodily injury and property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury or disease.
c. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Los Alamitos, its officers, agents and employees, and any other parties specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage."
5) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any sub-contractor in performing the work provided for herein;
6) Otherwise be in form satisfactory to the City.
d. The Contractor shall, prior to performing any work under this Agreement, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance
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of such insurance, and the additional insured and other provisions required herein.
6. PREVAILING WAGE. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, California, and are available to any interested party on request. Contractor shall cause a copy of such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any sub-contractor under him.
Contractor and any of its sub-contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015 to a person not registered. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT. In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work.
Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other Contractors on the public works site are making such contributions.
Contractor and any sub-contractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Agreement, and the Contractor and any sub-contractor under him shall comply with and be governed by the laws of the State of California
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having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub-contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY. The City and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of Contractor, of its sub-contractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of Contractor, its agents, employees, sub-contractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against Contractor or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless therefrom.
Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City
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provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION. Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color, sex, mental disability, physical disability, religion or other reason set forth in Government Code § 12940 of such person. Contractor agrees to post in conspicuous places available to employees and applications, a notice setting forth provisions of this non-discrimination clause. A violation of this section exposes the Contractor to the penalties provided for in Labor Code Section 1735.
12. PRESENTATION OF CLAIMS. Any claim, as that term is defined in Public Contract Code §9204, shall be submitted in accordance with Section 9204 and shall contain a sufficient description of the claim, the basis therefore and documentation in support of the claim.
The claim shall be processed as more fully set forth in the Plans and Specifications.
13. TERMINATION. This Agreement may be terminated by the City for any reason upon the giving of a written "Notice of Termination" to Contractor at least thirty (30) days prior to the date of termination specified in the notice. Upon receipt of such notice, Contractor shall immediately cease work, unless otherwise directed by the Notice of Termination. In the event of such termination, Contractor shall be paid for services satisfactorily rendered and expenses reasonably and necessarily incurred prior to the effective date of termination, unless the Notice of Termination is issued for cause, in which event the City may withhold any disputed compensation.
Contractor shall not be entitled to any claim for lost profits.
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1772924.1
State of California
Contractor’s License No.
Contractor’s Business Phone:
Contractor’s Business Email:
Contractor’s emergency phone which can be reached at any time:
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1772924.1
IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Jordan B. Nefulda
Mayor
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, CMC
City Clerk
“Contractor”
Company Name
By:_______________________________
By:_______________________________
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 11E
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Community Center Renovation Project
SUMMARY
The roof of the Community Center building incurred significant damage from storms at the beginning of 2023. At the March 2023 Council meeting, $500,000 was appropriated, with an additional $1,290,952 appropriated at the October 2023 meeting for a total of $1,790,952 to repair damages caused by the storm. During the planning process for this project, a number of building issues were identified, and repair recommendations were made. This item recommends action to facilitate the renovation of the Community Center.
RECOMMENDATION
1. Appropriate $1,147,610 from General Fund for the Community Center Rehabilitation Project; and,
2. Authorize the City Manager to execute a construction contract with the KYA Group for the Community Center Rehabilitation Project, in a form approved by the City Attorney, in the amount not to exceed $1,377,132.
BACKGROUND
The Community Center is currently under construction to repair damage caused by 2023 storms. The scope of work includes, but is not limited to, removing and replacing the roof, furnishing and installing new rain gutters, replacing the drain pipe systems, removing and replacing exterior shade structures, replacing interior ceiling panels, removing and replacing damaged interior walls, replacing existing interior light fixtures, and painting the interior rooms that were affected by the storms. As this damage occurred during a declared State of Emergency, the funding to make these repairs has been made available on a reimbursement basis through the Federal Emergency Management Agency (FEMA).
During the course of inspecting the building, it became evident that many additional repairs were needed to facilitate the continued use of the building. The City applied for and was awarded a $2.5 million grant in order to implement these needed improvements. The additional work to the 1970s building includes repairs to the rest of the building, including flooring, kitchens, lobby, staff offices, reception area, and the loft area. This funding was made available through Senator Janet Nguyen's office and will be paid to the City once the repairs have been completed.
DISCUSSION
The City intends to complete the roofing project to minimize the disruption of services and user groups such as the Senior Club. Given that they have been awarded a recent project, the council's appropriation to the KYA Group would significantly minimize disruption to the Community Center. The KYA Group can rehabilitate the Community Center per the roof project timeline.
The Community Center Rehabilitation Project includes but not limited to:
• Lobby
o Demo existing casework and furnish new casework with glass o Reface cabinets
o Remove and install new flooring
o Prime and paint walls
o Remove LVT on walls, apply skim coat, and paint
• Small Kitchen
o Demo existing cabinets and furnish and install new cabinets o Remove and install new flooring
o Remove and supply new appliances - sink, faucets, range, range hood o Prime and paint
• Large Kitchen (Commercial)
o Demo the existing island, furnish, and install a new island o Demo existing hood
o Remove the existing sink and furnish and install a new commercial sink o Demo roll-up door, frame, and patch walls
o Demo mud from existing tiles
o Furnish and install backer boards on walls
o Demo concrete to run plumbing drains
o Relocate the ice machine
o Supply and install commercial warmers
o Remove and install new flooring
o Prime and paint
• Loft
o Remove and install new flooring
o Supply and install a split air system
o Install data and electrical power
o Prime and Paint
• Craft Room
o Demo existing cabinets
o Supply and install dance bars
o Remove and install new flooring - Omni sport dance flooring and LVT o Prime and Paint
• Activity Room 1 and 2
o Remove and install new LVT flooring
• Flooring
o Including corridors, offices, stairs, storage closets, print room, and open area • Furniture
o ADA-compliant front reception counters, ADA-compliant lobby chairs and tables, staff desks
This project will be concurrent with the Roof Project.
DATE TASKS
April 23, 2024 to May 3, 2024 Procurement
May 6, 2024 to May 24, 2024 Construction
June 7, 2024 De-mobilization and punch walk
FISCAL IMPACT
This project will be funded by a grant secured by Senator Janet Nguyen. As it is a reimbursement, the City is required to cover the initial cost that will then be reimbursed by the grant. The initial funding for this project is available in the General Fund Reserve Account.
Attachment: 1. Additional Appropriation_Community Center Paint Scheme
Community Center Paint Scheme
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024 ITEM NUMBER: 11F
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Chet Simmons, City Manager
Subject: Considerations for the November 5, 2024 General Municipal Election
SUMMARY
The City of Los Alamitos General Municipal Election will be held on Tuesday, November 5, 2024. It is the City's policy to consolidate the local election with the County of Orange. Council Member seats for Districts 1, 2, and 3 will be up for election this year. As one of the City's reccommended goals for 2024, the Budget Standing Committee considered including a charter amendment on the November 5, 2024 ballot at it's February 12, 2024 Special meeting and recommended approval by City Council. A Request for Proposals was released on March 28, 2024 soliciting bids for Ballot Measure Polling & Outreach Consultant Services.
RECOMMENDATION
Authorize the City Manager to enter into a Consulting Services Agreement for Ballot Measure Polling & Outreach Consultant Services in a form approved by the City Attorney.
BACKGROUND
The California Constitution gives cities the power to become charter cities. The benefit of becoming a charter city is that charter cities have supreme authority over “municipal affairs.” A charter city’s law concerning a municipal affair will trump a state law governing the same topic. The principle of Charter cities is that a city, rather than the state, is in the best position to know what it needs and how to satisfy the needs of its residents.
The City Charter was adopted in 1966. In 1968, the Charter was amended to update the administrative organization of the City and the distribution of powers to various officers in the City (Resolution No. 362).
The Charter was amended in 1980 to add eligibility requirements for Council members and remove votes for Mayor and Mayor Pro Tem by secret ballot (Resolution No. 954). The Charter was amended in 1988 to align the City with State election laws, which would include the alignment of Election dates (Resolution No. 1223).
The last amendment addressed adding term limits for Council Members in 1998 (Resolution No. 1687).
DISCUSSION
Amendments to the City's Charter can only be made by a majority vote of the people. As the Charter is 64 years old and has not had a revision since 1998, there are several aspects that are no longer in line with the best practices, efficiency, and economics. These initial areas of concern have been highlighted below. The City's goal with the proposed Charter amendments is to update the City's Charter to reflect current law, as well as to offer opportunities to streamline internal operations. Approval of this item tonight would be the first step in this process.
If approved by the City Council, staff would conduct an outreach campaign in order to solicit feedback from the public regarding the proposed changes, as well as other issues that the public may raise that can be
addressed through the charter amendment process. Once that information is collected, this item would be returned to the City Council for consideration. At that point, the Council would consider placing the item on the ballot for a vote of the people.
Below is a brief outline of current concerns within the Charter.
Article IX - Election of Councilmembers and Council Districts Through this section, the process for creating Council Districts is discussed. Under the California Voting Rights Act, the City transitioned into districts on July 30, 2018, the Los Alamitos with the adoption of Ordinance No. 2018-05. The current Charter includes language defining district elections, which is now obsolete. The Charter will require minor updates to correct this issue.
Section 501A - Election of Members; Term Limits
Since transitioning to Districts, the Council has appointed two district representatives as they were the only nominees. Prior to the district-based elections, all three Council seats were unopposed by the incumbents in 2014. With the transition to district-based elections, the City may now establish district term limits.
Section 1206 - Contracts on Public Works
As written, expenditures of over $10,000 on Public Works projects must go through a formal bidding process. With inflation and the general cost of construction materials, this threshold is no longer adequate as it reflects the market in 1966. Due to the increased timeline for a formal bidding process, the City has missed lower pricing due to demand. Contractors have declined to work with the City due to the requirements for what is considered a minimal contract amount. Further, State Law provides options for greater flexibility and efficiency through informal bidding procedures that the City of Los Alamitos cannot take advantage of under the existing Charter.
FISCAL IMPACT
It is anticipated that an additional $66,000 would be required to add a charter amendment to the November 5, 2024 General Municipal Election ballot. This amount is currently unbudgeted.
Attachment: 1. Charter
2. CC RESO 1687 07-20-98
3. CC RESO 1223 12-14-87
4. CC RESO 0954 08-21-80
5. CC RESO 0362 08-13-68