CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
REGULAR MEETING
Monday, June 3, 2024 – 5:00 PM
NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
3. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
4. SPECIAL ORDERS OF THE DAY
A. Emergency Gas Line Repair – Police Department (Development Services) The gas line to the Police Department building is damaged and was reported to be leaking. This item recommends immediate actions to begin repairs of the gas line that feeds the Police Department and the City’s emergency generator.
Recommendation:
Adopt Resolution No. 2024-20 deeming the Police Department gas line repairs an urgent necessity and authorizing the City Manager to execute a contract for the necessary repairs in a form to be approved by the City Attorney in a total amount not to exceed $100,000.
5. CLOSED SESSION
A. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraphs (2) and (3) of subdivision (d) of Government Code Section 54956.9: 1 potential case.
6. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City Clerk
Dated: May 30, 2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: June 3, 2024 ITEM NUMBER: 4A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Emergency Gas Line Repair – Police Department
SUMMARY
The gas line to the Police Department building is damaged and was reported to be leaking.
This item recommends immediate actions to begin repairs of the gas line that feeds the Police Department and the City’s emergency generator.
RECOMMENDATION
Adopt Resolution No. 2024-20 deeming the Police Department gas line repairs an urgent necessity and authorizing the City Manager to execute a contract for the necessary repairs in a form to be approved by the City Attorney in a total amount not to exceed $100,000.
BACKGROUND
Approximately the week of May 6, 2024, staff in City Hall 1 experienced an unusual odor and alerted the Public Works Division. Upon inspection of the gas line connection from the Gas Company’s main line with the Civic Center’s line, a pencil-sized hole was detected. A vendor was brought out to repair the leak and recommended a whole gas line check to verify there were no other issues. The test identified another leak within the Police Department building.
Due to the gas leaks, the gas line was shut off, and currently, there is no hot water to the Police Department.
The gas line also services the City’s emergency generator. If electrical power is not available for the natural gas-powered emergency generator, the Police Department will not be able to operate, thus disrupting essential public services. The emergency generator also supplies backup power to the City’s Server Room. If power is not provided to the Server Room for an extended amount of time, the equipment will be damaged. The emergency gas line repair will repair the leak and include a final test to verify that there are no other issues.
DISCUSSION
Per the City’s Charter Section 1206, which reads in substantial part:
“…Contracts likewise may be let without advertising for bids, if such work shall be deemed by the City Council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by resolution passed by an absolute majority of the Council and containing a declaration of the facts constituting such urgency.”
City Council approval of Resolution No. 2024-20 will direct staff to repair the gas lines in the Police Department Building immediately. The standard process for awarding contracts for the improvement of public buildings can take 4-6 months to complete and includes the Council's approval of the project plans, solicitation for bids, and contract award. This timeline is taken into account for planned projects.
Unfortunately, the process is too long in an emergency when public health and safety and damage to public facilities are involved. Section 1206 of the City's Charter allows the City to forgo the above-outlined process when the City Council deems the project is "of urgent necessity for the preservation of life, health or property."
FISCAL IMPACT
Approval will authorize the City Manager to execute a contract(s) in an amount not exceeding $100,000. Expenditures will be taken out of the Development Services Department Budget—
10.544.5293 (Maint-Building).
Attachment: 1. Resolution No. 2024-20 - Emergency Gas Line Repair
RESOLUTION NO. 2024-20
A RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, DEEMINGCLARING THE POLICE
DEPARTMENT GAS LINEEAK REPAIRS AN URGENT
NECESSITY
WHEREAS, the City of Los Alamitos finds a leak in the gas line serving the Police Department building has been identified and is gas lines are damaged and in need of repair; and,
WHEREAS, the leak in the Police Department gas line presents current conditions demonstrate a safety hazard for workspaces in use by City employees; and, WHEREAS, the gas line was shut off in response to the leak, and as a result, there is no hot water in the Police Department building.
WHEREAS, the gas line also serves the City’s emergency generator. If electric power is lost and natural gas is not available to power the emergency generator, the Police Department would not be able to operate, thus disrupting essential public services.
Additionally, the emergency generator supplies backup power to the City’s Server Room.
If power to the Server Room is lost for an extended amount of time, the equipment will be damagedcurrent conditions will also affect the emergency gas generator that will be inoperable in case electrical power is shut off to the Police Department building, disrupting service to the public; and,
WHEREAS, current conditions will also affect the emergency gas generator that will be inoperable in case electrical power is shut off to the Server Room, further damaging the equipment; and,
WHEREAS, the gas lines have been inspected and assessed by professionals with pertinent experience who have recommended immediate repair to avoid possible health and safety issues; and,
WHEREAS, pursuant to Section 1206 of the Los Alamitos City Charter, where the construction or improvement of public buildings, works and utilities may be let without the advertising for bids if the City Council is deemsed such work by the City Council to be of urgent necessity for the preservation of life, health or property such contracts may be let without the advertising of bids, if such work shall be deemed by the City Council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by resolution passed by an absolute majority of the Council and containing a declaration of the facts constituting such urgency.
CC RESO 2024-20
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct .and are incorporated by reference herein.
SECTION 2. Pursuant to Section 1206 of the Los Alamitos City Charter, the City Council hereby finds that the gas line problems identified herein constitute an urgent necessity and that the gas line(s) must be repaired immediately to avoid disruption of service, further damage to public facilities, and avoid injury to the health of the occupants of the buildings.
SECTION 3. The City Council hereby authorizes the City Manager to execute the contract(s) necessary to complete the emergency gas line repairs in a form approved by the City Attorney and in a total amount not to exceed $100,000.
SECTION 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 3rd day of June 2024. ______________________________
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
CC RESO 2024-20
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 3rd day of June, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Windmera Quintanar, MMC, City Clerk