NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
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CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
ADJOURNED REGULAR MEETING
Monday, September 23, 2024 – 6:00 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
3. PLEDGE OF ALLEGIANCE
Council Member Hibard will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Nefulda will give the Invocation.
City Council Adjourned Regular Agenda
September 23, 2024
5. PRESENTATIONS
A. Presentation by Senator Janet Nguyen Providing a Legislative Update B. Presentation of a Proclamation to Malia Cary, Government & Public Affairs Manager of Second Harvest Food Bank of Orange County, in Recognition of Hunger Action Month
C. Presentation by Chief Claborn Honoring the Late Phil McElroy, Retired Reserve Captain
D. Presentation of a Certificate to Ginny Ferguson, founder of Watersafe Swim School, in Recognition of Being Featured in the Mayor's Business Spotlight
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers from August 1, 2024, to August 31, 2024.
Recommendation: Ratify the Warrants from August 1, 2024, to August 31, 2024, for $3,013,555.58.
Roll Call
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
City Council Adjourned Regular Agenda
September 23, 2024
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the City Council Regular Minutes of August 19, 2024.
B. Support to Strengthen and Stabilize California’s Homeowners and Commercial Property Insurance Market (Recreation)
The insurance market in California is experiencing significant turmoil. Major carriers have stopped issuing new homeowners and commercial property insurance policies, reducing coverage options for consumers. This trend is negatively affecting homeowners and business owners throughout Orange County and the State.
Recommendation: Adopt Resolution No. 2024-38, entitled, "A
RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, REQUESTING THE CALIFORNIA INSURANCE
COMMISSIONER, STATE LEGISLATURE, AND THE GOVERNOR TAKE
EMERGENCY ACTION TO STRENGTHEN AND STABILIZE
CALIFORNIA’S MARKETPLACE FOR HOMEOWNERS AND
COMMERCIAL PROPERTY INSURANCE".
C. Notice of Completion (NOC) for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07) (Development Services) Following a competitive bidding process, the City of Los Alamitos hired a contractor to purchase and install a new divider wall for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07). Staff recommends that the Council accept the work as completed and direct filing of the Notice of Completion.
Recommendation:
1. Accept as complete the construction by 3M Construction Corporation for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07); and,
2. Authorize the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office.
D. Approval of the Request for Proposals (RFP) No. 2025-02 for the Installation/Upgrade of the City’s Access Control System (Development Services)
This item facilitates the solicitation of proposals to provide services for the installation and/or upgrade of an existing access control system for specified City facilities (RFP No. 2025-02).
City Council Adjourned Regular Agenda
September 23, 2024
Recommendation:
1. Approve the Request for Proposals (RFP No. 2025-02) for the installation/upgrade of the City’s Access Control System; and,
2. Authorize Staff to advertise and solicit proposals.
E. Approval of the Request for Proposals (RFP) 2025-03 and Authorization to Bid for Citywide Traffic Signal Maintenance Services (Development Services)
This item recommends actions to facilitate soliciting of bids for contractual services for Citywide Traffic Signal Maintenance Services.
Recommendation:
1. Approve the Request for Proposals (RFP) 2025-03 for Citywide Traffic Signal Maintenance; and,
2. Authorize Staff to advertise and solicit bid proposals.
F. Approval of Plans and Specifications - Authorization to Bid for Labourdette Park Project (CIP 24/25-02) (Development Services) This item facilitates soliciting bids for the contractual demolition and construction services for the Labourdette Park Project (CIP 24/25-02) at 4401 Howard Avenue.
Recommendation:
1. Approve the solicitation for Request for Proposals (RFP) of plans and specifications and authorization to bid for Labourdette Park Project (CIP 24/25-02); and,
2. Authorize Staff to advertise and solicit bid proposals.
11. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
12. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
/s/ Windmera Quintanar, MMC, City Clerk
Dated: September 18, 2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2024 ITEM NUMBER: 9A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Warrants
SUMMARY
The attached Warrant Register contains checks and electronic funds transfers from August 1, 2024, to August 31, 2024.
RECOMMENDATION
Ratify the Warrants from August 1, 2024, to August 31, 2024, for $3,013,555.58.
BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.
FISCAL IMPACT
The total of $3,013,555.58 represents checks and electronic fund transfers for the period August 1, 2024, to August 31, 2024.
Attachment: 1. Warrants Final 09-23-2024
Pages:
1-11 830,120.18 $ Warrants 08/07/2024
12 1,750.00 $ Advanced Warrant 08/08/2024
13-21 790,698.60 $ Warrants 08/21/2024
22 11,072.20 $ Medical Retirees 07/01/2024
23 280,834.70 $ Payroll 08/01/2024
24 242,111.04 $ Benefits & Withholdings 08/01/2024
25 315,613.41 $ Payroll 08/16/2024
26 149,253.42 $ Benefits & Withholdings 08/16/2024
27 253,272.44 $ Payroll 08/30/2024
28 138,829.59 $ Benefits & Withholdings 08/30/2024
Grand Total 3,013,555.58 $
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director
this 5th day of September, 2024
The attached Warrant Register containing checks and electronic funds transfers for the period from August 1, 2024 to August 30, 2024, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
To Ratify
CITY OF LOS ALAMITOS
A/P Warrants
September 23, 2024
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
AMERICAN LEGION POST 716 LOS ALAMITOS GENERAL FUND NON-DEPARTMENTAL 2,256.00_ TOTAL: 2,256.00
ANDERSON ELECTRICAL & LIGHTING SERVICE BUILDING MAINTENANCE 1,375.00 RENTAL HALL 08/24
PD EVIDENCE RM CIRCUITS GENERAL FUND
COMM CTR I EXTERIOR LIGHTS GENERAL FUND BUILDING MAINTENANCE 7,650.00_ TOTAL: 9,025.00
APPLIED BEST PRACTICES FY 23/24 ACFR SVCS GENERAL FUND FINANCE 637.50_ TOTAL: 637.50
APPRIVER, LLC REISSUE CHK:SPAM SUB TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 126.12 REISSUE CHK:SPAM SUB TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,689.96_ TOTAL: 1,816.08
BENNETT DRIVEAWAY STAGE TRANSPORT KS TO CA GENERAL FUND BUILDING MAINTENANCE 7,590.00 HITCH REPAIR DURING TRANSPORT GENERAL FUND BUILDING MAINTENANCE 3,795.00_ TOTAL: 11,385.00
BEST BUY BUSINESS ADVANTAGE ACCOUNT WAREHOUSE OUTDOOR TV GARAGE FUND GARAGE 6,041.09_ TOTAL: 6,041.09
CALIFORNIA MUNICIPAL STATISTICS, INC. FY 23/24 ACFR STATISTICS GENERAL FUND FINANCE 550.00_ TOTAL: 550.00
CANON FINANCIAL SERVICES, INC. METER USAGE 06/24 GENERAL FUND RECREATION ADMINISTRAT 429.87 PRINTER LEASE 07/24 GENERAL FUND RECREATION ADMINISTRAT 254.64_ TOTAL: 684.51
CARAVAN MFG ECONOMIC DEVELOPMENT 1,600.00
ECONOMIC DEVELOPMENT 4,109.39_
TOTAL: 5,709.39
CERTIFIED TRANSPORTATION SERVICES, INC DAY CAMP 864.75
DAY CAMP 662.98
DAY CAMP 922.40
DAY CAMP 864.75
DAY CAMP 662.98
PLAYGROUNDS 662.98
PLAYGROUNDS 662.98
REVIVE GRANT REIMBURSEMENT GENERAL FUND
REVIVE GRANT REIMBURSEMENT GENERAL FUND
DAY CAMP TRANSPORT 06/18/24 GENERAL FUND
DAY CAMP TRANSPORT 06/25/24 GENERAL FUND
DAY CAMP TRANSPORT 07/02/24 GENERAL FUND
DAY CAMP TRANSPORT 07/09/24 GENERAL FUND
DAY CAMP TRANSPORT 07/11/24 GENERAL FUND
PARKS PRGM TRANSPORT 07/17/24 GENERAL FUND
PARKS PRGM TRANSPORT 07/10/24 GENERAL FUND
PARKS PRGM TRANSPORT 07/17/24 GENERAL FUND PLAYGROUNDS 662.98_ TOTAL: 5,966.80
CHARLES ABBOTT ASSOCIATES, INC. GENERAL FUND COMMUNITY DEVEL ADMIN 160.00 GENERAL FUND PLANNING 7,245.00
GENERAL FUND BUILDING INSPECTION 29,219.34
DEV SVCS CONSULTANT 06/24
ASSISTANT PLANNER 06/24
BLDG PERMITS 06/24
NPDES INSPECTIONS 06/24 GENERAL FUND NPDES 2,718.75_
TOTAL: 39,343.09
CITY GREEN CONSULTING LLC TRASH CONSULTING 02/24-04/24 GENERAL FUND NON-DEPARTMENTAL 5,312.50 TRASH CONSULTING 05/24 GENERAL FUND NON-DEPARTMENTAL 2,718.25 TRASH CONSULTING 06/24 GENERAL FUND NON-DEPARTMENTAL 1,375.00_ TOTAL: 9,405.75
CITY OF CYPRESS WEST COMM JPA 1ST INSTALLMENT GENERAL FUND COMMUNICATIONS TECHNOL 269,089.51_ TOTAL: 269,089.51
1
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76 COMMERCE TRUCK & EQUIPMENT SALES LLC FORD F-450 TRUCK SVCS GENERAL FUND STREET MAINTENANCE 1,280.10_ TOTAL: 1,280.10
COSTAR REALTY INFORMATION, INC. REAL ESTATE DATA 01-02/23 GENERAL FUND ADMINISTRATION 1,500.00 REAL ESTATE DATA 03/23 GENERAL FUND ADMINISTRATION 750.00 REAL ESTATE DATA 05/23 GENERAL FUND ADMINISTRATION 795.00_ TOTAL: 3,045.00
CUSTOM INK COMMUNITY DEVEL ADMIN 4,258.57_
TOTAL: 4,258.57
DANIELS TIRE SERVICE GARAGE 421.05
GARAGE 789.39
GARAGE 365.45_
TOTAL: 1,575.89
ELITE SPECIAL EVENT, INC.
CITY HAWAIIAN SHIRTS (227) GENERAL FUND
PD 48-8 TIRE SVCS 07/01/24 GARAGE FUND
PD 48-S2 TIRE SVCS 07/01/24 GARAGE FUND
PD 48-S2 TIRE SVCS 07/01/24 GARAGE FUND
PINE STREATS FLYERS & BANNERS GENERAL FUND ECONOMIC DEVELOPMENT 525.00_ TOTAL: 525.00 EVENT NEWS ENTERPRISE ELECTION IN ENGLISH GENERAL FUND ADMINISTRATION 300.00 ELECTION IN KOREAN GENERAL FUND ADMINISTRATION 300.00
ELECTION IN SPANISH GENERAL FUND ADMINISTRATION 300.00
ELECTION IN VIETNAMESE GENERAL FUND ADMINISTRATION 300.00 CIP 23/24-03 NOTICE INVITES GENERAL FUND COMMUNITY DEVEL ADMIN 2,220.00_ TOTAL: 3,420.00
GANAHL LUMBER COMPANY GENERAL FUND STREET MAINTENANCE 38.18 GENERAL FUND STREET MAINTENANCE 19.10
HOSE REPAIR
RODENT TRAP FOR PARKS
KNEEDPADS GENERAL FUND BUILDING MAINTENANCE 60.08
PD EVIDENCE RM FLOOR SUPPLES GENERAL FUND BUILDING MAINTENANCE 94.80 COMM CTR I FAUCET REPLACEMENT GENERAL FUND BUILDING MAINTENANCE 69.36 PD EVIDENCE RM ANCHORS GENERAL FUND BUILDING MAINTENANCE 8.17 IMPACT DRILL GENERAL FUND BUILDING MAINTENANCE 360.51_
TOTAL: 650.20
GOGOV, INC. CRM/CE SOFTWARE ANNUAL SUB GENERAL FUND COMMUNITY DEVEL ADMIN 4,980.00 CRM/CE SOFTWARE ANNUAL SUB GENERAL FUND NEIGHBORHOOD PRESERVAT 4,980.00_ TOTAL: 9,960.00
GOLDEN STATE WATER COMPANY GOLDEN STATE WATER 06/24 GENERAL FUND STREET MAINTENANCE 122.55 GOLDEN STATE WATER 07/24 GENERAL FUND STREET MAINTENANCE 245.19 GOLDEN STATE WATER 06/24 GENERAL FUND PARK MAINTENANCE 406.88 GOLDEN STATE WATER 07/24 GENERAL FUND PARK MAINTENANCE 813.77_ TOTAL: 1,588.39
K&S AIR CONDITIONING, INC. PD OFFICE AC REPAIR GENERAL FUND BUILDING MAINTENANCE 1,410.44_ TOTAL: 1,410.44
LA HERRADURA MOBIL DETAIL PD CAR WASHES 07/22/24 GARAGE FUND GARAGE 100.00 PW CAR WASHES 07/22/24 GARAGE FUND GARAGE 225.00
REC CAR WASHES 07/22/24 GARAGE FUND GARAGE 180.00_
TOTAL: 505.00
2
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
LIEBERT CASSIDY WHITMORE GENERAL SVCS 06/24 GENERAL FUND CITY ATTORNEY 1,147.50_ TOTAL: 1,147.50
LISA HALL & ASSOCIATES, INC. KOREAN TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 25.00 SPANISH TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 120.00 VIETNAMESE TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 135.00_ TOTAL: 280.00
LOS ALAMITOS AREA CHAMBER OF COMMERCE HASSELBRINK CHAMBER MIXER GENERAL FUND CITY COUNCIL 20.00 MURPHY CHAMBER MIXER GENERAL FUND CITY COUNCIL 20.00
BOOTHE CHAMBER MIXER GENERAL FUND ECONOMIC DEVELOPMENT 20.00 NGUYEN CHAMBER MIXER GENERAL FUND ECONOMIC DEVELOPMENT 20.00_ TOTAL: 80.00
MANHATTAN STITCHING COMPANY, INC. AQUATICS UNIFORMS 05/24 GENERAL FUND AQUATICS 789.25_ TOTAL: 789.25 MISC. VENDOR 74.00
60.00 152.76
DANIELLE ROSAS
ANGELA ROBLES
DANIEL KIM
NESTOR RODRIGUEZ
DANIELLE ROSAS:PGRM REFUND GENERAL FUND
ANGELA ROBLES:CLASS REFUND GENERAL FUND
DANIEL KIM:TRAVEL EXPENSES GENERAL FUND
NESTOR RODRIGUEZ:TRAVEL EXPENSES GENERAL FUND
NON-DEPARTMENTAL
NON-DEPARTMENTAL
PATROL
PATROL 197.44_
TOTAL: 485.20
NOBEL SYSTEMS, INC. GIS CLOUD SVCS 24/25 GENERAL FUND COMMUNITY DEVEL ADMIN 10,800.00_ TOTAL: 10,800.00
NORM'S AUTOMOTIVE CENTER, INC. PW F-250 VEHICLE SVCS 07/09/24 GARAGE FUND GARAGE 79.44 PD 48-8 VEHICLE SVCS 07/16/24 GARAGE FUND GARAGE 364.09_ TOTAL: 443.53
ORANGE COUNTY COUNCIL OF GOVERNMENTS ANNUAL OCCOG DUES FY 24/25 GENERAL FUND ADMINISTRATION 4,981.68_ TOTAL: 4,981.68
POWERTRIP RENTALS, LLC 3RD OF JULY RENTAL GENERAL FUND NON-DEPARTMENTAL 8,092.39_ TOTAL: 8,092.39
PUBLIC AGENCY RETIREMENT SERVICES AND PAYMENT 8 PARS TRUST GENERAL FUND NON-DEPARTMENTAL 50,000.00_ TOTAL: 50,000.00
PUBLIC RISK INNOVATION SOLUTIONS AND M MASTER CRIME PRGM 24/25 SELF INSURANCE TRU INSURANCE 4,761.00 CYBER LIABILITY PRGM 24/25 SELF INSURANCE TRU INSURANCE 22,930.00_ TOTAL: 27,691.00
QUADIENT FINANCE USA, INC CITY POSTAGE REFILL GENERAL FUND LOS ALAMITOS TV 1,400.36_ TOTAL: 1,400.36
RED WING BUSINESS ADVANTAGE ACCT PW WORK BOOTS: CRAIG RIPPLE GENERAL FUND STREET MAINTENANCE 252.23_ TOTAL: 252.23
SIR SPEEDY PRINTING, SIGNS, MARKETING BLANK BUSINESS CARDS GENERAL FUND PATROL 177.42 SPORTS BACKDROP GENERAL FUND SPORTS 1,222.99_ TOTAL: 1,400.41 SITEONE LANDSCAPE SUPPLY CITY HALL I SOIL FOR PLANT GENERAL FUND PARK MAINTENANCE 115.52 3
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
CITY HALL I PLANTER SOIL GENERAL FUND PARK MAINTENANCE 40.56 CITY HALL I DECOMPOSED GRANITE GENERAL FUND PARK MAINTENANCE 92.52_ TOTAL: 248.60
SOUTHERN CAL ASSOC. OF GOVERNMENTS SCAG DUES FY 24/25 GENERAL FUND ADMINISTRATION 1,841.00_ TOTAL: 1,841.00
SOUTHERN CALIFORNIA GAS FY 23/24 SOCALGAS GENERAL FUND BUILDING MAINTENANCE 44.51 SOCAL GAS 07/24 GENERAL FUND BUILDING MAINTENANCE 61.63_ TOTAL: 106.14
SPARKLETTS DRINKING WATER DRINKING WATER 07/24 GENERAL FUND BUILDING MAINTENANCE 375.82_ TOTAL: 375.82
STANFORD SOUND AND STAGE SUMMER CONCERT 08/08/24 GENERAL FUND SPECIAL EVENTS 250.00_ TOTAL: 250.00
SUBZERO MECHANICAL REPLACE 8 TILES AC REPAIR GENERAL FUND BUILDING MAINTENANCE 596.18 PD EVIDENCE RM HVAC GENERAL FUND BUILDING MAINTENANCE 462.96 PD A/C EVIDENCE ROOM GENERAL FUND BUILDING MAINTENANCE 17,670.00 PD FRIDGE LEAK REPAIR GENERAL FUND BUILDING MAINTENANCE 2,200.00_ TOTAL: 20,929.14
SUPERIOR PAVEMENT MARKINGS, INC. RESTRIPE BALL ST GENERAL FUND STREET MAINTENANCE 16,481.00_ TOTAL: 16,481.00
TECHARTS AUDIO/VISUAL EQUIPMENT GENERAL FUND CAPITAL PROJECTS 57,614.04_ TOTAL: 57,614.04
TRAUMA INTERVENTION PROGRAMS, INC. ANNUAL AGENCY USER FEE 24/25 GENERAL FUND PATROL 1,555.00_ TOTAL: 1,555.00
U.S. BANK 3RD OF JULY STAFF FOOD GENERAL FUND NON-DEPARTMENTAL 525.43 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 65.44 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 6.57 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 8.27 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 4.13 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 105.99 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 95.92 MAGICIAN FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 400.00 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 12.19 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 20.86 DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 37.78
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 3.49
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 108.05
DINE & DOUGH PGRM GENERAL FUND NON-DEPARTMENTAL 30.16
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 89.36
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 68.76
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 17.01
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 14.06
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 23.12
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 28.16
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 178.22
3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 143.50 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 109.23 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 30.17 4
WARRANTS 08/07/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 383.72 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 20.74 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 64.97 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 290.00 3RD OF JULY FAMILY ZONE GENERAL FUND NON-DEPARTMENTAL 1,345.00 DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 125.00 3RD OF JULY STAFF FOOD GENERAL FUND NON-DEPARTMENTAL 44.95 SENIOR SVCS SUPPLIES GENERAL FUND NON-DEPARTMENTAL 91.18 DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 124.14 3RD OF JULY SUPPLIES GENERAL FUND NON-DEPARTMENTAL 19.62 CITY COUNCIL 650.00
CITY COUNCIL 150.00
HIBARD LOCC 2024 CONFERENCE GENERAL FUND
MURPHY 40TH BANQUET GENERAL FUND
CITY COUNCIL MTG DINNER 06/24 GENERAL FUND CITY COUNCIL 113.53 HIBARD JFTB MIXER GENERAL FUND CITY COUNCIL 20.00
OC REGISTER 06/24 GENERAL FUND ADMINISTRATION 26.00
ADOBE SUBSCRIPTION 06/24 GENERAL FUND ADMINISTRATION 59.98 LETR SUPPLIES GENERAL FUND ADMINISTRATION 84.76
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 131.08
COUNCIL OC REGISTER SUB GENERAL FUND ADMINISTRATION 14.00 SUPPLIES GENERAL FUND ADMINISTRATION 12.32
SUPPLIES GENERAL FUND ADMINISTRATION 99.22
SUPPLIES GENERAL FUND ADMINISTRATION 46.83
LETR T-SHIRTS (36) GENERAL FUND ADMINISTRATION 900.00
ELLCARD SUBSCRIPTION GENERAL FUND ADMINISTRATION 20.00
BUSINESS MTG 07/24 GENERAL FUND ADMINISTRATION 14.95
OCMA DUES FY 24/25 GENERAL FUND ADMINISTRATION 715.00
EMPLOYEE OF QTR SUPPLIES GENERAL FUND ADMINISTRATION 249.28 EMPLOYEE OF QTR SUPPLIES GENERAL FUND ADMINISTRATION 55.69 EMPLOYEE OF QTR SUPPLIES GENERAL FUND ADMINISTRATION 36.03 EMPLOYEE OF QTR SUPPLIES GENERAL FUND ADMINISTRATION 82.55 DUES & SUBSCRIPTION GENERAL FUND FINANCE 10.00
DUES & SUBSCRIPTION GENERAL FUND FINANCE 0.99
SUPPLIES GENERAL FUND FINANCE 14.28
SUPPLIES GENERAL FUND FINANCE 113.84
TRAVEL & TRAINING GENERAL FUND FINANCE 25.00
DUES & SUBSCRIPTION GENERAL FUND FINANCE 4.00
SUPPLIES GENERAL FUND FINANCE 86.31
SUPPLIES GENERAL FUND FINANCE 184.28
EMPLOYEE ID CARDS GENERAL FUND LOS ALAMITOS TV 184.50
SUPPLIES GENERAL FUND POLICE ADMINISTRATION 120.86
SUPPLIES GENERAL FUND POLICE ADMINISTRATION 15.44
R ACOSTA LEADERSHIP CLASS GENERAL FUND POLICE ADMINISTRATION 290.47 MONTHLY SUBSCRIPTION GENERAL FUND POLICE ADMINISTRATION 15.00 EMPLOYEE AWARDS GENERAL FUND POLICE ADMINISTRATION 139.00 MONTHLY SUBSCRIPTION GENERAL FUND POLICE ADMINISTRATION 9.99 MONTHLY SUBSCRIPTION GENERAL FUND POLICE ADMINISTRATION 44.00 TRAINING GENERAL FUND POLICE ADMINISTRATION 130.00
OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 483.77 MONTHLY SUBSCRIPTION GENERAL FUND POLICE ADMINISTRATION 96.86 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 45.32 TABLECLOTHS DRY CLEANING GENERAL FUND POLICE ADMINISTRATION 99.00 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 45.68 CHIEF'S LOCC 2024 CONFERENCE GENERAL FUND POLICE ADMINISTRATION 650.00 TRAINING CLASS GENERAL FUND PATROL 80.00
TRAINING CLASS GENERAL FUND PATROL 407.52
5
WARRANTS 08/07/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
GENERAL FUND PATROL 150.00
GENERAL FUND PATROL 407.52
GENERAL FUND PATROL 550.55
GENERAL FUND PATROL 243.00
GENERAL FUND PATROL 95.00
GENERAL FUND PATROL 188.80
GENERAL FUND PATROL 139.94
GENERAL FUND INVESTIGATION 500.00
GENERAL FUND INVESTIGATION 43.49
GENERAL FUND RECORDS 279.00-
GENERAL FUND RECORDS 350.00
GENERAL FUND RECORDS 350.00
GENERAL FUND RECORDS 63.72
GENERAL FUND RECORDS 102.64
GENERAL FUND RECORDS 243.75
GENERAL FUND RECORDS 102.64-
GENERAL FUND RECORDS 33.80
GENERAL FUND COMMUNICATIONS TECHNOL 900.00
GENERAL FUND COMMUNITY OUTREACH 5.18
GENERAL FUND COMMUNITY OUTREACH 14.95
GENERAL FUND COMMUNITY OUTREACH 3.39
GENERAL FUND COMMUNITY OUTREACH 116.37
GENERAL FUND K-9 Unit 16.84
GENERAL FUND K-9 Unit 137.83
GENERAL FUND K-9 Unit 43.15
GENERAL FUND COMMUNITY DEVEL ADMIN 9.99
TRAINING CLASS
TRAINING CLASS
HOTEL/TRAINING
ARMORY
ARMORY
PD CAR WASHES 07/24
K-9 FOOD
TRAINING CLASSES
OFFICE SUPPLIES
REFUND TRAINING CLASSES
TRAINING CLASS
TRAINING CLASS
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
REFUND OFFICE SUPPLIES
OFFICE SUPPLIES
EMERGENCY MGMT SVCS
SOCIAL MEDIA SUPPLIES
TRAINING CLASS
LETR SUPPLIES
LETR SUPPLIES
K-9 VITAMINS
K-9 FOOD
K-9 SUPPLIES
PW PHONE ICLOUD STORAGE
ROSSMOOR LIVING AD GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 DS MEN FOOTBALL JERSEYS (31) GENERAL FUND COMMUNITY DEVEL ADMIN 1,579.16 DS & PW MONTHLY SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 725.64 MONTHLY SUBSCRIPTION GENERAL FUND COMMUNITY DEVEL ADMIN 72.99 ELLCARD SUBSCRIPTION GENERAL FUND COMMUNITY DEVEL ADMIN 20.00 DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 6.53 DS WOMEN FOOTBALL JERSEYS (22) GENERAL FUND COMMUNITY DEVEL ADMIN 1,120.70 DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 16.54 NEW HIRE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 29.29 NEW HIRE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 41.05 CITY HALL I RR SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 36.70 DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 50.15 DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 14.52 DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 138.89 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 105.10 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 154.94 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 11.71 PW UNIFORMS GENERAL FUND STREET MAINTENANCE 900.00
PW UNIFORMS GENERAL FUND STREET MAINTENANCE 650.08
SUNSCREEN (150) GENERAL FUND PARK MAINTENANCE 1,088.59
CITY HALL PLANTS GENERAL FUND PARK MAINTENANCE 163.41
CITY HALL PLANTS GENERAL FUND PARK MAINTENANCE 204.52
CITY HALL GARDENING SUPPLIES GENERAL FUND PARK MAINTENANCE 238.16 DAY CAMP WEEK 4 GENERAL FUND BUILDING MAINTENANCE 121.56 PD EVIDENCE RM STORAGE GENERAL FUND BUILDING MAINTENANCE 336.67 PW GATE INTERCOM GENERAL FUND BUILDING MAINTENANCE 413.46 COMM CTR I FAUCET SUPPLIES GENERAL FUND BUILDING MAINTENANCE 25.22 CLEANING SUPPLIES GENERAL FUND BUILDING MAINTENANCE 116.18 PD AC PARTS GENERAL FUND BUILDING MAINTENANCE 847.99
PARKLET STORAGE GENERAL FUND ECONOMIC DEVELOPMENT 272.04 6
WARRANTS 08/07/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
ECONOMIC DEVELOPMENT 540.00
ECONOMIC DEVELOPMENT 130.02
PROJECT TRACKER SUBSCRIPTION GENERAL FUND
POD PICK UP GENERAL FUND
BUSINESS SPOTLIGHT SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 172.48 SISOEV CHAMBER MIXER GENERAL FUND RECREATION ADMINISTRAT 20.00 CLEANING SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 34.53 BATTERIES GENERAL FUND RECREATION ADMINISTRAT 17.23
OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 98.31 DIRECT TV EOC SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 65.99 STAFF CPR CERT GENERAL FUND RECREATION ADMINISTRAT 37.00 SPOTIFY MONTHLY FEE GENERAL FUND RECREATION ADMINISTRAT 16.99 MPLC LICENSE 07/24-06/25 GENERAL FUND RECREATION ADMINISTRAT 739.33 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 21.59 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 15.78 EVENBRITE SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 29.00 ELLCARD SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 20.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 50.48 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 47.77 MPLC LICENSE 06/24 GENERAL FUND RECREATION ADMINISTRAT 67.21 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 48.04 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 9.82 E NODA LOCC 2024 CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 650.00 SISOEV LOCC 2024 CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 725.00 REC PHONE ICLOUD STORAGE GENERAL FUND RECREATION ADMINISTRAT 9.99 PRO IMAGE SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 108.00 CONSTANT CONTACTS SUB GENERAL FUND RECREATION ADMINISTRAT 342.00 AQUATICS PRGM SUPPLIES GENERAL FUND AQUATICS 74.32
AQUATICS PRGM SUPPLIES GENERAL FUND AQUATICS 83.18
AQUATICS PRGM SUPPLIES GENERAL FUND AQUATICS 113.87
AQUATICS SUPPLIES GENERAL FUND AQUATICS 14.19
PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 83.02 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 13.06 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 72.00 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 13.23 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 23.13 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 48.84 PARTY PKG SUPPLIES GENERAL FUND COMMUNITY SERVICES 13.60 PARTY PACKAGE SUPPLIES GENERAL FUND COMMUNITY SERVICES 34.21 SOCIAL MEDIA SUPPLIES GENERAL FUND COMMUNITY SERVICES 22.58 DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 64.50
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 7.64
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 65.04
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 312.90
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 50.18
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 117.88
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 136.37
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 63.26
REFUND DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 13.30-
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 192.18
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 79.04
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 206.90
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 84.87
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 26.95
UNITED EXCURSION GENERAL FUND DAY CAMP 45.75
UNITED EXCURSION GENERAL FUND DAY CAMP 30.00
UNITED EXCURSION GENERAL FUND DAY CAMP 12.18
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 25.20
7
WARRANTS 08/07/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
UNITED PGRM SUPPLIES GENERAL FUND DAY CAMP 28.88
UNITED PGRM SUPPLIES GENERAL FUND DAY CAMP 8.17
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 157.13
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 54.45
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 41.66
DAY CAMP SNACKS GENERAL FUND DAY CAMP 210.87
UNITED TEEN SUPPLIES GENERAL FUND DAY CAMP 27.82
UNITED TEEN SUPPLIES GENERAL FUND DAY CAMP 16.36
UNITED TEEN SUPPLIES GENERAL FUND DAY CAMP 21.03
SUMMER DAY EXCURSION GENERAL FUND DAY CAMP 661.83
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 44.76
DAY CAMP WEEK 4 GENERAL FUND DAY CAMP 12.90
DAY CAMP WEEK 4 GENERAL FUND DAY CAMP 50.20
DAY CAMP WEEK 4 GENERAL FUND DAY CAMP 101.48
DAY CAMP EXCURSIONS GENERAL FUND DAY CAMP 1,117.96
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 66.95
DAY CAMP EXCURSIONS GENERAL FUND DAY CAMP 400.00
DAY CAMP EXCURSIONS GENERAL FUND DAY CAMP 1,280.00
UNITED TEEN PRGM SUPPLIES GENERAL FUND DAY CAMP 36.68
SUMMER DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 21.83
SUMMER DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 30.00
SUMMER DAY PRGM SUPPLIES GENERAL FUND DAY CAMP 78.54
SUMMER DAY PRGM SUPPLIES GENERAL FUND DAY CAMP 72.07
SUMMER DAY PRGM SUPPLIES GENERAL FUND DAY CAMP 54.60
SUMMER DAY PRGM SUPPLIES GENERAL FUND DAY CAMP 41.49
SUMMER DAY EXCURSION GENERAL FUND DAY CAMP 1,009.50
SUMMER DAY EXCURSION GENERAL FUND DAY CAMP 1,009.50
SUMMER DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 212.68
SUMMER DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 25.12
SUMMER DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 21.50
UNITED TEEN PRGM SUPPLIES GENERAL FUND DAY CAMP 45.85
SUMMER DAY SUPPLIES GENERAL FUND DAY CAMP 135.55
SUMMER DAY PKG GENERAL FUND DAY CAMP 20.00
SUMMER DAY PRGM SUPPLIES GENERAL FUND DAY CAMP 173.14
REC ON THE GO SUPPLIES GENERAL FUND PLAYGROUNDS 68.01
REC ON THE GO SUPPLIES GENERAL FUND PLAYGROUNDS 161.30
REC ON THE GO SUPPLIES GENERAL FUND PLAYGROUNDS 9.81
PARK TREATS GENERAL FUND PLAYGROUNDS 11.97
PARK TREATS GENERAL FUND PLAYGROUNDS 20.94
PARK SNACKS GENERAL FUND PLAYGROUNDS 59.12
PARK PRGM EXCURSION GENERAL FUND PLAYGROUNDS 226.00
PARK PRGM EXCURSION GENERAL FUND PLAYGROUNDS 439.72
TRACK FIELD FEES GENERAL FUND SPORTS 145.76
ADULT SOCCER PRIZES GENERAL FUND SPORTS 865.33
YOUTH SOCCER SUPPLIES GENERAL FUND SPORTS 117.92
SOCCER CHAMP AWARDS GENERAL FUND SPORTS 325.00
FOOTBALL MEDALS GENERAL FUND SPORTS 59.26
YOUTH FOOTBALL GENERAL FUND SPORTS 54.37
T-BALL MEDALS GENERAL FUND SPORTS 24.24
T-BALL MEDALS GENERAL FUND SPORTS 98.04
HAND TRUCKS SUPPLIES GENERAL FUND SPORTS 323.22
WHEELS FOR TABLE GENERAL FUND SPORTS 51.07
YOUTH SPORTS TABLE GENERAL FUND SPORTS 330.64
CANOPIES REPLACEMENT GENERAL FUND SPORTS 551.14
WHEEL REPLACEMENT GENERAL FUND SPORTS 8.35
RETURN: TABLE PURCHASE GENERAL FUND SPECIAL CLASSES 103.41- 8
WARRANTS 08/07/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
TABLE PURCHASE GENERAL FUND SPECIAL CLASSES 104.37
TABLE PURCHASE GENERAL FUND SPECIAL CLASSES 103.41
RETURN: TABLE PURCHASE GENERAL FUND SPECIAL CLASSES 104.37- COMM CTR MAT SVCS GENERAL FUND SPECIAL CLASSES 111.79
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 2.00
COMM CTR MAT SVCS GENERAL FUND SPECIAL CLASSES 111.79
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 52.50
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 25.34
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 8.35
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 12.22
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 68.08
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 23.59
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 31.20
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 57.00
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 61.11
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 10.91
EXERCISE FITNESS CLASS GENERAL FUND SPECIAL CLASSES 272.03 CONTRACT CLASSES SUPPLIES GENERAL FUND SPECIAL CLASSES 78.66 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 5.99
POP UP DOG PARK SUPPLIES GENERAL FUND SPECIAL EVENTS 218.48 GENERAL FUND SPECIAL EVENTS 96.98
GENERAL FUND SPECIAL EVENTS 50.08
GENERAL FUND SPECIAL EVENTS 42.76
GENERAL FUND SPECIAL EVENTS 750.00
GENERAL FUND SPECIAL EVENTS 39.78
GENERAL FUND SPECIAL EVENTS 14.33
GENERAL FUND SPECIAL EVENTS 37.06
GENERAL FUND SPECIAL EVENTS 63.53
GENERAL FUND SPECIAL EVENTS 78.63
GENERAL FUND SPECIAL EVENTS 7.99
GENERAL FUND SPECIAL EVENTS 31.98
GENERAL FUND SPECIAL EVENTS 42.48
GENERAL FUND SPECIAL EVENTS 75.04
GENERAL FUND SPECIAL EVENTS 104.72
GENERAL FUND SPECIAL EVENTS 100.00
GENERAL FUND SPECIAL EVENTS 75.04
GENERAL FUND SPECIAL EVENTS 75.04-
GENERAL FUND SPECIAL EVENTS 13.09
GENERAL FUND SPECIAL EVENTS 95.26
GENERAL FUND SPECIAL EVENTS 49.35
GENERAL FUND SPECIAL EVENTS 69.73
GENERAL FUND SPECIAL EVENTS 77.13
GENERAL FUND SPECIAL EVENTS 27.00
GENERAL FUND SPECIAL EVENTS 137.16
GENERAL FUND SPECIAL EVENTS 66.35
GENERAL FUND SPECIAL EVENTS 391.71
GENERAL FUND SPECIAL EVENTS 85.81
GENERAL FUND SPECIAL EVENTS 15.41
GENERAL FUND CAPITAL PROJECTS 88.67
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,677.60
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 282.97
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 539.67
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 2,009.11
MINI FAMILY DAY SUPPLIES
MINI FAMILY DAY SUPPLIES
MINI FAMILY DAY SUPPLIES
MINI FAMILY DAY SUPPLIES
DOG PARK EVENT SUPPLIES
DOG PARK EVENT SUPPLIES
REC ON THE GO SUPPLIES
REC ON THE GO SUPPLIES
BALLOON SUPPLIES
REC ON THE GO SUPPLIES
REC ON THE GO SUPPLIES
PICKLEBALL PRIZES
PICKLEBALL PRIZES
PICKLEBALL BACKDROP
PICKLEBALL PRIZES
PICKLEBALL PRIZES REFUND
PICKLEBALL PRIZES
PICKLEBALL ICE
PICKLEBALL SUPPLIES
SUMMER CONCERT SUPPLIES
FIREWORK SUPPLIES
FIREWORK SUPPLIES
EVENT SUPPLIES
OC CHILDREN'S EXPO SPACE
DOG PARK SUPPLIES
DONATION DRIVE SUPPLIES
DONATION DRIVE SUPPLIES
DONATION DRIVE SUPPLIES
PD EVIDENCE RM PRIMER
POPL TEAMS ANNUAL SUB
COMPUTER SUPPLIES
COMPUTER SUPPLIES
CM IPAD
CM IPAD SUPPLIES TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 129.98_ TOTAL: 52,010.02
9
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
UNLIMITED ENVIRONMENTAL, INC CIP 22/23-04 RETENTION RPT2 GENERAL FUND NON-DEPARTMENTAL 1,598.07- CIP 22/23-04 RPT 2 LATV GENERAL FUND CAPITAL PROJECTS 31,961.40_ TOTAL: 30,363.33
VOYAGER FLEET SYSTEMS, INC. FUEL 07/24 GARAGE FUND GARAGE 10,228.78 TAX CREDIT 07/24 GARAGE FUND GARAGE 386.75-
TOTAL: 9,842.03
WESTCOR ENVIRONMENTAL INC COMM CTR I ASBESTOS GENERAL FUND BUILDING MAINTENANCE 4,494.00_ TOTAL: 4,494.00
WILLDAN ENGINEERING CONCRETE SHAVINGS 05/24 GENERAL FUND STREET MAINTENANCE 225.00 PW CONSULTANT 05/24 GENERAL FUND CITY ENGINEER 18,337.50 CITY ENGINEER 05/24 GENERAL FUND CITY ENGINEER 10,060.00 PLAN CHECKING 05/24 GENERAL FUND CITY ENGINEER 6,400.00 TRAFFIC ENGINEERING 05/24 GENERAL FUND CITY ENGINEER 3,500.00 PLAN CHECK 05/24 GENERAL FUND CITY ENGINEER 846.00
LATV BLDG 05/24 GENERAL FUND CAPITAL PROJECTS 640.00
CAPITAL PROJECTS 640.00
CAPITAL PROJECTS 5,680.00
2023-24 ST IMPROVEMENTS 05/24 GENERAL FUND
LATV BLDG 05/24 GENERAL FUND
2023-24 ST IMPROVEMENTS 05/24 GENERAL FUND CAPITAL PROJECTS 330.00 LATV BLDG 05/24 GENERAL FUND CAPITAL PROJECTS 187.00
BLOOMFIELD PMRF 05/24 GAS TAX CAPITAL PROJECTS 2,260.00 BLOOMFIELD PMRF 05/24 GAS TAX CAPITAL PROJECTS 1,494.00 KATELLA AVENUE ST 05/24 MEASURE M CAPITAL PROJECTS 6,944.50 COMM CTR ROOF PROJECT 05/24 FACILITY CAPITAL CAPITAL PROJECTS 640.00 COMM CTR ROOF PROJECT 05/24 FACILITY CAPITAL CAPITAL PROJECTS 16,470.00 FACILITY CAPITAL CAPITAL PROJECTS 93.50
FACILITY CAPITAL CAPITAL PROJECTS 11,454.00_
TOTAL: 86,201.50
WOODRUFF & SMART, APC GENERAL FUND CITY ATTORNEY 5,363.50 GENERAL FUND CITY ATTORNEY 18,733.72
GENERAL FUND CITY ATTORNEY 24,918.72
COMM CTR ROOF PROJ 05/24
EMERGENCY GENERATOR 05/24
PROSECUTOR SVCS 06/24
GENERAL SVCS 06/24
LITIGATION SVCS 06/24
GENERAL SVCS 06/24 GENERAL FUND CITY ATTORNEY 590.00_
TOTAL: 49,605.94
10
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 737,979.47
20 GAS TAX 3,754.00
26 MEASURE M 6,944.50
50 GARAGE FUND 18,407.54
52 FACILITY CAPITAL EXPENSES 28,657.50
53 TECHNOLOGY REPLACEMENT 6,455.41
54 SELF INSURANCE TRUST 27,691.00
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 830,120.18
--------------------------------------------
11
WARRANTS 08/08/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
STANFORD SOUND AND STAGE SUMMER CONCERT 08/08/24 GENERAL FUND SPECIAL EVENTS 1,750.00_ TOTAL: 1,750.00
=============== FUND TOTALS ================
10 GENERAL FUND 1,750.00
--------------------------------------------
GRAND TOTAL: 1,750.00
--------------------------------------------
12
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
24/7 EVENT SERVICES, INC. 3RD OF JULY TRAFFIC SVCS GENERAL FUND NON-DEPARTMENTAL 4,667.00 3RD OF JULY PKG ENFORCEMENT GENERAL FUND NON-DEPARTMENTAL 5,338.50_ TOTAL: 10,005.50
ADAMSON POLICE PRODUCTS FORD F-150 OUTFITTING GARAGE FUND GARAGE 17,784.30 FORD F-150 OUTFITTING GARAGE FUND GARAGE 719.94
FORD MAVERICK OUTFITTING GARAGE FUND GARAGE 5,798.81_
TOTAL: 24,303.05
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 07/07-07/24/24 GENERAL FUND TRAFFIC 1,935.26_ TOTAL: 1,935.26
AM-TEC TOTAL SECURITY INC. ADD'L PD SECURITY CAMERAS GENERAL FUND BUILDING MAINTENANCE 3,978.52_ TOTAL: 3,978.52
ANDERSON ELECTRICAL & LIGHTING SERVICE COMM CTR II LIGHTING SVCS GENERAL FUND BUILDING MAINTENANCE 2,700.00_ TOTAL: 2,700.00
ANNE E NIETO REVIVE GRANT REIMBURSEMENT GENERAL FUND ECONOMIC DEVELOPMENT 5,500.00_ TOTAL: 5,500.00
ANNETTE A MCNEIL QIGONG GENERAL FUND SPECIAL CLASSES 244.40_ TOTAL: 244.40
ARAZIA EVENTS LLC DJ FOR GRAND RE-OPENING 10/24 GENERAL FUND SPECIAL EVENTS 800.00_ TOTAL: 800.00
AXON ENTERPRISES, INC. EVIDENCE.COM SUB FY 24/25 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 11,909.80_ TOTAL: 11,909.80
BARBARA BANNERMAN YOGA 07/09/24 GENERAL FUND SPECIAL CLASSES 19.50 YOGA 07/13/24 GENERAL FUND SPECIAL CLASSES 29.25
YOGA 07/16/24 GENERAL FUND SPECIAL CLASSES 19.50
YOGA 07/20/24 GENERAL FUND SPECIAL CLASSES 29.25
YOGA 07/23/24 GENERAL FUND SPECIAL CLASSES 19.50
YOGA 07/27/24 GENERAL FUND SPECIAL CLASSES 29.25
YOGA 07/30/24 GENERAL FUND SPECIAL CLASSES 9.75
YOGA 08/03/24 GENERAL FUND SPECIAL CLASSES 9.75_
TOTAL: 165.75
BORDIN SEMMER, LLP KEENAN & ASSOC VS LAUSD #1 SELF INSURANCE TRU INSURANCE 21,339.36 KEENAN & ASSOC VS LAUSD #2 SELF INSURANCE TRU INSURANCE 5,725.00 WILLIAM HOWARD VS CITY #4 SELF INSURANCE TRU INSURANCE 184.50_ TOTAL: 27,248.86
BRYCE HAINES CPR & AED TRAINING GENERAL FUND SPECIAL CLASSES 113.75 CPR & AED TRAINING GENERAL FUND SPECIAL CLASSES 55.25_
TOTAL: 169.00
CALIFORNIA FORENSIC PHLEBOTOMY, INC. BLOOD DRAW (1) 07/24 GENERAL FUND PATROL 147.00_ TOTAL: 147.00
CALIRICA LLC CONSULTING SVCS 06/24 GENERAL FUND ADMINISTRATION 2,000.00 CONSULTING SVCS 07/24 GENERAL FUND ADMINISTRATION 2,000.00_ TOTAL: 4,000.00
13
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
CALPERS FY 24/25 PERS UAL PYMT 2 GENERAL FUND ADMINISTRATION 15,512.33 FY 24/25 PERS UAL PYMT 2 GENERAL FUND FINANCE 5,544.71
FY 24/25 PERS UAL PYMT 2 GENERAL FUND POLICE ADMINISTRATION 24,951.61 FY 24/25 PERS UAL PYMT 2 GENERAL FUND PATROL 62,343.16
FY 24/25 PERS UAL PYMT 2 GENERAL FUND INVESTIGATION 17,987.69 FY 24/25 PERS UAL PYMT 2 GENERAL FUND RECORDS 2,517.03
FY 24/25 PERS UAL PYMT 2 GENERAL FUND YOUTH SERVICES 3,078.69 FY 24/25 PERS UAL PYMT 2 GENERAL FUND TRAFFIC 3,165.08
FY 24/25 PERS UAL PYMT 2 GENERAL FUND K-9 Unit 3,121.26 FY 24/25 PERS UAL PYMT 2 GENERAL FUND COMMUNITY DEVEL ADMIN 14,836.00 FY 24/25 PERS UAL PYMT 2 GENERAL FUND PLANNING 2,356.79 FY 24/25 PERS UAL PYMT 2 GENERAL FUND NEIGHBORHOOD PRESERVAT 869.93 FY 24/25 PERS UAL PYMT 2 GENERAL FUND STREET MAINTENANCE 6,316.54 FY 24/25 PERS UAL PYMT 2 GENERAL FUND ECONOMIC DEVELOPMENT 1,099.68 FY 24/25 PERS UAL PYMT 2 GENERAL FUND RECREATION ADMINISTRAT 17,678.75_ TOTAL: 181,379.25
CALPERS RETIREMENT GASB 68 SVC FEE GENERAL FUND LOS ALAMITOS TV 1,400.00_ TOTAL: 1,400.00
CARRI FOX LINE DANCE 07/10/24 GENERAL FUND SPECIAL CLASSES 46.20 LINE DANCE 06/26/24 GENERAL FUND SPECIAL CLASSES 33.60
LINE DANCE 07/24/24 GENERAL FUND SPECIAL CLASSES 42.00
LINE DANCE 07/31/24 GENERAL FUND SPECIAL CLASSES 37.80_ TOTAL: 159.60
CDW GOVERNMENT, INC. CITY ADOBE SUITE SUB TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 13,837.79_ TOTAL: 13,837.79
CHARLES ABBOTT ASSOCIATES, INC. WQMP INSPECTIONS 05/24 GENERAL FUND NPDES 1,740.00_ TOTAL: 1,740.00
CHERYL J. SCHNITZER LINE DANCE 07/15/24 GENERAL FUND SPECIAL CLASSES 58.50 LINE DANCE 07/22/24 GENERAL FUND SPECIAL CLASSES 9.75
LINE DANCE 07/29/24 GENERAL FUND SPECIAL CLASSES 9.75_
TOTAL: 78.00
CIVICPLUS, LLC CIVICPLUS RENEWAL FY24/25 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 9,228.16 CIVICPLUS RENEWAL 06/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,882.67_ TOTAL: 11,110.83
CLINICAL COUNSELING WITH TSELANE SOUND BATH 07/26/24 GENERAL FUND SPECIAL CLASSES 27.30 SOUND BATH 08/09/24 GENERAL FUND SPECIAL CLASSES 81.90_ TOTAL: 109.20
COLE PRO MEDIA CORP TRANSPARENCY ADVISING 07/24 GENERAL FUND LOS ALAMITOS TV 3,000.00_ TOTAL: 3,000.00
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COUNTY OF ORANGE TREASURER-TAX NON-DEPARTMENTAL 3,388.00 COMMUNICATIONS TECHNOL 1,273.33
COMMUNICATIONS TECHNOL 363.00
PARKING CITES 07/24 GENERAL FUND
OCATS CIRCUIT & SUPPORT 07/24 GENERAL FUND
OC FINGERPRINT AFIS 07/24 GENERAL FUND
OCSD TECH DIVISION QTR 1 GENERAL FUND COMMUNICATIONS TECHNOL 7,362.63_ TOTAL: 12,386.96 14
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
DANIELS TIRE SERVICE PD 48-3 TIRE SVCS 07/16/24 GARAGE FUND GARAGE 340.37_ TOTAL: 340.37
DARSHINI AITHAL ART ADVENTURE CAMP GENERAL FUND SPECIAL CLASSES 333.45 CARTOON DESIGN CAMP GENERAL FUND SPECIAL CLASSES 441.35_ TOTAL: 774.80 DATA TICKET, INC. CITATION CHARGES 06/24 GENERAL FUND NEIGHBORHOOD PRESERVAT 130.00_ TOTAL: 130.00
DOUGLAS WOOD REISSUE: LATV BROADCAST SV LOS ALAMITOS TV LOS ALAMITOS TV 2,225.00_ TOTAL: 2,225.00
ERIN CHOI SILVER SPOON RING CLASS GENERAL FUND SPECIAL CLASSES 58.50_ TOTAL: 58.50
EVENT NEWS ENTERPRISE ELECTION IN ENGLISH GENERAL FUND ADMINISTRATION 300.00 ELECTION IN SPANISH GENERAL FUND ADMINISTRATION 300.00
ELECTION IN KOREAN GENERAL FUND ADMINISTRATION 300.00
ELECTION IN VIETNAMESE GENERAL FUND ADMINISTRATION 300.00 ADMINISTRATION 150.00_ TOTAL: 1,350.00
FACILITRON INC NON-DEPARTMENTAL 1,779.05
SPORTS 34.09
NOTICE OF OFFICES & NOMINATIONS GENERAL FUND
SPECIAL EVENT RENTAL FY23/24 GENERAL FUND
YOUTH FIELD RENTAL FY23/24 GENERAL FUND
WINTER/SPRING RENTAL FY23/24 GENERAL FUND SPORTS 3,721.83_ TOTAL: 5,534.97
FEDEX DNA TO DOJ 07/24 GENERAL FUND RECORDS 20.20_
TOTAL: 20.20
FIRE SERVICE CORP. FIRE EXTINGUISHER MAINT FY 23/24 GENERAL FUND BUILDING MAINTENANCE 1,641.90_ TOTAL: 1,641.90
GANAHL LUMBER COMPANY GRASS NAILS CHERRY SIDEWALK GENERAL FUND STREET MAINTENANCE 158.37 MUSEUM PAINTING SUPPLIES GENERAL FUND BUILDING MAINTENANCE 237.32_ TOTAL: 395.69 GEORGE HILLS COMPANY, INC. LIABILITY SVC FEE 07/24 SELF INSURANCE TRU INSURANCE 1,458.33 LIABILITY SVC FEE 08/24 SELF INSURANCE TRU INSURANCE 1,458.33 LIABILITY ADMIN FEE 24/25 SELF INSURANCE TRU INSURANCE 3,000.00 LIABILITY MAINT FEE 24/25 SELF INSURANCE TRU INSURANCE 500.00_ TOTAL: 6,416.66
GOLDEN STATE WATER COMPANY GOLDEN STATE WATER 07-08/24 GENERAL FUND STREET MAINTENANCE 2,457.86 GOLDEN STATE WATER 06/24 GENERAL FUND STREET MAINTENANCE 144.96 GOLDEN STATE WATER 06/24 GENERAL FUND STREET MAINTENANCE 266.26 GOLDEN STATE WATER 07-08/24 GENERAL FUND PARK MAINTENANCE 1,221.89 GOLDEN STATE WATER 07-08/24 GENERAL FUND BUILDING MAINTENANCE 1,394.02_ TOTAL: 5,484.99
GRIFFIN STRUCTURES INC PRGM MGMT SVCS 07/24 GENERAL FUND CAPITAL PROJECTS 20,200.00_ TOTAL: 20,200.00
HARDY & HARPER CIP 22/23-06 ST IMPROVEMENT GENERAL FUND NON-DEPARTMENTAL 10,182.73_ TOTAL: 10,182.73 15
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
HARRIS & ASSOCIATES INC LAMPSON PROJECT 07/24 GENERAL FUND NON-DEPARTMENTAL 7,023.75_ TOTAL: 7,023.75
HINDERLITER, DE LLAMAS & ASSOCIATES SALES TAX SVCS Q2 GENERAL FUND FINANCE 906.99_ TOTAL: 906.99 HOMECOURT EDGE BASKETBALL LLC HCE 07/09/24 GENERAL FUND SPECIAL CLASSES 32.00 HCE 07/11/24 GENERAL FUND SPECIAL CLASSES 32.00
HCE 07/23/24 GENERAL FUND SPECIAL CLASSES 16.00
HCE 07/25/24 GENERAL FUND SPECIAL CLASSES 64.00
HCE 07/30/24 GENERAL FUND SPECIAL CLASSES 32.00
HCE 08/01/24 GENERAL FUND SPECIAL CLASSES 16.00
BALL HANDLING & SHOOTING GENERAL FUND SPECIAL CLASSES 348.00 HCE TRIPLE BUNDLE GENERAL FUND SPECIAL CLASSES 488.00
BASKETBALL RUN GENERAL FUND SPECIAL CLASSES 56.00
TOTAL ATTACK SERIES SKILLS GENERAL FUND SPECIAL CLASSES 336.00 HCE TRAVEL BALL GENERAL FUND SPECIAL CLASSES 140.00_
TOTAL: 1,560.00
IEEE WAREHOUSE RENT 08/24 GENERAL FUND NON-DEPARTMENTAL 7,251.21 WAREHOUSE RENT 08/24 GENERAL FUND NON-DEPARTMENTAL 4,748.79 WAREHOUSE LEASE 09/24 GENERAL FUND NON-DEPARTMENTAL 7,013.77 WAREHOUSE LEASE 09/24 GENERAL FUND NON-DEPARTMENTAL 4,986.23_ TOTAL: 24,000.00
INTELESYS ONE SHORTEL PHONE LICENSE RENEWAL TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 1,306.35_ TOTAL: 1,306.35
INTERCARE HOLDING INSURANCE SERVICES ADMIN CLAIM FEES 07/24 SELF INSURANCE TRU INSURANCE 1,211.50 ADMIN CLAIM FEES 08/24 SELF INSURANCE TRU INSURANCE 1,211.50_ TOTAL: 2,423.00
IRVING MONTENEGRO JR. SU24 TUITION REIMBURSEMENT GENERAL FUND COMMUNITY DEVEL ADMIN 2,430.00_ TOTAL: 2,430.00 K&S AIR CONDITIONING, INC. COUNCIL CHAMBERS AC REPAIR GENERAL FUND BUILDING MAINTENANCE 311.25 OUTSIDE FAN MOTOR AC REPAIR GENERAL FUND BUILDING MAINTENANCE 1,170.00_ TOTAL: 1,481.25
KEVIN & VICKY GARRETT TENNIS, INC. PEEWEE TENNIS SESSION 1 GENERAL FUND SPECIAL CLASSES 178.10 YOUTH TENNIS SESSION 1 GENERAL FUND SPECIAL CLASSES 274.30 YOUTH INT. TENNIS SESSION 1 GENERAL FUND SPECIAL CLASSES 306.15_ TOTAL: 758.55
KIDZ TALENT ACADEMY KIDDIE CHEER & DANCE GENERAL FUND SPECIAL CLASSES 136.50 KIDDIE GYMNASTICS & TRAINING GENERAL FUND SPECIAL CLASSES 497.25 GYMNASTICS & TUMBLING GENERAL FUND SPECIAL CLASSES 143.65_ TOTAL: 777.40
KONICA MINOLTA PD COPIER LEASE 07/24 GENERAL FUND POLICE ADMINISTRATION 211.20_ TOTAL: 211.20
KONICA MINOLTA BUSINESS SOLUTIONS U.S. PD MONTHLY MAINT 07/24 GENERAL FUND POLICE ADMINISTRATION 249.99_ TOTAL: 249.99
KONICA MINOLTA PREMIER FINANCE CH II COPIER LEASE FY 24/25 GENERAL FUND LOS ALAMITOS TV 1,048.46 16
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,048.46
KYA SERVICES LLC CIP 23/24-06 RETENTION GENERAL FUND NON-DEPARTMENTAL 1,085.21- CIP# 23/24-06 ROOF REPAIR GENERAL FUND CAPITAL PROJECTS 21,704.26_ TOTAL: 20,619.05
LIEBERT CASSIDY WHITMORE GENERAL SVCS 07/24 GENERAL FUND CITY ATTORNEY 1,380.00 GENERAL SVCS 07/24 GENERAL FUND CITY ATTORNEY 1,144.00
GENERAL SVCS 07/24 GENERAL FUND CITY ATTORNEY 1,892.00
GENERAL SVCS 07/24 GENERAL FUND CITY ATTORNEY 578.50_
TOTAL: 4,994.50
LISA HALL & ASSOCIATES, INC. SPANISH TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 120.00 KOREAN TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 155.00 VIETNAMESE TRANSLATOR SVCS GENERAL FUND ADMINISTRATION 135.00_ TOTAL: 410.00
LOS ALTOS TROPHY GENERAL FUND ADMINISTRATION 91.77_
TOTAL: 91.77
MAD SCIENCE GENERAL FUND SPECIAL CLASSES 367.25
GENERAL FUND SPECIAL CLASSES 266.50
GENERAL FUND SPECIAL CLASSES 737.75_ TOTAL: 1,371.50
MISC. VENDOR GENERAL FUND 164.00
GENERAL FUND
MARY ALVAREZ
SEYMOUR HELLIGAR
NON-DEPARTMENTAL
NON-DEPARTMENTAL 150.00_
TOTAL: 314.00
MOLLY H. KNOX GENERAL FUND SPECIAL CLASSES 210.00
GENERAL FUND SPECIAL CLASSES 350.00_
TOTAL: 560.00
MOVIES BY KIDS-O.C. GENERAL FUND SPECIAL CLASSES 760.50 GENERAL FUND SPECIAL CLASSES 874.25_
TOTAL: 1,634.75
MV CHENG ASSOCIATES, INC.
OFFICE NAME PLATES (5)
CRAZY CHEMWORKS
PRESCHOOL SCIENCE LAB
NASA JR. ASTRONAUTS
MARY ALVAREZ:REFUND
SEYMOUR HELLIGAR:REFUND
BALANCE & FITNESS 06/24
BALANCE & FITNESS 07/24
SPECIAL EFFECTS CLASS
MINECRAFT MOVIES
FINANCE CONSULTANT 07/24 GENERAL FUND FINANCE 8,075.00_ TOTAL: 8,075.00
NATIONAL PLANT SERVICES INC CATCH BASIN CLEANING 06/24 GENERAL FUND STREET MAINTENANCE 7,050.00_ TOTAL: 7,050.00
NEWPORT EXTERMINATING GENERAL FUND BUILDING MAINTENANCE 60.00 GENERAL FUND BUILDING MAINTENANCE 60.00
YC - RODENT CTRL 03/26/24
YC - RODENT CTRL 05/28/24
CH - PEST CTRL 06/25/24 GENERAL FUND BUILDING MAINTENANCE 175.00 YC - RODENT CTRL 06/25/24 GENERAL FUND BUILDING MAINTENANCE 60.00 CH - RODENT CTRL 06/25/24 GENERAL FUND BUILDING MAINTENANCE 60.00_ TOTAL: 415.00
NORM'S AUTOMOTIVE CENTER, INC. PD 48-2 VEHICLE SVCS 07/11/24 GARAGE FUND GARAGE 148.04 PD-12 A/C SVCS 07/24/24 GARAGE FUND GARAGE 105.53_
TOTAL: 253.57
ORANGE COUNTY JUMPERS LLC TRUNK OR TREAT INFLATABLES GENERAL FUND NON-DEPARTMENTAL 1,250.00 17
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,250.00
ORANGE COUNTY SANITATION DISTRICT CONNECTION FEES QTR4 GENERAL FUND NON-DEPARTMENTAL 9,401.98 BLDG PERMITS QTR4 GENERAL FUND NON-DEPARTMENTAL 470.10- TOTAL: 8,931.88
ORANGE COUNTY TRAINING MANAGER'S ASSOC OCTMA DUES FY 24/25 GENERAL FUND COMMUNITY OUTREACH 100.00_ TOTAL: 100.00
OUR LOS AL TV STATION MGMT SVCS 07/24 LOS ALAMITOS TV LOS ALAMITOS TV 2,083.33_ TOTAL: 2,083.33
PLAY-WELL TEKNOLOGIES LEGO ENGINEERING CLASS GENERAL FUND SPECIAL CLASSES 718.25 LEGO ENGINEERING CLASS GENERAL FUND SPECIAL CLASSES 574.60 LEGO ENGINEERING CLASS GENERAL FUND SPECIAL CLASSES 708.50_ TOTAL: 2,001.35
PROFORMA SURF CITY PROMO 2024 MAYOR'S COINS GENERAL FUND COMMUNITY DEVEL ADMIN 704.00_ TOTAL: 704.00
PTS COMMUNICATIONS PAYPHONE SVCS 08/24 GENERAL FUND LOS ALAMITOS TV 43.00_ TOTAL: 43.00
QUADIENT LEASING USA, INC LEASE PYMT 09/24-12/24 GENERAL FUND LOS ALAMITOS TV 706.62_ TOTAL: 706.62
RCS INVESTIGATIONS & CONSULTING, LLC I.A INVESTIGATION GENERAL FUND POLICE ADMINISTRATION 9,900.00_ TOTAL: 9,900.00
RED WING BUSINESS ADVANTAGE ACCT PW WORK BOOTS GENERAL FUND STREET MAINTENANCE 523.12_ TOTAL: 523.12
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 07/24 GENERAL FUND TRAFFIC 21,772.18_ TOTAL: 21,772.18
REVELESUSA, LLC BACKGROUND - O'CONNELL GENERAL FUND NON-DEPARTMENTAL 1,450.00_ TOTAL: 1,450.00
RK SPORTS LLC SOCCER & TBALL COMBO GENERAL FUND SPECIAL CLASSES 726.70 SOCCER & TBALL COMBO GENERAL FUND SPECIAL CLASSES 1,171.95_ TOTAL: 1,898.65
SIR SPEEDY PRINTING, SIGNS, MARKETING SERVE LOS AL BROCHURES GENERAL FUND NON-DEPARTMENTAL 1,138.93 SENIOR EXPO BANNERS GENERAL FUND NON-DEPARTMENTAL 228.89 SENIOR EXPO SIGNS (13) GENERAL FUND NON-DEPARTMENTAL 567.12 SENIOR EXPO SUPPLIES GENERAL FUND NON-DEPARTMENTAL 206.29 DS INFO BOOTH SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 49.16 BANNERS YOUTH VBALL (5) GENERAL FUND SPORTS 381.14
CELEBRATE LOS AL BANNERS GENERAL FUND SPECIAL EVENTS 305.02_ TOTAL: 2,876.55
SITEONE LANDSCAPE SUPPLY SUPPLIES FOR KATELLA BACKFLOW GENERAL FUND PARK MAINTENANCE 122.01 SUPPLIES FOR KATELLA BACKFLOW GENERAL FUND PARK MAINTENANCE 83.85_ TOTAL: 205.86
SOCA ARTS PRINCESS BALLET GENERAL FUND SPECIAL CLASSES 891.15 18
VENDOR NAME
WARRANTS 08/21/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
HIP HOP GENERAL FUND SPECIAL CLASSES 562.90
ALL IN ONE DANCE GENERAL FUND SPECIAL CLASSES 382.85_ TOTAL: 1,836.90 SOUTHERN CALIFORNIA EDISON SOCAL EDISON 05/24-06/24 GENERAL FUND STREET MAINTENANCE 20,331.07 SOCAL EDISON 07/24 GENERAL FUND STREET MAINTENANCE 17,196.11 FY 23/24 SOCAL EDISON 06/24 GENERAL FUND STREET MAINTENANCE 84.50 FY 24/25 SOCAL EDISON 07/24 GENERAL FUND STREET MAINTENANCE 211.91 SOCAL EDISON 05/24-06/24 GENERAL FUND PARK MAINTENANCE 381.52 SOCAL EDISON 05/24-06/24 GENERAL FUND PARK MAINTENANCE 333.66 SOCAL EDISON 07/24 GENERAL FUND PARK MAINTENANCE 64.48
SOCAL EDISON 07/24 GENERAL FUND PARK MAINTENANCE 47.72
PARK MAINTENANCE 24.95
PARK MAINTENANCE 2.94
PARK MAINTENANCE 12.74
PARK MAINTENANCE 62.69
PARK MAINTENANCE 10.07
PARK MAINTENANCE 57.33
BUILDING MAINTENANCE 67.65
BUILDING MAINTENANCE 4,749.80
FY 23/24 SOCAL EDISON 06/24 GENERAL FUND
FY 23/24 SOCAL EDISON 06/24 GENERAL FUND
FY 23/24 SOCAL EDISON 06/24 GENERAL FUND
FY 24/25 SOCAL EDISON 07/24 GENERAL FUND
FY 24/25 SOCAL EDISON 07/24 GENERAL FUND
FY 24/25 SOCAL EDISON 07/24 GENERAL FUND
SOCAL EDISON 05/24-06/24 GENERAL FUND
CH SOCAL EDISON 05/24-06/24 GENERAL FUND
PD SOCAL EDISON 05/24-06/24 GENERAL FUND BUILDING MAINTENANCE 13,281.83 SOCAL EDISON 07/24 GENERAL FUND BUILDING MAINTENANCE 12.75 CH SOCAL EDISON 07/24 GENERAL FUND BUILDING MAINTENANCE 1,241.28 PD SOCAL EDISON 07/24 GENERAL FUND BUILDING MAINTENANCE 3,207.66_ TOTAL: 61,382.66
ST. NICK'S ECONOMIC DEVELOPMENT 4,400.78
ECONOMIC DEVELOPMENT 4,400.78
ECONOMIC DEVELOPMENT 4,400.78
ECONOMIC DEVELOPMENT 4,400.78
ECONOMIC DEVELOPMENT 14,804.80
ECONOMIC DEVELOPMENT 4,194.99
ECONOMIC DEVELOPMENT 3,906.99_
TOTAL: 40,509.90
SUSAN SAXE-CLIFFORD, PH.D. NON-DEPARTMENTAL 450.00
NON-DEPARTMENTAL 450.00_
TOTAL: 900.00
THE COUNSELING TEAM INTERNATIONAL
WELCOME TO LOS AL BANNER (36) GENERAL FUND
HONORING WHO SERVED BANNER GENERAL FUND
"SHIELDS" BANNER (36) GENERAL FUND
MY CITY MY LOS AL BANNER (36) GENERAL FUND
BANNER INSTALLATION (144) GENERAL FUND
LEGENDARY SERIES BANNER (36) GENERAL FUND
BANNER INSTALLATION (36) GENERAL FUND
PSYCHOLOGICAL EXAM O'CONNELL GENERAL FUND
PSYCHOLOGICAL EXAM BENNET GENERAL FUND
MONTHLY CONTRACT SVCS 08/24 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
THE RINKS - LAKEWOOD ICE LEARN TO SKATE CLASS GENERAL FUND SPECIAL CLASSES 57.85 LEARN TO SKATE CLASS GENERAL FUND SPECIAL CLASSES 170.30 LEARN TO SKATE CLASS GENERAL FUND SPECIAL CLASSES 57.85_ TOTAL: 286.00
THOMSON REUTERS - WEST ONLINE SOFTWARE 07/24 GENERAL FUND INVESTIGATION 375.42_ TOTAL: 375.42
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SVCS 08/24 GENERAL FUND ADMINISTRATION 4,000.00 GRANT WRITING 08/24 GENERAL FUND ADMINISTRATION 2,000.00_ TOTAL: 6,000.00
TRAILER'S UNLIMITED TRAILER OUTFITTING GARAGE FUND GARAGE 9,433.01_ TOTAL: 9,433.01
19
VENDOR NAME
WARRANTS 08/07/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
TRIPEPI, SMITH & ASSOCIATES, INC BALLOT OUTREACH 08/24 GENERAL FUND ADMINISTRATION 7,913.75_ TOTAL: 7,913.75
TRUTH BE TOLD POLYGRAPGH, LLC PRE-EMPLOYMENT POLYGRAPH (3) GENERAL FUND NON-DEPARTMENTAL 600.00_ TOTAL: 600.00
VERSATERM PUBLIC SAFETY US, INC NEXTGEN SUB TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 16,700.00_ TOTAL: 16,700.00
WAVELL SHOWCASE & FIXTURE, INC REVIVE GRANT REIMBURSEMENT GENERAL FUND ECONOMIC DEVELOPMENT 12,062.00 REVIVE GRANT REIMBURSEMENT GENERAL FUND ECONOMIC DEVELOPMENT 4,428.00_ TOTAL: 16,490.00
WEBSTER'S REMOVAL SERVICES BEEHIVE REMOVAL 07/11/24 GENERAL FUND STREET MAINTENANCE 485.00 LITTLE COTTONWOOD BEE REMOVAL GENERAL FUND STREET MAINTENANCE 285.00_ TOTAL: 770.00
WILLDAN ENGINEERING PW CONSULTANT 06/24 GENERAL FUND CITY ENGINEER 21,225.00 PW SUPERVISOR TEMP 06/24 GENERAL FUND CITY ENGINEER 4,275.00 CITY ENGINEER 06/24 GENERAL FUND CITY ENGINEER 12,486.00 CITY ENGINEER 06/24 GENERAL FUND CITY ENGINEER 12,122.75 TRAFFIC ENGINEER 06/24 GENERAL FUND CITY ENGINEER 2,960.00 PLAN CHECK 06/24 GENERAL FUND CITY ENGINEER 1,222.00
CITYWIDE SIGN INVENTORY 06/24 GENERAL FUND CITY ENGINEER 566.25 LATV BLDG 06/24 GENERAL FUND CAPITAL PROJECTS 1,280.00
23-24 ST IMPROVEMENTS 06/24 GENERAL FUND CAPITAL PROJECTS 1,280.00 LATV BLDG 06/24 GENERAL FUND CAPITAL PROJECTS 12,727.50 23-24 ST IMPROVEMENT GENERAL FUND CAPITAL PROJECTS 5,695.50 LATV BLDG 06/24 GENERAL FUND CAPITAL PROJECTS 187.00
PINE STREET DESIGN 06/24 GENERAL FUND CAPITAL PROJECTS 794.75 BLOOMFIELD PMRF 06/24 GAS TAX CAPITAL PROJECTS 1,388.00 BLOOMFIELD PMRF 06/24 GAS TAX CAPITAL PROJECTS 994.00
KATELLA AVE 06/24 MEASURE M CAPITAL PROJECTS 6,560.00
1,280.00
20,887.00
COMM CTR ROOF PROJECT 06/24 FACILITY CAPITAL CAPITAL PROJECTS COMM CTR ROOF PROJECT 06/24 FACILITY CAPITAL CAPITAL PROJECTS EMERGENCY GENERATOR 06/24 FACILITY CAPITAL CAPITAL PROJECTS 460.00_ TOTAL: 108,390.75
YING LIU PORTRAIT WORKSHOP 07/15/24 GENERAL FUND SPECIAL CLASSES 58.50 PORTRAIT WORKSHOP 07/20/24 GENERAL FUND SPECIAL CLASSES 68.25 PORTRAIT WORKSHOP 07/27/24 GENERAL FUND SPECIAL CLASSES 78.00 PORTRAIT WORKSHOP 08/03/24 GENERAL FUND SPECIAL CLASSES 97.50_ TOTAL: 302.25
20
WARRANTS 08/21/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
10 GENERAL FUND 629,307.22
20 GAS TAX 2,382.00
26 MEASURE M 6,560.00
28 LOS ALAMITOS TV 4,308.33
50 GARAGE FUND 34,330.00
52 FACILITY CAPITAL EXPENSES 22,627.00
53 TECHNOLOGY REPLACEMENT 54,864.77
54 SELF INSURANCE TRUST 36,088.52
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 790,698.60
--------------------------------------------
21
Retirees Medical Reimbursement
Date: August 1, 2024 Number of Transactions: 16 Total Batch: $11,072.20 22
Payroll 08/02/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
32,812.80 0.00 0.00 10,842.96 4,729.72 9,327.01 29,599.03 43,655.76 10,098.90 53.60 2995.50 1,106.33 1228.41 1832.29 11,193.63 14,254.33 20,809.97 0.00 9,742.84 820.00 5,673.31 5,891.31 19,808.19 31,372.81 59,876.20 12,694.98 5,026.62 4,568.52 14,626.46 11,924.93 55,614.93 82,166.32 12,842.49 496.26 963.11 1,686.85 3,640.22 3,050.98 9,297.51 15,988.71 7,190.12 0.00 649.08 2,363.00 965.21 1,164.84 8,072.15 10,202.20
0.00 0.00 0.00 1,857.24 69.65 122.14 1,665.45 1,857.24 4,235.20 761.08 0.00 711.76 993.01 792.64 3,922.39 5,708.04 3839.20 316.74 0.00 4,536.51 797.33 1070.68 6,824.44 8,692.45 22,050.50 0.00 7,515.39 2,650.21 3,903.70 5,853.03 22,459.37 32,216.10 3,683.20 0.00 0.00 30.00 340.59 773.53 2,599.08 3,713.20 2,822.40 0.00 352.10 2,661.90 352.70 708.79 4,774.91 5,836.40 15,612.40 365.41 3,228.40 1,470.88 2,818.41 2,285.58 15,573.10 20,677.09 2,444.80 0.00 0.00 25.00 400.37 96.43 1,973.00 2,469.80 5,963.20 135.23 0.00 30.00 709.39 368.46 5,050.58 6,128.43 34,829.10 0.00 6,971.22 7,388.23 6,187.54 7,192.52 35,808.49 49,188.55 0.00 0.00 603.18 50,195.80 1905.00 3,165.87 45,728.11 50,798.98 TOTALS $385,849.61 $240,033.68 $14,823.30 $38,047.44 $92,945.19 $49,380.48 $55,634.43 $280,834.7010-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 157 MANUAL INPUT: 0 CHECK STUB COUNT: 3 DIRECT DEPOSIT STUB COUNT: 154 10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance 23
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $46,907.25 $36,021.57 $10,885.68State Taxes Employee $14,170.02ICMA Employee $4,940.40PD Association Employee $1,448.66LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $5,148.68 2,574.34 $ 2,574.34 $ PERS Deferred Comp Employee $1,705.76PERS Employee/ Employer $68,635.35 $27,404.96 $41,230.39AFLAC Employee $90,243.02PERS Medical Employee/ Employer $690.88Delta Dental PPO Employer $4,622.40Delta Dental HMO Employer $479.99VSP Vision Employer $1,128.63Standard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $242,111.04 $66,000.87 $54,690.41
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5245.83 $237,272.48 125 I-125 $ 937.00 FED W/H $ 36,021.57 339,703.07 $ PTRG 3470.45 $63,277.87 129 I-129 $ 192.31 ST WH CA $ 14,170.02 339,703.07 $ PHEO 89.75 $2,787.89 AFP AFLPT $ 167.22 MEDI $ 5,442.84 375,372.51 $ 5,442.84 $ HOL 10.00 $300.50 CMP CLOAN $ 48.08ALWP 40.00 $2,761.20 CS1 CS-C0 $ 230.76 OT 10.75 $554.24 DC2 DCPR $ 100.00OTS 131.14 $12,991.06 DCI DCICM $ 2,195.00STBY 16.00 $1,278.00 DCM DCICM $ 2,174.00 CAR 0.00 $750.00 DCN DCNW $ 1,590.00CELL 0.00 $1,200.00 DCP DCPRS $ 1,605.76PPHC 0.00 $2,476.24 DD1 DPPO1 $ 396.00 MEDR 0.00 $8,275.00 DD2 DPPO2 $ 253.80
SPAS 0.00 $2,071.04 DD3 DPPO3 $ 634.50
SPSK 0.00 $138.06 DD4 DDMO1 $ 46.26OCWD 0.00 $250.00 DD5 DDMO2 $ 41.67OCWE 0.00 $160.00 DD6 DDMO3 $ 102.75 UNIF 0.00 $225.00 DI% DCI% $ 107.07
UNI2 0.00 $75.00 DIS DISAF $ 178.22FTO 0.00 $152.54 DLI DCLIC $ 464.33 RTRO 0.00 $1,661.64 LEA LAEAD $ 400.00ADML 116.00 $9,114.41 LIF LIFE $ 259.68COMP 42.66 $1,767.61 LTD A LTD $ 104.21EAU 6.00 $359.04 MED MDINS $ 30,135.22 9,372.88 $ EAA 72.00 $0.00 PBB PRSBB $ 481.97
COMA 98.13 $0.00 PN1 PEPME $ 8,173.08FLHO 25.50 $1,062.70 PN2 PEPMR $ 8,299.65 SICK 336.49 $13,943.36 PN3 PEPSE $ 9,044.42VAC 154.16 $11,800.32 PN4 PEPSR $ 9,051.03 POST4 0.00 $110.00 POS POAS $ 1,448.66POST6 0.00 $300.00 PR0 PRM8 $ 2,827.60POST7 0.00 $3,042.84 PR2 PRSMR $ 10,442.42 POST8 0.00 $386.57 PR4 PRSSR $ 13,437.29
RTBS 0.00 $5,000.00 PR5 PRSB4 $ 1,175.21BILI 0.00 $250.00 PR6 PRSAF $ 2,496.72HOT 0.00 $55.00 PR7 PRMB4 $ 666.00 PR8 PRMAF $ 1,721.09PR9 PRSCC $ 754.70RTP RT-PT $ 2,574.34 2,574.34 $ SUR SURVI $ 64.17
VS1 VIS1 $ 122.36VS2 VIS2 $ 68.67
VS3 VIS3 $ 164.64
$ 77,944.60 49,380.48 $ $ 55,634.43 $ 5,442.84
Payroll 08/02/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES---------DESC HRS AMOUNT CDTotals $ $385,849.61 9,864.86 24
Payroll 08/16/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
29,966.89 0.00 32,161.92 4,217.32 4,636.92 7,945.57 53,763.64 66,346.13 12,415.50 116.83 678.90 815.60 1220.88 1827.15 10,978.80 14,026.83 19,641.90 0.00 10,910.91 700.00 5,673.31 5,857.38 19,722.12 31,252.81 51,452.48 16,803.23 13,451.56 9,888.94 14,651.47 13,612.18 63,332.56 91,596.21 10,266.70 0.00 3,538.90 6,426.85 3,604.46 4,603.11 12,024.88 20,232.45 7,839.20 0.00 0.00 2,437.80 973.27 1,173.33 8,130.40 10,277.00
0.00 0.00 0.00 1,193.94 44.77 21.46 1,127.71 1,193.94 4,076.38 861.93 158.82 561.76 972.39 782.56 3,903.94 5,658.89 3551.26 2903.68 287.94 3,057.56 741.87 1890.88 7,167.69 9,800.44 22,027.30 0.00 15,030.30 2,651.35 3,907.63 9,203.60 26,597.72 39,708.95 3,683.20 0.00 0.00 0.00 340.59 763.43 2,579.18 3,683.20 2,822.40 0.00 352.10 2,572.86 349.36 697.16 4,700.84 5,747.36 18,955.14 0.00 1,896.86 1,725.88 2,986.06 2,454.24 17,137.58 22,577.88 2,444.80 0.00 0.00 25.00 400.37 96.43 1,973.00 2,469.80 5,963.20 0.00 0.00 0.00 709.39 341.26 4,912.55 5,963.20 37,855.80 112.69 4,245.00 6,497.29 6,177.20 7,081.31 35,452.27 48,710.78 0.00 0.00 440.20 45,235.19 1712.84 2,724.36 41,238.19 45,675.39 TOTALS $425,844.46 $233,885.35 $20,798.36 $83,153.41 $88,007.34 $49,142.24 $61,088.81 $315,613.4110-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 158 MANUAL INPUT: 0 CHECK STUB COUNT: 4 DIRECT DEPOSIT STUB COUNT: 154 10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance 25
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $48,108.25 $35,918.41 $12,189.84State Taxes Employee $19,003.44ICMA Employee $3,721.20PD Association Employee $1,448.66LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $4,585.88 2,292.94 $ 2,292.94 $ PERS Deferred Comp Employee $1,705.76PERS Employee/ Employer $68,690.23 $27,451.32 $41,238.91AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $149,253.42 $65,662.67 $55,721.69
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5092.34 $231,124.15 125 I-125 $ 937.00 FED W/H $ 35,918.41 379,936.16 $ PTRG 3167.25 $57,668.79 129 I-129 $ 192.31 ST WH CA $ 19,003.44 379,936.16 $ PHEO 56.25 $1,760.84 AFP AFLPT $ 167.22 MEDI $ 6,166.96 415,367.36 $ 6,022.88 $ ALWP 40.00 $2,761.20 CMP CLOAN $ 48.08OT 4.50 $229.52 CS1 CS-C0 $ 230.76 OTS 195.50 $18,825.12 DC2 DCPR $ 100.00STBY 20.00 $1,743.72 DCI DCICM $ 2,195.00MOT 0.00 $188.89 DCM DCICM $ 958.00 CAR 0.00 $750.00 DCN DCNW $ 1,590.00
PPHC 0.00 $2,752.41 DCP DCPRS $ 1,605.76MEDR 0.00 $8,125.00 DD1 DPPO1 $ 396.00 SPAS 0.00 $2,071.04 DD2 DPPO2 $ 253.80
SPSK 0.00 $138.06 DD3 DPPO3 $ 634.50
OCWD 0.00 $350.00 DD4 DDMO1 $ 53.97OCWE 0.00 $200.00 DD5 DDMO2 $ 41.67UNIF 0.00 $250.00 DD6 DDMO3 $ 102.75 UNI2 0.00 $75.00 DI% DCI% $ 103.87FTO 0.00 $107.90 DIS DISAF $ 178.22RTRO 0.00 $140.00 DLI DCLIC $ 464.33 ADML 85.50 $5,282.79 LEA LAEAD $ 400.00COMP 82.33 $2,960.83 LIF LIFE $ 259.68EAU 81.00 $4,567.32 LTD A LTD $ 104.21EAA 6.00 $0.00 MED MDINS $ 30,580.95 9,372.88 $ COMA 102.00 $0.00 PBB PRSBB $ 481.97FLHO 22.16 $1,392.66 PN1 PEPME $ 8,339.80 SICK 231.28 $9,783.37 PN2 PEPMR $ 8,468.95
VAC 409.17 $22,282.44 PN3 PEPSE $ 8,988.14POST7 0.00 $3,042.84 PN4 PEPSR $ 8,994.70POST8 0.00 $386.57 POS POAS $ 1,448.66 POSI 240.00 $29,316.00 PR0 PRM8 $ 2,737.68
POVA 80.00 $7,568.00 PR2 PRSMR $ 10,262.36
RTBS 0.00 $10,000.00 PR4 PRSSR $ 13,512.90
PR5 PRSB4 $ 1,175.21PR6 PRSAF $ 2,521.63PR7 PRMB4 $ 666.00 PR8 PRMAF $ 1,721.09PR9 PRSCC $ 754.70RTP RT-PT $ 2,292.94 2,292.94 $ SUR SURVI $ 65.10 VS1 VIS1 $ 127.68VS2 VIS2 $ 68.67
VS3 VIS3 $ 164.64
$ 76,914.48 49,142.24 $ $ 61,088.81 $ 6,022.88
Payroll 08/16/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES---------DESC HRS AMOUNT CDTotals $ $425,844.46 9,915.28 26
Payroll 08/30/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 34.60 13.40 875.20 923.20
28,832.14 0.00 4,105.20 1,665.68 3,723.46 5,751.66 25,127.90 34,603.02 11,643.30 428.76 1451.10 1,119.89 1059.61 1945.80 11,637.64 14,643.05 28,169.49 0.00 2,383.31 0.00 4,447.04 5,940.40 20,165.36 30,552.80 64,371.63 14,348.03 4,976.42 4,228.16 12,699.38 15,076.77 60,148.09 87,924.24 9,361.60 470.39 0.00 2,982.84 1,993.44 2,276.37 8,545.02 12,814.83 6,490.80 0.00 1348.40 2,463.00 759.87 1,177.20 8,365.13 10,302.20
0.00 0.00 0.00 2,277.33 85.40 203.43 1,988.50 2,277.33 4,444.00 541.83 0.00 222.20 1002.53 628.27 3,577.23 5,208.03 2399.50 184.50 1439.70 4,646.15 801.44 1039.10 6,829.31 8,669.85 25,800.36 0.00 3,689.24 2,100.47 3,029.17 5,709.75 22,851.15 31,590.07 3,637.16 0.00 46.04 0.00 340.59 763.43 2,579.18 3,683.20 2,822.40 0.00 0.00 2,924.96 349.36 697.16 4,700.84 5,747.36 19,063.02 0.00 607.28 885.88 2,001.00 2,313.41 16,241.77 20,556.18 2,444.80 2,469.80 0.00 0.00 25.00 210.40 126.15 2,133.25 5,740.75 5,963.20 0.00 222.45 0.00 464.01 374.26 5,124.93 34,862.48 45,671.82 0.00 7,362.33 3,447.01 5,156.43 6,437.63 34,077.76
0.00 20,058.10 0.00 223.78 19,834.32 752.18 1,001.74 18,304.18 TOTALS $343,658.28 $251,006.63 $15,973.51 $27,855.25 $48,822.89 $38,909.91 $51,475.93 $253,272.4410-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 146 MANUAL INPUT: 0 CHECK STUB COUNT: 3 DIRECT DEPOSIT STUB COUNT: 143 10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance 27
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $43,241.65 $32,218.98 $10,022.67State Taxes Employee $13,201.64ICMA Employee $3,226.90PD Association Employee $1,448.66LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $2,919.44 1,459.72 $ 1,459.72 $ PERS Deferred Comp Employee $1,705.76 PERS Employee/ Employer $68,432.59 $27,348.51 $41,084.08AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ Employer $2,152.15 Standard Life Optional Employee $510.80TOTALS $138,829.59 $61,027.21 $52,566.47
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5288.84 $245,484.23 125 I-125 $ 913.77 FED W/H $ 33,218.98 307,882.12 $ PTRG 1791.33 $37,004.55 129 I-129 $ 192.31 ST WH CA $ 13,201.64 307,882.12 $ PHEO 89.42 $2,778.17 AFP AFLPT $ 167.22 MEDI $ 342,577.29 $ 5,055.31 $ 4,967.36 ABST 45.00 $0.00 CMP CLOAN $ 48.08
ALWP 80.00 $5,522.40 CS1 CS-C0 $ 230.76
OT 8.00 $428.76 DC2 DCPR $ 100.00
OTS 155.31 $14,852.41 DCI DCICM $ 2,395.00
STBY 8.00 $692.34 DCN DCICM $1,590.00PPHC 0.00 $2,476.24 DCP DCNW $ 1,605.76SKIL 0.00 $111.10 DI% DCPRS $ 103.87SPAS 0.00 $1,859.28 DIS DPPO1 $ 178.22SPSK 0.00 $138.06 DLI DPPO2 $ 728.03OCWD 0.00 $350.00 LEA DPPO3 $ 400.00OCWE 0.00 $200.00 PBB DDMO1 $ 481.97 UNIF 0.00 $250.00 PN1 DDMO2 $ 8,246.98
UNI2 0.00 $75.00 PN2 DDMO3 $ 8,374.70
FTO 0.00 $151.08 PN3 DCI% $ 9,003.01
ADML 101.00 $6,221.67 PN4 DISAF $ 9,009.58
COMP 14.33 $889.07 POS DCLIC $ 1,448.66
EAU 12.00 $621.24 PR0 LAEAD $ 2,737.68
EAA 66.00 $0.00 PR2 LIFE $ 10,262.35
COMA 80.75 $0.00 PR4 A LTD $ 13,437.45
FLHO 19.00 $836.58 PR5 MDINS $ 1,175.21
SICK 96.54 $4,272.63 PR6 PRSBB $ 2,496.77
VAC 369.00 $15,014.06 PR7 PEPME $ 666.00POST7 0.00 $3,042.84 PR8 PEPMR $ 1,721.09 POST8 0.00 $386.57 PR9 PEPSE $ 754.70
RTP PEPSR $ 1,459.72 1,459.72 $
SUR POAS $ 65.10
$ 42,543.80 38,909.91 $ $ 51,475.93 $ 4,967.36
Payroll 08/30/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-------------------- DESC HRS AMOUNT CDTotals $ 8,224.52 $ 343,658.28
28
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
Monday, August 19, 2024
1. CALL TO ORDER
The City Council met in Regular Session at 6:00 p.m., Monday, August 19, 2024, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Nefulda presiding.
2. ROLL CALL
Present: Council Members: Doby, Hibard, Murphy
Mayor Pro Tem Hasselbrink, Mayor Nefulda
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Craig Covey, Orange County Fire Authority, Chief
Michael S. Daudt, City Attorney
Craig Koehler, Finance Director
Nolan McGaughy, OCFA Captain
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk/Dir. of Communications Chelsi Wilson, Administrative Services Manager
2. PLEDGE OF ALLEGIANCE
Council Member Doby led the Pledge of Allegiance.
3. INVOCATION
Mayor Pro Tem Hasselbrink gave the Invocation.
4. PRESENTATIONS
A. Presentation of a Certificate to Joe Escalante in Recognition of Being Inducted into the Los Alamitos Museum's Hall of Fame
Mayor Nefulda presented the Certificate. Mr. Escalante spoke briefly.
B. Presentation by the Homeless Liaison Officer (HLO) Providing a City Update
Officer Mirzadeh provided an update regarding the Homeless Liaison Officer.
City Council Regular Minutes
August 19, 2024
5. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Nefulda opened Oral Communications.
Carol Churchill spoke in opposition to the charter amendment mailer.
Maggie Marcheese, resident, spoke in opposition to comments made during last month regarding City Manager’s contract and spoke regarding her positive experiences with and support of staff.
Mr. Marcheese, resident, spoke in support of Los Alamitos.
Mayor Nefulda closed Oral Communications.
6. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Nefulda spoke regarding the upcoming Senior Expo on August 21, Serve Los Al and Celebrate Los Al on September 14, and Community Center Grand Reopening and Ribbon Cutting on October 4.
7. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
City Manager Simmons stated he would pull item 10A until a later date.
8. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers from July 1, 2024, to July 31, 2024.
Motion/Second: Hibard/Doby
Unanimously Carried: The City Council ratified the Warrants from July 1, 2024, to July 31, 2024, in the amount of $3,153,627.93.
City Council Regular Minutes
August 19, 2024
ROLL CALL
Mayor Nefulda Aye
Mayor Pro Tem Hasselbrink Aye
Council Member Doby Aye
Council Member Hibard Aye
Council Member Murphy Aye
9. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Mayor Pro Tem Hasselbrink pulled item 9G.
Council Member Murphy pulled item 9C.
Motion/Second: Hasselbrink/Hibard
Unanimously Carried: The City Council carried the following Consent Calendar items:
A. Approval of Minutes (Administration)
Approved the City Council Regular Adjourned minutes of July 22, 2024.
B. Designation of Voting Delegate and Alternate for the League of California Cities’ 2024 Annual Conference & Expo (Administration) The League of California Cities Annual Conference & Expo will be held in Long Beach, California from October 16-18, 2024. The League is requesting City Council designation of a Voting Delegate to the Annual Business Meeting. This item is for Council designation of a Voting Delegate and Alternate.
The City Council:
1. Appointed Mayor Jordan Nefulda to serve as the City’s Voting Delegate for the League of California Cities 2024 Annual Business Meeting; and,
2. Appointed Mayor Pro Tem Shelley Hasselbrink to serve as the City’s Alternate Voting Delegate in the event of the Voting Delegate’s absence.
D. Treasurer's Quarterly Investment Report - June 2024 (Finance) The item for City Council consideration is the receipt of the Treasurer's Quarterly Investment Report.
The City Council received and filed the Treasurer’s Quarterly Investment Report – June 2024.
City Council Regular Minutes
August 19, 2024
E. 2023 Annual Military Equipment Report (Police)
Assembly Bill 481 requires any law enforcement agency that maintains, acquires, and/or uses “military equipment,” as defined by statute, to obtain the approval, by ordinance, of the agency’s governing body. Further, any local agency governing body that has approved such an ordinance must review that ordinance annually and vote whether to renew such ordinance.
The City Council adopted Resolution No. 2024-34, entitled, "A
RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, RENEWING ORDINANCE NO. 2022- 04, AN UNCODIFIED
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, ADOPTING AND APPROVING LOS ALAMITOS POLICE
DEPARTMENT POLICY 709 MILITARY EQUIPMENT USE POLICY, IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL NO. 481 (AB 481)".
F. Orange County Grand Jury Report - Law Enforcement's Response to Mental Health Calls for Service (Police)
Response to the May 30, 2024, Orange County Grand Jury Report titled, Law Enforcement's Response to Mental Health Calls for Service.
The City Council:
1. Approved the attached response to the Orange County Grand Jury report titled "Law Enforcement's Response to Mental Health Calls for Service".
2. Authorized the Mayor to sign the response letter on behalf of the City Council.
H. Orange County Grand Jury Report - Talking Trash: Recyclables and Organic Waste (Development Services)
The 2023-2024 Orange County Grand Jury (OCGJ) investigated how Orange County jurisdictions comply with the requirements and goals of the State of California Senate Bill 1383, which affects single-family residential units. The investigation is documented through a 2023-2024 Orange County Grand Jury report titled “Talking Trash: Recyclables and Organic Waste.” The report revealed that the approaches to meeting Senate Bill 1383’s requirements vary greatly from jurisdiction to jurisdiction. To maintain compliance with Penal Code 933.05(a) and (b), the Orange County Grand Jury requires responses from each of the agencies affected by the report’s findings, which includes the City of Fountain Valley, the Orange County Board of Supervisors, and thirty-two (32) other Orange County cities.
The presiding judge of the Superior Court must receive a response to each of the Grand Jury report findings and recommendations by September 10,
City Council Regular Minutes
August 19, 2024
2024. City staff is seeking approval to respond to the Orange County Grand Jury.
The City Coucnil:
1. Approved the attached response to the 2023-2024 Orange County Grand Jury Report titled "Talking Trash: Recyclables and Organic Waste."
2. Authorized the Mayor to sign the response letter on behalf of the City Council.
I. Award of Bid to Hardy & Harper, Inc. for the Street Improvements on Various Streets FY 2022-2023 Project (CIP No. 23/24-03) (Development Services)
This item recommends the awarding of a bid to begin the Street Improvements on Various Streets FY 2022-2023 Project (CIP No. 23/24- 03). The City proposes to grind and overlay and slurry seal various residential streets throughout the City as part of the ongoing commitment to the pavement management program.
The City Council:
1. Awarded contract to Hardy & Harper, Inc., for construction for the Street Improvements on Various Streets FY 2022-2023 Project (CIP No. 23/24-03) project in the amount of $1,405,000.00; and,
2. Authorized the Mayor to execute the contract with Hardy & Harper, Inc. for the Street Improvements on Various Streets FY 2022-2023 Project (CIP No. 23/24-03) project; and,
3. Authorized the City Manager to add work and execute change orders in an amount not to exceed the contingency reserve of 10% or $179,000.
J. Award of Bid to Cat Tracking, Inc. for the Lexington Drive Traffic Calming, Visibility Improvement, and Parking Marking Modifications (CIP No. 23/24-09) (Development Services)
This item recommends the award of a bid to begin the installation of the Lexington Drive Traffic Calming, Visibility Improvement, and Parking Marking Modifications Project.
The City Council:
1. Awarded contract for construction for the Lexington Drive Traffic Calming, Visibility Improvement, and Parking Marking Modifications
City Council Regular Minutes
August 19, 2024
Project (CIP No. 23/24-09) to Cat Tracking, Inc. for $19,950; and,
2. Authorized the Mayor to execute the contract with Cat Tracking, Inc., for the Lexington Drive Traffic Calming, Visibility Improvement, and Parking Marking Modifications Project (CIP No. 23/24-09); and,
3. Authorized the City Manager to add work and execute change orders in the amount not to exceed the contingency reserve of 20% or $3,990.
K. Award of Bid to Buckley Building, Inc. for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07) (Development Services)
This item recommends awarding a bid to Buckley Building, Inc., DBA Outdoor Shade Concepts to begin the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07).
The City Council:
1. Awarded of contract for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07) for $95,240 to Buckley Building, Inc., DBA Outdoor Shade Concepts;
2. Authorized the Mayor to execute the contract with Buckley Building, Inc., DBA Outdoor Shade Concepts for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07); and,
3. Authorized the City Manager to add work and execute change orders in an amount not to exceed the contingency reserve of 10% or $9,524.
L. Approval of the Request for Bids (RFB) 2025-01 and Authorization to Bid for On-Call Services for Hardscape Maintenance (Development Services)
This item facilitates the solicitation of bids to provide On-Call Services for Hardscape Maintenance citywide.
The City Council:
1. Approved the Request for Bids (RFB) 2025-01 and Authorization to Bid for On-Call Services for Hardscape Maintenance in an amount not to exceed $200,000; and,
2. Authorized staff to advertise and solicit bid proposals.
End of Consent Calendar
City Council Regular Minutes
August 19, 2024
Items Pulled from Consent Calendar
C. Resolution No. 2024-14 – City Council Handbook (2024 Edition) (Administration)
For the Council's consideration is the City Council Handbook. The handbook highlights and enhances usability, relevance, and effectiveness in supporting Council Members in their roles.
City Council and Staff discussed the following:
• Council adopted policy for action minutes
• Clarification regarding the dress code policy
• Enforcement would not lead to disqualification in voting • If there were violations, the discussion would come back to the council as a whole for a motion or censure
• Handbook provides guidelines and courtesy measures for Council to use their best judgment
• Council communication with Staff is to flow through the City Manager Ms. Churchill requested to make a comment. Mayor Nefulda advised public comment period had closed.
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council adopted Resolution No. 2024-14, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADOPTING THE COUNCIL MEMBER
HANDBOOK (2024 EDITION)".
G. Orange County Grand Jury Report - E-Bikes Friends or Foe (Police) Response to the June 20, 2024, Orange County Grand Jury Report titled, "E-bikes Friend or Foe."
Mayor Pro Tem Hasselbrink requested and received an update on E-Bikes from Chief Claborn.
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council:
1. Approved the response to the Orange County Grand Jury report titled “E- bikes Friend or Foe”.
2. Authorized the Mayor to sign the response letter on behalf of the City Council.
City Council Regular Minutes
August 19, 2024
10. DISCUSSION ITEM
A. Salary Schedule Clean-Up Changes for Non-Represented, California Teamsters 911, and Part-Time Employees (Administration) This report seeks consideration to approve the various Salary Schedule clean-up changes to the Non-Represented Employees, California Teamsters 911, and Part- Time Employees.
City Manager Simmons tabled this item to a future date.
Recommendation:
1. Adopt Resolution No. 2024-35, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
AMENDING AND UPDATING THE EXECUTIVE MANAGEMENT
AND NON-REPRESENTED EMPLOYEES SALARY SCHEDULE”
and,
2. Adopt Resolution No. 2024-36, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, AMENDING
AND UPDATING THE SALARY SCHEDULE FOR CALIFORNIA
TEAMSTERS LOCAL 911,” and,
3. Adopt Resolution No. 2024-37, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
AMENDING AND UPDATING THE CITY OF LOS ALAMITOS
PART-TIME HOURLY RATE SCHEDULE”
11. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Council Member Doby spoke regarding attendance at Coffee with a Cop, the Association of California Cities—Orange County (ACC-OC) Legislative Roundtable; Congresswoman Steele’s Nonprofit of Distinctions Awards; a check presentation ceremony by Congresswoman Steele for Laurel Park; ACC-OC briefing on electric helicopters at John Wayne Airport; Concert in the Park at Orville Lewis, and the Orange County Mosquito and Vector Control Board policy and board meetings; she requested Library Renovation information be added to the City’s website; and spoke of the upcoming Nites on Pine.
Council Member Hibard spoke regarding ownership discrepancies with the Parkwood Homeowners Association; attendance at the Coffee with a Cop; Association of California Cities—Orange County (ACC-OC) Legislative
City Council Regular Minutes
August 19, 2024
Roundtable; Orange County Fair Welcome Dinner; Chamber of Commerce Breakfast; Congresswoman Steele’s Nonprofit of Distinctions Awards; ACC-OC briefing on electric helicopters at John Wayne Airport; a check presentation ceremony by Congresswoman Steele for Laurel Park; Concert in the Park in the Highlands; and, Rotary Annual Fishing Derby. She encouraged residents to reach out to her.
Council Member Murphy spoke regarding attendance at the Rotary Annual Fishing Derby, Orange County Fair Welcome Dinner, Association of California Cities— Orange County (ACC-OC) Legislative Roundtable, and a check presentation ceremony by Congresswoman Steele for Laurel Park.
Mayor Pro Tem Hasselbrink spoke regarding attendance at Congresswoman Steele’s Nonprofit of Distinctions Awards, a check presentation ceremony by Congresswoman Steele for Laurel Park, Concern in the Park at Cottonwood, and Celebration of Life for former Council Member Leon Sjostrom.
Mayor Nefulda spoke regarding his attendance at the Orange County Sanitation Board meeting and advised that he had attended similar events as his colleagues.
He stated his support for Concerts in the Park and looked forward to attending future community events.
12. ADJOURNMENT
The City Council adjourned at 7:23 p.m. to Monday, September 23, 2024, at 6:00 p.m.
Jordan B. Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2024 ITEM NUMBER: 10B
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Emeline Noda, Director of Recreation & Community Services Subject: Support to Strengthen and Stabilize California’s Homeowners and Commercial Property Insurance Market
SUMMARY
The insurance market in California is experiencing significant turmoil. Major carriers have stopped issuing new homeowners and commercial property insurance policies, reducing coverage options for consumers. This trend is negatively affecting homeowners and business owners throughout Orange County and the State.
RECOMMENDATION
Approve Resolution No. 2024-38, entitled, "A RESOLUTION OF CITY COUNCIL OF THE
CITY OF LOS ALAMITOS, CALIFORNIA, REQUESTING THE CALIFORNIA INSURANCE
COMMISSIONER, STATE LEGISLATURE, AND THE GOVERNOR TAKE EMERGENCY ACTION TO STRENGTHEN AND STABILIZE CALIFORNIA’S MARKETPLACE FOR HOMEOWNERS AND COMMERCIAL PROPERTY INSURANCE".
BACKGROUND
Homeowners Insurance has become a critical problem in Orange County communities and across the State of California experiencing frequent drops from insurance providers and unsustainable rate hikes. On Tuesday, August 13, 2024 the Orange County Board of Supervisors unanimously passed a resolution urging the State to take immediate emergency action. Recently an Orange County city, Yorba Linda, passed a similar resolution. Orange County residents are struggling to obtain necessary insurance coverage, making it critical for us to join in calling for urgent action.
This is not an issue unique to our City or County; recently, the San Bernardino County Board of Supervisors adopted a resolution urging the Insurance Commissioner, State Legislature, and Governor to take immediate action. By supporting this resolution, the City can contribute to a collective effort to address the insurance crisis in California, ensuring better coverage and stability for all residents.
DISCUSSION
The Orange County Council of Governments (OCCOG) supports the attached resolution urging the California Insurance Commissioner, the State Legislature, and the Governor to take emergency action to strengthen and stabilize California’s insurance marketplace and is
requesting Orange County cities to adopt the attached resolution.
This action is crucial to protecting the economic well-being of Orange County residents and ensuring the stability of the housing and commercial property markets.
FISCAL IMPACT
None.
Attachment: 1. Resolution No. 2024-38 - Property Insurance Support
RESOLUTION NO. 2024-38
A RESOLUTION OF CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, REQUESTING THE CALIFORNIA INSURANCE
COMMISSIONER, STATE LEGISLATURE, AND THE GOVERNOR TAKE
EMERGENCY ACTION TO STRENGTHEN AND STABILIZE
CALIFORNIA’S MARKETPLACE FOR HOMEOWNERS AND
COMMERCIAL PROPERTY INSURANCE
WHEREAS, in 1988, California voters enacted Proposition 103, which established a robust set of consumer protections designed to keep insurance rates fair and affordable and to ensure a competitive marketplace; and,
WHEREAS, last year, two of the State's largest insurance carriers, representing over 27 percent of the admitted insurance market in California, announced they would stop issuing new homeowners and commercial property insurance policies in California; several others, representing more than another 36 percent of the market, announced plans to limit new policy origination; and,
WHEREAS, the reduction of insurance options in the State has a direct negative effect on consumer access to coverage: in all parts of the State, homeowners, business owners, and farmers are now unable to obtain new insurance policies from the admitted insurance market; and,
WHEREAS, access to insurance allows existing homeowners to protect what is for many their largest and most important asset, and empowers homebuyers to secure a mortgage for a home that can build generational wealth, but a scarcity of options may freeze real estate transactions and slow or stop the rate of new housing development, including attached dwelling units like affordable housing projects, apartments, and condominiums, exacerbating the State's critical housing shortage; and, WHEREAS, Californians who cannot obtain coverage from the admitted market are forced to apply for protection through the California Fair Access to Insurance Requirements (FAIR) Plan, a state-established risk pool intended to operate as California's insurer of last resort providing temporary coverage as consumers pursue insurance in the traditional market; and,
WHEREAS, the collapsing admitted-provider market has caused steadily increasing enrollment in the FAIR Plan over the past five years, threatening the ongoing stability of the plan, putting even this safety net at dire risk; and, WHEREAS, policy decisions have placed Californians' homes and businesses at risk of catastrophic loss that can only be prevented by stabilizing the homeowners insurance and commercial property insurance markets while providing rates that remain fair and affordable to consumers, and maintaining the ongoing viability of the FAIR Plan, which provides a vital safety net to Californians whose policies are nonrenewed and to
CC RESO 2024-38
homebuyers who cannot secure a mortgage without insurance; and, WHEREAS, the California Insurance Commissioner has released draft regulations to address this immediate crisis but the Little Hoover Commission hearing on March 28, 2024 reports that reforms “will not go into effect until at least 2026, and it may take a few years after that for the market to react… this timeline, of course could be delayed further if lawsuits by any party, including insurers or consumers, were to occur”; and, WHEREAS, the California Insurance Commissioner has broad authority under the Insurance Code to adopt emergency regulations to promote the public welfare, including under sections 1861.01, 1861.05, and 1861.055 to adopt emergency regulations governing the prior approval process for insurance rate change applications, and to adopt emergency regulations under section 11346.1 of Government Code and section 12921.7 of the Insurance Code.
NOW, THEREFORE, BE IT RESOLVED BY THE LOS ALAMITOS CITY COUNCIL, AS FOLLOWS:
SECTION 1. The Insurance Commissioner, State Legislature, and the Governor are requested to declare a state of emergency and take immediate emergency regulatory and legislative action to strengthen and stabilize California’s marketplace for homeowners insurance and commercial property insurance. The Commissioner, Legislature, and Governor must consider the following goals in crafting an appropriate regulatory response:
a. Expand coverage choices for all consumers, particularly in underserved areas of the State.
b. Improve the efficiency, speed, and transparency of the California Department of Insurance’s rate approval process.
c. Tailor the rate approval process to account for all factors necessary to promote a robust, competitive insurance marketplace, including through potential revisions to the way catastrophe risks, reinsurance costs, and other legitimate insurer costs are accounted for.
d. Maintain the long-term availability of homeowners and commercial property insurance coverage.
e. Maintain the solvency of the FAIR Plan to protect its policyholders and promote longterm resiliency in the face of extreme weather events, including by identifying mechanisms to reduce its share of the overall market in underserved areas and move its customers into the admitted insurance market.
SECTION 2. The City Clerk shall certify as to the adoption of this Resolution.
CC RESO 2024-38
PASSED, APPROVED, AND ADOPTED this 23rd day of September 2024. ________________________________
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, CMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 23rd day of September, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
_____________________________________
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2024 ITEM NUMBER: 10C
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Notice of Completion (NOC) for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07)
SUMMARY
Following a competitive bidding process, the City of Los Alamitos hired a contractor to purchase and install a new divider wall for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07). Staff recommends that the Council accept the work as completed and direct filing of the Notice of Completion.
RECOMMENDATION
1. Accept as complete the construction by 3M Construction Corporation for the Community Center Divider Wall Replacement Project (RFB No. 22/23-07); and,
2. Authorize the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office.
BACKGROUND
The Los Alamitos Community Center provides the general public with various programs and rental opportunities. Throughout the week, the rooms are heavily used for classes and, on the weekends, utilized for facility rentals and events. The pervious divider wall iwas over 40 years old and is inoperable. A new divider wall with more advanced technology and lighter materials provides more space and allows staff to offer more services. Creating two rooms from one large room enables the Community Center to be more flexibility in scheduling programs and events offered to the public.
DISCUSSION
Work on this project is now complete and found acceptable by the Building and Safety Department. Staff recommends acceptance of the work in conjunction with the processing of the Notice of Completion/Final Report.
FISCAL IMPACT
The Capital Improvement Project (CIP) - RFB No. 22/23-07 was approved for fiscal year 2022- 2023 and was included in the CIP project list for fiscal year 2023-2024. The project had a total funding budget of $86,730.00 with the following breakdown of funding sources:
Budget Fiscal Year Source Amount
2022-23 Acct. No. 25.570.5503.2306 $86,760.00
The project included removing the old divider wall, purchasing a new divider wall, and installing. Funding for this project was provided through the General Fund - Special Revenue— Building Improvement Fund Account (25-570-5503.2306).
Attachment: 1. Notice of Completion: Divider Wall
RECORDING REQUESTED BY
AND MAIL TO:
City Clerk
City of Los Alamitos
3191 Katella Avenue
Los Alamitos, CA 90720
No Consideration SPACE ABOVE THIS LINE FOR RECORDER
NOTICE OF COMPLETION NO RECORDING FEE PURSUANT TO
GOVERNMENT CODE SECTION 6103
for
Los Alamitos Community Center Divider Wall Replacement Project (RFB No. 22/23-07) NOTICE IS HEREBY GIVEN THAT:
1. The undersigned are owners or corporate officers of the interest or estates stated below in property hereinafter described.
2. The full name of the owner is: City of Los Alamitos, 3191 Katella Avenue, Los Alamitos, CA 90720
3. The work consisted of :
The City of Los Alamitos hired a contractor to purchase and install a new divider wall for the Los Alamitos Community Center. The old divider was not functioning correctly and was made from old and outdated materials. The contractors removed and disposed of the old divider wall and installed a new up to date divider wall that is more functional.
4. The work was completed on 03/22/2024
5. The contractor was: 3M Constuction Corporation
Dated 9/5/2024
Steve Kim, Recreation Supervisor, City of Los Alamitos
VERIFICATION BY CORPORATION OWNER
STATE OF CALIFORNIA )
) SS
COUNTY OF ORANGE )
I, Steve Kim, Recreation Supervisor of Los Alamitos, a Municipal Corporation, and that he executed the foregoing Notice of the aforesaid interest or estates in the property therein described; and verify on behalf of the City of Los Alamitos; that the contents thereof, and the facts therein stated are true.
Steve Kim, Recreation Supervisor
Dated: 9/5/2024
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2024 ITEM NUMBER: 10D
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of the Request for Proposals (RFP) No. 2025-02 for the Installation/Upgrade of the City’s Access Control System
SUMMARY
This item facilitates the solicitation of proposals to provide services for the installation and/or upgrade of an existing access control system for specified City facilities (RFP No. 2025-02).
RECOMMENDATION
1. Approve the Request for Proposals (RFP No. 2025-02) for the installation/upgrade of the City’s Access Control System; and,
2. Authorize Staff to advertise and solicit proposals.
BACKGROUND
Enhancing the City's security is a priority. Implementing advanced access control systems will minimize security risks, ensure proper personnel verification, and restrict access to sensitive departments and confidential information while still allowing public access to designated areas.
This project seeks to modernize and upgrade the existing security framework with a modern, reliable, and scalable access control solution to ensure facility operations' safety and efficiency.
The current access control system is outdated, and replacement parts and software upgrades are no longer available. The system is limited to the areas surrounding City Hall 1, City Hall 2, the Council Chamber, and the Police Department building. Community Center 1, Community Center 2, and the Preschool do not have access control systems.
The council approved a request for proposal (RFP) for access control in November 2022, but the award was eventually rejected in 2023. Research and several meetings with vendors have provided staff with additional information on cost, supplies, best practices, etc. Therefore, the request to release a more comprehensive RFP for access control is being sought.
DISCUSSION
The purpose of the Request for Proposal (RFP) is to solicit and select a contractor to provide services for the installation and/or upgrade of the existing access control system for City facilities. Under the direction of the Development Services Department, the selected contractor is expected to provide services in an efficient and professional manner and to provide labor,
tools, equipment, materials, and supplies necessary to complete work in a manner that will meet the City’s requirements.
The following is an approximate timeline for awarding of the contract related to access control system:
09/24/2024 Request for Proposal Made Available on BidNet (City's online electronic bidding portal)
10/03/2024 at 10:00 AM Mandatory Site Visit
10/17/2024 at 3:00 PM Proposal Due on BidNet
10/21/2024 - 10/31/2024 City Review of Proposals
11/18/2024 City Council Consideration for Awarding
FISCAL IMPACT
Funding for this project has not been budgeted. The award of a contract will come back to the Council with a request for funding to be expended out of the Development Services Budget from Account No. 10.544.5293 for FY 2024-2025.
Attachment: 1. RFP No. 2025-02 - Access Control System Services
1 City of Los Alamitos
Request for Proposal (RFP) 2025-02
For
ACCESS CONTROL SYSTEM SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
SEPTEMBER 2024
NOTICE TO PROPOSERS
1. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).
2. Proposals must be received by 3:00 P.M. on October 17, 2024.
2 TABLE OF CONTENTS
REQUEST FOR PROPOSAL (RFP) 2025-02
ACCESS CONTROL SYSTEM SERVICES IN THE CITY OF LOS ALAMITOS, CALIFORNIA Notice of Request for Proposal Page 3
Section I: Instruction to Bidders Page 4
Section II: Scope of Services & Standard of Performance Page 12 Section III: Submittals Page 14
Proposal Coversheet - Attachment A Page 15
Rate and Services Structure Form - Attachment B Page 17 Response to Technical Questions Form - Attachment C Page 18 Non-Collusion Affidavit Form - Attachment D Page 20
Section IV: Evaluation Page 21
Section V: Exhibits Page 22
Exhibit A – Access Control System Services Agreement Page 23 Exhibit B – Workers’ Compensation Insurance Certificate Exhibit C – Endorsements to Insurance Policy
Exhibit D – Statement Regarding Insurance Policy
Exhibit E – City Facilities Map
3 NOTICE OF REQUEST FOR PROPOSALS 2025-02
FOR
ACCESS CONTROL SYSTEM SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN The City of Los Alamitos, California, (City) is requesting proposals from qualified persons, agencies, entities and/or organizations (hereinafter referred to as “Contractor” to provide access control system services. The City seeks access control related services including, but not limited to, equipment, licensing and related implementation services. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).
Submission Deadline: Proposals will be received up to the hour of 3:00 P.M (Pacific Standard Time) on the 17th day of October 2024 and will be opened virtually at that time. If you would like to attend the bid opening, it will be accessible through Teams Meet using Meeting ID: 218 663 181 589 Passcode: HhYeWr Obtaining a Copy of the RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.
Submittal of Proposal: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/BidOpportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Contact: Questions or Requests for Information (RFIs) or interpretations are due on October 8, 2024 and shall be submitted on BidNet portal.
BY ORDER OF the City Council of the City of Los Alamitos, California.
4 SECTION I: INSTRUCTION TO BIDDERS
BACKGROUND
The City of Los Alamitos (City) is seeking proposals for the design, installation, and maintenance of a comprehensive access control system to enhance security across multiple City facilities. This project aims to upgrade the existing security infrastructure to provide a modern, reliable, and scalable access control solution that will ensure the safety and efficiency of facility operations. Services are to include the installation of additional controlled access points, the replacement of existing controlled access points, maintenance and administration of upgrades.
This project will include but is not limited to the installation of door controllers, numeric keypads, fob access pads, and the design and installation of a software control system that administers the fobs, fob sensors, door controllers, and access codes used by City staff.
The City of Los Alamitos currently employs a “Keri Doors 32” access control system, used for managing and monitoring access to buildings, offices, and secure areas.
The facility locations include:
- City Hall 1
- City Hall 2
- Community Center
- Council Chamber
- Police Department
- Limited paths of travel within these vicinities
Current State:
- The access control system is located in the server room - 19 doors currently set up with readers
- System uses Windows Server
1. RFP Timeline
The schedule of key milestones related to the Access Control System Services is as follows:
• Proposal Release Date September 24, 2024
• Mandatory Site Visit October 3, 2024, 10:00 AM
• Last Day of Questions October 8, 2024 3:00 PM
• Proposal Submittal Due Date October 17, 2024, 3:00 PM • Council Award of Contract November 18, 2024
5 2. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.
All relevant materials shall be obtained from BidNet.
3. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES
Before submitting a proposal, the Respondent must (i) examine the Contract Documents thoroughly; including without limitation the Agreement wherein each of the other Contract Documents is identified; (ii) visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions that may in any manner effect the cost, progress or performance of the work in strict accordance with the Contract Documents; (iii) familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contract Documents; and (iv) study and carefully correlate Respondent's observations with the Contract Documents.
Reports, if any, of investigations of physical conditions at the work sites or otherwise effecting cost, progress or performance of the work, which have been relied upon by staff in preparing the specifications, are identified in the Scope of Services. Before submitting a proposal, the Respondent shall, at their own expense, make such additional investigations and tests as the Respondent may deem necessary to determine their bid for performance of the work in strict accordance with the Contract Documents.
By submitting a proposal, the Respondent warrants that they have complied with every requirement of this proposal and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.
4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by October 8, 2024. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/Bid-Opportunities) to ensure receipt of any addendum(a) prior to proposal submittals. Additionally, plans, specifications, bid
6 document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the City’s BidNet Portal.
City makes no guarantee that all Respondents will receive all addenda. All such addenda shall become part of the contract.
5. SUBMITTAL REQUIREMENTS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet, accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal.
Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Successful proposals must include:
• Proposal Coversheet - Attachment A
• Rate and Services Structure Form - Attachment B
• Response to Technical Questions - Attachment C
• Non-Collusion Affidavit – Attachment D
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.
Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.
All Respondents shall verify if any addendum for this project has been issued by the City.
It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.
Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 3:00 p.m., on the 17th of October, 2024 and will be opened online at that time.
A proposal received after the time set for the proposal opening shall not be considered.
The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will
7 only consider proposals that have been transmitted successfully and have been issued an e-bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.
6. TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.
7. RFP AMENDMENTS AND CANCELLATION
The City reserves the unilateral right to amend this RFP in writing at any time. The City also reserves the right to cancel or re-issue the RFP at its sole discretion.
The City reserves the unilateral right to decline to award the contract to any of the Contractors submitting proposals.
8. REJECTION OF PROPOSALS
The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.
9. POSTPONEMENT OF BID OPENING
The City reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced for bid due date.
10. DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
11. WITHDRAWAL OF PROPOSAL
8 A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.
12. AWARD OF CONTRACT
It is the intent of the City to award an Agreement in a form approved by the City Attorney, to the selected contractor. The selected contractor will be required to enter into an Agreement with the City based upon the contents of the RFP and the contractor’s proposal. The City’s standard form of agreement is included as Exhibit A.
The Respondent shall carefully review the Agreement and include with their proposal a description of any exceptions requested to the standard contract. The City reserves the right to further negotiate the terms and conditions of the Agreement. The City shall preserve the right to reject any proposal for noncompliance with Agreement requirements and provisions, or to not award an agreement because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This Agreement may not be awarded to the lowest Respondent. The City Council will approve, as part of the annual budget, an annual agreement amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the Community. This work consists of preventative maintenance and repair services as specified in the scope of services and/or Requests for Proposal. Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “facility” as used hereinafter shall be understood to mean the location receiving the service. The use of the words “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under the agreement to the awarded Contractor.
Award will be made to the contractor who best meets the City’s requirements for all criteria described in this document.
The contractor shall be held liable for the faithful observance of any lawful instructions of the City, not in conflict, with the Access Control Services agreement, which may be delivered to said party or his representatives on the work.
13. ADDITIONAL CONTRACTOR RESPONSIBILITIES
The Contractor shall be responsible for completing the specified services in accordance with the City’s Access Control Services agreement.
14. PERMITS AND CODES
9 The Contractor responding to this RFP shall provide animal sheltering and animal control services required by and in accordance with the laws, regulations, ordinances and codes of the State of California, Orange County, and City of Los Alamitos; and in a manner that provides for the protection of persons from wild and dangerous animals while providing humane care and treatment of animals while they are in custody or in contact with field personnel. The City will provide permits at no cost to the Contractor.
15. FIXED FEE AND PRICING
The Contractor shall provide a pricing proposal that is a fixed fee per Animal Control and Sheltering Service.
16. TERM OF AGREEMENT
The term of the agreement is for an initial term of three (3) years with an option to extend for up to three (3) additional two-year extensions by mutual agreement.
17. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.
18. EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful Respondent and returned, together with evidence of insurance, within ten (10) calendar days after the notification of the contract award by the City in writing. After execution by the City, one original contract shall be returned to the Contractor.
19. PROPOSAL RESPONSE
It is imperative that all Respondents responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposal should be concise and be able to properly convey all information.
10 SECTION II: SCOPE OF SERVICES AND STANDARD OF PERFORMANCE The following Scope of Services represents the services and responsibilities the successful proposer will be expected to provide and perform. Please indicate the skills, ability, and or/services which distinguish the Contractor to make it the best choice for the City.
Additional services or tasks which, in your opinion, should be included must be clearly identified. Conversely, requested services or tasks which, in your opinion, should not be included, or are specifically excluded from the proposal, must also be clearly identified.
The final Scope of Services, as may be modified through negotiations and/or by written addendum issued by the City, will be made part of the Agreement with the successful proposer.
1. Access Control System
a. Install access control on twenty-three (23) doors.
i. Provide cables to all doors.
b. Install controllers on the wall near the switches.
i. Use conduit and flex conduit to conceal the cables.
c. Replace the existing system on eighteen (18) doors.
d. Add six (6) doors installations in the Police Department. i. Use existing cables when possible and run new cables to the six new doors.
e. Provide door contacts and devised to the twenty (20) existing access control doors.
i. Run cables for the contacts and new devices.
f. Contractor is to identify issues with existing wiring and notify the City prior to replacement.
g. All access control doors must have door electrification hardware prior to installation.
h. New system should have its own new setup – can utilize Windows, Linux, or any other operating system.
i. System must run on its own separate network (specific to the readers and controllers).
2. Requirements
a. The preferred new solution will replace agonistic door controllers and Keri door controllers.
b. Respondents whose solutions utilize proprietary door controllers are invited to submit a proposal as long as the need for proprietary door controllers is clearly explained.
11 c. The new solution will support Dynamic Users and Groups (users can be part of multiple groups).
d. The new solution will provide failover redundancy.
e. The new solution will connect to industry standard authentication systems for user on-boarding and off-boarding.
i. Report capability for user login/access
ii. Access trends
iii. Time of access, by hour, day, week
iv. Customizable dashboard reporting for all entry and exit points v. Access error information (forced entry, attempted entry, and door prop)
f. The new solution will provide a web-based interface
g. Customizable role-based user and administrator rights h. Timed auto expiring access codes and fobs
i. Contractor will provide a dedicated Project Manager
j. Contractor will provide a single point of contact for all installations.
Contractor will provide installation map of hardware and relationships (network topology).
k. Contractor will provide full documentation and inventory of hardware models, software and Contractorware versions
l. Contractor will provide post-install as-built plan
m. Contractor will provide installed site code base (where applicable) n. Contractor will provide a 5-year warranty on installation and provided hardware
o. Contractor will provide a 5-year maintenance/service contract with a defined SLA including response times
p. Solutions will detect force open and hold open situations. q. Contractor will provide Professional Services in order to migrate current system and processes to new solution
r. Contractor will provide Professional Services in order to train operators and administration
12 SECTION III: SUBMITTALS
Complete Proposal Submittal Consists of:
1. Proposal Coversheet - Attachment A
2. Rate and Services Structure Form - Attachment B
3. Response to Technical Questions – Attachment C
4. Non-Collusion Affidavit - Attachment D
13 PROPOSAL COVERSHEET - ATTACHMENT A
A. Company Information
Contractor Name:__________________________________________________________________ Physical Address:____________________________________________________________________ Name of Authorized Representative:_________________________________________________ Title of Authorized Representative:___________________________________________________ Representative’s Email Address:______________________________________________________ Representative Office Phone #_______________________________________________________ Representative Cell Phone #_________________________________________________________ Company Website Address:__________________________________________________________ Company Type: Agency LLC Partnership Sole Proprietorship Joint Venture Date Company was Established: _____________________________________________________ Years of Experience: Respondent has______________ years of experience as a contractor in Access Control Services
B. Acknowledgement & Assurances
(a) Respondent has examined copies of all the Contract Documents, including without limitation the Agreement (Exhibit A) wherein each of the other Contract Documents is identified, and accepts all the terms and conditions thereof. (b) Respondent proposes and agrees, if this bid is accepted, to enter into an agreement with City in the form included in the Contract Documents to complete all work as specified in the Agreement for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents.
(c) Respondent has examined the site and locality where the work is to be performed and the legal requirements and conditions affecting the cost,
14 progress and performance of the work in strict accordance with the Contract Documents.
(d) The cost proposal must include a firm unit price for each Access Control System Services for three (3) years, that incorporates all aspects of the work plan and covers all tasks identified in the Scope of Work.
(e) It is expected that general, overhead, and administrative costs are included in the monthly fee. It will be assumed that all contingencies and/or anticipated escalations are included.
(f) Respondent is fully qualified to perform the work.
(g) The undersigned agrees that the City reserves the right to reject any or all bids and reserves the right to waive informalities in a bid or bids not affected by law, if to do so seems to best serve the public interest.
A signature by a principal or officer having the authority to negotiate and contractually bind and extend the terms of the written proposals is required.
____________________________________ ___________________________________ Print Name Signature of Representative
____________________________________ ______________________________________ Company Name Date
15 RATE AND SERVICES STRUCTURE FORM - ATTACHMENT B
Rate and Services Structure
For an actual service compensation system, a copy of the Contractor’s current rate schedule as relevant to the fee proposal.
Provide the following information as relevant to the fee proposal:
Job Description
Estimated total hours
Estimated out-of-pocket expenses
The hourly rate by staff
classification
The all-inclusive maximum fee
and out-of-pocket expenses,
which will not be exceeded
The frequency and timing of the
Contractor’s billing process
Cost of additional related services
(if applicable)
Proposal A Schedule Total: $
The Contractor shall be responsible for calculating and providing unit prices for the schedule. The Proposal Schedule shall include all costs for services, labor, materials, equipment, and installation associated with completing the work in place per the plans, specifications and details.
Proposal Schedule Total (in word):
16 RESPONSE TO TECHNICAL QUESTIONS FORM - ATTACHMENT C
On a separate paper, please provide brief narrative entitled, “RESPONSE TO TECHNICAL QUESTIONS-ATTACHMENT C” answering questions listed below.
Section 1: Company Experience & Qualification
a) Provide company experience and qualification to meet the scope of work and standard of performance.
b) Identify principals of the company.
c) State company’s financial condition and identify any condition (e.g. bankruptcy, pending litigation, planned office closures, merger, etc. that may impede the Respondent from providing services).
d) Describe your company’s experience in providing Access Control Services to like-sized public agencies and/or private companies. e) State all instances of being disqualified, removed, or otherwise prevented from completing the terms of any previous contracts over the past five (5) years. Give names, street addresses, and phone numbers and explain the circumstances.
Section 2: Personnel
a) Attach an organizational chart for your company or the local office servicing this contract.
b) List personnel handling the day-to-day management of the contract. List their certifications, specialty, and licenses.
Section 3: Approach
a) Describe your approach to the Scope of Services and Standard of Performance and any special ideas, techniques, or suggestions that you think might make the Scope of Services and Standard of Performance implemented smoothly.
b) Describe your company’s ability to address complaints or deficiencies. c) Describe your communication plan between your representative and City’s representative.
d) Describe communication within your company.
e) Describe your employee training program.
f) Describe your safety program.
17 Section 4: References
Please list at least five (3) references of current or past contracts within the past five years that are similar in scope or scale. Attached additional pages if necessary. Provide the following information on each one:
a. Company Name
b. Customer Contact Name
c. Phone number
d. E-mail address
e. Number of years your contractor has provided Animal Control and Sheltering Services for each reference
18 NON-COLLUSION AFFIDAVIT - ATTACHMENT D
The undersigned declares:
I am the ______________________________ of __________________________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______ [date], at _____________ [city], ______________ [state]. __________________________________________
Signature of Declarant
__________________________________________
Printed Name of Declarant
19 SECTION IV: EVALUATION
1. SELECTION CRITERIA
City will review and evaluate all proposals based on the following criteria:
A. Completeness of Proposal
Completeness of proposal. Provided all requested information.
B. Qualification
The responsiveness to the specific needs of the City and an understanding of the services to be provided. Experience, expertise and knowledge particular to the City's needs, in providing services of a similar nature. The methodology for carrying out the tasks described in the proposal. Location of contractor's office/operations and anticipated response time. The skills, education and experience of personnel of the contractor. The contractor's financial stability.
C. Approach
Approach to delivering services including implementation schedule, communication within the construction company, training program, safety program, resolving complaints and deficiencies.
D. Reference Evaluation
Experience in providing services similar to those requested herein; experience working with public agencies; assessment by client references.
E. Reasonableness of Cost and Price
Reasonableness and competitiveness of the contractor’s cost proposal.
Inclusion of other fees not listed in Rate and Services Structure Form - Attachment B.
20 SECTION V: EXHIBITS
EXHIBIT A – ACCESS CONTROL SERVICES AGREEMENT
EXHIBIT B - WORKERS’ COMPENSATION INSURANCE CERTFICATE
EXHIBIT C - ENDORSEMENTS TO INSURANCE POLICY
EXHIBIT D - STATEMENT REGARDING INSURANCE COVERAGE
EXHIBIT E – CITY FACILITIES MAP
21 EXHIBIT A
ACCESS CONTROL SYSTEM SERVICES AGREEMENT
[enter name of contractor]
THIS AGREEMENT FOR ACCESS CONTROL SYSTEM SERVICES (“Agreement”) is made and entered into, to be effective this ___ day of _______ 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and ______________________, a ___________________, (“Contractor”).
City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to provide access control system services.
B. In response to City’s formal Request for Proposals No. 2025-02 (RFP), dated ______, 2024, Contractor has submitted to City a written proposal, dated ______, 2024, to provide the desired access control system services.
D. City desires to engage Contractor to provide such access control system services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. SERVICES OF CONTRACTOR
1.1 Scope of Services and Standard of Performance. Contractor shall provide those services set forth in the __________________ Proposal, dated _________, 2024, attached hereto as Exhibit “A” (“Scope of Services” and/or “Project Services”). Contractor shall provide the Project Services in compliance with all terms and conditions of this Agreement. Contractor warrants that all Project Services shall be performed in a skillful, competent, professional and satisfactory manner in accordance with all standards prevalent in the same profession in the State of California. Contractor represents and warrants that it and all employees, subconsultants and subcontractors providing any services pursuant to this Agreement shall have sufficient skill and experience to perform the Project Services. All Project Services shall be completed to the reasonable satisfaction of City.
1.1.1 Contract Documents. This Agreement shall consist of the following: (1) the main body of this Agreement; (2) RPF No. 2025-02, dated _____; and (3) Contractor’s Proposal, Exhibit “A”. Should any conflict or inconsistency exist in the Contract Documents,
22 the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the main body of this Agreement; (2rd) the RFP, and (3rd) Contractor’s Proposal.
1.2 Compliance with Law. All Project Services shall be provided in accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of City and any federal, state or local governmental agency of competent jurisdiction. Contractor shall be liable for all violations of such laws, ordinances, resolutions, statutes, rules and regulations in connection with performance of the Project Services. If Contractor performs any Project Services in violation of such laws, ordinances, resolutions, statutes, rules or regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to comply with such laws, ordinances, resolutions, statutes, rules or regulations.
1.3 Licenses and Permits. Prior to performing any Project Services, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Project Services. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Project Services, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services.
1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Project Services to be performed, (b) has carefully considered how the Project Services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the Project Services under this Agreement.
1.5 Care in Performance of Project Services. Contractor shall adopt reasonable methods during the term of the Agreement to prevent losses or damage to materials, papers or other components of the Project Services, and shall be responsible for all such damages, to persons or property, until acceptance of the Project Services by the City, except such losses or damages as may be caused by City's own negligence.
1.6 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors, contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
23 2. COMPENSATION
2.1 Maximum Contract Amount. Contractor shall be compensated for the Project Services performed, including authorized reimbursements, if any, in accordance with the hourly rates and charges set forth in the Scope of Services in an amount not to exceed _______________ Dollars ($___________). The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall no later than first working day of such month, submit to the City, in a form approved by the City Manager or his designee, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. Within thirty (45) calendar days of receipt of invoice, City shall pay all undisputed amounts included on the invoice.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, signed by an individual authorized to formally bind the Party for which he/she is signing, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or, (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Los Alamitos City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the Project Services to be performed by Contractor is an essential condition of this Agreement.
3.2 Schedule of Performance. Contractor shall prosecute regularly and diligently the Project Services according to the periods specified in the Scope of Services. When requested by Contractor, extensions of the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant any such extension.
24 3.3 Force Majeure. The time for performance of the Project Services may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) calendar days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay.
The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the Effective Date and shall continue in full force and effect for an initial term of three (3) years and may thereafter be extended by mutual written agreement of the Parties for up to three (3) additional two (2) year terms.
4. COORDINATION OF PROJECT SERVICES
4.1 Contractor’s Representative. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act on its behalf with respect to the Project Services and to make all decisions in connection therewith:
___________. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Project Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 City’s Contract Officer. The City’s Contract Officer shall be such person as may be designated by the City Manager, and is subject to change by the City Manager. It shall be the Contractor's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Project Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.
Contractor shall not contract with any other entity to perform the Project Services without prior
25 written consent of City. If Contractor is permitted by City to subcontract any part of this Agreement, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.
All persons engaged in the performance of Project Services will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
4.4.1 The legal relationship between the Parties is that of an independent contractor; nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Project Services subject to the requirements of this Agreement. The personnel performing the Project Services on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, or agents or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Project Services and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2 Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3 No City benefits shall be available to Contractor, its officers, employees, representatives, agents, subconsultants or subcontractors in connection with the performance of any Project Services. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Project Services. City shall not be liable for compensation or indemnification to Contractor, its
26 officers, employees, representatives, agents, subconsultants or subcontractors, for injury or sickness arising out of the performance of any Project Services. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, agents, or subconsultants or subcontractors, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility Indemnification.
4.5.1 In the event that Contractor or any officer, employee, representative, agent, subconsultant or subcontractor of Contractor providing any Project Services claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City against (1) all such claims and determinations, (2) for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its officers, employees, representatives, agents, subconsultants or subcontractors, and (3) the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its officers, employees, representatives, agents, subconsultants or subcontractors providing any Project Services shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.
Contractor shall not commence any Project Services unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance (CGL). Coverage shall be at least as broad as ISO Form CG 00 01 written on a per occurrence basis, including products and completed operations, property
27 damage, bodily injury and personal & advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000.000.00) in the general aggregate. The policy shall not contain any endorsements or provisions limiting coverage for (1) contractual liability, (2) cross liability exclusion for claims or suits by one insured against another, or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance. Coverage shall be at least as broad as ISO Form CA 00 01 written on a per occurrence basis, covering Code 1 (any auto), or if the Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than One Million Dollars ($1,000,000.00) for each occurrence covering bodily injury and property damage.
5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall also obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Notwithstanding the foregoing, Contractor shall not be required to procure either Worker’s Compensation Insurance or Employer’s Liability Insurance if Contractor provides written verification to the City that Contractor does not have any employees.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI)), by the latest edition of A.M.
Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the work or Project Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Specific Insurance Provisions and Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
28 5.4.1 CGL and Auto Liability Endorsements. The policy or policies of insurance required by this section for CGL and Automobile Liability Insurance shall be endorsed as follows:
5.4.1.1 Additional Insured. The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
5.4.1.1.1 Additional Insured Endorsements. Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
5.4.1.2 Primary and Non-Contributing Insurance. Each CGL and Automobile Liability Insurance policy shall be endorsed to be primary, and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance.
5.4.1.3 Waiver of Subrogation. Each CGL and Automobile Liability Insurance policy shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.4.2 Notice of Cancellation. Each policy of any type shall be endorsed to provide that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) calendar days prior written notice has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Contractor’s failure to pay the insurance premium, the notice provided by the insurer to City shall be by not less than ten (10) calendar days prior written notice. (A statement that notice will be provided "in accordance with the policy terms" or words to that effect is inadequate to meet the requirements of this section.)
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance. The decision whether to approve or withhold approval of a deductible or self-insured retention shall be made by the City in the City's sole and absolute discretion.
5.6 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City may require to verify coverage.
29 5.6.1 Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval.
5.6.2 Authorized Signatures. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf.
5.6.3 Renewal/Replacement Policies. At least fifteen (15) calendar days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) calendar days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies meeting all requirements of this Agreement.
5.7 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.8 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.9 Insurance for Subconsultants. Contractor shall either: (1) include all subconsultants or subcontractors engaged in the performance of Project Services on behalf of Contractor as additional named insureds under the Contractor’s insurance policies; or (2) Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. Contractor shall not allow any subconsultant or subcontractor to commence any work or services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
5.10 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor and its subconsultants and subcontractors, if any, pursuant to this Agreement:
5.10.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of
30 the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
5.10.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
5.10.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
5.10.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
5.10.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor.
Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Contractor agrees that upon request, all agreements with subcontractors and others engaged in the provision of Project Services will be submitted to the City for review.
5.10.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the work or Project Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officers, directors, employees, subconsultants, subcontractors, agents or invitees in connection with performance under this Agreement, or in any manner arising out of, pertaining to, related to, or incident to an alleged breach of this Agreement, including without limitation the payment of all consequential damages, expert
31 witness fees and attorneys’ fees and other related costs and expenses.
Notwithstanding the foregoing, and only to the extent that the Project Services performed by Contractor are subject to California Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless and indemnify the City, its officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims are caused by the sole negligence or willful misconduct of that indemnified party.
The Contractor’s indemnification obligation shall survive termination of this Agreement.
7. REPORTS AND RECORDS
7.1 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Project Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Project Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Project Services as the Contract Officer shall require.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. Except to the extent otherwise required by law, no drawing, specification, report, record, document, or other material prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of Project Services
32 shall not be released publicly without the prior written approval of the Contract Officer.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waiver or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.3 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.4 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.5 Termination Prior to Expiration of Term. City reserves the right to terminate this Agreement, at any time, with or without cause, upon thirty (30) calendar days written notice to Contractor, except that where the continuation of services would constitute a danger to health, safety or general welfare, the period of notice shall be such shorter time as may be appropriate.
Upon receipt of the notice of termination, Contractor shall immediately cease all Project Services, except as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Project Services rendered prior to receipt of the notice of termination and for any Project Services authorized by the Contract Officer thereafter.
8.6 Termination for Default of Contractor.
8.6.1 Contractor’s failure to comply with any provision of this Agreement shall constitute a default.
8.6.2 If the Contract Officer determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Contractor in writing of such default. If such default is capable of being cured, Contractor shall have ten
33 (10) calendar days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Contractor fails to cure its default within such period of time, or if such default is not capable of being cured, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.5.
8.6.3 If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.6.2, take over the Project Services and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total direct and indirect costs for completion of the Project Services required hereunder exceeds the Maximum Contract Amount, and City may withhold any payments to Contractor for the purpose of set-off toward the cost of completion of the Project Services. The withholding or failure to withhold payments to Contractor shall not limit Contractor’s liability for completion of the Project Services as provided herein.
8.7 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) calendar days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. For purposes of this section, "Reasonable attorney fees" shall be calculated by multiplying the actual number of hours reasonably expended by the attorney(s) handling the dispute on behalf of the prevailing Party by the hourly rate actually paid by the prevailing Party, but in no case shall the hourly rate exceed Two Hundred and Fifty Dollars ($250.00) per hour.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, subcontractors, subconsultants and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any person or group of persons on account of race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, age,
34 national origin, or ancestry. Contractor shall take affirmative action to insure that applicants and employees are treated without regard to their race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS
10.1 Notices. Any notice, demand, request, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally during normal hours of operation of the Party receiving the notice, or sent by pre-paid, first-class mail to the address set forth below. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated on the day personally served, or two (2) business days from the date of mailing if mailed as provided in this section. Additionally, notices by email will be considered legal notice if such communications include the following text in the Subject field: FORMAL LEGAL NOTICE – _____________________.
To City: Chet Simmons, City Manager
City of Los Alamitos
3191 Katella Ave.
Los Alamitos, CA 90720
[email protected]
With copy to:
Michael S. Daudt, City Attorney
Woodruff & Smart
555 Anton Blvd., Suite 1200
Costa Mesa, CA 92626
[email protected]
To Contractor: Name of Contractor
Street
City, State, Zip Code
Email
10.2 Entire Agreement; Amendments in Writing. This Agreement constitutes the entire agreement between the Parties and is intended as an integrated agreement, superseding all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.3 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
35 Agreement, which shall be interpreted to carry out the intent of the Parties hereunder.
10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.5 Third Party Beneficiary. Except as expressly provided herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.
10.6 Recitals. The above-stated Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.7 Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]
36 IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Jordan B. Nefulda
Mayor
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, MMC
City Clerk
“Contractor”
Name of Contractor
By:_______________________________
Name
Title
By:_______________________________
Name
Title
1825787.1
EXHIBIT “A”
CONTRACTOR’S PROPOSAL/ SCOPE OF SERVICES
DATED: __________, 2024
38 1825787.1
EXHIBIT B
WORKERS’ COMPENSATION INSURANCE CERTFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
DATE:______________________ Contractor
By:_______________________________________
Signature
________________________________________
Title
Attest:
By:_______________________________________
Signature
________________________________________
Title
39 1825787.1
EXHIBIT C
ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:___________________________
Policy Number: _____________________________________
Effective Date:______________________________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:
1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and
2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and
3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and
4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.
5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.
6. The company provided insurance for this certificate is a company licensed to do business in the State of California with a Best’s rating of A+ VIII or greater.
It is agreed that the City of Los Alamitos, its officers and employees, are included as Additional Insurers under the contracts of insurance for which the Certificate of Insurance is given.
_______________________________________
Authorized Insurance Agent
_______________________________________
Date
40 1825787.1
EXHIBIT D
STATEMENT REGARDING INSURANCE COVERAGE
REQUEST FOR PROPOSAL (RFP) 2025-02
ACCESS CONTROL SYSTEM SERVICES IN THE CITY OF LOS ALAMITOS The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance.
NAME OF BIDDER:________________________________________________________ MAILING ADDRESS:______________________________________________________ AUTHORIZED SIGNATURE:_________________________________________________ TITLE:____________________________________________________________________ DATE:___________________________________________________________________
41 1825787.1
EXHIBIT E
CITY FACILITIES MAP
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2024 ITEM NUMBER: 10E
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of the Request for Proposals (RFP) 2025-03 and Authorization to Bid for Citywide Traffic Signal Maintenance Services
SUMMARY
This item recommends actions to facilitate soliciting of bids for contractual services for Citywide Traffic Signal Maintenance Services.
RECOMMENDATION
1. Approve the Request for Proposals (RFP) 2025-03 for Citywide Traffic Signal Maintenance; and,
2. Authorize Staff to advertise and solicit bid proposals.
BACKGROUND
The City of Los Alamitos maintains and operates 21 traffic signalized intersections. This electrical infrastructure system must be maintained in a safe and efficient manner to ensure the proper operation of the City’s transportation system. The City’s current contractor, Crosstown Electrical & Data, Inc., provides monthly maintenance as well as emergency on-call services.
DISCUSSION
The purpose of this Request for Proposal (RFP) is to solicit and select a contractor to provide contractual services to augment City staff as it relates to traffic signal maintenance, emergency repair, non-emergency routine maintenance, and new equipment upgrade and installation work. Under the direction of the Development Services Department, the selected contractor would serve in the described capacity.
Once a contractor is selected, a contract will be established for a term that will run for two years, with a maximum of two – 2 year extensions. The following is an approximate timeline for the awarding of the contract related to Citywide Traffic Signal Maintenance Services:
9/23/24 City Council Approval of RFP
9/24/24 Bid Opening
9/25/24 & 10/2/24 Advertise RFP
10/21/24 City Council Award of Contract
FISCAL IMPACT
Funds for this project have been designated in the adopted Fiscal Year 2024-25 budget, account number 10-542-5294.
Attachment: 1. RFP 2025-03-Traffic Signal Maintenance
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
City of Los Alamitos
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City of Los Alamitos
Request for Proposal (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
FOR
Development Services Department
Attn: Stephanie Reis
Management Analyst
3191 Katella Avenue
Los Alamitos, California 90720
(562) 431-3538, Extension 226
(562) 493-1255 Fax
Email: [email protected]
DATED: September 24, 2024
Deadline/Bid Opening Date:
Must be received by 10:00am
Tuesday, October 8, 2024
RFP Available at http://cityoflosalamitos.org/517/Bid-Opportunities
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
City of Los Alamitos
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TABLE OF CONTENTS
TRAFFIC SIGNAL MAINTENANCE SERVICES
REQUEST FOR PROPOSAL (RFP) 2025-03
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
SECTION
NOTICE OF REQUEST FOR PROPOSALS .............................................................................A PROPOSAL RESPONSE REQUIREMENTS………………………………………………….B
BACKGROUND AND PROJECT EXPECTATIONS…………………………………………C
SCOPE OF SERVICES...............................................................................................................D PROPOSAL SCHEDULE ...........................................................................................................E TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT...........................................F
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
City of Los Alamitos
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SECTION A
NOTICE OF REQUEST FOR PROPOSALS 2025-03
FOR
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN The City of Los Alamitos, California, (City) is requesting proposals from qualified persons, agencies, entities and/or organizations (hereinafter referred to as “Contractor” to provide traffic signal maintenance services. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/BidOpportunities).
Submission Deadline: Bids will be received up to the hour of 10:00 A.M. (Pacific Standard Time) on the 8th day of October 2024 and will be opened virtually at that time. If you would like to attend the bid opening, it will be accessible through Teams Meet using Meeting ID:
265 422 727 235 Passcode: BmouYt
Obtaining a Copy of the RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/Bid-Opportunities.
Submittal of Proposal: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Contact: Questions or Requests for Information (RFIs) or interpretations will be received up to the hour of 10:00 A.M. on October 3, 2024 and shall be submitted on BidNet portal.
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
City of Los Alamitos
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SECTION B
PROPOSAL RESPONSE REQUIREMENTS
REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
City of Los Alamitos
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REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PROPOSAL RESPONSE REQUIREMENTS
The purpose of this Request for Proposal (RFP) is to solicit and select contractor(s) to provide contract services to augment City staff as it relates to traffic signal maintenance, emergency repair, non-emergency routine maintenance, and new equipment upgrade and installation work.
Under the direction of the Development Services Department, the selected contractor would serve in the described capacity.
All services provided by the Contractor(s) shall be performed by individuals that meet the qualification, education, and certification/licensing requirements for the position. The successful contractor(s) shall also have the resources to provide cost effective and timely services including providing customer service to the City of Los Alamitos.
Proposers shall submit Proposal on or before the Submittal Deadline. If discrepancies are found between the copies, or between the original and copy or copies, the “ORIGINAL” will provide the basis for resolving such discrepancies. If no document can be identified as original bearing original signatures, Proposer's Proposal may be rejected at the discretion of the City.
It is imperative that all Contractors responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposal should be concise and be able to properly convey all information.
Request For Proposal 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
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SECTION II – ADDITIONAL PROPOSAL RESPONSE REQUIREMENTS
A: LETTER OF TRANSMITTAL
Please include a brief introduction and history of your firm. Be sure to state why you believe that your firm is the best qualified to provide such services to the City of Los Alamitos.
B: COMPANY DATA
Please submit the following information:
1. Official firm name and address
2. Name, address, telephone number and email address of the Proposer’s point of contact
3. Indicate what type of entity (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture
4. Federal Employer I.D. Number
5. The address, telephone numbers, and fax numbers of each of your firm’s locations
6. A detailed statement indicating whether Proposer is entirely or partially owned by another business organization or individual
7. Number of years Proposer has been in business under the present business name
8. All comparable contracts currently in effect
9. Please describe areas of specialization provided by the Proposer
10. Any failures or refusals to complete a contract and explanation
11. Financial interests in other lines of business
12. Known conflicts of interest
C: PROPOSAL
The proposal shall clearly address all of the information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, it is required for the proposal to be organized, and contain all information as specified below:
A. Letter of Introduction, to include an understanding of the scope of services B. The firm’s approach to delivering the scope of services C. Brief company profile and number of years the firm has been in business D. Location of principal office that will be responsible for the implementation of any contracts
E. Description of the professional qualifications of the personnel who will be assigned to work in the City of Los Alamitos. While the Contractor(s) may propose any
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staffing scenario to effectively perform the services, the proposal shall identify the key personnel who will be assigned to perform the services and how, where, and when those services will be provided.
F. Three references to include: name, address and phone number of the organization, length of time services were provided, and a description of the services provided.
G. Cost Proposal (including hourly rate) for Services. The method of payment upon negotiation of an agreement shall be monthly payments based upon satisfactory progress and the submission of requests for payments. This should include hourly billable costs of each team member; project manager, associate and various titles H. Any other information, which should be considered, such as any special services or customer service philosophy, which define your firm’s practices.
I. If contracted in the future, the firm will be required to have professional liability insurance including liability at a minimum of one million per occurrence, worker’s compensation, and vehicle coverage including comprehensive and collision insurance naming the City of Los Alamitos as additional insured. The proposal shall state whether the firm could provide such insurance proof of coverage at time of any contract execution.
J. Selection of the firm will be based on:
o Firm Experience
o Schedule & Budget Responsiveness
o Coordination & Supervision Team Work
o Quality Control and Assurance
o Qualifications and Experience of Staff and/or sub-consultants o Reference checks
o Cost of Service
The City of Los Alamitos reserves the right to accept or reject any and all proposals, or any portion of any proposal, or to waive any irregularities or informalities in the proposal or in the proposal process, or to make the award on the basis of that item or combination or items which, in its opinion, serves the best interest of the City. Services shall not commence until the Professional Services Agreement is executed by the City. Responses to this Request for Proposal become the property of the City.
a. The firm will be required to have and provide proof of insurance and indemnify the City in accordance with the City’s insurance requirements. The proposal shall state that such insurances will be in force at time of contract execution.
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TRAFFIC SIGNAL MAINTENANCE SERVICES 2024
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SECTION III - GENERAL CONDITIONS
3.1 AUTHORIZED SIGNATURES: Every Proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City, any agent submitting a Proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer. If an individual makes the Proposal, his or her name, signature, and post office address must be shown. If a firm or partnership makes the Proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the Proposal, the Proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation.
3.2 AWARD OF PROPOSAL: Award will be made to the Proposers offering the most advantageous Proposals after consideration of all Evaluation Criteria set forth in Section II. The criteria are not listed in any order of preferences. An Evaluation Committee will be established by the City. The Committee will evaluate all Proposals received in accordance with the Evaluation Criteria. The City reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. Weight factors and evaluation scores will not be released until after award of Request for Proposal. The City shall not be obligated to accept the lowest priced Proposal, but will make an award in the best interests of the City after all factors have been evaluated.
Discussions may, at the City's option, be conducted with responsible Proposers who submit Proposals determined to be potentially selected for an award. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of Proposals. In conducting discussions, the City will not disclose information derived from Proposals submitted by competing Proposers.
3.3 CANCELLATION OF SOLICITATION: The City may cancel this solicitation at any time.
3.4 COMPLIANCE WITH LAWS: All Proposals shall comply with current federal, state, and other laws relative thereto.
3.5 CONTRACT DOCUMENTS, EXAMINATION OF: It is the responsibility of the Proposer to thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, and addenda (if any), referred to as Contract Documents. Proposer shall be satisfied as to the character, quantity, and quality of work to be performed and materials, labor, supervision, necessary to perform the work as specified by the Contract Documents. The failure or neglect of the Proposer to examine the Contract Documents shall in no way relieve them from any obligations with respect to the solicitation or contract. The submission of a Proposal shall constitute an acknowledgment upon which the City may rely that the Proposer has thoroughly examined and is familiar with the Contract Documents. The failure or neglect
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of a Proposer to receive or examine any of the Contract Documents shall in no way relieve them from any obligations with respect to the Proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
3.6 COSTS: The City is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the Proposal or any other such expenses incurred by the Proposer in responding to the RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. No reimbursable cost may be incurred in anticipation of award.
3.7 DISQUALIFICATION OF PROPOSER: If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider Proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one Proposal for the same work unless alternate Proposals are called for.
Reasonable grounds for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested.
If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider Proposals from participants in such collusion. Proposers shall submit as part of their Proposal documents the completed Non-Collusion Affidavit provided herein.
3.8 INTERPRETATION OF CONTRACT DOCUMENTS: City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or any contract documents, or finds discrepancies or omissions in the specifications, he or she may submit to the City a written request for an interpretation or correction. Oral statement(s) interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Requests for interpretations shall be made in writing and delivered to Development Services Director, City of Los Alamitos, 3191 Katella Avenue, Los Alamitos CA 90720 at least ten (10) days before the Submittal Deadline. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the Contract Documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received Contract Documents. All such addenda shall become a part of the contract. It is the responsibility of each Proposer to ensure the City has their correct business name and address on file. Any prospective Proposer who obtained a set of Contract Documents is responsible for advising the City that they have a set of Contract Documents and wish to receive subsequent addenda.
3.9 IRREGULARITIES: City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Council.
3.10 NON-EXCLUSIVE CONTRACT: The successful Proposer will enter into a NONEXCLUSIVE contract and the City reserves the right to enter into agreements with other firms for services.
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3.11 NO OBLIGATION: The release of this RFP does not obligate nor compel the City to enter into a contract or agreement.
3.12 OFFERS OF MORE THAN ONE PRICE: Proposers are NOT allowed to submit more than one Proposal.
3.13 PROPOSAL, REJECTION OF: The City reserves the right to reject any or all Proposals or any part of a Proposal. The City reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City.
3.14 PROPRIETARY INFORMATION: Proposal must NOT be marked as confidential or proprietary. City may refuse to consider a Proposal so marked. Information in Proposals shall become public information and is subject to disclosure laws.
3.15 PUBLIC OPENING: There will be a public opening of Proposals. Prices and other Proposal information shall not be made public until the Proposal is awarded. At that time the submitted Proposal information and executed contract will become public information.
3.16 SEVERABILITY: If any provisions or portion of any provision, of a contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.
3.17 SUBCONTRACTOR INFORMATION: If the Proposal includes the use of subcontractors, Proposer must identify subcontractors and the specific requirements of this RFP for which each proposed subcontractor would perform services.
3.18 SUBCONTRACTOR REFERENCES: For all subcontractors that will be used on this project, Proposers must provide a minimum of two references from similar projects performed for any local government clients within the last three years. Information provided shall include:
a. Client name
b. Project description
c. Dates (starting and ending)
d. Technical environment
e. Staff assigned to reference engagement that will be designated for work per this RFP f. Client project manager's name and telephone number.
3.19 TERMS OF AN OFFER: The City reserves the right to negotiate final contract terms with any selected Proposer. The City's standard form Professional Services Agreement (PSA) shall be used, and includes other provisions not described here. A standard Professional Services Agreement is attached for reference. Please review this very carefully and note in the body of your response any exceptions or alterations to the agreement. Alterations or changes to the agreement which were not in the Contractors’ Team’s response will not be made after the selection of the Contractors’ Team. This includes alterations, exceptions, or changes to the
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insurance and indemnity provisions. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: any executed contract, the RFP, any modifications and clarifications to the awarded Proposer’s Proposal, and the awarded Proposer’s Proposal. Specific exceptions to this general rule may be noted in an executed contract. Proposer understands and acknowledges that the representations above are material and important, and will be relied on by the City in evaluation of the Proposal.
Proposer misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the Proposal.
3.20 WITHDRAWAL OF PROPOSAL: Proposers’ authorized representative may withdraw Proposals only by written request received by the City Manager before the Proposal Submittal Deadline.
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SECTION C
BACKGROUND AND PROJECT EXPECTATIONS
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TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
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REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
4.0 BACKGROUND AND PROJECT EXPECTATIONS
The City is requesting the services of an electrical contracting firm, which specializes in providing traffic signal maintenance, emergency repair, non-emergency routine maintenance, and new equipment upgrade and installation work. The City has 21 traffic signals, which require routine preventive maintenance, emergency repair and non- emergency maintenance, and upgrades. The City also has 1 midblock Rapid Rectangular Flashing Beacon, and two speed radar feedback signs. The City currently has Econolite controllers and a variety of detection systems.
The selected firm will be required to have qualified traffic technicians that have demonstrated experience in traffic signal interconnect systems, and pre-emption and priority control systems.
The firm’s assigned personnel should also have the ability to troubleshoot and diagnose problems with all our operation systems.
It is the intent of the City to award a Traffic Maintenance Services Agreement in form approved by the City Attorney, to the selected firm. The City reserves the right to further negotiate the terms and conditions of the Agreement. The City shall preserve the right to reject any proposal for noncompliance with Agreement requirements and provisions, or to not award an agreement because of unforeseen circumstances or if it is determined to be in the best interest of the City.
This project will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This Agreement may not be awarded to the lowest respondent. The City Council will approve, as part of the annual budget, an annual agreement amount.
A. Definitions
Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City of Los Alamitos is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “facility” as used hereinafter shall be understood to mean the location receiving the service. The use of the words “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under the agreement to the awarded Contractor.
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SECTION D
SCOPE OF SERVICES
REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
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4.1 SCOPE OF SERVICES
The City of Los Alamitos (hereinafter referred to as City) invites written proposals for Citywide Traffic Signal Maintenance services. The services involve ongoing and regular preventive maintenance and repair of traffic signal equipment, safety lighting and other pertinent apparatus by duly trained and qualified personnel. The selected firm will be required to provide the City with certified personnel, equipment, and materials as necessary to maintain the City’s traffic signals and related equipment. The selected firm must have the resources and abilities to install various traffic signal poles, controller cabinets, and other associated equipment.
The contract will include but not limited to the following:
▪ Proficient in programming of conflict monitors (CMU) and malfunction management units (MMU)
• Proficient with all types of detection systems; video, loops and wireless. • Familiarity with programming and repair of all traffic signal controllers. • Basic preventive maintenance service on an ongoing basis • Routine maintenance designed to eliminate or reduce down time • Monthly maintenance of vehicle signals and flashing beacons • Routine maintenance of all pedestrian signals
• Providing warranty service for any and all equipment used • Responding to Emergency Service request within two hours • Verification to City staff that emergency work has been completed • Payment of liquidated damages for failure to respond in a timely manner • Providing signal upgrades and/or installations as extra work • Maintaining accurate and detailed inventory records
• Developing and maintaining monthly activity reports and records ▪ Compensation based on maintenance and repair of signals, flashing beacons, and safety lighting
A. The Contractor shall provide and maintain emergency service response on a twenty-four (24) hour, seven (7) days per week basis utilizing a radio dispatch truck for City requested services throughout the term of the contract.
B. The Contractor shall have available and readily accessible all required tools, equipment, apparatus, facilities, and materials to perform all work necessary to maintain and repair the traffic signals as listed in Attachment A, in compliance with current Caltrans standards and specifications. A copy of Attachment A is enclosed and incorporated by reference as set forth herein.
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C. The Contractor shall maintain privately owned traffic signal maintenance and repair facility, which is dedicated to the repair and maintenance of traffic signal apparatus during the entire term of the contract.
D. The Contractor shall furnish spare traffic signal controllers, detectors, conflict monitors, and other standard equipment when the original units are in the contractor’s facility for repairs at no additional charge to the City.
E. The Contractor shall maintain a stock of common replacement parts. The equipment may include, but is not limited to the following: Model TS-2 Econolite, 24VDC Power Supply, MMU’s/CMU’s, flash transfer relays, load switches, detectors, video processors, video detection units, battery backup system unit, batteries, LED red/yellow/green lamps, LED pedestrian signals, and pedestrian activation buttons
F. In times of emergency situations, the Contractor shall provide full cooperation with the California Highway Patrol (CHP), the Los Alamitos Police Department, and City representatives.
G. The Contractor will not represent the City in matter of policy or procedures under this contract, and shall refer all questions or inquiries from the public regarding the term, conditions, policies or procedures to the Director or his designee.
4.2 PREVENTATIVE MAINTENANCE
The selected firm will be required to provide preventive maintenance for the traffic signal equipment as listed in this RFP. The selected firm will be required to furnish and use a preventive maintenance checklist form approved by the City for each inspection. The selected firm will be required to provide one electronic copy of the maintenance checklist to the City following each inspection, to maintain a copy of the maintenance checklist in the traffic signal controller cabinet, and to maintain a copy of the maintenance checklist at the Contractor’s office of records.
4.3 ROUTINE MAINTENANCE
The Contractor shall sustain a program of continuing comprehensive maintenance designed to eliminate or reduce the incidence of malfunctions, reduce complaints, and extend the useful life of the equipment. The program shall include, but not be restricted to the following:
4.4 MONTHLY PREVENTATIVE MAINTENANCE
A. The Contractor shall provide preventive maintenance for the signalized locations as listed on Attachment “A”.
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B. The Contractor shall utilize a Preventive Maintenance Checklist Form for each inspection of every signal.
C. The Contractor shall submit a Preventive Maintenance Checklist Form for approval by the Director or his designee, with the initial draft of this form being submitted as part of the response to this RFP.
D. The Contractor shall maintain one copy of the Preventive Maintenance Checklist Form in each controller cabinet, keep another copy in the Contractor’s business office during the term of this contract, and shall provide a copy to the Director or his designee upon termination of contract.
4.5 TRAFFIC SIGNAL CONTROL EQUIPMENT
A. Contractor shall repair, replace or otherwise render in good working order any and all defective parts of the traffic signal control equipment with like make and model parts for temporary and/or permanent replacements. Exceptions to this policy may occur on an individual basis when agreed upon in writing by the Director or his designee.
B. No permanent change of control mechanisms shall be done without prior written approval of the Director or his designee. Whenever equipment is removed from the controller cabinet, the City shall be notified by phone within 24 hours.
C. Contractor agrees to notify, in advance, the Director or his designee, of any planned or scheduled traffic signal turn-offs or turn-ons necessitated by the Contractor’s operations. Contractor shall not make said turn-offs or turn-ons without the prior approval of said City representative.
D. All traffic signal controller equipment shall be maintained in accordance with the manufacturer’s recommendations.
E. The Contractor shall bear the cost for replacing any part of the controller mechanisms under the provisions of the routine maintenance program. Should the entire controller mechanism become obsolete or deteriorated to the point of being beyond reasonable or cost effective repairs, Contractor shall report such conditions to the Director or his designee, and provide satisfactory evidence that a replacement is necessary.
Contractor shall prepare estimates showing the cost breakdown of material and labor for replacement of such controller mechanisms and submit this information to said representative. Replacement of an entire controller mechanism, if ordered or authorized by the Director or his designee, will be paid for as extra work at an agreed upon cost prior to commencement of such work.
4.6 CLEAN-UP
Contractor shall clean and/or polish all signal lenses and reflectors, align signal heads and adjust all mast arm mounted street name signs during April and October of each year.
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4.7 SAFETY LIGHTING
A. Contractor is responsible for replacement of all safety lighting. City shall supply contractor routinely with a list of malfunctioning safety lights at all signalized intersections/locations listed in Attachment “A.
B. At the end of each quarter, contractor shall submit to the Director or his designee a report and an estimate of any repairs deemed necessary. This report shall be in a format to be determined by the Director or his designee and the Contractor, with an initial draft format to be provided by the contractor.
4.8 NEW INSTALLATIONS
A. Contractor shall maintain any new traffic signal devices, safety lighting, flashing beacons and/or appurtenant devices, which are installed in the future. These devices will be added to the existing Attachment “A” once the City notifies the Contractor of the installation. These added devices shall be maintained in the same manner and for the same flat rate fee as those devices already covered by the specifications.
B. As part of this referenced flat rate fee for those devices already covered by this specifications, the Contractor shall also provide inspection services including verification of test submittals for any new traffic signal devices, safety lighting, flashing beacons and/or appurtenant devices, which are installed in the future.
C. In the event any signals are installed of a more complicated type than the existing signal controllers within the City, these may be added to this contract at a price mutually satisfactory to the Contractor and the City.
D. In the event notification for any new device is made on other than the first day of the month, payment for that month shall be prorated from the first day the Contractor is notified to begin maintenance.
E. Flat rate maintenance payments for any such affected devices will be prorated on the basis of the number of days said devices are maintained by Contractor.
4.9 PEDESTRIAN SIGNALS
The Contractor shall Check all pedestrian push buttons (and bicycle push buttons where provided) and signals by hand to ensure that they are securely mounted and operating properly. Such maintenance is included in the monthly flat rate compensation for traffic signals.
5.0 WARRANTY SERVICE
A. During the period of warranty for any signal or lamp, the Contractor shall take the lead in making contact between the signal and/or lamp manufacturer, the installing contractor and the City regarding any required service considered by the Contractor
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to be under warranty. Contractor shall notify the City of any undue delays in response by the manufacturer or installing contractor and details of such incident.
B. Except for the manufacturer’s factory warranty, the Contractor disclaims all warranties with respect to materials supplied hereunder, and further disclaims any and all liability for failure to perform or delay in performance hereunder where the same is due in whole or in part of any cause beyond Contactor’s reasonable control, such as, fire, flood, earthquake, lightening, and labor strikes.
6.0 EMERGENCY SERVICES
6.1 RESPONSE TIME
A. The Contractor shall maintain a single local telephone number during the entire term of this contract where he can be reached twenty-four (24) hours per day, seven (7) days per week.
B. The Contractor shall respond within one-half hour (30 minutes) after the City, Police Department or CHP first notifies the Contractor’s representative of the following events:
1. Any signal controller malfunction
2. Burned out red, yellow or green arrow incandescent or LED lamp
3. Signal equipment knockdowns
4. Other situations that is potentially hazardous to public safety C. The replacement of burned-out incandescent or LED lamps need not be on an emergency basis provided that there is one (1) such signal indication still operative for each direction of travel. Such replacement shall be completed within twenty-four (24) hours. Contractor shall notify the Director or his designee within twenty-four (24) working hours of any change in traffic signal operation caused by controller replacement, timing changes, and loss of master control or traffic collisions.
D. Contractor shall provide a temporary 3-section head, mounted on a seven foot pole to be temporarily installed until a permanent pole can be installed in the event of a knock down. This replacement of equipment will not require prior approval from City before such replacements are commenced in conjunction with an emergency call.
E. To distinguish between a regular maintenance call and an emergency call, the City, the Police Department or the CHP shall use a phrase similar to “this is a call for emergency service” when calling under this provision for the Contractor’s twentyfour (24) hour answering service.
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6.2 MONITORING EMERGENCY CALLS
A. At the time the Contractor’s representative is notified of an emergency by the City, City’s Police Department or the CHP, the contractor shall call the Director at (562) 431-3538, x 500/work or (562) 400-4166/cell to validate the emergency call.
B. Upon completion of emergency work, the Contractor shall contact the appropriate telephone number as listed above and inform the Director or his designee that the emergency work has been completed. In addition, the Contractor shall provide written notice to the Director or his designee, within three (3) calendar days that such repairs have been completed.
6.3 LIQUIDATED DAMAGES
It is understood and agreed that failure on the part of the Contractor to respond within two (2) hours under conditions for emergency calls as provided in Section 3.1 will cause the City to suffer an unascertainable amount of damage. In lieu of such unascertainable damage, Contractor agrees to pay to the City, not as a penalty but as liquidated damages, an hourly amount equal to the hourly rate proposed for that type of extra work. The time for such liquidated damages shall commence from the first hour after the required two (2) hour response time for emergency work.
Charges to the Contractor under this Section shall be deducted from any payment due or to become due to the Contractor. Liquidated damages may be waived if in the opinion of the director, the cause for delay was outside of the Contractor’s control, (i.e. Force Majeure).
7.0 EXTRA WORK
7.1 SIGNAL UPGRADES AND INSTALLATIONS
A. The Contractor shall install, modify and/or upgrade traffic signals or electrical or mechanical traffic control or traffic safety devices if requested in advance by the Director or his designee. All such work will be considered as Extra Work and shall be performed to the satisfaction of the City.
B. No additional work shall be commenced or undertaken by Contractor unless and until the work is authorized in writing by the Director or his designee. Said written authorization is a condition precedent to the Contractor’s entitlement to reimbursement. Additional work shall be performed in accordance with the Standard Plans (current) and Section 86 of the Standard Specifications (current) for the State of California, Department of Transportation. This work shall be performed within a time limit established by said City representative and for a mutually agreed upon price prior to commencement of work.
C. City shall retain the right to perform any additional work by use of City forces, by negotiated contract, or to advertise such work for bid.
7.2 UNDERGROUND SERVICE ALERT MARKINGS FOR CITY OF LOS
ALAMITOS FACILITIES
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Contractor shall provide for the marking of all underground traffic control facilities/utilities as required by Underground Service Alert (USA). All costs associated with the marking of underground traffic control facilities will be included in the unit price proposed on the Extra Work proposal sheet and no other compensation will be allowed therefore.
8.0 RECORDS
8.1 INVENTORY RECORDS
A. Inventory List: At each intersection the Contractor shall maintain an inventory list of the equipment in the controller cabinet. The inventory list shall include the model, manufacturer, serial number and quantity of each piece of equipment and installation date. The inventory list shall be continually updated and a copy shall be furnished to the Director or his designee every January and July, and upon termination of contract.
B. Preventive Maintenance (PM) Checklist Form: The Contractor shall maintain one copy of the Preventive Maintenance Checklist Form in each controller cabinet, keep another copy in the Contractor’s business office during the term of this contract, and shall provide a copy to the Director or his designee upon termination of contract. The PM checklist form shall be completely filled out during each monthly maintenance inspection and during any time the Contractor repairs the controller or any related equipment in the controller cabinet or the signal equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.).
C. All costs associated with creating and updating equipment inventories and maintaining maintenance records in accordance with these provisions shall be included in the unit rate proposed for Routine Maintenance of Traffic Signals and Safety Lighting and no other compensation will be allowed therefore.
8.2 MONTHLY ACTIVITY REPORT
The Contractor shall develop and provide a digital monthly activity report by the fifteenth working day of each month’s activity. Such activity reports shall be maintained by the Contractor for a period of five (5) years and made available to the City within one week following a written request. The report shall include the following:
A. Time the service calls were received by Contractor, time arrived at the intersection, the response time, the number of hours spent for each repair and a special listing of intersections with three or more calls in one month.
B. A complete record of all work that was performed on the City traffic signal equipment during the time period covered on the report including the make, model and serial number of any major component or other equipment that was newly installed at each intersection.
C. Time and date the PM work was performed.
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D. All pending repair work needed at each device in a format to be determined by the Contractor and the Director or his designee.
E. All costs associated with development and submission of monthly activity reports in accordance with these provisions shall be included in the unit rate proposed for Routine Maintenance of Traffic Signals and Safety Lighting and no other compensation will be allowed therefore.
9.0 MEETINGS
9.1 QUARTERLY MEETINGS
A. The Contractor’s Field Technician and Maintenance Supervisor shall be available to meet with the Director or his designee on a quarterly basis at a mutually agreed upon time and place to review the previous periods maintenance activities.
B. All costs associated with the attendance at meetings in accordance with these provisions shall be included in the unit rate proposed for Routine Maintenance of Traffic Signals and Safety Lighting and no other compensation will be allowed therefore.
9.0 COMPENSATION
9.1 COMPENSATION FOR ROUTINE MAINTENANCE
9.1.1 TRAFFIC SIGNALS & SAFETY LIGHTING (EACH INTERSECTION) A. In consideration of the furnishing by the Contractor of the described labor, services, materials and equipment for the routine maintenance of traffic signals and safety lighting in accordance with these specifications, the Contractor shall be paid the rate proposed for Routine Maintenance of Traffic Signals and Safety Lighting for those intersections listed on Attachment “A.”
B. The rate proposed for Routine Maintenance of Traffic Signal and Safety Lighting does not include emergency call outs, painting of poles, heads, cabinets or other devices, nor the replacement cost of inductive loops, pedestrian push buttons, signs, ballasts, sealed beam lamps, nor repairs to signal and lighting equipment when such equipment has been damaged by vehicular collisions, acts of God, or malicious damage.
9.1.2 COMPENSATION FOR FLASHING BEACONS (FOR FUTURE)
A. In consideration of the furnishing by the Contractor of the described labor, services, materials and equipment for the routine maintenance of flashing beacons in
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accordance with these specifications, the Contractor shall be paid the rate proposed for Routine Maintenance Flashing Beacon for those locations listed on Attachment “A.”
B. The rate proposed for Routine Maintenance Flashing Beacon does not include repairs when such equipment has been damaged by vehicular collisions, acts of God, or malicious damage.
9.2 COMPENSATION FOR EXTRA WORK
A. For the purposes of this section, Extra Work shall refer to work not included under Routine Maintenance. The Contractor shall contact from the Director or his designee to obtain prior approval before extra work is scheduled or performed under this provision. The Contractor shall verify invoiced charges, when requested by City, with time cards and material invoices.
B. Replacement of loops and magnetometer vehicle detectors shall be considered Extra Work and shall require approval from the City prior to replacement.
C. The City shall pay for repairs under this section when such repairs are necessary due to damaged signal devices, flashing beacons, warning beacons or safety lighting resulting from vehicular collisions, acts of God, or malicious damage, or for controller mechanism replacements in accordance with Section 2.2 of these specifications. Extra Work shall be paid for according to the Extra Work Rate/Fee Schedule in Attachment “B.”
D. For extra work not included in the rate/fee schedule, the Contractor shall be entitled to receive on a per-call sum based upon the invoice the Extra Work Rate/Fee Schedule in Attachment “B”, cost of materials, and equipment at a maximum markup ten percent (10%) for materials only.
9.3 COMPENSATION FOR EMERGENCY CALLS
The City shall pay for emergency calls on a per-call sum based upon the invoice and the Extra Work Rate/Fee Schedule in Attachment “B”, cost of materials, and equipment at a maximum mark-up ten percent (10%) for materials only.
9.4 QUALIFICATIONS OF CONTRACTORS
Each contractor shall be fully qualified by ability, knowledge and experience to satisfactorily perform the work required in these specifications, and shall be fully licensed to perform the services required under the Contract.
9.5 REFERENCES AND QUALIFICATION REQUIREMENTS
Contractor must present evidence indicative of its ability to finance, provide, and sustain the specified traffic maintenance services to the satisfaction of the City. Failure to include any of the following information as requested below, may cause proposal to be deemed non-responsive if the City has no prior experience with the Contractor.
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1. Client References: On a separate sheet of paper, contractors must furnish a list of five (5) current customers, including company name, street address, telephone number and contact person, for whom contractor has provided similar services. The City intends to contact these customers to determine reliability, Contractors’ performance, services and other information.
2. General Business Statement: A statement of all of the important business activities of contractors’ major business. This statement should emphasize the required minimum of two (2) consecutive years of recent experience in the provision of the specified maintenance services at similar size facilities an areas (or with gross acreage equal to or greater than) with similar service levels as those required for this Contract. Contractors shall guarantee that the actual on-site supervisor or foreman shall possess this experience.
3. Financial Statement: Most recent and complete financial statement of contractors’ current assets, liabilities and net worth.
4. Credit References: A minimum of five (5) credit or financial references giving names, street addresses and telephone numbers in each instance.
5. Work History: In addition to Client References, list all Contracts canceled or not renewed within the last three (3) years, giving reason for cancellation or non-renewal.
Give names, street addresses and telephone numbers in each instance.
9.6 REQUIREMENT FOR SUPPLEMENTAL INFORMATION
Following the evaluation of proposals, and prior to any consideration of award, the apparent responsible contractor(s) may be required to provide supplemental information such as the number of employees, types of tools and vehicles used under this Contract. The supplemental information will be used to evaluate the contractors’ ability to fulfill the terms of the Contract, and determine the relative values and benefits of utilizing a Contract in lieu of City staff.
A. REFUSE DISPOSAL
The City shall not be responsible for, or pay the costs of, the disposal of all trash, litter or debris collected (i.e., refuse) by the Contractor in the performance of the daily maintenance tasks including refuse collection, trash can emptying, and litter control. The refuse collection by the Contractor in the performance of these tasks shall be disposed of at the site of collection.
Green waste collected from maintenance the City Complex shall be disposed of at City Hall, 3191 Katella Avenue and logged into the collection log form.
The Contractor shall maintain logs identifying its refuse collection and disposal activities to make those logs available to the City for inspection monthly.
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The Contractor will not be required to sort recyclable materials from trash and other refuse collected by the Contractor. Recyclable materials are the property of the City.
9.7 ENVIRONMENTAL REQUIREMENTS
Contractors shall conduct all aspects of its operation in compliance with all state and federal laws and regulations.
Contractors shall insure that all personnel whose responsibilities involve cleaning, waste disposal, or landscaping are trained in Best Management Practices, as set forth in the City’s NPDES (National Pollutant Discharge Elimination Program) Permit and Storm Water Management Plan.
Contractor shall immediately inform the City of any investigation, citation or legal action by any state or federal agency related to Contractor’s obligations under this contract, and shall defend, indemnify and hold the City, its officials and employees harmless from any loss including, but not limited to fines, penalties and corrective measures the City may sustain by reason of Contractor’s failure to comply with any state or federal law, regulation or rule.
In preparing the proposal, the contractor shall consider the following conditions pertaining to the completion of the specified maintenance tasks:
I. The Contractor must conduct all operations in accordance with the City’s Stormwater Management Plan.
a. Appurtenances must be cleaned by method(s) which does not result in runoff going into any water body, gutter or storm drains. Only potable water may flow into any water body, gutter or storm drains. b. All wash water must be disposed of to a sanitary sewer. c. No litter, debris, oil, grease, green waste, or other materials and substances may be washed, swept, or blown into the street or storm drains. d. All liquids, including but not limited to, rinse water and cleaning agents, must be properly disposed of in compliance with all laws and regulations.
No liquid or product of any kind may be discharged to a gutter, storm drain or pave surface where it would be carried to the storm drain system or to a water body.
e. For washing operations, Contractors shall use (1) a high-pressure/lowvolume sprayer using only potable water and no cleaning agents at an average use of .006 gallons of water per square feet of surface; or (2) a self-contained power scrubber, which recaptures all wastewater, cleansers and debris. All wastewater recaptured by a self-contained power scrubber must be disposed of in a sanitary sewer approved by the City.
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II. Every effort must be taken to minimize noise.
III. The Contractor is encouraged to recycle green waste, keeping it separate from trash and other debris.
IV. Contractor shall have an Integrated Pest Management policy/program in effect.
9.8 CHANGES IN SERVICE
In the event that additional services are deemed necessary by the City the City may, at its discretion, increase the Contractor’s service requirements at the affected premises to provide for such additional services. If said additional services and costs related thereto are not otherwise provided for, the Contractor shall be compensated for the added work, based upon the Contract price provided for herein as said payment is applied on a unit cost as specified in the Contractor’s proposal.
9.9 DAMAGED CAUSED BY CONTRACTOR
All damage to existing facilities caused by the Contractor shall be repaired or replaced at the Contractor’s sole expense. All such repairs or replacements shall be completed within the time limits specified by the City:
9.10 HOURS AND DAYS OF MAINTENANCE SERVICES
SCHEDULING OF OPERATIONS
Normal work hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise specified. The Contractor shall perform work at such times as to minimize disturbance or interference to residence and to pedestrian or vehicle circulation. Examples are early morning mowing, edging, blowing, etc. No routine mowing shall occur on Friday, Saturday or Sunday unless pre-approved by the City representative. Schedule shall be submitted prior to starting any maintenance operations. All forms and schedules shall be in a format approved by the City.
The Contractor shall perform work in accordance with pre-approved scheduled during City business or non-business hours, depending on the needs of the facility where work is performed. Changes in schedule by the City may be made with five (5) business days advance written notice to the Contractor. The Contractor must notify the City’s representative(s) of any problems or service interruptions within a minimum of seventy-two (72) hours.
Unavoidable service disruptions may be made up subject to the sole discretion of the City’s representative(s). Costs associated with services that cannot be made up shall be subject to action provided for herein. Repeated service interruptions without justification or approval of the City’s representative(s) shall be subject to action provided for herein.
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The Contractor shall provide adequate staffing to perform the required services during the prescribed times. Any changes in the days and hours of service heretofore prescribed shall be subject to approval by the City.
The basis daily hours of maintenance service shall be:
Monday through Friday: 8:00 a.m. to 5:00 p.m.
Certain maintenance tasks may have time restrictions or extended time requirements.
9.11 SERVICE SCHEDULES
The Contractor shall, within ten (10) working days after the effective date of the Contract, submit a work schedule to the City's representative(s) for review and approval. Said work schedule shall be based on a twelve-month calendar identifying and delineating the time frames for the required work by the day of the week, morning or afternoon.
The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the City's representative(s) for review, and if appropriate, approval, within five (5) working days prior to scheduled time for the work.
Changes or variations in scheduling may be necessitated by City special events, recreation classes, reservations, etc. The Contractor shall adapt any or all schedules to the City's requests.
The above provisions are not construed to eliminate the Contractor's responsibility in complying with the requirements to notify the City for "Specialty Functions" as set forth herein.
9.12 CONTRACTOR'S STAFF
The Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein.
Each crew of the Contractor's employees shall include at least one individual who speaks and comprehends the English language.
The City may, at any time, give the Contractor notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of the City, detrimental to the interest of the City or public. The Contractor shall meet with representatives of the City to consider the appropriate course of action with respect to such matter and the Contractor shall take reasonable measures under the circumstances to assure the City that the conduct and activities of the Contractor's employee(s) will not be detrimental to the interest of the City or public.
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The Contractor shall establish an identification system for personnel assigned to the facilities which clearly indicates to City employees and the public the name of the Contractor. The identification system shall be furnished at the Contractor's expense and may include appropriate attire and name badges as specified by the City.
The Contractor shall require each of its employees to adhere to basic standards of working attire, including full uniforms, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing. Employee pants, shirts, jackets, and sweatshirts must be uniform. Shirts, jackets, and caps used as uniforms shall bear the Contractor's identification logo. Shirts shall be worn at all times, and shall be buttoned and tucked-in. No caps with insignias or designs other than the Contractor's logo may be worn, and no caps shall be worn backwards.
The City shall approve the Contractor's uniform.
The City expects the Contractor’s staff to turn into City representative(s) (Contract Monitor) all items which have been lost or misplaced by the general public, regardless of perceived value. The Contractor shall communicate this expectation to all employees.
9.13 DRESS CODE AND APPEARANCE
All Contractor's personnel shall wear uniforms bearing the company name while performing work on this contract. Sufficient changes of clothing shall be provided to present a neat and clean appearance of personnel at all times. The uniform shall consist of a shirt and jacket with the company name. Shirts, jackets, and caps used as uniforms shall bear the Contractor's identification logo. Shirts shall be worn at all times, and shall be buttoned and tucked-in. No caps with insignias or designs other than the Contractor's logo may be worn, and no caps shall be worn backwards. Safety vests are not considered part of the uniform, but are required in compliance with Section 4.2. Failure to comply shall result in a deduction of $100 per occurrence per day per employee.
9.14 CONTRACT ENFORCEMENT
The Contractor or its authorized representative shall meet on the site at least once a month, or more, at the discretion and convenience of the City, with an authorized representative of the City for a walk-through inspection and to address any problems or other issues. All scheduled and periodic maintenance functions shall be completed prior to this meeting.
The City reserves the right to perform inspections at any time for the purpose of monitoring performance. The Contractor shall cooperate with the City, State, and Federal representative(s) in the review and monitoring of Contractor's performance, records and procedures.
At the request of the City, the Contractor, or its appropriate representative, shall attend meetings and training sessions, as deemed necessary by the City, for the purposes of orientation, information, amendments to the Contract and description of City policies and procedures.
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In the event the City commences legal proceedings for the enforcement of the Contract, and is the prevailing party, the City shall be entitled to an award of attorney's fees and costs incurred in the action.
9.15 TRAFFIC CONTROL
The Contractor shall follow all guidelines and rules in the State of California Traffic Manual or Watch Book. Any lane closures shall be coordinated prior with the City representative.
Lighted sign or arrow boards are required as needed.
When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.
The Contractor shall make every effort to keep commercial driveways open during working hours. After working hours, all driveways shall be accessible with smooth and safe crossings through the construction area.
9.16 SOUNDCONTROL REQUIREMENTS
The Contractorshall comply with all localsound control and noise level rules, regulations and ordinances, specifically Los Alamitos municipal code 17.24, that apply to any work performed pursuant to the Contract.
Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with the type of muffler recommended by the manufacturer of such equipment. No internal combustion engine shall be operated without such muffler.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be paid.
9.17 ADDITIONS/DELETIONS TO THE CITY GENERAL MAINTENANCE
SPECIFICATIONS
The City reserves the right to make additions, deletions, revisions and/or otherwise modify the Traffic Signal Maintenance Specifications. Any changes in the Specifications that cause the Contractor to suffer additional expenses will be paid in one of two ways:
in accordance with the proposal forms or actual costs plus 10% for materials, whichever is less.
A. Performance During InclementWeather
1. During the periods that excessive rainfall hinders normal operations, the Contractor shall adjust its workforce to accomplish those activities that are not affected by weather. Adjusted work due to weather must be communicated and approved by the City representative.
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2. The prime factorsin assigning work shall be the safety ofthe workforce and damage tolandscaping.
3. During periods of excessive rainfall, the Contractor shall remove water from area drains, remove of minor silt and debris from perimeter areas and keep all draining facilities clear and inoperating condition.
B. Performance On Schedule
1. All work shall be completed on the day scheduled. All schedules shall be pre- approved by the City representative.
2. Failure to complete thework asscheduled or asspecified herein will result in the following actions:
a. The sum of up to $100 per day will be deducted from payments to the Contractor for each instance where an item of work is not completed in accordance with the schedule or Specifications.
b. Deficiencies: An additional amount equal to the costs incurred in completing the work by an alternate source whether it be City forces or separate private contractor even if it exceeds the Contract unit price will be deducted.
c. In cases where the Contractor fails to perform as required, the value of the contract "per day" will be deducted.
d. These actions shall not be construed as penalty but as adjustment of payment to the Contractor for only the work actually performed or as the cost to the City for inspection and other related costs for the failure by the Contractor to complete the work according to schedule.
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SECTION E
PROPOSAL SCHEDULE
REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
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SECTION F
PROPOSALSCHEDULE
REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
The Contractor shall be responsible for calculating and providing unit prices for the schedule. The Proposal Schedule shall include all costs for services, labor, materials, equipment, and installation associated with completing the work in place per the plans, specifications and details.
Proposal Schedule Total: $ ____________
Proposal Schedule Total (in word):
Company Name of Proposer Date
CONTRACT ITEM
DESCRIPTION QTY UNIT TYPE
UNIT
PRICE
Section A – Routine Preventative Maintenance Items
Routine Preventative Maintenance of
Traffic Signal and Safety Lighting
System per Intersection Per Month
1 Each
CONTRACT ITEM
DESCRIPTION QTY UNIT TYPE
UNIT
PRICE
Section B – Labor and Equipment Rates
Service Truck 1 Hour
Bucket Truck 1 Hour
Traffic Signal Technician 1 Hour
Traffic Signal Technician – Overtime 1 Hour
Bench Technician 1 Hour
CONTRACT ITEM
DESCRIPTION QTY UNIT TYPE
UNIT
PRICE
Section C –Unit Pricing Items
Response to USA Underground
Service Alerts at the request of the
City Staff for marking and protection
of traffic signal underground facilities
1 Each
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SECTION F
TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT
REQUEST FOR PROPOSAL (RFP) 2025-03
TRAFFIC SIGNAL MAINTENANCE SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
Request For Proposal 2025-03
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TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT
[enter name of contractor]
THIS AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
(“Agreement”) is made and entered into, to be effective this ___ day of _______ 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and ______________________, a ___________________, (“Contractor”).
City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to provide landscape maintenance services for City parkways, medians, landscape areas and parks.
B. In response to City’s formal Request for Proposals No. 2025-03 (RFP), dated September 24, 2024, Contractor has submitted to City a written proposal, dated ____ __, 2024, to provide the desired landscape maintenance services.
D. City desires to engage Contractor to provide such landscape maintenance services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. SERVICES OF CONTRACTOR
1.1 Scope of Services and Standard of Performance. Contractor shall provide those services set forth in the __________________ Proposal, dated _______ __, 2024, attached hereto as Exhibit “A” (“Scope of Services” and/or “Project Services”). Contractor shall provide the Project Services in compliance with all terms and conditions of this Agreement. Contractor warrants that all Project Services shall be performed in a skillful, competent, professional and satisfactory manner in accordance with all standards prevalent in the same profession in the State of California. Contractor represents and warrants that it and all employees, subconsultants and subcontractors providing any services pursuant to this Agreement shall have sufficient skill and experience to perform the Project Services. All Project Services shall be completed to the reasonable satisfaction of City.
1.1.1 Contract Documents. This Agreement shall consist of the following: (1) the main body of this Agreement; (2) RPF No. 2025-03, dated September 24, 2024; and (3) Contractor’s Proposal, Exhibit “A”. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest
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priority document, which shall be determined in the following order of priority: (1st) the main body of this Agreement; (2rd) the RFP, and (3rd) Contractor’s Proposal.
1.2 Compliance with Law. All Project Services shall be provided in accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of City and any federal, state or local governmental agency of competent jurisdiction. Contractor shall be liable for all violations of such laws, ordinances, resolutions, statutes, rules and regulations in connection with performance of the Project Services. If Contractor performs any Project Services in violation of such laws, ordinances, resolutions, statutes, rules or regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to comply with such laws, ordinances, resolutions, statutes, rules or regulations.
1.3 Licenses and Permits. Prior to performing any Project Services, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Project Services. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Project Services, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services.
1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Project Services to be performed, (b) has carefully considered how the Project Services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the Project Services under this Agreement.
1.5 Care in Performance of Project Services. Contractor shall adopt reasonable methods during the term of the Agreement to prevent losses or damage to materials, papers or other components of the Project Services, and shall be responsible for all such damages, to persons or property, until acceptance of the Project Services by the City, except such losses or damages as may be caused by City's own negligence.
1.6 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors, contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
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2. COMPENSATION
2.1 Maximum Contract Amount. Contractor shall be compensated for the Project Services performed, including authorized reimbursements, if any, in accordance with the hourly rates and charges set forth in the Scope of Services in an amount not to exceed _______________ Dollars ($___________). The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall no later than first working day of such month, submit to the City, in a form approved by the City Manager or his designee, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. Within thirty (45) calendar days of receipt of invoice, City shall pay all undisputed amounts included on the invoice.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, signed by an individual authorized to formally bind the Party for which he/she is signing, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or, (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Los Alamitos City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the Project Services to be performed by Contractor is an essential condition of this Agreement.
3.2 Schedule of Performance. Contractor shall prosecute regularly and diligently the Project Services according to the periods specified in the Scope of Services. When requested by Contractor, extensions of the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant any such extension.
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3.3 Force Majeure. The time for performance of the Project Services may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) calendar days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the Effective Date and shall continue in full force and effect for an initial term of two (2) years and may thereafter be extended by mutual written agreement of the parties for up to two additional two (2) year terms.
4. COORDINATION OF PROJECT SERVICES
4.1 Contractor’s Representative. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act on its behalf with respect to the Project Services and to make all decisions in connection therewith:
___________. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Project Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 City’s Contract Officer. The City’s Contract Officer shall be such person as may be designated by the City Manager, and is subject to change by the City Manager. It shall be the Contractor's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Project Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not
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contract with any other entity to perform the Project Services without prior written consent of City.
If Contractor is permitted by City to subcontract any part of this Agreement, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the performance of Project Services will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City.
Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
4.4.1 The legal relationship between the Parties is that of an independent contractor; nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Project Services subject to the requirements of this Agreement. The personnel performing the Project Services on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, or agents or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Project Services and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2 Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3 No City benefits shall be available to Contractor, its officers, employees, representatives, agents, subconsultants or subcontractors in connection with the performance of any Project Services. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Project Services. City shall not be liable for compensation or indemnification to Contractor, its
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officers, employees, representatives, agents, subconsultants or subcontractors, for injury or sickness arising out of the performance of any Project Services. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, agents, or subconsultants or subcontractors, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility Indemnification.
4.5.1 In the event that Contractor or any officer, employee, representative, agent, subconsultant or subcontractor of Contractor providing any Project Services claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City against (1) all such claims and determinations, (2) for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its officers, employees, representatives, agents, subconsultants or subcontractors, and (3) the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its officers, employees, representatives, agents, subconsultants or subcontractors providing any Project Services shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section. Contractor shall not commence any Project Services unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance (CGL). Coverage shall be at least as broad as ISO Form CG 00 01
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written on a per occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000.000.00) in the general aggregate.
The policy shall not contain any endorsements or provisions limiting coverage for (1) contractual liability, (2) cross liability exclusion for claims or suits by one insured against another, or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance. Coverage shall be at least as broad as ISO Form CA 00 01 written on a per occurrence basis, covering Code 1 (any auto), or if the Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than One Million Dollars ($1,000,000.00) for each occurrence covering bodily injury and property damage.
5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall also obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Notwithstanding the foregoing, Contractor shall not be required to procure either Worker’s Compensation Insurance or Employer’s Liability Insurance if Contractor provides written verification to the City that Contractor does not have any employees.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI)), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the work or Project Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Specific Insurance Provisions and Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following
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provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
5.4.1 CGL and Auto Liability Endorsements. The policy or policies of insurance required by this section for CGL and Automobile Liability Insurance shall be endorsed as follows:
5.4.1.1 Additional Insured. The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
5.4.1.1.1 Additional Insured Endorsements. Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
5.4.1.2 Primary and Non-Contributing Insurance. Each CGL and Automobile Liability Insurance policy shall be endorsed to be primary, and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance.
5.4.1.3 Waiver of Subrogation. Each CGL and Automobile Liability Insurance policy shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.4.2 Notice of Cancellation. Each policy of any type shall be endorsed to provide that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) calendar days prior written notice has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Contractor’s failure to pay the insurance premium, the notice provided by the insurer to City shall be by not less than ten (10) calendar days prior written notice. (A statement that notice will be provided "in accordance with the policy terms" or words to that effect is inadequate to meet the requirements of this section.)
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance. The decision whether to approve or withhold approval of a deductible or self-insured retention shall be made by the City in the City's sole and absolute discretion.
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5.6 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City may require to verify coverage.
5.6.1 Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval.
5.6.2 Authorized Signatures. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf.
5.6.3 Renewal/Replacement Policies. At least fifteen (15) calendar days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) calendar days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies meeting all requirements of this Agreement.
5.7 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.8 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.9 Insurance for Subconsultants. Contractor shall either: (1) include all subconsultants or subcontractors engaged in the performance of Project Services on behalf of Contractor as additional named insureds under the Contractor’s insurance policies; or (2) Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. Contractor shall not allow any subconsultant or subcontractor to commence any work or services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.